HomeMy WebLinkAbout10-26-2011 Library Commission Meeting Agenda Packet
City of Saratoga
Library Commission
AGENDA
DATE: October 26, 2011
TIME: 5:30 p.m.
LOCATION: Saratoga City Hall
Administrative Conference Room
13777 Fruitvale Avenue
Saratoga, CA 95070
Call to Order
Roll Call
Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, the agenda for this
meeting was properly posted on October 18, 2011.
Accept Agenda Items & Order: No additional items may be added to this agenda pursuant to
Government Code Section 59454.2.
Oral & Written Communications: Any member of the public may address the Commission about any
matter not on the agenda for this meeting for up to three minutes. Commissioners may not comment on
the matter, but may choose to place the topic on a future agenda.
Approval of Minutes: Draft minutes for the August 22, 2011 meeting.
Old Business
1. Library General Obligation Bond Update
2. Facility Update
New Business
3. Meeting Schedule and Start Time
4. Library Usage Report
Reports
5. Melinda Cervantes, Santa Clara County Librarian
6. Gayathri Kanth, Community Librarian
7. Teri Creamer, Friends of the Saratoga Libraries
8. Sharon Andres, Library Commission Chair
Agenda items for the Next Meeting
Adjournment
In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a
disability‐related modification or accommodation to participate in this meeting, please contact the City
Clerk’s Office at 408.868.1269 or ctclerk@saratoga.ca.us. Requests must be made as early as possible
and at least one full business day before the start of the meeting.
Library Commission Agenda Note:
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to
the Parks and Recreation Commission by City staff in connection with this agenda are available at the
office of the City Manager at 13777 Fruitvale Avenue, Saratoga, California 95070. Any materials
distributed by staff after the posting of the agenda are made available for public review at the office of
the City Manager at the time they are distributed to the Parks and Recreation Commission.
Certificate of Posting of Agenda:
I, Crystal Morrow, Administrative Analyst II for the City of Saratoga, declare that the foregoing agenda
for the meeting of the Library Commission of the City of Saratoga was posted on October 18, 2011 at the
office of the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and was available for public
review at that location. The agenda is also available on the City’s website at www.saratoga.ca.us.
City of Saratoga
Library Commission
MINUTES
DATE: August 22, 2011
TIME: 5:30 p.m.
LOCATION: Saratoga Library
Orchard Room
13650 Saratoga Avenue
Saratoga, CA 95070
Call to Order – 5:37 p.m.
Roll Call
Present: Andres, Baxter, Khan, Lemmon, McBane Mulford
Staff & Liaisons: Melinda Cervantes, Terrie Creamer, Gayathri Kanth, Crystal Morrow
Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, the agenda for this meeting
was properly posted on August 20, 2011.
Accept Agenda Items & Order: No additional items may be added to this agenda pursuant to Government Code
Section 59454.2.
Oral & Written Communications: Any member of the public may address the Commission about any matter not
on the agenda for this meeting for up to three minutes. Commissioners may not comment on the matter, but
may choose to place the topic on a future agenda.
‐ No oral or written communications
Approval of Minutes: Draft minutes for the June 22, 2011 meeting.
‐ ANDRES MOVED TO APPROVE THE DRAFT JUNE 22, 2011 MINUTES
‐ BAXTER SECONDED THE MOTION
‐ APPROVED 5‐0
Old Business
1. Library Commission Work Plan
‐ McBane Mulford introduced the item.
‐ Kanth shared that the library is interested in working with the Library Commission to reach out to “Do
Not Disturbs” in the community.
‐ Cervantes explained that in 2009, Santa Clara County Library hired OrangeBoy to conduct market
research and gain greater insight into the communities served by the Library. The communities were
broken down into clusters based on their characteristics. Of the 17 clusters identified, a total of 7 of the
clusters were considered non‐users of the library. One of these clusters included the “Do Not Disturbs.”
Members of this group typically have lower readership levels, no interest in using the library, are over
the age of 45, are unlikely to have children living at home, are likely to have at least some college
education, and typically have a household income of $100,000 to $250,000 per year.
‐ Cervantes added that the Santa Clara County Library has been focused on reaching out to the non‐user
groups that are easiest to gain the support of. It will require more energy to gain the support of “Do Not
Disturbs.” Additionally, there is a large number of “Do Not Disturbs” in Saratoga. Because the members
of the Commission are already well‐connected with the community and natural advocates for the
Library, it makes sense for the Commission to lead the effort to start building support for the Library
among this group of residents.
‐ Kanth added that the Commission could start by building a profile of the community.
‐ The Commission discussed resources in the community and outreach strategies for reaching out to “Do
Not Disturbs” in the community. This included working with established groups in the community,
identifying “Do Not Disturbs” and developing a database of “Do Not Disturbs” in the community,
collecting voter registration information, and creating information pieces.
‐ MCBANE MULFORD MOTIONED TO FORM A SUBCOMMITTEE, INCLUDING COMMISSIONER BAXTER AND
MCBANE MULFORD, TO WORK WITH CERVANTES AND KANTH TO RETURN TO THE COMMISSION WITH A
PROPOSED PLAN AT THE OCTOBER MEETING DESCRIBING HOW THE LIBRARY COMMISSION MIGHT
REACH OUT TO THE “DO NOT DISTURBS” IN THE COMMUNITY.
‐ BAXTER SECONDED THE MOTION
‐ APPROVED 5‐0
2. Library General Obligation Bond Update
‐ Morrow shared that refunding of the General Obligation Bond is complete. Refunding the 2001 General
Obligation Bonds will save Saratoga property tax payers $2,677,041 over the next 20 years.
‐ Morrow added that projects funded with remaining bond funds are moving forward. The roof safety
project will be completed in September. Bids are being accepted for workroom floor mitigation and the
project is scheduled to be complete in September. The Library solar project is expected to go out to bid
in September.
New Business
3. Non‐resident Fee
‐ Cervantes shared an update on the non‐resident fee for Santa Clara County Library cards. She noted that
3,181 non‐resident cards had been sold as of August 17. The Library took in $255,000 for the cards,
which exceeded $240,000 projected for the full year.
‐ Cervantes also informed the Commission that the Library issued more than 3,000 student library cards,
which are available to students enrolled in a K‐12 school that is located in or part of a school district
within the library district boundaries.
‐ Cervantes added that circulation has declined since the fee for non‐resident library cards was adopted,
but is expected to increase when school is back in session and as more non‐residents decide to purchase
library cards.
4. Update on Library Electrical Controller
‐ McBane Mulford requested that Morrow send an informational update to the Commission via email.
5. Update on Directional Street Signage for Library
‐ McBane Mulford requested that Morrow send an informational update to the Commission via email.
6. 2011 Meeting Schedule
‐ McBane Mulford asked Morrow to send the 2011 schedule to the Commission.
7. Election of Commission Chair and Vice Chair
‐ McBane Mulford introduced the item and called for nominations for Chair or Vice Chair.
‐ The Commission discussed election of a Chair and Vice Chair.
‐ MCBANE MULFORD MOVED TO ELECT ANDRES AS THE COMMISSION CHAIR AND BAXTER AS THE
COMMISSION VICE CHAIR
‐ KHAN SECONDED THE MOTION
‐ APPROVED 5‐0
Reports
8. Melinda Cervantes, Santa Clara County Librarian
‐ Cervantes informed the Commission that all libraries will be closed on Tuesday, August 23, 2011 to allow
for a major technology upgrade to the Horizon system. The Library catalog, Bibliocommons, holds and
automated return systems will be back in service on Wed., Aug. 24, 2011. Manual book drops will be
open.
‐ Cervantes shared that the California State Budget signed by the Governor included $15.2 million in State
funds for public libraries. However, the funding is one of the so‐called “trigger cuts” that will be
eliminated in January if certain revenue targets are not met, so no money will go from the State to local
libraries before the revenues are evaluated in December.
‐ Cervantes told the Commission that the next meeting of the Santa Clara County Library JPA Board will be
October 27, 2011 at 1:30pm at the Library Administration Offices, 14600 Winchester Blvd., Los Gatos.
JPA agendas and minutes will be posted on the Library website the Friday before each meeting at
www.santaclaracountylib.org.
9. Gayathri Kanth, Community Librarian
‐ McBane Mulford asked Morrow to send the Community Librarian’s report to the Commission.
10. Terrie Creamer, Friends of the Saratoga Libraries
‐ Creamer shared that Friends had a great year, thanks largely to the Book‐ Go‐ Round. The Friends raised
$219,489 with $176,251 from the Book‐ Go‐ Round and $41,000 from membership.
‐ Creamer added that the Friends budget and grant to the Saratoga Library will be voted on at the August
24, 2011 meeting.
‐ Creamer announced that the Friends are holding a paperback book sale on August 27‐28 in the
Community Room.
‐ Creamer also announced that the Author Series begins September 7 at 10 am in the Community Room.
Helen Wang, a local author, will talk about her book, The Chinese Dream: The Rise of the World Largest
Middle Class and What It Means to You.
11. Sam McBane Mulford, Library Commission Chair
‐ McBane Mulford thanked Khan for his service on the Commission.
Agenda items for the Next Meeting
‐ No items
Adjournment ‐ 7:07 p.m.
Minutes submitted by:
Crystal Morrow, Administrative Analyst II
City of Saratoga – City Manager’s Office
City of Saratoga Facilities Department
Memo
To: Library Commission
From: Thomas Scott, Facilities Maintenance Supervisor
Date: October 17, 2011
Re: Library Projects Update
As of October 17, 2011, the following facilities items have been completed at
the Library:
• The Book Drop Overhang project has been completed.
• The temporary book drop in the front of the Library was removed after
the Book Drop Overhang project was complete.
• The exterior south sides and front entrance of the building was
repaired and re-painted.
• Improvements were made to the air flows in the back work areas, the
Hold Area, Friends Room, and area outside the Friends Room.
Projects being worked on:
• The project to install vinyl flooring in the back work area is going out for
bids.
• The project to install a Ladder safety cage, 4 ladder safety extension
poles and a metal roof top walkway.
• The project to install solar on the roof.
Library Commissioners Report
Melinda Cervantes, County Librarian
Santa Clara County Library
October 2011
In the first 3 months of the non-district resident library card fee, staff sold
3,773 library cards (taking in $301,840 and exceeding the $240,000
projected for the full year). During the same period 4,680 library cards
were issued to students.
Silicon Valley Reads celebrates its 10th Anniversary. In 2012, Silicon
Valley Reads will kick-off the year with two authors on Wednesday,
January 25, 2012 at 7:30pm at the Campbell Heritage Theater in
Campbell. Two books about what it is like to be both Muslim and
American have been selected for Silicon Valley Reads 2012, the regional
program that asks everyone in Santa Clara County to read the same
books, at the same time, and talk about them.
The Muslim Next Door by Sumbul Ali-Karamali and The Butterfly Mosque
by G. Willow Wilson present two perspectives on their experiences as
young American women who are also Muslim. Their stories provide
insight into Islam including misconceptions about the faith and cultural
traditions.
SVR companion books for younger readers are: It’s OK to Be Different, a
picture book by Todd Parr, One Green Apple by Eve Bunting (K-2), My
Name is Bilal by Asma Mobin-Uddin (grades 3-6) and Skunk Girl by
Sheba Karim (grades 7 and up).
The Santa Clara County Library’s Get Healthy @ the Library initiative is
expanding greatly this week with the soft opening of the new PlaneTree
Health Information Center located in the Cupertino Library. No library card
is required to utilize the free resources of the Center. Additional services
of the Get Healthy @ the Library initiative include the online healthy portal
at www.sccl.org/healthy (which also features several very cool new
“screencast” video tutorials to help patrons do their own health research),
and the popular healthy lectures at each library, which will be continuing in
spring 2012.
The next meeting of the Santa Clara County Library JPA Board will be
October 27, 2011 at 1:30pm at the Library Administration Offices, 14600
Winchester Blvd., Los Gatos. JPA agendas and minutes will be posted on
the Library website the Friday before each meeting.
www.santaclaracountylib.org
FY2011-2012
Non resident cards sold as of September 30, 2011
Total as of 9/30: 3,773
Student cards issued as of September 30
Total as of 9/30: 4,680
Peggy Baker, for Gayathri Kanth, Community Librarian, Saratoga Library
September – early November 2011 Commission Report
Statistics
September 2010 September 2011
Circulation 128,501 105,418
Circulation/Hour 595 488
New Library Cards 450 282
Gate count/visits 41,592 35,912
Programs:
Adult programs:
Oct 1 – Movie – My Neighbors, the Yamadas
Twenty people of all ages attended this program, presented jointly with Saratoga Sister
City. My Neighbors, the Yamadas is based on a popular Japanese cartoon strip that’s
similar to For Better, For Worse, or maybe Family Circus. It’s a charming, funny look at
life in a Japanese family.
Oct 3 – Monday night Book Discussion - Zeitoun
13 people attended the discussion for this very popular author, Dave Eggers.
Upcoming adult events (October/November)
Tuesday, October 25, 7-8:30 pm
Master Gardeners: Bees in the Burbs
Vera Kark from Master Gardeners will talk about how to have your own beehives in a
suburban backyard. This talk is on the basics you need to know when considering
beekeeping.
Beginners welcome!
Monday, October 31, 2:00 pm
Travel: Patagonia
Wayne Bernhardson, author of Moon Handbooks Patagonia, will offer a visual
exploration of southernmost South America.
Tuesday, Nov. 1. 2:00 pm
Pissaro’s People
San Francisco Fine Arts Museum Docent Kay Payne will discuss the Legion of Honor
exhibit, Pissarro's People.
Monday, November 14, 6:30-8:30 pm
Control. Halt. Delete.: Digital Life in the 21st Century (Title created by Jordan Middle
School Students, Palo Alto)
To adults it looks like a brave new world – but to kids, it’s ”just life.” Welcome to their
world. Parents Place, in collaboration with Common Sense Media presents a workshop
for educators that will include an overview of student’s media landscape, the digital
divide, digital reputation, current trends, impact on schools and education, and
developing an action plan for educating students in a 24/7 digital media world.
Erica Pelavin, L.C.S.W., Ph.D. is a family psychologist with over 15 years' experience
working with children/adolescents and their families in both individual and group
settings. Using a strength-based perspective, Dr. Pelavin specializes in
bullying prevention, relational aggression, cyber safety and conflict resolution. She has a
passion for helping children learn the skills to become their own advocates as well as
helping schools become caring communities. Dr. Pelavin has been trained and certified
to teach the Committee for Children's 'Steps to Respect' and 'Second Step Bullying
Prevention' curricula. In addition to her work with families, she facilitates both parenting
and teacher seminars on a variety of topics, including Sibling Rivalry, Temperament,
Parenting as Partners, and Raising Boys. She also works with employees in high-tech
companies in the areas of conflict resolution, team building, and stress management. Dr.
Pelavin is the co-author of Family Therapy, a chapter in Current Psychotherapies, and
the mother of two boys.
Tuesday, Nov. 15, 7:00 pm
Travel: Guatemala
Join us for a photographic tour of Guatemala, with accompanying original music.
Photographer, composer, writer, editor and musician David Couzens has traveled to
more than 25 countries. His latest book of photographs, Images of Guatemala, is third in
his Images of the World series.
Teen programs:
1st Wednesday Gaming
Wednesday, October 5th 2:30pm
Teens can play Wii, PS2, and PS3 games including Just Dance 2, Rayman Raving Rabbids TV
Party, and MarioKart, on our big screens in the Community Room.
SAT/ACT Combo Practice Test
Test: Saturday, October 8th 12:30-5pm
Follow-up: Tuesday, October 18th 7-8pm
High School students get the chance to answer practice SAT and ACT questions, then the
students and adults are invited to attend the follow-up where they receive their results and tips
about these tests.
Upcoming Teen programs/events:
Manga Drawing Workshop
Wednesday, 10/19 2:30-5pm
Artist Karen Luk reveals the secrets behind manga faces, character design and comics at this
free workshop for teens. Basic drawing skills are helpful, but not required.
Teen Read Week “Picture It @ Your Library” Manga Art Contest (system-wide)
Teens are invited to submit original Manga style art, we will display the entries in the Teen Area,
and our patrons will vote for the winners! There is a High School and Middle School category.
Entries are due by October 31st, the art will be displayed 11/2-11/9, and the winners will receive a
$25.00 gift card.
Teen Read Week Top 10 Voting (ongoing)
Ballots due October 22nd
Our annual Teen Read Week “Teens’ Top 10” vote is here! Teens who vote for their favorite book
are entered into a drawing to win a gift card. The results are compiled to create a Santa Clara
County Library Top 10 booklist.
Friday Nov. 18
Teen Coffeehouse
The Saratoga Teen Advisory Board presents a coffeehouse evening for and about local
talent. Teens ages 12-18 are welcome to participate; contact Lisa Dearborn at 867-6126
x3815
Children’s Programs:
10/5 3:45 pm
“Book Brag” bookclub for grades 4-6. The first book was “Scumble” by
Ingrid Law. Jennifer’s first bookbrag meeting consisted of lively
book discussion, a craft and treats. Most attendees ran out to
sign up for next month’s bookclub.
10/11 7:30 pm
Nick Barone Puppets presented: “Tricks & Treats”
130 people attended this zany puppet look at Halloween traditions.
Nick Barone uses musical and literary humor integrated with his
slapstick puppet humor.
10/13 4:00 pm
“A Good Night For Ghosts” – a book activity event
Fifteen children attended this book activity event for grades two
and three. The activities were based on the book, “A Good Night For
Ghosts” by Mary Pope Osborne. Children read and discussed the
book; learned more about Louis Armstrong and listened to his music;
learned about the pirate, Jean Lafitte; made a New Orleans
“word cloud”; put together a salt dough ghost and ate some tasty
New Orleans fare . . .
Upcoming Children’s programs:
Wednesday, 10/19 10:30 am Halloween Puppet Shows for Little Ones.
Fun (not scary) Halloween plays for ages 2-5.
Wednesday, 11/2 3:45 pm Book Brag bookclub featuring “The
Candymakers” by Wendy Mass.
Wednesday, 11/16 10:30 am Thanksgiving Puppet Shows for ages 2-5
Thursday, 11/17 3:45 pm Book Activity event for K – 2nd grades –
“Thomas Jefferson’s Feast” by Frank Murphy.
Wednesday, 11/30 3:45 pm “Folding Frenzy! Make an Origami Surprise.
for grades 5 – 8.
Thursday, 12/1 3:45 – 5:00 pm “Snowflake Flurry” – make snowflake
decorations for you AND for the library to decorate for
the winter season! Drop – in. All ages.
Respectfully submitted,
Peggy Baker, Supervising Librarian 10/17/11
Friends of the Saratoga Libraries Report – October 26, 2011
The Friends granted the Saratoga Library $152,000, our largest grant!
The Friends donated $1,000 to Silicon Valley Reads. We will have one of the authors speak
at the Library for a special event.
Paperback book sale is October 29‐30 in the Community Room.
Next Author Series is November 2 in the Community Room. Local author, Dana Bagshaw
will talk about her book: Running From Grace. Based on the memoirs of her great‐uncle
Victor, this novel portrays a working man's struggles during difficult times in the American
Southwest during the 20s, 30s, and 40s.
ecember 6‐ 6 PM: Friends Holiday Open House at the Saratoga Library D