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Home My WebLink About02-07-2018 City Council MinutesMINUTES WEDNESDAY, FEBRUARY 7, 2018 SARATOGA CITY COUNCIL REGULAR MEETING At 6:00 p.m., the City Council held a Study Session at 13777 Fruitvale Avenue in the Administrative Conference Room to consider the Council Norms and Expectations. The City Council accepted staff's proposed clean up changes and provided their input as well as additional changes. At 7:07 p.m., Mayor Bernald called the Regular Session to order in the Administrative Conference Room, City Hall at 13777 Fruitvale Avenue in Saratoga and led the Pledge of Allegiance. ROLL CALL PRESENT: Mayor Mary -Lynne Bernald, Vice Mayor Manny Cappello Council Members, Howard Miller, Emily Lo, Rishi Kumar ABSENT: None ALSO PRESENT: James Lindsay, City Manager Add Richard Here Crystal Bothelio, Deputy City Manager Nora Pimentel, City Clerk John Cherbone, Public Works Director Mary Furey, Finance & Administrative Services Director REPORT ON POSTING OF THE AGENDA City Clerk Nora Pimentel reported that the agenda for this meeting was properly posted on February 2, 2018. ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS No one requested to speak. ANNOUNCEMENTS Mayor Bernald made the following announcements: Extended Saratoga Library hours; Saratoga Historical Foundation Exhibit, Ohlone Indians — Then & Now Exhibit; Saratoga Library Friday Workshop Series on Alzheimer's disease; Living Room Conversations on February 27, 2018; Commission Recruitment for positions on the Planning Commission and Heritage Preservation Commission; update on RYDE; Saratoga Historical Foundation benefit at Historic Old Grandview Ranch on May 19, 2018; and, the Saratoga Safety Fair on May 20, 2018. SPECIAL PRESENTATION Water Conservation Special Presentation Recommended Action: Receive presentation from Argonaut Elementary 5th Graders on water conservation The City Council received the presentation from the Argonaut Elementary 5h Graders. Saratoga City Council Minutes — Page I of 6 Council directed staff to link the Water Conservation presentation to the City's website. 1. CONSENT CALENDAR 1.1. City Council Meeting Minutes Recommended Action: Approve the City Council minutes for the Regular City Council meeting on January 17, 2018. MILLER/CAPPELLO MOVED TO APROVE THE CITY COUNCIL MINUTES FOR THE REGULAR CITY COUNCIL MEETING ON JANUARY 17, 2018. MOTION PASSED. AYES: BERNALD, CAPPELLO, MILLER, LO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE 1.2. Review of Accounts Payable Check Register Recommended Action: Review and accept check registers for the following accounts payable payment cycles: 01/16/18 Period 7; 01/23/18 Period 7; and 01/30/2018. MILLER/CAPPELLO MOVED TO ACCEPT CHECK REGISTERS FOR THE FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES: 01/16/18 PERIOD 7; 01/23/18 PERIOD 7; AND 01/30/2018. MOTION PASSED. AYES: BERNALD, CAPPELLO, MILLER, LO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 1.3. Treasurer's Report for the Month Ended December 31, 2017 Recommended Action: Review and Accept the Treasurer's Report for the month ended December 31, 2017. MILLER/CAPPELLO MOVED TO ACCEPT THE TREASURER'S REPORT FOR THE MONTH ENDED DECEMBER 31, 2017. MOTION PASSED. AYES: BERNALD, CAPPELLO, MILLER, LO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 1.4. Resolution Authorizing Final Disposition of Certain City Records Recommended Action: Adopt resolution authorizing final disposition of certain city records. RESOLUTION NO. 18-001 MILLER/CAPPELLO MOVED TO ADOPT A RESOLUTION AUTHORIZING FINAL DISPOSITION OF CERTAIN CITY RECRDS. MOTION PASSED. AYES: BERNALD, CAPPELLO, MILLER, LO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 1.5. Notice of Completion - Highway 9 Improvements - Phase IV Construction Recommended Action: Move to accept the Highway 9 Improvements — Phase IV Construction contract as complete and authorize staff to record the Notice of Completion. MILLER/CAPPELLO MOVED TO ACCEPT THE HIGHWAY 9 IMPROVEMENTS — PHASE IV CONSTRUCTION CONRACT AS COMPLETE AND AUTHORIZE STAFF TO RECORD THE NOTIVE OF COMPLETION. MOTION PASSED. AYES: BERNALD, CAPPELLO, MILLER, LO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. Saratoga City Council Minutes — Page 2 of 6 2. PUBLIC HEARING None 3. GENERAL BUSINESS 3.1. Amendment to Our City Forest Agreement Recommended Action: Authorize the City Manager to execute an amended agreement with Our City Forest for volunteer coordination and project supervision for tree planting events in the City, including plantings for the 2020 by 2020 Tree Planting Program. Deputy City Manager Crystal Bothelio presented the staff report. Council directed staff to provide quarterly reports outlining the number of trees planted through the newsletter. Mayor Bemald invited public comment on this item. No one requested to speak. CAPPELLO/LO MOVED TO AUTHORIZE THE CITY MANAGER TO EXECUTE AN AMENDED AGREEMENT WITH OUR CITY FOREST FOR VOLUNTEER COORDINATION AND PROJECT SUPERVISION FOR TREE PLANTING EVENTS IN THE CITY. INCLUDING PLANTINGS FOR THE 2020 BY 2020 TREE PLANTING PRORAM. MOTION PASSED. AYES: BERNALD, CAPPELLO, MILLER, LO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 3.2. Adopt a resolution authorizing the City Manager to execute an agreement forming the West Valley Clean Water Program Authority and adopt a resolution appointing a representative and alternate to the Board of Directors of the Authority. Recommended Action: Adopt a resolution authorizing the City Manager to execute an agreement forming the West Valley Clean Water Program Authority and adopt a resolution appointing a representative and alternate to the Board of Directors of the Authority. Management Analyst Mainini Cabute presented the staff report. Mayor Bernald invited public comment on this item. No one requested to speak. RESOLUTION NO. 18-002 AND 18-003 Saratoga City Council Minutes — Page 3 of 6 MILLER/CAPPELLO MOVED TO ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT FORMING THE WEST VALLEY CLEAN WATER PRORAM AUTHORITY AND ADOPT A RESOLUTION APPOINTING A REPRESENTATIVE AND ALTERNATE TO THE BOARD OF DIRECTORS OF THE AUTHORITY. MOTION PASSED. AYES: BERNALD, CAPPELLO, MILLER, LO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. COUNCIL ASSIGNMENTS Mayor Mary -Lynne Bernald Cities Association of Santa Clara County -Legislative Action Committee — Mayor Bernald reported that the Legislative Action committee will meet tomorrow night, February 8, 2018 and will participate via teleconference. Cities Association of Santa Clara County -City Selection Committee — Mayor Bernald reported that Vice Mayor Cappello would attend on her behalf. Hakone Foundation Board — Mayor Bernald reported that the Board will have a meeting. Public Art Committee — Mayor Bernald shared an update on the utility box project, including the voting process for selection of artwork. Mayor Bernald announced that there will be a rock painting event at one of the tasting rooms in the Village and she shared information about the rock painting kits available through the City. Saratoga Historical Foundation — Mayor Bernald announced the upcoming benefit. South Flow Arrivals Ad Hoc Committee — Mayor Bernald reported that she participated in the last meeting by phone. The Committee discussed how the flight patterns going into San Jose, known as the south flow, can be improved. West Valley Mayors and Managers — Mayor Bernald reported that there was no meeting in January. West Valley Solid Waste Management Joint Powers Authority — Mayor Bernald reported that there was a meeting last Thursday and shared that the Authority is closely monitoring State requirements for organic waste collection. Vice Mayor Manny Cappello Cities Association of Santa Clara County Board of Directors — Vice Mayor Cappello reported that there will be a meeting on February 8, 2018. At the previous meeting, the Board discussed work plan priorities, which included: transportation and funding, housing and homelessness, vehicle dwellers, sustainability and infrastructure, smart cities, EMS options, and age friendly implementation which Vice Mayor Cappello will chair. Saratoga Area Senior Coordinating Council (SASCC) — Vice Mayor Cappello provided an update on the renovation project. Saratoga Ministerial Association — on behalf of Council Member Miller, Vice Mayor Cappello reported on five major topics of discussed at the last Ministerial Association meeting. These included: Safe Park, Living Room Conversations, the Celebration of Light, and sensible firearms legislation. Vice Mayor Cappello also shared that Rabbi Phillip Ohriner of the Congregation of Beth David will be retiring soon. Council Member Howard Miller Saratoga Ministerial Association — Council Member Miller disclosed that both he and Vice Mayor Cappello attended the Saratoga Ministerial meeting and that Vice Mayor Cappello will report out. Saratoga City Council Minutes — Page 4 of 6 Saratoga Sister City Organization — Council Member Miller reported that he attended a Sister City event on February 7 with the Vice Counsel General. The Counsel General's office is working on how to reinvigorate the Sister City relationships. Silicon Valley Clean Energy Authority Board of Directors — Council Member Miller reported that the new CEO will begin soon and PG&E delayed their rate change for this winter from January to March for residential customers, while Silicon Valley Clean Energy did not change their rates. Valley Transportation Authority (VTA) Policy Advisory Committee — Council Member Miller reported that there is a meeting schedule for February 8, 2018, which includes an agenda item on the grant funding for the Prospect Road Improvements Project. He also reported that the Board met last week and shared two issues of interest to Saratoga, including a delay to the BART project. The completion date is now expected for fall 2018. The second item is a delay in the implementation of Next Network. Council Member Emily Lo Hakone Foundation Board & Executive Committee — Council Member Lo reported that there is a team of Japanese Gardner's who have volunteered to come here to work on the new Tea Garden project, they arrive tomorrow and will be here for six days. There will be a farewell wrap up dinner on February 14. Council Member Lo reported the upcoming 10th Hakone Annual Lunar New Year Celebration on March 4a' from 11 a.m. to 3:00 p.m. with opening ceremony at noon. Santa Clara County Library Joint Powers Authority — Council Member Lo reported that there will be a Library JPA meeting on January 25 and that the Silicon Valley Reads Program will have its official kickoff on February 1, 2018. For more information visit the District's website. Council Member Lo also reported that there was discussion of the development of the Library District property on Dell Avenue and a new pilot program called "Food for Fines." Council Member Rishi Kumar Santa Clara Valley Water District Commission- Council Member Kumar reported attending the Santa Clara Valley Water District Commission meeting and shared his perspective on the various topics discussed during the meeting, including: annual accomplishment report, civic engagement program summary, preliminary ground water production charge, Commission Work Plan. Council Member Kumar reported that there are many opportunities for funding in the Safe Water Grant. He also provided an update on the current water situation and encouraged Saratoga residents to put together a response to proposed rate increases. CITY COUNCIL ITEMS Council Member Kumar requested future City Council discussion on how the Council should provide updates to Saratoga residents at City Council Meetings on issues that impact the City. Council Member Miller supported the request. CITY MANAGER'S REPORT None Saratoga City Council Minutes — Page 5 of 6 ADJOURNMENT Mayor Bernald adjourned the regular meeting at 8:16 p.m. =Pimente tfully submitted: C 4 Nora , City Clerk, City of Saratoga Saratoga City Council Minutes — Page 6 of 6