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Home My WebLink About11-01-2017 City Council MinutesMINUTES WEDNESDAY, NOVEMBER 1, 2017 SARATOGA CITY COUNCIL REGULAR MEETING At 5:00 p.m. the City Council took a tour at West Valley College Campus, 14000 Fruitvale Avenue. At 6:00 p.m., the City Council held a Joint Meeting with West Valley -Mission Community College District Board of Trustees. At 7:04 p.m., Mayor Lo called the meeting to order in the Civic Theater, Council Chambers at 13777 Fruitvale Avenue in Saratoga and led the Pledge of Allegiance. ROLL CALL PRESENT: Mayor Emily Lo, Vice Mayor Mary -Lynne Bernald, Council Members Manny Cappello, Howard Miller, Rishi Kumar ABSENT: None ALSO PRESENT: James Lindsay, City Manager Richard Taylor, City Attorney Crystal Bothelio, Deputy City Manager Nora Pimentel, City Clerk John Cherbone, Public Works Director Mary Furey, Finance & Administrative Services Director Tony McFarlane, Finance Manager REPORT ON POSTING OF THE AGENDA City Clerk NoraYimentel report ed_thaLthe agenda_fnrthisrneetingwac pr October 27, 2017. EPORT FROM JOINT MEETING II 1" . • - I • I Brad Davis, President of West Valley College, provided an overview of the City Council's Joint Meeting with West Valley -Mission Community College District Board of Trustees, including information about projects funded through the current bond measure, collaboration opportunities between the College and Saratoga Library, and efforts to further engage the community. Mr. Davis acknowledged the City Council for their continuous support and collaboration. ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Michael Lomio with the Silicon Valley Leadership Group announced the upcoming Silicon Valley Turkey Trot and the Mayor's Cup Challenge. Council Member Rishi Kumar announced that there will be a public meeting hosted by California Public Utilities Commission in November on proposed water rate increases. Mayor Lo proceeded with ceremonial items followed by announcements. Saratoga City Council Minutes — Page 1 of 6 ANNOUNCEMENTS Mayor Lo announced that entrance at the Hakone Gardens is free for Saratoga residents the 1St Tuesday of the month and she shared information about the following upcoming meetings and events: State Route 85 Transit Guideway Study Survey and Public Meetings, City of Saratoga Food and Toy Drive, Silicon Valley Clean Energy Residential Customer Program Advisory Group recruitment, Annual Tree Lighting and Wine Stroll, and Saratoga Sister City's fundraising trip to Croatia. CEREMONIAL ITEMS Commendation for Saratoga Adult Care Center Recommended Action: Present the commendation to representatives of the Saratoga Adult Care Center. Mayor Lo and the City Council presented the commendation to the representatives of the Saratoga Adult Care Center. Certificates for Saratoga Award -Winning Businesses Recommended Action: Present the certificates to the award-winning businesses of Saratoga Mayor Lo and the City Council presented certificates of recognition to representatives of various Saratoga Award -Winning Businesses. 1. CONSENT CALENDAR 1.1. City Council Meeting Minutes Recommended Action: Approve the Cly Council minutes for the Regular City Council Meeting on October 18, 2017. MILLER/BERNALD MOVED TO APPROVE THE CITY COUNCIL MINUTES FOR THE REGULAR CITY COUNCIL MEETING ON OCTOBER 18, 2017. MOTION PASSED. AYES: LO, BERNALD, CAPPELLO, KUMAR, MILLER. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 1.2. Review of Accounts Payable Check Registers Recommended Action: Review and accept check registers for the following accounts payable payment cycles: 10/17/2017 Period 4; and 10/24/2017 Period 4. MILLER/BERNALD MOVED TO ACCEPT CHECK REGISTERS FOR THE FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES: 10/17/2017 PERIOD 4; AND 10/24/2017 PERIOD 4. MOTION PASSED. AYES: LO, BERNALD, CAPPELLO, MILLER. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 1.3. Treasurer's Report for the Month Ended August 31, 2017 Recommended Action: Review and accept the amended Treasurer's Report for the month ended August 31, 2017. Saratoga City Council Minutes — Page 2 of 6 MILLER/BERNALD MOVED TO ACCEPT THE AMENDED TREASURER'S REPORT FOR THE MONTH ENDED AUGUST 31, 2017. MOTION PASSED. AYES: LO, BERNALD, CAPPELLO, MILLER, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 1.4. Ordinance Amending Off -Site Signs in Residential Districts Recommended Action: Waive the second reading and adopt the attached ordinance regarding off-site signs in residential districts. ORDINANCE NO. 352 MILLER/BERNALD MOVED TO WAIVE THE SECOND READING AND ADOPT THE ATTACHED ORDINANCE REGARDING OFF-SITE SIGNS IN RESIDENTIAL DISTRICTS. MOTION PASSED. AYES: LO, BERNALD, CAPPELLO, MILLER, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 1.5. Approval of Contract with Just Leaks, Inc. for Installation of a Polyurethane Foam Cool Roof on the Senior Center Recommended Action: Authorize the City Manager to sign a contract with Just Leaks, Inc. for $41,488 plus $3,512 in contingencies. MILLER/BERNALD MOVED TO AUTHORIZE THE CITY MANAGER TO SIGN A CONTRACT WITH JUST LEAKS, INC. FOR $41,488 PLUS $3,512 IN CONTINGENCIES— a _ _1 . 1 _1 _. KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 11 14 Operate a Book Store at the Saratoga Historical Park Recommended Action: Adopt a Resolution authorizing the City Manager to enter into a facilities use agreement with the Friends of the Saratoga Libraries for the use of the Book -Go -Round Building. RESOLUTION NO. 17-056 MILLER/BERNALD MOVED TO ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A FACILITIES USE AGREEMENT WITH THE FRIENDS OF THE SARATOGA LIBRARIES FOR THE USE OF THE BOOK -GO - ROUND BUILDING. MOTION PASSED. AYES: LO, BERNALD, CAPPELLO, MILLER, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 1.7. Motor Vehicle (MV) Resolution Installing No Stopping 8 a.m. - 4 p.m. Monday thru Friday at Montauk Drive Recommended Action: Adopt Motor Vehicle (MV) Resolution installing No Stopping 8 a.m. - 4 p.m. Monday thru Friday at Montauk Drive. MV RESOLUTION NO. 318 Saratoga City Council Minutes — Page 3 of 6 MILLER/BERNALD MOVED TO ADOPT MOTOR VEHICLE (MV -318) RESOLUTION INSTALLING NO STOPPING 8 A.M. - 4 P.M. MONDAY THRU FRIDAY AT MONTAUK DRIVE. MOTION PASSED. AYES: LO, BERNALD, CAPPELLO, MILLER, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 1.8. Motor Vehicle (MV) Resolution Installing Parking Restriction at Scully Avenue Recommended Action: Adopt Motor Vehicle (MV) Resolution installing parking restriction on Scully Avenue. MV RESOLUTION NO. 319 MILLER/BERNALD MOVED TO ADOPT MOTOR VEHICLE (MV -319) RESOLUTION INSTALLING PARKING RESTRICTION ON SCULLY AVENUE. MOTION PASSED. AYES: LO, BERNALD, CAPPELLO, MILLER, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 1.9. Landscaping & Lighting Assessment District LLA -1; Resolutions initiating renewal of the District for FY 18-19 Recommended Action: 1. Move to adopt the Resolution describing improvements and directing preparation of the Engineer's Report. 2. Move to adopt the Resolution appointing the Attorney's for the District. RESOLUTIONS NO. 17-057 & 17-058 MU LERLBERNALD MOVED TO ADOPT THE R i SQI.UTION DEi SCRIBINQ IMPROVEMENTS AND DIRECTING PREPARATION OF THE ENGINEER'S REPORT AND ADOPT THE RESOLUTION APPOINTING THE ATTORNEY'S FOR THE DISTRICT. MOTION PASSED AYES• LO, BERNALD, CAPPELLO, MILLER, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 1.10. Development Impact Fee Report Recommended Action: Review and accept the annual AB 1600 Development Impact Fee report for the year ended June 30, 2017. MILLER/BERNALD MOVED TO ACCEPT THE ANNUAL AB1600 DEVELOPMENT IMPACT FEE REPORT FOR THE YEAR ENDED JUNE 30, 2017. MOTION PASSED. AYES: LO, BERNALD, CAPPELLO, MILLER, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 2. PUBLIC HEARING 2.1. Proposed Amendments to the FY 2017/18 Fee Schedule Recommended Action: Open the public hearing, listen to public testimony and close public hearing. Adopt the resolution amending the fee schedule for Fiscal Year 2017/18, effective January 1, 2018. Tony McFarlane, Finance Manager, presented the staff report. Saratoga City Council Minutes — Page 4 of 6 Mayor Lo invited public comments on this item. The following people requested to speak: Chuck Page No one else requested to speak. RESOLUTION NO. 17-059 MILLER/CAPPELLO MOVED TO ADOPT THE RESOLUTION AMENDING THE FEE SCHEDULE FOR FISCAL YEAR 2017/18iEFFECTIVE JANUARY 1, 2018. MOTION PASSED. AYES: LO, BERNALD, CAPPELLO, MILLER, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. Staff was directed to return to Council within six months and before adopting the Annual Fee Schedule in April with a status update on the impacts of eliminating credit card convenience fees. 3. GENERAL BUSINESS None COUNCIL ASSIGNMENTS Mayo Eni1vTo Hakone Foundation Board & Executive Committee — the Hakone Foundation Board & Executive Committee explored the idea of installing or renting lights for viewing Sakura Cherry Blossoms - -i'i• . 'l• l- :I. 1' • e.- a --s• West Valley Mayors and Managers — during the October meeting, the group discussed several of the bills related to housing that were signed by the Governor and the League of Cities Peninsula Division lunch meeting on November 17 on the implications of these housing bills. Vice Mayor Mary -Lynne Bernald Public Art Committee — the Committee is moving forward with painted rocks and the utility box painted program has been launched. South Flow Arrivals Ad Hoc Committee — the South Flow Arrivals Ad Hoc Committee has not met, however, Congressional representatives will be meeting with the Federal Aviation Administration on the recommendations that were submitted last November. Vice Mayor Bernald reminded the Council that the Association of Bay Area Governments ballots are due tomorrow and may be submitted to Crystal Bothelio, Deputy City Manager. Vice Mayor Bernald also shared that the Recycling and Waste Reduction Commission has been continuing discussions on diverting organic waste from landfills through composting, dedicated collection of organic waste, and other methods. Council Member Manny Cappello Saratoga Area Senior Coordinating Council (SASCC) — SASCC is working closely with the architect on the remodel plans to identify opportunities to reduce project costs. Additionally, the cool roof installation at the senior center was approved earlier on the consent calendar. Saratoga City Council Minutes — Page 5 of 6 Council Member Howard Miller America in Bloom Committee — the Committee met and discussed whether to participate in the competition again. The members of the Committee may be saddened by the results of the awards process, but agreed that the program was good for the City. Saratoga Ministerial Association — two topics were discussed at the last meeting: the Celebration of Light and the interfaith service on Thanksgiving morning. Silicon Valley Clean Energy Authority Board of Directors — the rate policy for 2018 was reaffirmed at a recent special meeting. Rates will be less than PG&E for the second year and the carbon free messaging will be changing slightly. Interviews for the Executive Director are taking place in Los Gatos on November 2. Council Member Rishi Kumar Santa Clara Valley Water District Commission — during the last meeting, the Commission discussed three items: 1) update on planning for potable and non -potable water reuse; 2) update on joint use trails on district property; and, 3) update on the California Water Fix. CITY COUNCIL ITEMS None CITY MANAGER'S REPORT There was no report. Mayor Lo announced that the City Council would proceed to the City Hall Administrative Conference Room for Closed Session. CLOSED SESSION CONFERENCE -WITH -LEGAL COUNSEL —EXISTING LITIGATION (Pursuant to Government Code section 54956.9(d)(1)) Saratoga et al. v. California Department of Transportation (Santa Clara County Superior Court Case No. 115CV281214) REPORT OUT OF CLOSED SESSION After Closed Session, Mayor Lo announced that there was nothing to report from Closed Session. ADJOURNMENT Mayor Lo adjourned the regular meeting at 9:30 p.m. M r Nor. entel, C ctfully s City Clerk, City of Saratoga Saratoga City Council Minutes — Page 6 of 6