HomeMy WebLinkAbout06-06-2012 Council Agenda
AGENDA
REGULAR MEETING
SARATOGA CITY COUNCIL
WEDNESDAY, JUNE 6, 2012
– CIVIC THEATER/COUNCIL CHAMBERS
T 13777 FRUITVALE AVENUE
LEDGE OF ALLEGIANCE
OLL CALL
v’t. Code 54954.2, the agenda for this meeting was properly posted on
ay 31, 2012)
OMMUNICATIONS FROM COMMISSIONS & PUBLIC
REGULAR MEETING – 7:00 P.M.
A
P
R
REPORT OF CITY CLERK ON POSTING OF AGENDA
(Pursuant to Go
M
C
Oral Communications on Non-Agendized Items
Any member of the public will be allowed to address the City Council for up to three (
minutes on matters not on this agenda. The law generally prohibits the council from
discussing or taking action on such items. However, the Council may instruct sta
3)
ff
ccordingly regarding Oral Communications under Council Direction to Staff. a
Oral Communications - Council Direction to Staff
Instruction to Staff regarding actions on current Oral Communications.
ommunications from Boards and Commissions
C
Council Direction to Staff
Instruction to Staff regarding actions on current Communications from Boards &
ommissions.
NNOUNCEMENTS
C
A
EREMONIAL ITEMS
C
1. ing Youth Commissioners
Commendations for Outgo
Recommended action:
Read and present commendations.
2. mmissioners and Oath of Office
Appointment of Youth Co
Recommended action:
Adopt the attached resolution appointing 8 members to the Saratoga Youth
Commission and direct the City Clerk to administer the Oath of Office.
SPECIAL PRESENTATIONS
None
CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be
acted in one motion, unless removed by the Mayor or a Council member. Any member of
the public may speak to an item on the Consent Calendar at this time, or request the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
3. City Council Meeting Minutes
Recommended action:
Approve City Council minutes for the meetings on May 16, 2012 and May 4, 2005.
4. Review of Accounts Payable Check Register
Recommended action:
Review and accept check registers for the following accounts payable payment
cycles:
May 16, 2012
May 23, 2012
5. Treasurer’s Report for the Month Ended April 30, 2012
Recommended action:
Review and accept the Treasurer’s Report for the month ended April 30, 2012.
6. Fiscal Year 2012/13 Gann Appropriation Limit
Recommended action:
Review report and adopt resolution approving the Gann Appropriation Limit for FY
2012/13.
7. Adoption of the Fiscal Year 2012/13 Operating & Capital Budget and Environmental
Impact Assessment for new Capital Improvement Plan projects
Recommended action:
1. Adopt resolution approving the Proposed FY 2012/13 Operating and Capital
Budgets, directing staff to incorporate within the final adopted budget any changes
related to late-breaking changes, minor corrections, carry forward appropriations,
refined estimates, grant approvals, claim reimbursements, pass-through
appropriations, or additional direction from Council upon adoption of the budget.
2. Adopt the attached Environmental Impact Assessment for new projects included in
the FY 2012/13 Capital Improvement Plan update.
8. Resolution Authorizing Final Disposition of Certain City Records
Recommended action:
Adopt resolution authorizing final disposition of certain city records.
9. Resolution Calling for General Municipal Election – November 6, 2012
Recommended action:
Adopt the attached resolution calling for a consolidated, General Municipal Election
on November 6, 2012.
10. Motor Vehicle (MV) Resolution restricting parking on Saratoga Avenue
Recommended action:
Move to adopt a Motor Vehicle Resolution authorizing No Parking or Stopping on a
portion of Trinity Avenue.
11. Motor Vehicle (MV) Resolution restricting parking on Trinity Avenue
Recommended action:
Move to adopt a Motor Vehicle Resolution authorizing No Parking or Stopping on a
portion of Trinity Avenue.
12. Contract Extension for Scanning Services
Recommended action:
Approve a two-year contract extension with Peelle Technologies for scanning
services and authorize City Manager to execute the same.
13. Contract Extension for Traffic Signal Maintenance
Recommended action:
Approve a two-year contract extension with Republic ITS for monthly maintenance
and on call repair of traffic signals, and authorize the City Manager to execute the
same.
14. Contract Renewal for City Surveyor Consulting Services
Recommended action:
Approve a two-year contract renewal with Giuliani and Kull, Inc. for City Surveyor
Services and authorize the City Manager to execute the same.
PUBLIC HEARINGS
Applicants/Appellants and their representatives have a total of ten minutes maximum for
opening statements. Members of the public may comment on any item for up to three
minutes. Applicant/Appellants and their representatives have a total of five minutes
maximum for closing statements. Items requested for continuance are subject to
Council’s approval at the Council meeting
15. Zoning Ordinance Amendment Modifying the Definition of Impervious Surface,
Providing Site Coverage Credits, and Providing Exemptions for Driveways &
Emergency Vehicle Access.
Recommended action:
Conduct a public hearing. Introduce and waive the first reading of the ordinance
amending City Code Sections 15-06.370, 15-11.080, 15-12.080, 15-13.080, 15-
17.070 and 15-20.080 , and direct staff to place the ordinance on the consent calendar
for adoption at the next regular meeting of the City Council.
16. Resolution Ordering Abatement of a Public Nuisance by Removal of Hazardous
Vegetation (Brush)
Recommended action:
1. Open public hearing, listen to public testimony, and close public hearing; and
2. Adopt resolution overruling objections and ordering hazardous vegetation
abatement (brush).
17. Conduit Financing for Saint Andrew’s Parish
Recommended action:
1) Conduct the public hearing under the requirements of Tax and Equity Fiscal
Responsibility Act (TEFRA) and the Internal Revenue Code of 1986, as amended;
and
2) Adopt the resolution approving the issuance of a loan not to exceed $11,000,000
by the California Municipal Finance Authority (CMFA) for the benefit of Saint
Andrew’s Parish (including any affiliate thereof, the “Borrower”) for the refunding of
the outstanding principal amount of the Authority’s Variable Rate Demand Revenue
Bonds (Saint Andrew’s Parish) Series 2006, for the purposes of satisfying the
requirements of TEFRA, the Code and the California Government Code Section 6500
(and following).
18. Landscaping & Lighting Assessment District LLA-1 - Public Hearing, Approval of
Engineer’s Report, and Confirmation of Assessments for FY 12-13
Recommended action:
Move to adopt the Resolution Ordering the Improvements and Confirming the
Diagram and Assessments for FY 12-13.
19. Zoning Ordinance Amendment Allowing Tasting Rooms as a Permitted Use in the
Commercial-Historic Zoning District.
Recommended action:
Conduct a public hearing, introduce and waive the first reading of an ordinance
amending the City Code to allow tasting rooms in the CH zoning district, and direct
staff to place the ordinance on the consent calendar for adoption at the next regular
meeting of the City Council.
OLD BUSINESS
20. Options for General Fund Expenditures Previously Allocated for Waste and Street
Sweeping Services
Recommended action:
Accept report and provide direction to staff regarding options for General Fund
expenditures previously allocated for West Valley Solid Waste JPA dues, Household
Hazardous Waste augmentation, and Street Sweeping services.
NEW BUSINESS
21. Request from Saratoga Little League to Extend Park Hours at Congress Springs Park
for “Movie Night”
Recommended action:
Adopt resolution approving request from Saratoga Little League to extend park hours
at Congress Springs Park until 10:30 PM on June 15, 2012 in order to commemorate
the end of the season.
22. Parks and Recreation Movie Night, September 8, 2012
Recommended action:
Accept report and provide direction on the Park and Recreation Commission’s
recommendation that the Council pass a resolution allowing Wildwood Park to
remain open until 10:00 p.m. on September 8, 2012 for Wildwood Cinema Movie
night and authorize the Commission to seek funds from the Saratoga-Monte Sereno
Community Foundation to pay for half of the total cost of the event.
23. Silicon Valley Climate Action and Energy Efficiency Planning
Recommended action:
Accept report and direct staff to participate with the County of Santa Clara and five
other Santa Clara County cities in the Silicon Valley Climate Action and Energy
Efficiency Planning.
ADHOC & AGENCY ASSIGNMENT REPORTS
Mayor Chuck Page
City School Ad Hoc
Hakone Foundation Board
Hakone Foundation Executive Committee
Let’s Move City Ad Hoc
Santa Clara County Cities Association
Santa Clara County Cities Association Selection Committee
TEA Ad Hoc
West Valley Mayors and Managers Association
West Valley Sanitation District
Vice Mayor Jill Hunter
Hakone Foundation Board
Historical Foundation
KSAR Community Access TV Board
SASCC
Village Ad Hoc
West Valley Flood Control & Watershed Advisory Committee
Council Member Emily Lo
Association of Bay Area Governments
Highway 9 Ad Hoc
Library Joint Powers Authority
Sister City Liaison
Village Ad Hoc
Council Member Howard Miller
City School Ad Hoc
Council Finance Committee
Postal Service Liaison
Santa Clara Valley Water District Commission
Saratoga Ministerial Association
Valley Transportation Authority PAC
West Valley Solid Waste Management Joint Powers Authority
Council Member Manny Cappello
Chamber of Commerce
Council Finance Committee
County HCD Policy Committee
Highway 9 Ad Hoc
Let’s Move City Ad Hoc
Santa Clara County Emergency Council
TEA Ad Hoc
CITY COUNCIL ITEMS
CITY MANAGER’S REPORT
ADJOURNMENT
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda are available at the
office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of
materials distributed to the City Council concurrently with the posting of the agenda are also
available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the
posting of the agenda are made available for public review at the office of the City Clerk at the
time they are distributed to the City Council.
In compliance with the Americans with Disabilities Act (ADA), if you need special
assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269.
Notification 48 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title
II)
Certificate of Posting of Agenda:
I, Crystal Morrow, City Clerk for the City of Saratoga, declare that the foregoing agenda
for the meeting of the City Council for the City of Saratoga was posted on May 31, 2012,
at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for
public review at that location. The agenda is also available on the City’s website at
www.saratoga.ca.us
Signed this 31st day of May 2012 at Saratoga, California.
Crystal Morrow
City Clerk
NOTE: To view current or previous City Council meetings anytime, go to the City
Video Archives at www.saratoga.ca.us
06/06 Regular Meeting –Joint Meeting with Planning Commission
06/20 Regular Meeting – (5:30 p.m. – Community Center) Joint Meeting with
HOA’s
07/04 Fourth of July –City Hall closed
07/18 Regular Meeting
08/01 Recess
08/15 Regular Meeting –Joint meeting with Hakone Foundation
09/05 Regular Meeting –Joint Meeting with Parks and Rec/PEBTAC
09/19 Regular Meeting –Joint Meeting with West Valley Board of Trustees
10/03 Regular Meeting –Joint Meeting with Saratoga/Monte Sereno Community
Foundation
10/17 Regular Meeting -- Joint Meeting with Traffic Safety Commission
11/07 Regular Meeting –Joint Meeting with Library Commission
11/21 Regular Meeting –Joint Meeting with Saratoga Ministerial Association
12/04 City Council Reorganization
12/05 Regular Meeting –Joint meeting with HPC and Historical Foundation
12/19 Regular Meeting
CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2012