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HomeMy WebLinkAbout05-17-2017 City Council Minutes -special meetingMINUTES WEDNESDAY, MAY 17, 2017 SARATOGA CITY COUNCIL REGULAR MEETING At 5:00 p.m., the City Council held a Closed Session in the Administrative Conference Room at Saratoga City Hall at 13777 Fruitvale Avenue. At 6:00 p.m., the City Council held a Joint meeting with Santa Clara County Supervisor Joe Simitian in City Hall, Administrative Conference Room at 13777 Fruitvale Avenue in Saratoga. At 7:02 p.m., Mayor Lo called the regular session to order in the Civic Theater at 13777 Fruitvale Avenue in Saratoga and led the Pledge of Allegiance. ROLL CALL PRESENT: Mayor Emily Lo, Vice Mayor Mary-Lynne Bernald, Council Members Manny Cappello, Howard Miller, Rishi Kumar ABSENT: None ALSO PRESENT: James Lindsay, City Manager Crystal Bothelio, City Clerk/Asst. to City Manager John Cherbone, Public Works Director Mary Furey, Finance & Administrative Services Director Tony McFarlane, Finance Manager Lauren Pettipiece, Administrative Analyst Kayla Nakamoto, Recreation Coordinator REPORT ON POSTING OF THE AGENDA Crystal Bothelio, City Clerk/Asst. to the City Manager, reported that the agenda for this meeting was properly posted on May 12, 2017. REPORT FROM CLOSED SESSION Mayor Lo announced that there was nothing to report from Closed Session. REPORT FROM JOINT MEETING Santa Clara County Supervisor Joe Simitian provided an overview of the City Council’s Joint Meeting, including the many projects the County and the City are working on together. There were discussions about senior transportation, Hakone Gardens, airplane noise and the FAA, and the Santa Clara wine trail. ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Rita Benton spoke about the San Jose Water Company and water rates. ANNOUNCEMENTS Mayor Lo announced that the Second Harvest Food bank recognized the City with a Bronze Award for the City’s annual Food Drive, which donated 4,000 pounds for food. She also announced that the America in Bloom judges will be touring Saratoga May 17 through 19 and that there is a community dinner on Friday, May 19 at Bella Saratoga. Mayor Lo also announced that on May 21 is the Hakone Matsuri festival, May 23 is the Living Room Conversations meeting, and May 29 is the Memorial Day event starting at Blaney Plaza and hosted by the Saratoga Foothill Club. May is Heritage Month and there are many events about Saratoga’s History, including a lecture on May 20 at the Saratoga Library. CEREMONIAL ITEMS Commendations Recognizing Outgoing Youth Commissioners Recommended Action: Receive presentation on efforts of the Youth Commission during the 2016/17 school year and present commendations to Charles Debling, Sathvik Kaliyur, Aneesh Medhekar, Elora Pradhan, and Shefali Vijay recognizing their service on the Saratoga Youth Commission. The City Council received the presentation by the Youth Commission. Mayor Lo and members of the Saratoga City Council presented the commendations to Charles Debling, Sathvik Kaliyur, Aneesh Medhekar, Elora Pradhan, and Shefali Vijay. Appointment of Youth Commissioners and Oath of Office Recommended Action: Approve the attached resolution appointing 5 members to the Saratoga Youth Commission and direct the City Clerk to administer the Oath of Office. RESOLUTION 17-026 KUMAR/BERNALD MOVED TO APPROVE A RESOLUTION APPOINTING 5 MEMBERS TO THE SARATOGA YOUTH COMMISSION AND DIRECT THE CITY CLERK TO ADMINISTER THE OATH OF OFFICE. MOTION PASSED. AYES: LO, BERNALD, CAPPELLO, MILLER, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. Proclamation Declaring May 20, 2017 as Kids to Parks Day and Commendation Recognizing the Parks and Recreation Commission Let’s Work Saratoga Program Recommended Action: Present the proclamations to the Saratoga Parks & Recreation Commission Mayor Lo and members of the Saratoga City Council presented the proclamation and commendation to the Saratoga Parks & Recreation Commission. 1. CONSENT CALENDAR 1.1. City Council Meeting Minutes Recommended Action: Approve the City Council minutes for the Regular City Council Meeting on May 3, 2017. MILLER/CAPPELLO MOVED TO APPROVE THE CITY COUNCIL MINUTES FOR THE REGULAR CITY COUNCIL MEETING ON MAY 3, 2017. MOTION PASSED. AYES: LO, BERNALD, CAPPELLO, MILLER, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 1.2. Review of Accounts Payable Check Registers Recommended Action: Review and accept check registers for the following accounts payable payment cycles: 5/2/2017 Period 11; and 5/9/2017 Period 11. MILLER/CAPPELLO MOVED TO ACCEPT CHECK REGISTERS FOR THE FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES: 5/2/2017 PERIOD 11; AND 5/29/2017 PERIOD 11. MOTION PASSED. AYES: LO, BERNALD, CAPPELLO, MILLER, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 1.3. Document Scanning Services – Extension of Contract Recommended Action: Move to accept an amendment to extend the contract for City document scanning services with Peelle Technologies for an additional 3 years through to June 30, 2020. MILLER/CAPPELLO MOVED TO ACCEPT AN AMENDMENT TO EXTEND THE CONTRACT FOR CITY DOCUMENT SCANNING SERVICES WITH PEELLE TECHNOLOGIES FOR AN ADDITIONAL 3 YEARS THROUGH TO JUNE 30, 2020. MOTION PASSED. AYES: LO, BERNALD, CAPPELLO, MILLER, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 1.4. City Surveyor Consultant and Peer Review Services – Extension of Contract Recommended Action: Move to accept an amendment to extend the contract for City Surveyor Consultant Services with Giuliani and Kull - San Jose, Inc. for an additional 3 years through to June 30, 2020. MILLER/CAPPELLO MOVED TO ACCEPT AN AMENDMENT TO EXTEND THE CONTRACT FOR CITY SURVEYOR CONSULTANT SERVICES WITH GIULIANI AND KULL - SAN JOSE, INC. FOR AN ADDITIONAL 3 YEARS THROUGH TO JUNE 30, 2020. MOTION PASSED. AYES: LO, BERNALD, CAPPELLO, MILLER, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 1.5. Citywide Traffic Signals, Lighted Crosswalks and Rectangular Rapid Flash Beacons Maintenance & Callout Repairs – Amendment to Contract Recommended Action: Move to accept an amendment to the contract for Citywide traffic signals, lighted crosswalks and rectangular rapid flash beacons (RRFBs) maintenance & callout repair services with Siemens Industry, Inc. for an additional 3 years through to June 30, 2020 with a revised scope and payment terms. MILLER/CAPPELLO MOVED TO ACCEPT AN AMENDMENT TO THE CONTRACT FOR CITYWIDE TRAFFIC SIGNALS, LIGHTED CROSSWALKS AND RECTANGULAR RAPID FLASH BEACONS (RRFBS) MAINTENANCE & CALLOUT REPAIR SERVICES WITH SIEMENS INDUSTRY, INC. FOR AN ADDITIONAL 3 YEARS THROUGH TO JUNE 30, 2020 WITH A REVISED SCOPE AND PAYMENT TERMS. MOTION PASSED. AYES: LO, BERNALD, CAPPELLO, MILLER, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 1.6. Extension of Contract for Street Sweeping Services Recommended Action: Move to extend Street Sweeping Contract to Contract Sweeping Service from July 1, 2017 to June 30, 2018 in the amount of $186,558.00. MILLER/CAPPELLO MOVED TO EXTEND STREET SWEEPING CONTRACT TO CONTRACT SWEEPING SERVICE FROM JULY 1, 2017 TO JUNE 30, 2018 IN THE AMOUNT OF $186,558.00. MOTION PASSED. AYES: LO, BERNALD, CAPPELLO, MILLER, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 1.7. Transportation Development Act (TDA) Article 3 Application for the Saratoga Avenue Walkway Project. Recommended Action: Adopt resolution supporting the Metropolitan Transportation Commission’s Transportation Development Act Article 3 Pedestrian/Bicycle Grant Application for the Saratoga Avenue Walkway Project. RESOLUTION 17-027 MILLER/CAPPELLO MOVED TO ADOPT RESOLUTION SUPPORTING THE METROPOLITAN TRANSPORTATION COMMISSION’S TRANSPORTATION DEVELOPMENT ACT ARTICLE 3 PEDESTRIAN/BICYCLE GRANT APPLICATION FOR THE SARATOGA AVENUE WALKWAY PROJECT. MOTION PASSED. AYES: LO, BERNALD, CAPPELLO, MILLER, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 2. PUBLIC HEARING 2.1. Declaration of Public Nuisance – Weed Abatement Program Recommended Action: Conduct public hearing, receive public testimony and consider requests to remove properties from the nuisance declaration, and adopt resolution declaring hazardous vegetation (weeds) on properties specified in the resolution (or as amended) to be a public nuisance. Crystal Bothelio, City Clerk/Asst. to the City Manager, presented the staff report on this item. Mayor Lo invited public comment. The following people requested to speak: Michael Irany Minoo Bakke No one else requested to speak. RESOLUTION 17-028 MILLER/BERNALD MOVED TO ADOPT RESOLUTION DECLARING HAZARDOUS VEGETATION (WEEDS) ON PROPERTIES SPECIFIED IN THE RESOLUTION TO BE A PUBLIC NUISANCE WITH PARCEL NUMBER 503-13- 128 REMOVED AND 503-16-015 IDENTIFIED AS A PROVISIONAL NUISANCE. MOTION PASSED. AYES: LO, BERNALD, CAPPELLO, MILLER, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 2.2. Ordinance Regarding Commercial Marijuana Activity and Marijuana Cultivation Recommended Action: 1) Conduct a public hearing concerning the attached ordinance that would (a) prohibit the establishment of commercial marijuana activity within the City limits; (b) prohibit all outdoor cultivation of marijuana; and (c) regulate the indoor cultivation of marijuana for personal use permitted by State law; and 2) Introduce and waive the first reading of the ordinance and direct staff to place the ordinance on the consent calendar for adoption at the next regularly scheduled meeting of City Council. Richard Taylor, City Attorney, presented the staff report on this item. Mayor Lo invited public comment. The following people requested to speak: Dr. Janet Redman Spencer Lindquist, Libertarian Youth Caucus No one else requested to speak. CAPPELLO/BERNALD MOVED TO DIRECT STAFF TO PLACE THE ORDINANCE ON THE CONSENT CALENDAR FOR ADOPTION AT THE NEXT REGULAR MEETING OF THE CITY COUNCIL AND DIRECTED STAFF TO BRING BACK A REPORT ON OUTDOOR CULTIVATION OF MEDICAL MARIJUANA IN THE FALL. MOTION PASSED. AYES: LO, BERNALD, CAPPELLO, MILLER, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 2.3. Fiscal Year 2017/18 Proposed Operating & Capital Budget Recommended Action: Conduct a public hearing on the proposed FY 2017/18 Operating & Capital Budgets, and provide direction to staff for budget adoption on June 7, 2017. Mary Furey, Finance & Administrative Services Director, presented the staff report on this item. Tony McFarlane, Finance Manager, also presented a report. Mayor Lo invited public comment. The following people requested to speak: Jim Stallman No one else requested to speak. MILLER/BERNALD MOVED TO DIRECT STAFF TO PLACE THE FY 2017/18 OPERATING & CAPITAL BUDGETS ON THE CONSENT CALENDAR FOR ADOPTION AT THE NEXT REGULAR MEETING OF THE CITY COUNCIL WITH RECOMMENDED FINANCE COMMITTEE CHANGES TO THE SARATOGA-TO-THE-SEA TRAIL AND HAKONE GARDENS KOI POND IMPROVEMENTS CAPITAL PROJECTS, AS WELL FUNDING FOR THE NEIGHBORHOOD WATCH GRANT PROGRAM AT $300 PER GROUP. MOTION PASSED. AYES: LO, BERNALD, CAPPELLO, MILLER, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 3. GENERAL BUSINESS 3.1. Saratoga Senior Coordinating Council Support and Facility Use Renewal Recommended Action: Authorize the City Manager to execute the Agreement for Support and Use of Facilities with the Saratoga Area Senior Coordinating Council. James Lindsay, City Manager, presented the staff report on this item. Mayor Lo invited public comment. The following person requested to speak: Tylor Taylor, SASCC Executive Director No one else requested to speak. CAPPELLO/MILLER MOVED TO AUTHORIZE THE CITY MANAGER TO EXECUTE THE AGREEMENT FOR SUPPORT AND USE OF FACILITIES WITH THE SARATOGA AREA SENIOR COORDINATING COUNCIL AND DIRECTED STAFF TO PLACE A RESOLUTION AFFIRMING THE RECITALS IN THE EXISTING AGREEMENT ON THE NEXT REGULAR MEETING FOR ADOPTION. City Attorney Richard Taylor recommended placing the agreement and resolution on the Consent Calendar of the next regular meeting for adoption. Council Member Cappello, with consent from Council Member Miller, revised his motion. CAPPELLO/MILLER MOVED TO PLACE THE AGREEMENT AND A RESOLUTION AFFIRMING THE RECITALS IN THE EXISTING AGREEMENT ON THE CONSENT CALENDAR FOR ADOPTION AT THE NEXT REGULAR MEETING. MOTION PASSED. AYES: LO, BERNALD, CAPPELLO, MILLER, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. COUNCIL ASSIGNMENTS Mayor Emily Lo Hakone Foundation Board & Executive Committee – Hakone will be hosting the America in Bloom judges on Friday morning. Also, Hakone Matsuri festival is on May 21. The County has proposed a $100,000 matching grant to Hakone for the filtration system. KSAR Community Access TV Board – staff member Lauren Pettipiece has been approved as Treasurer and the Board continues to work on the Community Loop program. Public Art Committee –Jerry Smith, the artist for the Peck bronzes has passed away. Jerry had handed over logistics for the project to another artist before he passed away. Santa Clara County Library Joint Powers Authority – during the May 4 meeting, the Board received the audit report ending June 2016 and discussed the preliminary FY 2017/18 budget and will consider for adoption at next meeting. On May 26, Mayor Lo was on an interview panel for a Director level position at the County Library. West Valley Mayors and Managers – meeting is next week. Mayor Lo and Vice Mayor Bernald attended an event for the 60th Anniversary of Monte Sereno. Vice Mayor Mary-Lynne Bernald Cities Association of Santa Clara County-Legislative Action Committee – there are currently 130 Housing Bills being considered at the State. The Legislative Action Committee considered some of these bills as well as several others during the May 11, 2017 meeting. West Valley Solid Waste Management Joint Powers Authority – rates were ratified during the last meeting. Council Member Manny Cappello Cities Association of Santa Clara County – Council Member Cappello attended the May 11 meeting with several other Council Members and the City Manager. There was a guest speaker on Immigration Law and Congressman Ro Khanna spoke. Saratoga Area Senior Coordinating Council (SASCC) – there is a meeting next week. West Valley Sanitation District – had a closed session during the last meeting, there was nothing to report. Congresswoman Anna Eshoo hosted an event at Moffet Field last week announcing appointments to the various military academy, which included a young man from the Los Gatos- Saratoga Union High School District who will be attending the Naval Academy in the fall. Council Member Howard Miller America in Bloom Committee – Council Member Miller will be leading a tour of Saratoga parks for the America in Bloom judges tomorrow. Silicon Valley Clean Energy Authority Board of Directors – all businesses and 20 % of residents have been enrolled in the program. Complaints regarding the program can be referred to Council Member Miller. During the Executive Director’s review, there were many notable accomplishments. This includes the authority’s financials and procurement of 2 years’ worth of 100 percent greenhouse gas energy. Valley Transportation Authority (VTA) Policy Advisory Committee – Largest item of discussion was the proposed new fare structure in support of Next Network. The Next Network was adopted by the VTA Board. VTA State Route 85 Corridor Policy Advisory Board – meets next week. Council Member Rishi Kumar Saratoga Chamber of Commerce & Destination Saratoga- meeting last week. Village Design plan was discussed and Community Development Director Erwin Ordonez recommended that the Chamber members attend the Planning Commission meetings on the subject. Last month San Jose Water removed the drought surcharge from water bills. Also, the CPUC rejected a rate increase for San Jose Water, due in part to letters from residents. CITY COUNCIL ITEMS None CITY MANAGER'S REPORT None Regular session concluded at 10:00 p.m. and the City Council proceed to Study Session in Administrative Conference Room. STUDY SESSION Study Session on City Council Norms of Operation Recommended Action: Discuss and review City Council Norms of Operation. The City Council discussed the Council Norms of Operations, City Council Member behaviors, and desired changes to the Council Norms. The City Council agreed to direct staff to prepare an amendment to the City Council Norms of Operation that would clarify the Mayor’s discretion in making announcements and announcements should be related to City or City sponsored events and activities. ADJOURNMENT MILLER/BERNALD MOVED TO ADJOURN THE MEETING AT 11:11 P.M. MOTION PASSED. AYES: LO, BERNALD, CAPPELLO, MILLER, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. Minutes respectfully submitted: Crystal Bothelio, City Clerk City of Saratoga