HomeMy WebLinkAbout12-04-2017 Public Art Committee Agenda PacketSaratoga Public Art Committee Meeting Agenda - Page 1 of 2
SARATOGA CITY COUNCIL
PUBLIC ART COMMITTEE
DECEMBER 4, 2017
12:00 P.M. REGULAR MEETING
City Hall, Administrative Conference Room | 13777 Fruitvale Avenue, Saratoga, CA
ROLL CALL
REPORT ON POSTING OF THE AGENDA
The agenda for this meeting was properly posted on November 30, 2017.
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public may address the Public Art Committee for up to three (3) minutes on
matters not on the Agenda. The law generally prohibits the Public Art Committee from
discussing or taking action on such items. However, the Public Art Committee may schedule the
item for discussion at a future meeting.
AGENDA ITEMS:
1. Public Art Committee Minutes
Recommended Action:
Review and approve the Public Art Committee minutes from October 19, 2017.
2. Paint the City: Utility Box Painting Project Applications
Recommended Action:
Review Paint the City applications submitted by the December 2, 2017 deadline.
Applications will be provided at the Public Art Committee meeting.
3. Rock Painting Program
Recommended Action:
Preview rock painting program kits and guidelines.
4. Wall Mural
Recommended Action:
Consider acceptance and location of mural, as a gift from Peter Mester, Pavel Mester, and
Cal Arte.
5. Public Art Budget
Recommended Action:
Receive update on the Public Art Budget.
Saratoga Public Art Committee Meeting Agenda - Page 2 of 2
6. Future Meetings
Recommended Action:
Discuss agenda topics and scheduling of future meetings.
ADJOURNMENT
CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF AGENDA
PACKET, & COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT
I, Crystal Bothelio, Deputy City Manager for the City of Saratoga, declare that the foregoing agenda for the meeting
of the Public Art Committee was posted and available for review on November 30, 2017 at the City of Saratoga,
13777 Fruitvale Avenue, Saratoga, CA 95070 and on the City's website at www.saratoga.ca.us.
Signed this 30th day of November 2017 at Saratoga, California.
Crystal Bothelio, Deputy City Manager
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the Public
Art Committee by City staff in connection with this agenda are available at the office of the City Clerk at 13777
Fruitvale Avenue, Saratoga, CA 95070. Any materials distributed by staff after the posting of the agenda are made
available for public review at the office of the City Clerk at the time they are distributed to the Public Art
Committee.
In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, pleas e
contact the City Clerk at 408.868.1269. Notification 24 hours prior to the meeting will enable the City to make
reasonable arrangements to ensure accessibility to this meeting. [28 CFR 5.102 -35.104 ADA title II]
Saratoga Public Art Committee Meeting Minutes - Page 1 of 2
MINUTES
OCTOBER 19, 2017
PUBLIC ART COMMITTEE
REGULAR MEETING
The Public Art Committee regular meeting was called to order at 12:18 p.m. in the City Hall
Administrative Conference Room at 13777 Fruitvale Avenue in Saratoga.
ROLL CALL
PRESENT: Mayor Emily Lo, Vice Mayor Mary-Lynne Bernald
ABSENT: None
ALSO PRESENT: James Lindsay, City Manager
Crystal Bothelio, Deputy City Manager
REPORT ON POSTING OF THE AGENDA
Deputy City Manager Crystal Bothelio reported that the agenda for this meeting was properly
posted on October 12, 2017.
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
None
AGENDA ITEMS:
1. Public Art Committee Minutes
Recommended Action:
Review and approve the Public Art Committee minutes from September 7, 2017.
BERNALD/LO MOVED TO APPROVE THE PUBLIC ART COMMITTEE MINUTES
FROM SEPTEMBER 7, 2017. MOTION PASSED. AYES: LO, BERNALD. NOES:
NONE. ABSTAIN: NONE. ABSENT: NONE.
2. Public Art Map
Recommended Action:
Receive update of draft public art map, to be provided at the meeting.
Vice Mayor Bernald shared that she spoke with an elementary school art teacher who would
like her students to paint a utility box.
The Committee discussed possible additions to the map and agreed to include the Blessing
Bench on the map. The Committee also requested labels on the map for utility box locations
and a reference to the rock painting program. The Committee asked that the updated map be
presented after the utility boxes have been painted.
Saratoga Public Art Committee Meeting Minutes - Page 2 of 2
3. Rock Painting Program
Recommended Action:
Consider proposal to create a rock painting program.
The Committee discussed creating rock painting kits that can be checked out by groups or
individuals interested in painting rocks and placing them throughout the community.
Vice Mayor Bernald shared that people in the community are already painting rocks and
labeling them with the hashtag, #SaratogaRocks. She suggested continuing to use the
hashtag.
Mayor Lo proposed locating rocks in public locations and other areas of the community
where the City would like to direct people to. She raised concerns regarding liability. She
recommended guidelines to offer suggestions on rock placement and content, as well as
creating a deposit to encourage individuals to return the rock painting kits. Mayor Lo also
requested a variety of rock sizes be included in the rock painting kits.
The Committee directed staff to create 4 rock painting kits with necessary supplies and
replenish the kits as needed. The total budget for the program was set at $2,000. The
Committee further agreed to create guidelines for the kits that would: 1) advise against
painting political statements or symbols, religious references or symbols, profane or
offensive content, graffiti-like style artwork, copyrighted or trademarked material, or
corporate or organizational references, branding, or symbols; 2) encourage use of the hashtag
#SaratogaRocks; and, 3) encourage placement of rocks on public property or publicly
accessible private property, with owner permission. The Committee further directed staff to
issue kits for no more than 4 weeks with the option to renew kit loans and require a $50
deposit for each kit. The Committee requested that the kits and guidelines be presented at the
next Public Art Committee meeting.
4. Future Meetings
Recommended Action:
Discuss agenda topics and scheduling of future meetings.
The Committee agreed to meet on Monday, December 4 at 12:00 p.m. to discuss the Rock
Painting Program, review Paint the City applications, and assess the public art budget.
ADJOURNMENT
The Committee adjourned the meeting at 1:12 p.m.
Minutes respectfully submitted:
Crystal Bothelio, Deputy City Manager