Loading...
HomeMy WebLinkAbout04-23-2008 Library Commission Agenda PacketAGENDA CITY OF SARATOGA LIBRARY COMMISSION DATE: APRIL 23, 2008 TIME: 12:00 p.m. – 2:00 p.m. LOCATION: Community Room Saratoga Library 13650 Saratoga Avenue Saratoga, CA 95070 1. Call to Order 2. Roll Call: Chiou, Lemmon, McBane Mulford, Nilan 3. Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, the agenda for this meeting was properly posted on April 20, 2008. 4. Accept Agenda Items and Order: No additional items may be added pursuant to Government Code Section 54954.2. 5. Approval of Minutes of Regular Meeting— December 5, 2007 & February 27, 2008 6. Oral & Written Communication: Any member of the public may address the Commission about any matter not on the agenda for this meeting for up to three minutes. Commissioners may not comment on the matter, but may choose to place the topic on a future agenda. 7. Old Business A. Library Commissioner Vacancy Update B. Building Maintenance Update- Thomas Scott C. Library Capital Improvement Fund Update- Nilan 8. New Business A. Long Term Planning for Library Capital Improvement Fund- Nilan B. Proposed State/County Budget Cuts- McBane Mulford, Cervantes C. Other Advocacy and Outreach- McBane Mulford D. Library Commission Job Description 9. Reports: (This section is informational only; no actions will be taken.) A. Melinda Cervantes, County Librarian B. Barbara Morrow Williams, Community Librarian C. Roxanne Nilan, Chair D. Tat Blesch, Friends of the Saratoga Libraries 10. Agenda Items for Next Meeting – June 11, 2008 11. Adjournment In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disability-related modification or accommodation to participate in this meeting, please contact the City Clerk’s Office at 408.868.1269 or ctclerk@saratoga.ca.us. Requests must be made as early as possible and at least one full business day before the start of the meeting. Certificate of Posting of Agenda: I, Crystal Morrow, Administrative Analyst for the City of Saratoga, declare that the foregoing agenda for the meeting of the Library Commission of the City of Saratoga was posted on April 20, 2008, at the office of the City of Saratoga, 13777 Fruitvale Ave., Saratoga CA 95070 and was available for public review at that location. The agenda is also available on the City’s website at www.saratoga.ca.us/library.htm. CITY OF SARATOGA LIBRARY COMMISSION MINUTES DATE: December 5, 2007 TIME: 10:00 a.m. to 12:00 noon LOCATION: Book-Go-Round 14410 Oak Street Saratoga, California 95070 1. Call to Order Chair Nilan called the meeting to order at 10:07 a.m. 2. Roll Call Commissioners present: Chiou, Lemmon, McBane Mulford, and Nilan. Others present: County Librarian Melinda Cervantes, Saratoga Facilities Maintenance Supervisor Thomas Scott, Heritage Preservation Commissioners Norm Koepernik, Chair, and Steve Kellond, Vice Chair, Friends of the Saratoga Libraries Liaison Tat Blesch, and City Clerk Cathleen Boyer. 3. Report on Posting of the Agenda Pursuant to Government Code Section 54954.2, the agenda for this meeting was properly posted on November 29, 2007(Boyer). 4. Accept Agenda Items and Order: No additional items were added pursuant to Government Code Section 54954.2. McBane Mulford moved to accept the agenda items and order, seconded by Nilan. Motion passed 4/0. 5. Approval of Minutes of Regular Meetings June 13 and August 22, 2007. Chiou moved to approve both sets of minutes; seconded by Lemmon. Motion passed 4/0. 6. Oral & Written Communication No oral or written communications were presented to the Commission. 7. Old Business A. Review of the Library Commission’s Mission Statement ∗ This item was deferred until the next meeting. B. Review and Approval of Commission Goals for 2007-2008 ∗ The following were reviewed and accepted as working goals for 2007/2008: (1) Strategic Planning (a) Actively participate in the Santa Clara County Library’s 2007-2008 strategic planning effort Saratoga Library Commission December 5, 2007 Meeting Minutes Page 2 of 5 (b) Work with SCCL, Saratoga Library staff, Friends of the Saratoga Library, and other partners to plan for January 2009 cessation of Monday hours or replacement of temporary funding. (2) Library Capital Improvement Fund Review short and long-term facilities needs relevant to the fund; clarify responsibilities, authority and public accountability regarding the fund; create a mechanism for timely financial updates, project reviews and proposed allocations (3) Commission (a) Clarify responsibilities of individual Commissioners (b) Provide library orientations as necessary (c) Revise, as necessary, the commission’s mission statement in order to promote understanding, cooperation and future recruiting C. Library Capital Improvement Fund Past and Future ∗ Ms. Furey distributed a summary of the Saratoga Library Capital Maintenance Trust Fund as of December 5, 2007. Questions regarding previous use, as well as the scope of the fund, were posed by commissioners. Staff provided the following clarifications: ∗ Previously expended fees for Legal Services associated with contractor performance were considered by City staff as part of the construction cost of the facility and within the boundaries of the use of the fund. ∗ Interest generated by the fund is capped by state regulations, and the eventual exhaustion of the fund toward the library facility is necessary to fulfill the voter approval of the original bond measure and language. ∗ All other future expenditures of the Fund beyond those currently budgeted will be associated with capital improvements. Therefore, the Commission has an opportunity to plan forward for non-emergency improvements. ∗ Santa Clara County Library has an agreement to operate the Library and is responsible for certain facilities related items, as established in the lease agreement. The City Clerk will provide the lease agreement document to the Commissioners for reference. ∗ Existing outstanding construction or improvement items include: ∗ Lighting issues (currently budgeted) ∗ A/V equipment at Community Room and Children’s Area (currently in progress) ∗ Minor electrical issues ∗ The commission and staff clarified the process for non-emergency items brought before or generated by the commission as follows: ∗ A subcommittee (Nilan and McBane Mulford) has been established by the commission to provide timely input and feedback on issues that arise or must be addressed at times other than regularly scheduled commission meetings. City staff will contact the subcommittee members to address these issues and receive any direction on behalf of the commission. ∗ The commission and staff clarified the annual process for assessment and budgeting of capital improvement items: ∗ December meeting to identify current status of the Fund (expectation that staff will provide a report similar to this meeting) Saratoga Library Commission December 5, 2007 Meeting Minutes Page 3 of 5 ∗ February meeting to identify expenditures as requested by staff or generated by the commission. The Commission will develop a memorandum to Council outlining its recommendation for anticipated project expenditures to be included in the next fiscal year budget. Commissioners will attend the Council meetings to provide further information as required. D. Building Maintenance Update. Thomas Scott reviewed the memorandum dated November 21, 2007 re: Library Projects Update that was distributed as part of the Commissioners’ agenda packet. ∗ The following facilities items were identified as completed or in progress: ∗ The outside wall staining project started on Monday November 26 and will continue until it is complete. A second coat may be necessary as some areas are wicking stain. Some of the siding is warped beyond its capacity to be reattached – the southern exposures were most affected. ∗ Correcting the Children’s area lighting problem will be worked on in December with the first item being the selection of fixtures for the area by the group. ∗ Repairing various lighting and power issues. ∗ Maintenance cleaning of the rest of Cool Roof areas. ∗ Installing PG&E meters for Metro/PCS and the City. ∗ The following items will be addressed in the upcoming facilities improvements budgeting process ∗ Siding issues ∗ Heritage Orchard signage project collaboration ∗ Pathways (around the library and to the library from the orchard or street) 8. New Business A. Heritage Orchard Sign ∗ Norm Koepernik, Chair, and Steve Kellond, Vice-Chair of the Heritage Preservation Commission, presented the context and concept of a new sign for the Heritage Orchard. The intent was to establish a stronger presence for the orchard by identifying it more prominently at the intersection of Saratoga and Fruitvale, and to reinforce the coexistence of the orchard and library. The conceptual design was developed by Steve Kellond, who is an architect in Saratoga. Key design considerations included: ∗ stone walls to delineate orchard and low signage to avoid blocking views (non- competition with the library sign) ∗ sign would physically represent the coexistence and synergy of the library within the orchard – the library sign is nestled in the orchard sign as a metaphor for the library nestled in the orchard ∗ native stone at 32” above grade (technically a concrete block wall faced with stone); use natural planting around the signage to complement the natural setting ∗ the font (lettering) on the new sign should complement the existing library signage Saratoga Library Commission December 5, 2007 Meeting Minutes Page 4 of 5 ∗ solar panels to illuminate the sign (no issues with power usage) - an opportunity to integrate additional solar illumination into the project for the currently unlit library sign ∗ another element of existing use includes the library posting event banners behind the library signage; there may be an opportunity to incorporate posts or other equipment into the new signage to accommodate poles and banners of a standardized size. The city would have oversight of what is allowed to be posted at this location. ∗ A bid estimate of $22,000 includes only the wall – and excludes the construction and equipment costs for solar illumination and any required drainage ∗ The design has been vetted with Novacovich Orchards (NO) – who cares for the orchard and could speak to maintenance issues. The City and NO have a landlord and tenant relationship, where the City has oversight of the property and NO generated revenue from operating the orchard as a business. The Heritage Preservation Commission is also looking at developing a pathway through the orchard, which interconnects with the city staff desire to provide additional pedestrian pathways around the library. ∗ The Heritage Preservation Commission has discussed plans to provide interpretive programming regarding the history of the orchard, which provides a significant opportunity for collaboration with the library to highlight the history and architectural design of the library as representative of the agricultural heritage of the community. ∗ The HPC has also established an “Adopt-a-Tree Program” to generate capital for historical elements only within Saratoga and celebrate the value of the community’s assets. An opportunity exists to create awareness for both the orchard, library and other community assets through collaboration, programming, scheduled events and celebrations. The HPC will approach Council on January 19th with funding and conceptual costs. ∗ The commissioners discussed the opportunities for a longer term relationship between the commissions, and collaboration with the library to integrate HPC information, support interpretive programming, develop collections and resources, etc. ∗ Nilan moved to endorse the original concept and design, but would like to further the discussion on the lighting, signage fonts and materials, mechanisms for temporary banners, and intended planting behind the library sign. Seconded by Lemmon and approved 4/0. ∗ Nilan moved that the LC and HPC pursue a partnership that might at the very least involve an exchange of ideas and collaborative efforts as well participate in the funding of the project. Seconded by Chiou. Motion passed 4/0. ∗ Nilan encouraged the HPC to include the Friends of the Saratoga Libraries in discussions to expand the existing partnerships. B. Library Commission Vacancy ∗ One vacancy currently exists for the Commission. The City has advertised twice, but no applications have been received. The City Clerk will extend the deadline until after the December meeting, providing further opportunities to recruit individuals for this valuable public service. Saratoga Library Commission December 5, 2007 Meeting Minutes Page 5 of 5 9. Reports A. Melinda Cervantes, County Librarian ∗ The issue of Internet access and filtering has appeared in articles and an editorial in the San José Mercury News. The Santa Clara county Library JPA Internet Policy was established in 1998 after significant community discussion and includes filtering on Internet computers in the children’s area and the option of filtered or unfiltered access in the adult area, although wireless access is filtered. Patrons must have a library card to log into the Internet and must accept the Library Policy as it appears on the consent screen. The Library also uses privacy screens on all computers. This policy has worked will for the nearly 10 years and does not block constitutionally protected speech for our patrons. ∗ A number of staff and one JPA member attended the California Library Association Annual Conference in October where speakers such as Craig Newmark, Craigslist founder; Jamie Lee Curtis, children’s author, actor and activist; Chip Heath, Stanford Professor and author of Made to Stick: Why Some Ideas Survive and Others Die, and many other fine presenters participate in the program. ∗ Dr. Ken Haycock, Dean of the San José State University School of Library and Information Science will speak on advocacy for library trustees and commissioners at the CALTAC Spring 2008 Workshop in San Mateo Public Library on March 1, 2008. ∗ Save the Date: ∗ Thursday, January 17, 2008 – Silicon Valley Reads Kick-off Author Event, 7:30 p.m., Campbell Heritage Theater ∗ Saturday, January 19, 2008 – Library Commissioners and Friends Forum, 8:30 a.m. to 12:30 p.m., Library Administration Offices, 14600 Winchester Blvd., Los Gatos 10. Agenda Items for Next Meeting A. Review of Revised Mission Statement B. Review and Approval Recommendations for Proposed Facilities Improvement Projects Fiscal Year 08/09 11. Adjournment Chair Nilan adjourned the meeting at 12:05 p.m. CITY OF SARATOGA LIBRARY COMMISSION MINUTES DATE: February 27, 2008 TIME: 12:00 noon to 2:00 p.m. LOCATION: Community Room Saratoga Library 13650 Saratoga Avenue Saratoga, CA 95070 1. Call to Order Chair Nilan called the meeting to order at 12:00 p.m. 2. Roll Call Commissioners present: Chiou, Lemmon, McBane Mulford, and Nilan. Others present: County Librarian Melinda Cervantes, Saratoga Community Librarian Barbara Williams, Saratoga Interim Staff Liaison Crystal Morrow, Saratoga Facilities Maintenance Supervisor Thomas Scott, Friends of the Saratoga Libraries Liaison Tat Blesch, and City Clerk Cathleen Boyer. 3. Report on Posting of the Agenda Pursuant to Government Code Section 54954.2, the agenda for this meeting was properly posted on February 22, 2008 (Boyer). 4. Accept Agenda Items and Order: No additional items were added pursuant to Government Code Section 54954.2. McBane Mulford moved to accept the agenda items and order, seconded by Nilan. Motion passed 4/0. 5. Approval of Minutes of Regular Meeting December 5, 2007. Minutes from December 5, 2007 and February 27, 2008 meetings will be distributed for approval at April meeting. 6. Oral & Written Communication No oral or written communications were presented to the Commission. Chair Nilan welcomed Dick Corson, an avid library user who attended the meeting to learn more about the role and activities of the Commission. 7. Old Business A. Review of the Library Commission’s Mission Statement ∗ Chiou recommended minor changes to the mission statement, which focused on including city and library staff in the language. The recommendations were discussed and clarified by the commissioners and staff. Additionally, replacing the word ‘guides’ with ‘advises’ in regard to the Commissions’ role with respect to the Joint Powers Authority was discussed. Saratoga Library Commission February 27, 2008 Meeting Minutes Page 2 of 6 ∗ Nilan read the revised mission statement to confirm the changes proposed, as follows: “The mission of the Saratoga Library Commission is to ensure that access is provided to informational, educational, and recreational library materials and services that respond to evolving community needs. The Commission guides the Saratoga City council and city staff regarding the library facility and grounds, as well as current library issues. The Commission advises the Santa Clara County Library Joint Powers Authority Board and library staff regarding library budgets, politics, plans and procedures.” ∗ Lemmon moved to approve the changes as stated above, seconded by Chiou. Motion passed 4/0. B. Building Maintenance Update Thomas Scott reviewed the memorandum dated February 20, 2008 re: Library Projects Update that was distributed as part of the Commissioners’ agenda packet. ∗ As of February 20th, 2008, the following facilities items were identified as completed: ∗ The outside wall staining project has been completed. ∗ Staff confirmed that the roof top exhaust fans on the roof do not require a shut off safety switch since the service switch is located under the hood. ∗ The following projects are currently in progress: ∗ Getting bids to repair the roof leaks noted after the last large storm, some temporary work has been completed. There are leaks due to failures in the roof in a number of places from unknown circumstances, although roofing material (with nails included) left on the structure by the original contractor may have contributed to the issues when these materials were tossed about the roof in the January storms. ∗ As an additional note regarding roof drainage, the design of the physical structure in one area forces approximately 200 sq. ft. of roof area to shed onto the roof below. This drainage could be converted to piping and may be considered in the future within the capital improvement fund allocations. This would mitigate further leaks in the affected areas. ∗ Getting bids to replace the inside stained ceiling tiles. (a) A total of 42 ceiling tiles were stained by leakage within the library. Currently, only ceiling tiles stained are proposed for replacement. However, once installed the aesthetic considerations regarding combination of new and old tiles may cause staff and the Commission to reevaluate whether additional tiles should be replaced. The work will require a man lift as the tiles are at 30 feet above the finish floor, and plywood must be temporarily placed to distribute the load. The intent is to perform the work on Monday and Tuesday mornings prior to opening the library to the public. The ceiling tile project will start once the roof leakage has been completely addressed. ∗ Getting bids to clean out the roof gutters that are plugged. (a) Large sheets of water are cascading due to debris in the gutter systems. This issue, per the lease agreement, is the responsibility of the County Library. Staff is exploring a ‘gutter guard’ type solution, although the architecturally unique gutters on the facility will not accept any readily available and a custom solution might be necessary. Saratoga Library Commission February 27, 2008 Meeting Minutes Page 3 of 6 ∗ Getting approval on replacing outside failed wood siding, $1,500.00. ∗ Emergency capital repair. Commission must provide approval to reallocate other capital funds in the current budget to address this issue as the failure of the physical building is considered emergency capital repair. The cause of the siding failure was due to sun overexposure and lack of ongoing annual maintenance. Staff has determined that the staining and maintenance cycle for the southern exposure is three years, where the rest of the siding is five years. Staff will perform annual visual inspections to ensure that any issues are remedied prior to material failure in the future. ∗ Correcting the Children’s area lighting problem will be worked on with the first item being the selection of fixtures for the area by the Facilities Subcommittee, Community Librarian and staff. ∗ Repairing various lighting and power issues around the building. (a) This issue is still under investigation, as the site is located at a PG&E grid intersection. Power brownings and outages seem to be prevalent in this area. Staff will continue to observe and investigate as more demand is placed on the systems (air conditioning and replacement computers). ∗ Getting bids to do maintenance cleaning of the rest of Cool Roof areas. ∗ Installing PG&E meters for Metro/PCS and the City. C. Nilan moved to reallocate $1,500.00 from this fiscal year’s budgeted line item “Lighting / Electrical Improvements” towards the emergency capital repair of outside failed wood siding as recommended by staff; seconded by Lemmon. Motion passed 4/0. D. Library Capital Improvement Fund Review ∗ Thomas Scott’s suggestions for 08/09 included: ∗ Various lighting and fixture improvements (10,000) ∗ Improvements in lighting Children’s area (20,000) ∗ Installing new PG&E meters (20,000) ∗ Unplanned Repair and Improvement Funds (10,000) ∗ Walkway around Library (25,000) ∗ No other anticipated expenditures E. Library Commission Vacancy ∗ One vacancy currently exists for the Commission. The City has advertised twice, but no applications have been received. The City Clerk will extend the deadline, providing further recruitment opportunities. ∗ Cathleen will email Barbara Williams and Chair Nilan the current vacancy information. Staff can post the vacancy information as well as assist in the recruiting process. 8. New Business A. Introduction of Interim Staff Liaison, Crystal Morrow ∗ Morrow joined the City’s staff to restart the Parks and Recreation Commission, and has recently reinstated online The Saratogan. She is also currently looking at improving electronic communications with residents, and is exploring development of a subscription based email list for information distribution, notices, etc. Saratoga Library Commission February 27, 2008 Meeting Minutes Page 4 of 6 B. Review and Approval Recommendations for Proposed Facilities Improvement Projects Fiscal Year 08/09 ∗ Nilan moved to carry forward funds into 2008-09 as allocated for 2007-08 for the following projects if not completed by June 30, 2008: ∗ Improvements for various lighting and electrical issues, $8,500 ∗ Improvements to lighting in the Children’s Area, $20,000 ∗ Installation of new PG&E meters, $20,000 and to allocate funds for the following new project and contingency: ∗ Investigate feasibility of completion of a pedestrian walkway around the building, $5,000 ∗ Contingency for unplanned improvements and repairs (to be allocated by commission approval for unplanned projects brought before the Commission within the fiscal year at a regular meeting, or by the Facilities Subcommittee or Library Commission Chair in the interim period), $10,000 C. Advocacy and Outreach ∗ McBane Mulford will follow up with an informational only email to Library Commissioners after attending the March 1st CALTAC Workshop to be held in San Mateo. McBane Mulford also plans to attend the California Library Association (CLA) sponsored Legislative Day in Sacramento with Cervantes on April 16, 2008. D. Agenda Items for Joint Meeting with City Council on April 2, 2008 ∗ This will be a 6:00 p.m. meeting held prior to the 7:00 p.m. regular Council session. While a formal agenda is not required, if the Commission would like to propose agenda items or submit material to be distributed in the Council’s packet it must be received by the City Clerk at least one week prior. 9. Reports A. Melinda Cervantes, County Librarian ∗ Reminder: CALTAC is hosting a workshop at the San Mateo Public Library on March 1, 2008. Dr. Ken Haycock, San José State University School of Library and Information Science will be the keynote speaker. The deadline for registration was February 15th, but usually walk-ins are welcome. ∗ Last month, facilitator Paul Meyer engaged attendees of the Library Commissioners and Friends Forum in a lively discussion o how growth and change in local communities may impact library services in the next 3 – 10 years. In February, approximately 30 library stakeholders will participate in a telephone survey which will be followed by an online survey of all library employees. Results of this strategic planning process will be presented to the Library JPA Board at their June meeting. ∗ The California Library Association (CLA) Legislative Day in the District took place on January 25th and February 1st. The County Librarian joined other library representatives at meetings with Senator Simitian, Assembly members Alberto Torrico, Ira Ruskin, Joe Coto, and Jim Beall. CLA has taken the position that California libraries have taken more than their fair share of cuts. The Governor’s proposed budget includes a 10% cut to the State Library, including the California Saratoga Library Commission February 27, 2008 Meeting Minutes Page 5 of 6 Library Literacy Services Program, Transaction-Based Reimbursement Program (TBR) and the Public Library Foundation Program (PLF). At the October JPA meeting, Cervantes reported that the Governor blue-penciled $15 million in cuts to library funding statewide. The impact on Santa Clara County Library is a loss of $374,000 for FY2007/08: ∗ Direct Loan and Interlibrary Loan Program: Estimated impact = $300,000. This revenue was NOT budgeted so there will be no impact. ∗ Public Library Foundation: Estimated impact = $74,000. This revenue was NOT budgeted so there will be no impact. ∗ The Governor’s FY2008-09 Proposed Budget includes a 10% cut to PLF, BR and CLLS funds statewide that will result in a reduction of $23,790 of PLF funding, $178,000 of TBR funding and $9,060 for CLLS (Literacy) funding for a total estimated impact of $210,850 in reduced funding. ∗ The CLA is sponsoring a Legislative Day in Sacramento on Wednesday, April 16th. It would be great to have a few commissioners, Friends, and other library supporters join staff in delivering our message to State Legislators. Please contact Cynthia Garcia if interested and we will try to coordinate carpools and lunch. ∗ “Senator Joe Simitian, one of the biggest supporters of library issues in the legislature, has introduced a new library construction bond bill for the 2008 session. The $4 billion general obligation bond measure will be sponsored by the California Library Association. SB 1516 would enact the California Reading and Literacy Improvement and Public Library Construction and Renovation Bond Act of 2010, if approved by the voters during the 2010 statewide primary election.” (Excerpt from CLA Newsflash, submitted by Mike Dillon and Christina Dillon, CLA Lobbyists) ∗ The next JPA Board Meeting is Thursday, April 24, 2008 B. Barbara Morrow Williams, Community Librarian ∗ Level of Activity ∗ January 2008 - Saratoga Library circulated 117,574 items (books and periodicals, CDs, DVDs, Videos, games and items in CD Rom format) - Open 235 hours and averaging 498 items per hour - Gate count of 34,426 people ∗ Comparative Level of Activity - January 2007 (Opened on Mondays) - 119,637 in circulation in 243 hours, for an average of 492 items - Gate count of 37,884 people ∗ Not included in the circulation data is the subscription to electronic resources, including full-text sites. Not included in the gate count for January are program attendees estimated at slightly fewer than 800, including Juvenile and Adult/Teen events, Friends events, and outreach. ∗ The library installed new self-check machines which are faster and easier to access. Saratoga now has six machines, three of them new models, in Adult and Juvenile areas. ∗ Select Upcoming Programs Saratoga Library Commission February 27, 2008 Meeting Minutes Page 6 of 6 ∗ Free SAT Strategy sessions by Princeton Review will be held March 1st and March 8th for pre-registered students – currently very well subscribed. ∗ Free Jazz Concert in the Library on March 19th at 7:00 p.m. with Sheryl Mebane and Tangria Jazz Ensemble ∗ Master Gardener Series, March 20th and March 27th ∗ Juvenile programs for kids and parents: Meet the Sheriff on March 13th and Meet the Fire Truck on March 19th; Princess Tea Party for ages 4-6 on April 9th. Pre-registration begins March 1st. ∗ April is a busy month for the Library: ∗ With the participation of the Friends, we will roll out the Month of the Young Child on April 6th, with a special event for children and their families. It is in the planning stages and an excellent opportunity to develop our collaborations in the community ∗ National Library Week, April 13th through 19th ∗ The Friends of the Saratoga Libraries will celebrate their 25th Anniversary ∗ New Teen Program Project ∗ This major project, with the help of the Friends, will revitalize the Teen Area to provide program and reader’s advisory services to the many teens and tweens and their families in our area. March 2ill include researching other teen spaces and holding focus groups with our teens and tweens to get their input. April is scheduled for planning by a cross-functional team of Juvenile and Adult/Teen Program Services librarians who work with this growing demographic. C. Tat Blesch, Friends of the Saratoga Libraries ∗ Please join us on Friday at 10:00 a.m. in the Community Room to welcome Barbara Williams at a reception sponsored by the Friends of the Saratoga Libraries and the City of Saratoga. 10. Agenda Items for Next Meeting A. Library Capital Improvement Fund B. Building Maintenance Update C. Advocacy and Outreach 11. Adjournment Chair Nilan adjourned the meeting at 2:27 p.m. City of Saratoga Facilities Department Memo To: Library Commission From: Thomas Scott, Facilities Maintenance Supervisor Date: April 15, 2008 Re: Library Projects Update As of April 15, 2008, the following facilities items have been completed at the Library: • Gave the repair information to the Library about the roof leaks and stained ceiling tiles, so they can oversee the repairs. • Next week the replacement of the outside failed wood siding is planned to begin. • The Library has had the roof gutters cleaned out and the roof cleaned off. Projects being worked on: • I am getting examples of roof gutter covers that could work on the roof gutters to help keep them clear. • Working on correcting the Children’s area lighting problem, the group has made recommendations of fixture types to the Lighting Design company and is looking to get product specifications. • Repairing various lighting and power issues around the building. • Installing PG&E meters for Metro/PCS and the City.