HomeMy WebLinkAbout11-15-2017 City Council minutesMINUTES
WEDNESDAY, NOVEMBER 15, 2017
SARATOGA CITY COUNCIL REGULAR MEETING
At 4:30 p.m., the City Council held a Study Session at 13777 Fruitvale Avenue in the
Administrative Conference Room to consider reinstatement of a Youth Commissioner, upon
consensus Ms. Holly Cunningham was reinstated to serve on the Youth Commission.
At 4:45p.m., the City Council held interviews at 13777 Fruitvale Avenue in the Administrative
Conference Room to fill 2 terms on the Heritage Preservation Commission and 3 terms on the
Traffic Safety Commission. The Council selected Annette Stransky to fill a term beginning
January 1, 2018 and ending on December 31, 2021 on the Heritage Preservation Commission.
The Council selected Belal Aftab to fill the unexpired term beginning January 1, 2018 and
ending December 31, 2018 on the Traffic Safety Commission, and selected incumbents Mitch
Kane and David McIntyre to the Traffic Safety Commission each to fill a term beginning
January 1, 2018 and ending December 1, 2021.
Immediately following the Commission interviews the Council held a Study Session at 13777
Fruitvale Avenue in the Administrative Conference Room to discuss City Council Norms seating
arrangements. The Council directed staff to prepare an update to the Norms that allows the
seating at the dais to be determined at the Mayor's discretion.
At 6:00 p.m. the Council held a Joint Meeting with Assembly Member Evan Low. Assembly
Member Low provided the Council with a legislative overview and information about grant
funding.
• e alled-the lar -Session to order in the Civic Theater, Council Chambers
at 13777 Fruitvale Avenue in Saratoga and led the Pledge of Allegiance.
1
PRESENT:
ABSENT:
ALSO PRESENT:
Mayor Emily Lo, Vice Mayor Mary -Lynne Bernald, Council
Members Manny Cappello, Howard Miller, Rishi Kumar
None
James Lindsay, City Manager
Richard Taylor, City Attorney
Crystal Bothelio, Deputy City Manager
Nora Pimentel, City Clerk
Mary Furey, Finance & Administrative Services Director
John Cherbone, Public Works Director
Michael Taylor, Recreation Director
Kayla Nakamoto, Recreation Coordinator
REPORT ON POSTING OF THE AGENDA
City Clerk Nora Pimentel reported that the agenda for this meeting was properly posted on
November 9, 2017.
Saratoga City Council Minutes — Page 1 of 6
REPORT FROM JOINT MEETING
Mayor Lo reported on the Joint meeting which was held with Assembly Member Evan Low.
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Council Member Rishi Kumar reported attending a California Public Utilities Commission hearing
regarding the rate of return on San Jose Water Company.
ANNOUNCEMENTS
Mayor Lo announced the following: dedication and unveiling of the Willys & Betty Peck
Blessing Bench; City Food and Toy Drive; Silicon Valley Turkey Trot; Thanksgiving Interfaith
Service; Annual Tree Lighting and Wine Stroll; Celebration of Light; expansion of Saratoga
Library hours; and KSAR event filming services.
CEREMONIAL ITEMS
Commendation for Mary Ellen Fox and Mike Fox, Sr.
Recommended Action:
Present the commendation to Mary Ellen Fox and Mike Fox, Sr.
Mayor Lo and the City Council presented the commendation to Mary Ellen Fox and Mike
Fox, Sr.
Commendation for 50th Anniversary of the Valle Monte League's Christmas Tree Elegance
Recommended Action:
Present the commendation to representatives of the Valle Monte League.
Mayor Lo and -the -City -Council -presented the commendation for the 50th -Anniversary of the
Valle Monte League's Christmas Tree Elegance.
Certificate for House Family Vineyards
Recommended Action:
Present the certificate to David House of House Family Vineyards.
Mayor Lo and the City Council presented the certificate of recognition to David House of
House Family Vineyards.
Certificates for Saratoga Award -Winning Businesses
Recommended Action:
Present the certificates to the award-winning businesses of Saratoga.
Mayor Lo and City Council presented the certificate of recognition to Jose Andrade for his
award winning business.
Saratoga City Council Minutes — Page 2 of 6
Commendation for John Ku
Recommended Action:
Present the commendation to John Ku.
Mayor Lo and the City Council presented the commendation to John Ku.
1. CONSENT CALENDAR
1.1. City Council Meeting Minutes
Recommended Action:
Approve the City Council minutes for the Regular City Council Meeting on November 1,
2017.
CAPPELLO/BERNALD MOVED TO APPROVE THE CITY COUNCIL MINUTES
FOR THE REGULAR CITY COUNCIL MEETING ON NOVEMBER 1, 2017.
MOTION PASSED. AYES: LO, BERNALD, CAPPELLO, MILLER, KUMAR. NOES:
NONE. ABSTAIN: NONE. ABSENT: NONE.
1.2. Review of Accounts Payable Check Registers
Recommended Action:
Review and accept check registers for the following accounts payable payment cycles:
10/31/2017 Period 4; and 11/07/2017 Period 5.
CAPPELLO/BERNALD MOVED TO ACCEPT CHECK REGISTERS FOR THE
FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES: 10/31/2017 PERIOD 4;
AND 11/07/2017 PERIOD 5. MOTION PASSED. AYES: LO, BERNALD, CAPPELLO,
MILLER, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
1.3. Treasurer's Report for the Month Ended September 30, 2017
Recommended Action_ :
Review and accept the amended Treasurer's Report for the month ended September 30,
2017.
CAPPELLO/BERNALD MOVED TO ACCEPT THE AMENDED TREASURER'S
REPORT FOR THE MONTH ENDED SEPTEMBER 30, 2017. MOTION PASSED.
AYES: LO, BERNALD, CAPPELLO, MILLER, KUMAR. NOES: NONE. ABSTAIN:
NONE. ABSENT: NONE.
1.4. Memorandum of Understanding with Santa Clara County Accepting FEMA Hazard
Mitigation Performance Grant Funding
Recommended Action:
Adopt a Resolution approving an MOU accepting FEMA Hazard Mitigation Performance
Grant funding for up to $50,859
RESOLUTION NO. 17-060
Saratoga City Council Minutes — Page 3 of 6
CAPPELLO/BERNALD MOVED TO ADOPT A RESOLUTION APPROVING AN
MOU ACCEPTING FEMA HAZARD MITIGATION PERFORMANCE GRANT
FUNDING FOR UP TO $50,859. MOTION PASSED. AYES: LO, BERNALD,
CAPPELLO, MILLER, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
1.5. Resolution to adopt a list of projects funded by SB 1: The Road Repair and
Accountability Act for funding the Annual Roadway Improvements Project.
Recommended Action:
Adopt Resolution to adopt a list of projects funded by SB 1: The Road Repair and
Accountability Act for funding the Annual Roadway Improvements Project.
RESOLUTION NO. 17-061
CAPPELLO/BERNALD MOVED TO ADOPT A RESOLUTION ADOPTING A LIST
OF PROJECTS FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY
ACT FOR FUNDING THE ANNUAL ROADWAY IMPROVEMENTS. MOTION
PASSED. AYES: LO, BERNALD, CAPPELLO, MILLER, KUMAR. NOES: NONE.
ABSTAIN: NONE. ABSENT: NONE.
2. PUBLIC HEARING
None
3. GENERAL BUSINESS
3.1. Youth Commission Fundraising Plan
Recommended -Action:
Approve the Youth Commission to Fundraising Fund to collect donations and seek
sponsorship of various Youth Commission events and activities.
-Kayla N kamota, Recreation Coordinator, presented the staff report.
Mayor Lo invited public comment on this item.
No one requested to speak.
MILLER/BERNALD MOVED TO ADOPT THE YOUTH COMMISSION
FUNDRAISING PLAN AND PROVIDED ADDITIONAL DIRECTION THAT THE
YOUTH COMMISSION PREPARE A FUNDRAISING PLAN ANNUAL WITH
MORE DETAIL ABOUT POTENTIAL SPONSORS AND SPONSOR
RECOGNITION. MOTION PASSED. AYES: LO, BERNALD, CAPPELLO, MILLER,
KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
COUNCIL ASSIGNMENTS
Mayor Emily Lo
KSAR Community Access TV Board - met yesterday and will continue to cover contracted
services, the next one is the tree lighting event. KSAR is spreading the word about their
professional services to cover private events. The Board is investigating the possibility to change
the Board's meeting time.
Saratoga City Council Minutes — Page 4 of 6
Santa Clara County Library Joint Powers Authority — Mayor Lo was not able to attend the
meeting, but reported that there was a discussion that will carry over to next year about the
renovation options for the building next door that was purchased in 2011.
West Valley Mayors and Managers — there was a general wrap up meeting for 2017 with a look
at future things to come. Next year, Saratoga's Mayor will be the chair.
Vice Mayor Mary -Lynne Bernald
Saratoga Historical Foundation — will meet tomorrow.
South Flow Arrivals Ad Hoc Committee — will have their first meeting on November 17.
West Valley Solid Waste Management Joint Powers Authority — there have been a significant
number of missed garbage pickups, including double missed pickups, that resulted in financial
penalties for the garbage company. Steps are being taken to enhance customer service.
Council Member Manny Cappello
Cities Association of Santa Clara County — met last week and voted for the new leadership on
the Executive Board. Assemblyman Evan Low presented on legislative updates, and there was a
presentation on marijuana regulations and best practices.
Saratoga Area Senior Coordinating Council (SASCC) — the Senior Center celebrated the 30th
anniversary of the Adult Care Center and held an annual Veterans Day event.
Council Member Howard Miller
Saratoga Ministerial Association — met today and there was discussion about the Thanksgiving
Day Interfaith Service, Celebration of Light, and a discussion to assess where the individual
clergy members stand on the sensible fire arms safety proposals. There was also discussion on
Living Room Conversations program and relief efforts for the fire victims in Sonoma and Napa
Counties.
Silicon Valley Glean -Energy Authority Board of Directorsthe-Board-may have identified -the -future
CEO and have entered into negotiations with the candidate. The City of Milpitas has
unanimously approved to join the Silicon Valley Clean Energy.
Valley -Transportation Authority-(b'TA) Policy Advisory -Committee — at -the -last meetings the
Committee recommended that the VTA Board adopt a shuttle policy that would allow
commercial shuttles to use VTA bus stops and transit centers within the community. The
Saratoga Transit Center was suggested as a location for a pilot program.
VTA State Route 85 Corridor Policy Advisory Board — will meet on November 20.
Council Member Rishi Kumar
Saratoga Chamber of Commerce & Destination Saratoga — during the last Chamber meeting,
Council Member Kumar provided relevant updates to the Chamber via phone.
Santa Clara County Expressway Plan 2040 Policy Advisory Board — had a meeting scheduled
for September, which was moved out due to a change to the Board. The County Board of
Supervisors created a Comprehensive County Expressway Planning Study Policy Advisory
Board.
CITY COUNCIL ITEMS
None
CITY MANAGER'S REPORT
There was no report.
Saratoga City Council Minutes — Page 5 of 6
Mayor Lo announced that the City Council would proceed to the City Hall Administrative
Conference Room for Study Session.
STUDY SESSION
Review of City Council Strategic Goals.
Recommended Action:
Review the City Council's strategic goals and objectives and provide direction to staff on any
changes.
The consensus of the City Council was to make the following changes under the City Leadership
goal: add additional language to read "Proactive communication and engagement with the
public;" and "Provide excellent customer service" under City Leadership Objective A; add
language under City Leadership Objective B to read, "Establish and observe City Council Norms
of Operation;" revise the first three bullets under City Leadership Objective C to read, "Maintain
a culture of stewardship and accountability," "Develop and maintain human capital," and
"Measure organizational effectiveness;" add language under City Leadership Objective D to read
"Create documented, fair and transparent processes;" add the word "support" to the second bullet
under City Leadership Objective E to read "Support City sponsored community events;" revise
the second to the last bullet under City Leadership Objective E to read "Support community
based organizations;" add language under City Leadership Objective F to read "Seek
opportunities for public art partnerships."
The City Council further agreed to make the following changes to Fiscal Stewardship goal: add
language under Fiscal Stewardship Objective A to read "Anticipate economic uncertainties
in - e ' '-S;" add language to Fiscal Stewardship Objective C to read "Limit use of
public debt financing;" add the word" conservative" to the second bullet under Fiscal
Stewardship Objective E to read " Develop and adopt conservative balance budgets;" reword the
second to-the—last-bullet under- FiscalStewardshipObjective -F—to-read "Support organizations that
promote economic development in the City."
The City Council also agreed to the following change to the Community Heritage goal: remove
the first bullet under Community Heritage Objective A, which read "Create a historical
preservation general plan element;" add "Establish historic point of interest program" and
"Maintain a Heritage tree program" to Objective A; remove the word "semi -rural" and add the
words "and charm" to the second bullet under Community Heritage Objective B to read
"Maintain the small-town, residential atmosphere and charm;" modify the word "strength to
strengthen" in the last bullet under Community Heritage Objective B.
ADJOURNMENT
Mayor Lo adjourned the regular meeting at 9:45 p.m.
City Clerk, City of Saratoga
Saratoga City Council Minutes — Page 6 of 6