HomeMy WebLinkAbout01-30-2017 Finance Committee MinutesCITY OF SARATOGA
COUNCIL FINANCE COMMITTEE
ACTION MINUTES
DATE: January 30, 2017
TIME: 10:00 a.m.
LOCATION: Administration Conference Room
Saratoga City Hall
13777 Fruitvale Avenue
Saratoga, CA 95070
ATTENDEES: Miller, Lo
ABSENT:
OTHERS IN ATTENDANCE: Staff members: Lindsay, Furey, McFarlane, Bothelio, Council Member
Bernald
1. Approval of Prior Finance Committee Meeting Minutes:
A. December 9, 2016 Minutes approved
2. Oral & Written Communications:
A. N/A
3. Old Business
A. None
4. New Business
A. Format of Future Finance Committee Meetings
Action Item – Staff to bring resolution to Council to change the Finance Committee from a
“standing committee” format to a “committee as a whole” format, with two assigned voting
members.
Action Item – Continue to send Finance Committee meeting notice and agenda packets to all
Council Members as an appointment.
Action Item – Attach Finance Workplan/Agenda Schedule document to Finance Committee
meeting appointment email
Action Item – Change “Committee Items” to “Committee Workplan” on meeting agenda.
Action Item – Agenda items not approved by the committee are to be brought to City Council
meeting for transparency
B. Debt Management Policy
Action Item – Bring final draft of Debt Management Policy to March Finance Committee
Meeting for review
Action Item – Staff to review impact to Summary Fiscal Policy Statements: need to modify
sections to make reference to new or existing detail level policies or possibly to eliminate topic
statements.
C. Council Retreat – Finance Review
Action Item – Staff to touch on forecast assumptions, talk briefly about CalPERS changes
impacts to City (employee and sheriff contract), and explain Mid-year Budget Adjustments.
D. Council Retreat – Staffing & Service Levels
Action Item – Staff to explain current year staffing changes, proposed staffing changes for FY
2017/18.
Action Item – Staff to present big picture view of changes using PowerPoint slides.
E. Committee Items
Action Item – Add the following topics to the Committee Workplan:
i) Look at False Alarm fee structure
ii) Prepare Recessionary Fiscal Impacts Plan
iii) Review Sport User Group contract format
iv) Look at Risk Management Policy – re ABAG changes
v) Review Development Reserve strategy, funding levels
vi) Look at Environmental Reserve, program revenue vs expenses
vii) Review CIP 5 year plan appropriations
viii) Review CIP projects to scrutinize repair/replace/maintenance type of projects vs new
capital infrastructure or initiative projects
ix) Look at funding impacts as a result of the Federal level changes.
F. Next FC meeting date: Thursday, Feb 16th, at 2:30pm
5. Adjournment Minutes approved May 15, 2008