HomeMy WebLinkAbout06-22-2017 Minutes -Public Safety Task Force
Saratoga Public Safety Task Force Agenda - Page 1 of 3
MINUTES
JUNE 22, 2017
PUBLIC SAFETY TASK FORCE
REGULAR MEETING
Chair John Hirokawa called the regular meeting to order at 6:06 p.m. in the City Hall
Administrative Conference Room at 13777 Fruitvale Avenue, Saratoga, CA.
ROLL CALL
PRESENT: Members Ray Cosyn, Sudip Ghosal, John Hirokawa, Rebecca
Jepsen, Chuck Page
ABSENT: None
ALSO PRESENT: Crystal Bothelio, City Clerk/Asst. to the City Manager
Captain Rich Urena, Santa Clara County Sheriff’s Office
REPORT ON POSTING OF THE AGENDA
Crystal Bothelio, City Clerk/Asst. to the City Manager, reported that the agenda for this meeting
was properly posted on June 15, 2017.
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
None
AGENDA ITEMS:
1. Public Safety Task Force Minutes
Recommended Action:
Review and approve draft minutes from the May 25, 2017 meeting.
JEPSEN/PAGE MOVED TO APPROVE DRAFT MINUTES FROM THE MAY 25,
2017 MEETING. MOTION PASSED. AYES: COSYN, GHOSAL, HIROKAWA, JEPSEN,
PAGE. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
2. Public Safety Task Force Work Plan Council Priorities & Implementation Timeline
Recommended Action:
Review City Council priorities for the Public Safety Task Force work plan; discuss and
finalize the work plan implementation timeline.
Crystal Bothelio, City Clerk/Asst. to the City Manager, provided a report on the draft
implementation timeline.
Saratoga Public Safety Task Force Agenda - Page 2 of 3
Vice Chair Chuck Page noted that there is some inconsistency between the list of CERT
members maintained by City staff and the list of individuals provided by Santa Clara County
Fire to receive Disaster Service Worker identification cards.
The Public Safety Task Force considered the implementation timeline.
PAGE/JEPSEN MOVED TO APPROVE THE IMPLEMENTATION TIMELINE WITH
THE FOLLOWING CHANGES: INCLUDE TIME AT A FUTURE PUBLIC SAFETY
TASK FORCE MEETING FOR A REPRESENTATIVE OF CERT TO PROVIDE AN
OVERVIEW OF CERT AND DISCUSS ALIGNING NEIGHBORHOOD WATCH
AND CERT; HOLD THE NEIGHBORHOOD WATCH LEADER GATHERING
BEFORE DISCUSSING THE NEIGHBORHOOD WATCH REGISTRATION
PROCESS/GUIDELINES OR GUIDELINES FOR KEEPING NEIGHBORHOOD
WATCH GROUPS ACTIVE TO BEGINNING GETTING INPUT FROM
NEIGHBORHOOD WATCH LEADERS; AND TENTATIVELY PLAN TO HAVE
THE NEIGHBORHOOD WATCH LEAD GATHERING IN SEPTEMBER OR
OCTOBER. MOTION PASSED. AYES: COSYN, GHOSAL, HIROKAWA, JEPSEN, PAGE.
NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
3. City Budget Overview
Recommended Action:
Receive summary on the City’s budget development process.
Crystal Bothelio, City Clerk/Asst. to the City Manager, provided an overview of the City’s
budget process.
4. Public Safety Metrics
Recommended Action:
Review arrest data (on-view vs warrant) and suspicious calls for service; provide direction on
development of metrics for measuring success of crime prevention efforts.
Captain Rich Urena presented arrest data and suspicious calls for service data.
The Public Safety Task Force requested monthly updates to the arrest, suspicious calls for
service, and crime data.
5. Improved Public Safety Webpage
Recommended Action:
Review existing content on City public safety page and provide recommendations for
improvement.
Crystal Bothelio, City Clerk/Asst. to the City Manager, reported on the current status of the
website development, content on the City’s public safety page, and content used on other
public safety webpages.
Saratoga Public Safety Task Force Agenda - Page 3 of 3
The Public Safety Task Force requested a button on the homepage connecting visitors to the
City’s safety page, a strong search tool, and additional home protection information.
The Task Force considered creating a tiered messaging methodology for communicating,
similar to the Homeland Security Advisory System that indicates the threat of terrorism
through a color-coded scale.
6. Mobile App with Public Safety Information
Recommended Action:
Provide recommendations for desired mobile app content.
The Public Safety Task Force suggested including traffic safety informational on the mobile
app, such as what to do during an accident or areas of potential congestion due to
construction. The Task Force also considered how mobile notifications could be used to
communicate safety information.
The Task Force agreed to further refine recommendations for mobile app content at the July
meeting.
7. Future Agenda Items
Recommended Action:
Consider agenda items for upcoming meetings.
Additional agenda items for the July 27, 2017 meeting included discussion of the
Neighborhood Watch Gathering and the mobile app.
ADJOURNMENT
Chair John Hirokawa adjourned the meeting at 7:59 p.m.
Minutes respectfully submitted:
Crystal Bothelio, Deputy City Manager
City of Saratoga