HomeMy WebLinkAbout02-21-2018 City Council Agenda PacketSaratoga City Council Agenda – Page 1 of 6
SARATOGA CITY COUNCIL
REGULAR MEETING
FEBRUARY 21, 2018
5:00 P.M. STUDY SESSION
Administrative Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070
AGENDA ITEMS:
Council Norms and Expectations
6:00 P.M. JOINT MEETING
Administrative Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070
AGENDA ITEMS:
Joint Meeting with Santa Clara County Fire Department
Discussion Topics
7:00 P.M. REGULAR SESSION
Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT ON POSTING OF THE AGENDA
The agenda for this meeting was properly posted on February 15, 2018.
REPORT FROM JOINT MEETING
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public may address the City Council for up to three (3) minutes on matters
not on the Agenda. The law generally prohibits the City Council from discussing or taking action
on such items. However, the Council may instruct staff accordingly.
ANNOUNCEMENTS
Saratoga City Council Agenda – Page 2 of 6
SPECIAL PRESENTATIONS
Special Presentation on Integrating Rain Collection & Irrigation Systems
Recommended Action:
Receive presentation from Kabir Ramzan, Dustin Miao and Jordan Labioon on their
research and robotics project on integrating rain collection and irrigation systems.
Staff Report
Attachment A – Presentation Handout
1. CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be acted
on in one motion, unless removed by the Mayor or a Council Member. Any member of the
public may speak on an item on the Consent Calendar at this time, or request that the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
1.1. City Council Meeting Minutes
Recommended Action:
Approve the City Council minutes for the Regular City Council Meeting on February 7,
2018.
Staff Report
Attachment A - Minutes for the Regular City Council Meeting on February 7, 2018
1.2. Review of Accounts Payable Check Registers
Recommended Action:
Review and accept check registers for the following accounts payable payment cycles:
02/06/2018 Period 8; and 02/13/2018 Period 8.
Staff Report
Check Register - 02-06-2018 Period 8
Check Register - 02-13-2018 Period 8
1.3. Motor Vehicle (MV) Resolution Restricting Parking at Four Segments on Springer
Avenue
Recommended Action:
Adopt Motor Vehicle (MV) Resolution authorizing 1) No Parking on the north side of
Springer Avenue, starting from Fieldstone and continuing east for 60 feet; 2) No Parking on
the south side of Springer Avenue, starting from Springer Court and continuing east for 50
feet; 3) No Overnight Parking from 12 a.m. to 12 p.m. on the south side of Springer Avenue
starting from the new No Parking sign at Springer Court and continuing east along Springer
Ave for 300 feet; and 4) No Parking on the south side of Springer Avenue 350 feet from
Springer Court continuing east 100 feet.
Staff Report
Attachment A- MV Resolution- Springer Ave
Attachment B- Location Map of Springer Ave
Saratoga City Council Agenda – Page 3 of 6
2. PUBLIC HEARING
None
3. GENERAL BUSINESS
3.1. Motor Vehicle (MV) Resolution Installing 4-Way Stop at Big Basin Way and 4th
Street
Recommended Action:
Adopt Motor Vehicle (MV) Resolution installing a 4-way stop at the intersection of Big
Basin Way and 4th Street.
Staff Report
Attachment A- MV Resolution - Stop Signs at the corner of Big Basin and 4th Street
Attachment B- Location Map of Stop Signs
3.2. Paint the City: Saratoga Utility Box Art Project
Recommended Action:
Accept artwork for the 7 utility box locations included in the Paint the City: Saratoga Utility
Box Art project.
Staff Report
Attachment A – Paint the City Survey Result
Attachment B – Top Ranked Artwork
Attachment C – Map of Utility Box Locations
3.3. Amended Public Art Policy
Recommended Action:
Approve the resolution amending the City of Saratoga Public Art Policy.
Staff Report
Attachment A – Resolution Amending the Public Art Policy
COUNCIL ASSIGNMENTS
Mayor Mary-Lynne Bernald
Cities Association of Santa Clara County-Legislative Action Committee
Cities Association of Santa Clara County-City Selection Committee
Council Finance Committee
Hakone Foundation Board
Public Art Committee
Saratoga Historical Foundation
South Flow Arrivals Ad Hoc Committee
West Valley Clean Water Program Authority
West Valley Mayors and Managers
West Valley Solid Waste Management Joint Powers Authority
Saratoga City Council Agenda – Page 4 of 6
Vice Mayor Manny Cappello
Cities Association of Santa Clara County Board of Directors
Santa Clara County Housing and Community Development (HCD) Council Committee
Saratoga Area Senior Coordinating Council (SASCC)
West Valley Sanitation District
Council Member Howard Miller
America in Bloom Committee
Council Finance Committee
Saratoga Ministerial Association
Saratoga Sister City Organization
Silicon Valley Clean Energy Authority Board of Directors
Valley Transportation Authority (VTA) Policy Advisory Committee
VTA State Route 85 Corridor Policy Advisory Board
Council Member Emily Lo
Hakone Foundation Board & Executive Committee
KSAR Community Access TV Board
Public Art Committee
Santa Clara County Library Joint Powers Authority
Council Member Rishi Kumar
Association of Bay Area Governments
Saratoga Chamber of Commerce & Destination Saratoga
Santa Clara County Expressway Plan 2040 Policy Advisory Board
Santa Clara Valley Water District Commission
CITY COUNCIL ITEMS
CITY MANAGER'S REPORT
ADJOURNMENT
Saratoga City Council Agenda – Page 5 of 6
CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA
PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT
I, Nora Pimentel, City Clerk for the City of Saratoga, declare that the foregoing agenda for the
meeting of the City Council was posted and available for review on February 15, 2018 at the
City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and on the City's website at
www.saratoga.ca.us.
Signed this 15th day of February 2018 at Saratoga, California.
Nora Pimentel, City Clerk
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda are available at the
office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of
materials distributed to the City Council concurrently with the posting of the agenda are also
available on the City Website at www.saratoga.ca.us.
Any materials distributed by staff after the posting of the agenda are made available for public
review at the office of the City Clerk at the time they are distributed to the City Council. These
materials are also posted on the City website.
In Compliance with the Americans with Disabilities Act, if you need assistance to participate in
this meeting, please contact the City Clerk at 408.868.1269. Notification 24 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting. [28 CFR 35.102-35.104 ADA title II]
2/16
2/21
3/05
3/07
3/21
3/26
4/04
4/17
4/18
9:00 a.m. Council Retreat – Saratoga Foothill Club, 20399 Park Place, Saratoga, CA
6:00 p.m. Joint Meeting with County Fire
7:00 p.m. Regular Session
5:00 p.m. Commission Work Plan Study Session – Heritage Preservation, library, Traffic Safety,
Parks, & Recreation Commissions, and Public Task Force – Saratoga Prospect Center, Grace
Building
4:30 p.m. Planning Commission Interviews
5:30 p.m. Study Session – CIP Prioritization
7:00 p.m. Regular Session
5:00 p.m. Joint Meeting with Saratoga Ministerial
6:00 p.m. Joint Meeting – Planning Commission
7:00 p.m. Regular Session
6:00 p.m. FEMA Class – Role of Elected Officials in Emergency
5:30 p.m. Heritage Preservation Commission Interviews
6:00 p.m. Join Meeting with Mountain Winery
7:00 p.m. Regular Session - Community Center, Multi-Purpose Room instead of Theater
6:00 p.m. Budget Study Session – Administrative Conference Room
6:00 p.m. Joint Meeting with Chamber of Commerce and Destination Saratoga
7:00 p.m. Regular Session - Community Center, Multi-Purpose Room instead of Theater
CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2018
Saratoga City Council Agenda – Page 6 of 6
4/25
5/02
5/16
6/06
6/20
7/04
7/18
8/01
8/15
9/05
9/19
10/03
10/17
11/07
11/21
12/05
12/13
12/19
5:00 p.m. Youth Commission Interviews (Tentative)
6:00 p.m. Join Meeting with KSAR
7:00 p.m. Regular Session
6:00 p.m. Joint Meeting with Supervisor Simitian
7:00 p.m. Regular Session
5:00 p.m. Closed Session
5:30 p.m. Joint Meeting with Saratoga Neighborhood’s Watch - Community Center,
Multi-purpose Room
7:00 p.m. Regular Session
5:00 p.m. Closed Session
5:30 p.m. Joint Meeting with Hakone Board
7:00 p.m. Regular Session
Meeting Cancelled
Meeting Cancelled
6:00 p.m. Joint Meeting with Historical Foundation
7:00 p.m. Regular Session
6:00 p.m. Joint Meeting with SASCC
7:00 p.m. Regular Session
6:00 p.m. Joint Meeting with Saratoga Ministerial
7:00 p.m. Regular Session
6:00 p.m. Joint Meeting with Youth Commission
7:00 p.m. Regular Session
5:30 p.m. Joint Meeting with Saratoga School Districts – Community Center, Saunders Room
7:00 p.m. Regular Session
6:00 p.m. Joint Meeting with State Senator Jim Beall Jr.
7:00 p.m. Regular Session
6:00 p.m. Joint Meeting with West Valley – Mission Community College Board of Trustees
7:00 p.m. Regular Session
6:00 p.m. Joint Meeting with Assembly Member Evan Low
7:00 p.m. Regular Session
6:00 p.m. Joint Meeting with Sheriff’s Office
7:00 p.m. Regular Session
7:00 p.m. Council Reorganization
6:00 p.m. Study Session - Council Norms
7:00 p.m. Regular Session
City of Saratoga
CITY COUNCIL JOINT MEETING
Meeting Discussion Topics
Joint Meeting with Santa Clara County Fire Department
February 21, 2018 | 6:00 p.m.
Saratoga City Hall | Administrative Conference Room
6:00 p.m.Welcome & Introductions
6:15 p.m.Community Outreach & Education
6:25 p.m.Opportunities to Strengthen Relationship
between County Fire and the Community
6:35 p.m.Saratoga CERT
6:45 p.m.Other Remarks & Wrap Up
Dinner will be provided at the Joint Meeting.
The Regular Session of the City Council begins at 7:00 p.m. in the Civic
Theater. Joint Meeting attendees are invited to attend the Regular Session
and share an overview of the Joint Meeting.
5
SARATOGA CITY COUNCIL
MEETING DATE:February 21, 2018
DEPARTMENT:City Manager’s Office
PREPARED BY:Crystal Bothelio, Deputy City Manager
SUBJECT:Special Presentation on Integrating Rain Collection & Irrigation Systems
RECOMMENDED ACTION:
Receive presentation from Kabir Ramzan, Dustin Miao and Jordan Labioon on their research and
robotics project on integrating rain collection and irrigation systems.
BACKGROUND:
Kabir Ramzan, Dustin Miao and Jordan Labio are 6th Grade students at The Harker School and
part of a robotics team working integrating rain collection and irrigation systems. The team won
the robotics portion of the First Lego League Silicon Valley Championships held in January.
First Lego League challenges teams of children ages 9 to 14 to research and develop solutions to
real-world problems, such as food safety or the need for recycling. As part of the project, teams
must build and program a robot then compete on a playing field. With the recent victory at the
Silicon Valley Championships, the team will advance to a world-level tournament where they to
represent Northern California.Separately, the team’s research project has made it through the
first round of selection that culled 50 projects out of a total of 500.The next round, held in
March, selects 2 teams to represent Northern California in the Global Innovation Expo.
ATTACHMENTS:
Attachment A –Presentation Handout
6
Integrating Rain Collection and
Irrigation Systems
Alpha Wolves
Team 30461
FIRST Lego League Hydrodynamics 2017
Dustin, Jordan, Kabir
7
Problem #1
Residential water usage is too high, half
of which is for outdoor irrigation
280 g/day
140 g/day for outdoors
8
Problem #2
Excessive urban runoff causes pollution,
kills wildlife and may lead to floods
9
Idea
Collect rain that falls on our roofs, and
SEAMLESSLY integrate it with irrigation
systems
10
Benefit #1
15,397 g/yr of rain falls on a typical roof.
Can reduce outdoor usage by 30%
( = = + )X X X
(1,300 sq/ft x 19 in/yr x 1 ft/12in x 7.48052 g/cu ft = 15,397g/yr)11
Benefit #2
Divert 10.2B g/yr of rain on roofs from urban
runoff, reducing it by 10-20%
(15,397g/yr x 660,000 = 10.2B g/yr)
12
Current Solutions
Rain Barrels are hard to use.
“You have to fill a watering
can many, many, many
times. It takes up so much
time and manpower. I
sometimes forget, too.” --
Jen Sawchuk, owner
13
Our Solution
●Connect irrigation to mainline and rain barrel
●Monitor water level in barrel with float switch.
●Create a controller that chooses appropriate
water source when irrigation is needed based
on float switch.
14
System Overview
15
Power Supply
Valves (O)
Irrigation controller
(I,simulated by button)
Relay Module (BC)
Arduino (BC)
Float Switch (I)
16
Circuit Diagram
17
Material Cost Number
Float Switch $1 1-3
Y-connector $0.97 1
Rain Bird Valves $20 1
Optional Pump $80 1
UNO+Relay+2 diodes+2 resistors $5.30
($3+$2+2x$0.08+2x$0.04)
1
Total $27-$107
Cost
18
Most of the cost is the pump and the valve.
Cost
19
# Barrels Gals. collected Cost Savings Payoff in
years
9-year
savings - cost
2 6231 $167 $62.31 2.68 $393.79
4 7547 $227 $75.47 3.01 $452.23
6 8720 $287 $87.2 3.29 $497.80
8 9655 $347 $96.55 3.59 $521.95
10 102734 $407 $102.73 3.96 $517.57
Savings
An 8-barrel configuration saves $97/yr, paying off in 3.5 years
20
Drip and
Weather-Sense
The system integrates with other water-saving technologies
such as drip irrigation and weather-sense irrigation controllers
leading to more savings.
21
22
Online Tool
Helps estimate how many barrels are needed.
23
Interviews and
Project Sharing
We shared our idea with many people to help us refine it. We
also wanted to spread the word about water conservation and
urban runoff, and how our idea may help solve those problems.
24
OWNERS: Lilly Sun, Jen Sawchuk, Dean Chu
“I want to connect
the barrel to an
irrigation system to
make it more
automatic” - Jen
“This system would
help me a lot.” - Lilly
25
SELLERS: Home Depot, OSH
“We sell only 15
barrels a year. It’s
probably because it
is hard to use and
lack of rain.” - OSH
26
LANDSCAPER: Jeffrey Heid
“There is friction
loss, recommend 15
PSI. I wish more
people would use
rainwater.” - Jeff
27
WATER DISTRICT: Nai Hsueh
February 26!
28
URBAN RUNOFF EXPERTS: Vishakha Atre (EOS),
Gayleen Pereira (State Water Control Board)
“If households
extensively collect
rain, it will have a
significant impact on
urban runoff. I love
the kids’ project.” -
Vishakha
29
COMMERCIAL USE: Mike Bassoni (Facilities
Director Harker), Deb Henigson (Real Estate
Google)
“My main concern is
the size of the tank if
we were to use it for
our buildings.” - Mike
February 23! -
Google
30
SARATOGA CITY COUNCIL
February 21!
31
WASTE WATER MANAGEMENT EXPERT - Miao
Miao Zhang
“This is a great
system that can
solve two important
problems.” - Miao
Miao
32
●We created a website that discussed the project
(https://sites.google.com/site/alphawolvesfll/)
●We also created google sheets that people can use to estimate how
many barrels they need based on 2017 Water Year, 2016 Water Year,
2015 Water Year
Website
33
34
●Water Cycle and Groundwater
○Physical Science Explorations - Hewitt, Suchocki
●Water Usage
○http://www.waterwise.org.uk/data/Waterwise_Images/Charts/water_usage_in_the_home.jpg
○http://www.mcwd.dst.ca.us/images/indoorpiechart.jpg?crc=4200970283
○https://watersavingincalifornia.files.wordpress.com/2014/11/average_hh_water_use.png?w=
335&h=400&crop=1
○https://www.census.gov/quickfacts/fact/table/santaclaracountycalifornia,CA/PST045216
○http://www.cityofsantacruz.com/government/city-departments/water/conservation/more-infor
mation/water-use-baseline-survey
○https://en.wikipedia.org/wiki/Residential_water_use_in_the_U.S._and_Canada
○https://www.zillow.com/santa-clara-county-ca/home-values/
●Urban Runoff
○https://www3.epa.gov/npdes/pubs/nps_urban-facts_final.pdf
○http://www.learnnc.org/lp/media/uploads/2010/02/fig3-21.jpg
Sources
35
○https://blog.nus.edu.sg/dontheatmeup/files/2016/09/Stormwater-runoff-13vapqi.jpg
○https://www.greenoptimistic.com/wp-content/uploads/2012/04/dead-bird-plastics-inside.jpg?
794e07
●Irrigation
○http://igin.com/article-218-drip-irrigationa-water-conserving-solution.html
http://www.rainbird.com/Corporate/press/releases/WeatherBasedIrrigation.htmhttp://www.val
leywater.org/Programs/LandscapeRebateProgram.aspx
○http://images.carptum.com.s3.amazonaws.com/23766/07c21918681394f4971a7bf71418fa3
95c050ab1/size_1600x.jpg
○https://www.omega.com/Pressure/images/SV230_SERIES_m.jpg
○http://www.valleywater.org/Programs/IrrigationEquipmentUpgradeRebates.aspx
●Prototype
○http://images.carptum.com.s3.amazonaws.com/23766/07c21918681394f4971a7bf71418fa3
95c050ab1/size_1600x.jpg
○https://www.omega.com/Pressure/images/SV230_SERIES_m.jpg
○http://homeguides.sfgate.com/much-water-one-rain-barrel-save-78360.html
○https://saratoga-weather.org/raindetail.php?year=2016
36
SARATOGA CITY COUNCIL
MEETING DATE:February 21, 2018
DEPARTMENT:City Manager’s Office
PREPARED BY:Nora Pimentel, City Clerk
SUBJECT:City Council Meeting Minutes
RECOMMENDED ACTION:
Approve the City Council minutes for the Regular City Council Meeting on February 7, 2018.
BACKGROUND:
Draft City Council minutes for each Council Meeting are taken to the City Council to be
reviewed for accuracy and approval. Following City Council approval, minutes are retained for
legislative history and posted on the City of Saratoga website. The draft minutes are attached to
this report for Council review and approval.
FOLLOW UP ACTION:
Minutes will be retained for legislative history and posted on the City of Saratoga website.
ATTACHMENTS:
Attachment A –Minutes for the Regular City Council Meeting on February 7, 2018.
37
Saratoga City Council Minutes – Page 1 of 6
MINUTES
WEDNESDAY, FEBRUARY 7, 2018
SARATOGA CITY COUNCIL REGULAR MEETING
At 6:00 p.m., the City Council held a Study Session at 13777 Fruitvale Avenue in the
Administrative Conference Room to consider the Council Norms and Expectations. The City
Council accepted staff’s proposed clean up changes and provided their input as well as additional
changes.
At 7:07 p.m., Mayor Bernald called the Regular Session to order in the Administrative Conference
Room, City Hall at 13777 Fruitvale Avenue in Saratoga and led the Pledge of Allegiance.
ROLL CALL
PRESENT:Mayor Mary-Lynne Bernald, Vice Mayor Manny Cappello
Council Members, Howard Miller, Emily Lo, Rishi Kumar
ABSENT:None
ALSO PRESENT:James Lindsay, City Manager
Richard Taylor, City Attorney
Crystal Bothelio, Deputy City Manager
Nora Pimentel, City Clerk
John Cherbone, Public Works Director
Mary Furey, Finance & Administrative Services Director
REPORT ON POSTING OF THE AGENDA
City Clerk Nora Pimentel reported that the agenda for this meeting was properly posted on
February 2, 2018.
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
No one requested to speak.
ANNOUNCEMENTS
Mayor Bernald made the following announcements: Extended Saratoga Library hours; Saratoga
Historical Foundation Exhibit, Ohlone Indians – Then & Now Exhibit on February 16, 2018;
Saratoga Library Friday Workshop Series on Alzheimer’s disease; Living Room Conversations
on February 27, 2018; Commission Recruitment for positions on the Planning Commission and
Heritage Preservation Commission; update on RYDE; Saratoga Historical Foundation benefit at
Historic Old Grandview Ranch on May 19, 2018; and, the Saratoga Safety Fair on May 20, 2018.
SPECIAL PRESENTATION
Water Conservation Special Presentation
Recommended Action:
Receive presentation from Argonaut Elementary 5th Graders on water conservation
The City Council received the presentation from the Argonaut Elementary 5th Graders.
38
Saratoga City Council Minutes – Page 2 of 6
Council directed staff to link the Water Conservation presentation to the City’s website.
1.CONSENT CALENDAR
1.1. City Council Meeting Minutes
Recommended Action:
Approve the City Council minutes for the Regular City Council meeting on January 17, 2018.
MILLER/CAPPELLO MOVED TO APROVE THE CITY COUNCIL MINUTES FOR THE
REGULAR CITY COUNCIL MEETING ON JANUARY 17, 2018. MOTION PASSED.
AYES: BERNALD, CAPPELLO, MILLER, LO, KUMAR. NOES: NONE. ABSTAIN: NONE.
ABSENT: NONE
1.2. Review of Accounts Payable Check Register
Recommended Action:
Review and accept check registers for the following accounts payable payment cycles: 01/16/18
Period 7; 01/23/18 Period 7; and 01/30/2018.
MILLER/CAPPELLO MOVED TO ACCEPT CHECK REGISTERS FOR THE
FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES: 01/16/18 PERIOD 7;
01/23/18 PERIOD 7; AND 01/30/2018.MOTION PASSED. AYES: BERNALD, CAPPELLO,
MILLER, LO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
1.3. Treasurer's Report for the Month Ended December 31, 2017
Recommended Action:
Review and Accept the Treasurer's Report for the month ended December 31, 2017.
MILLER/CAPPELLO MOVED TO ACCEPT THE TREASURER'S REPORT FOR THE
MONTH ENDED DECEMBER 31, 2017.MOTION PASSED. AYES: BERNALD,
CAPPELLO, MILLER, LO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
1.4. Resolution Authorizing Final Disposition of Certain City Records
Recommended Action:
Adopt resolution authorizing final disposition of certain city records.
RESOLUTION NO. 18-001
MILLER/CAPPELLO MOVED TO ADOPT A RESOLUTION AUTHORIZING FINAL
DISPOSITION OF CERTAIN CITY RECRDS.MOTION PASSED. AYES: BERNALD,
CAPPELLO, MILLER, LO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
1.5. Notice of Completion - Highway 9 Improvements - Phase IV Construction
Recommended Action:
Move to accept the Highway 9 Improvements – Phase IV Construction contract as complete and
authorize staff to record the Notice of Completion.
39
Saratoga City Council Minutes – Page 3 of 6
MILLER/CAPPELLO MOVED TO ACCEPT THE HIGHWAY 9 IMPROVEMENTS –
PHASE IV CONSTRUCTION CONRACT AS COMPLETE AND AUTHORIZE STAFF
TO RECORD THE NOTIVE OF COMPLETION.MOTION PASSED. AYES: BERNALD,
CAPPELLO, MILLER, LO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
2.PUBLIC HEARING
None
3.GENERAL BUSINESS
3.1. Amendment to Our City Forest Agreement
Recommended Action:
Authorize the City Manager to execute an amended agreement with Our City Forest for
volunteer coordination and project supervision for tree planting events in the City, including
plantings for the 2020 by 2020 Tree Planting Program.
Deputy City Manager Crystal Bothelio presented the staff report.
Council directed staff to provide quarterly reports outlining the number of trees planted
through the newsletter.
Mayor Bernald invited public comment on this item.
No one requested to speak.
CAPPELLO/LO MOVED TO AUTHORIZE THE CITY MANAGER TO EXECUTE
AN AMENDED AGREEMENT WITH OUR CITY FOREST FOR VOUNTEER
COORDINATION AND PROJECT SUPERVISION FOR TRE PLANING EVENTS
IN THE CITY, INCLUDING PLANTINGS FOR THE 2020 BY 2020 REE
PLANTING PRORAM.MOTION PASSED. AYES: BERNALD, CAPPELLO, MILLER,
LO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
3.2. Adopt a resolution authorizing the City Manager to execute an agreement forming the
West Valley Clean Water Program Authority and adopt a resolution appointing a
representative and alternate to the Board of Directors of the Authority.
Recommended Action:
Adopt a resolution authorizing the City Manager to execute an agreement forming the West
Valley Clean Water Program Authority and adopt a resolution appointing a representative
and alternate to the Board of Directors of the Authority.
Management Analyst Mainini Cabute presented the staff report.
Mayor Bernald invited public comment on this item.
No one requested to speak.
RESOLUTION NO. 18-002 AND 18-003
40
Saratoga City Council Minutes – Page 4 of 6
MILLER/CAPPELLO MOVED TO ADOPT A RESOLUTION AUTHORIZING THE
CITY MANAGER TO EXECUTE AN AGREEMENT FORMING THE WEST
VALLEY CLEAN WATER PRORAM AUTHORITY AND ADOPT A
RESOLUTION APPOINTING A REPRESENTATIVE AND ALTERNATE TO THE
BOARD OF DIRECTORS OF THE AUTHORITY .MOTION PASSED. AYES:
BERNALD, CAPPELLO, MILLER, LO, KUMAR. NOES: NONE. ABSTAIN: NONE.
ABSENT: NONE.
COUNCIL ASSIGNMENTS
Mayor Mary-Lynne Bernald
Cities Association of Santa Clara County-Legislative Action Committee – Mayor Bernald
reported that the Legislative Action committee will meet tomorrow night, February 8, 2018 and
will participate via teleconference.
Cities Association of Santa Clara County-City Selection Committee – Mayor Bernald reported
that Vice Mayor Cappello would attend on her behalf.
Hakone Foundation Board – Mayor Bernald reported that the Board will have a meeting.
Public Art Committee – Mayor Bernald shared an update on the utility box project, including the
voting process for selection of artwork. Mayor Bernald announced that there will be a rock
painting event at one of the tasting rooms in the Village and she shared information about the
rock painting kits available through the City.
Saratoga Historical Foundation – Mayor Bernald announced the upcoming benefit.
South Flow Arrivals Ad Hoc Committee – Mayor Bernald reported that she participated in the
last meeting by phone. The Committee discussed how the flight patterns going into San José,
known as the south flow, can be improved.
West Valley Mayors and Managers – Mayor Bernald reported that there was no meeting in
January.
West Valley Solid Waste Management Joint Powers Authority – Mayor Bernald reported that
there was a meeting last Thursday and shared that the Authority is closely monitoring State
requirements for organic waste collection.
Vice Mayor Manny Cappello
Cities Association of Santa Clara County Board of Directors – Vice Mayor Cappello reported
that there will be a meeting on February 8, 2018. At the previous meeting, the Board discussed
work plan priorities, which included: transportation and funding, housing and homelessness,
vehicle dwellers, sustainability and infrastructure, smart cities, EMS options, and age friendly
implementation which Vice Mayor Cappello will chair.
Saratoga Area Senior Coordinating Council (SASCC)– Vice Mayor Cappello provided an
update on the renovation project.
Saratoga Ministerial Association – on behalf of Council Member Miller, Vice Mayor Cappello
reported on five major topics discussed at the last Ministerial Association meeting. These
included: Safe Park, Living Room Conversations, the Celebration of Light, and sensible firearms
legislation. Vice Mayor Cappello also shared that Rabbi Phillip Ohriner of the Congregation of
Beth David will be retiring soon.
Council Member Howard Miller
Saratoga Ministerial Association – Council Member Miller disclosed that both he and Vice
Mayor Cappello attended the Saratoga Ministerial meeting and that Vice Mayor Cappello will
report out.
41
Saratoga City Council Minutes – Page 5 of 6
Saratoga Sister City Organization – Council Member Miller reported that he attended a Sister
City event on February 7 with the Vice Counsel General. The Counsel General’s office is
working on how to reinvigorate the Sister City relationships.
Silicon Valley Clean Energy Authority Board of Directors –Council Member Miller reported
that the new CEO will begin soon and PG&E delayed their rate change for this winter from
January to March for residential customers, while Silicon Valley Clean Energy did not change
their rates.
Valley Transportation Authority (VTA) Policy Advisory Committee –Council Member Miller
reported that there is a meeting schedule for February 8, 2018, which includes an agenda item on
the grant funding for the Prospect Road Improvements Project. He also reported that the Board
met last week and shared two issues of interest to Saratoga, including a delay to the BART
project. The completion date is now expected for fall 2018. The second item is a delay in the
implementation of Next Network.
Council Member Emily Lo
Hakone Foundation Board & Executive Committee – Council Member Lo reported that there is a
team of Japanese Gardner’s who have volunteered to come here to work on the new Tea Garden
project, they arrive tomorrow and will be here for six days. There will be a farewell wrap up
dinner on February 14, 2018. Council Member Lo reported the upcoming 10
th Hakone Annual
Lunar New Year Celebration on March 4th from 11:00 a.m. to 3:00 p.m. with opening ceremony
at noon.
Santa Clara County Library Joint Powers Authority – Council Member Lo reported that there
will be a Library JPA meeting on January 25, 2018 and that the Silicon Valley Reads Program
will have its official kickoff on February 1, 2018. For more information visit the District’s
website. Council Member Lo also reported that there was discussion of the development of the
Library District property on Dell Avenue and a new pilot program called “Food for Fines.”
Council Member Rishi Kumar
Santa Clara Valley Water District Commission- Council Member Kumar reported attending the
Santa Clara Valley Water District Commission meeting and shared his perspective on the various
topics discussed during the meeting, including: annual accomplishment report, civic engagement
program summary, preliminary ground water production charge, Commission Work Plan.
Council Member Kumar reported that there are many opportunities for funding in the Safe Water
Grant. He also provided an update on the current water situation and encouraged Saratoga
residents to put together a response to proposed rate increases.
CITY COUNCIL ITEMS
Council Member Kumar requested future City Council discussion on how the Council should
provide updates to Saratoga residents at City Council Meetings on issues that impact the City.
Council Member Miller supported the request.
CITY MANAGER'S REPORT
None
42
Saratoga City Council Minutes – Page 6 of 6
ADJOURNMENT
Mayor Bernald adjourned the regular meeting at 8:16 p.m.
Minutes respectfully submitted:
Nora Pimentel, CMC
City Clerk, City of Saratoga
43
Gina Scott, Accounting Technician
SUBJECT: Review of Accounts Payable Check Registers
RECOMMENDED ACTION:
Review and accept check registers for the following accounts payable payment cycles:
2/6/2018 Period 8
2/13/2018 Period 8
BACKGROUND:
The information listed below provides detail for weekly City check runs. Checks issued for $20,000 or greater are listed separately
as well as any checks that were void during the time period. Fund information, by check run, is also provided in this report.
REPORT SUMMARY:
Attached are Check Registers for:
Date
Ending
Check #
2/6/18 135229 135292 64 600,733.54 02/07/18 01/30/18 135228
2/13/18 135293 135325 33 78,913.54 02/13/18 02/06/18 135292
Accounts Payable checks issued for $20,000 or greater:
Date Check # Issued to Dept.Amount
02/06/18 135239 PW 51,649.00
02/06/18 135267 PS 443,278.42
02/13/18 135319 PW 40,000.00
Accounts Payable checks voided during this time period:
AP Date Check #Amount
12/19/17 134966 343.40
01/30/18 135215 2,520.83
02/06/18 135249 Re-issue check 278.00
ATTACHMENTS:
Check Registers in the 'A/P Checks By Period and Year' report format
Fund Purpose
Cost Share Agrmnt
PREPARED BY:
Ending
Check #Type of Checks Date
Accounts Payable
Accounts Payable
Starting Check #
SARATOGA CITY COUNCIL
MEETING DATE:February 21, 2018
DEPARTMENT:Finance & Administrative Services
Issued to
Interstate Traffic Control
OCAW-SVC
Reason
Payee name changeFritz Wiedmer
Adjust payment amount
Chrisp Company
Prior Check Register
Checks
Released
Total
Checks Amount
CIP Street Projects
General Law Enforcement
Roadway Markings
CIP Street Projects
SCC Office of the Sheriff
SC Valley Water District
Re-issue check
Check date expired
Status
Re-issue check
44
45
46
47
48
49
50
51
52
53
Page 1 of 1
SARATOGA CITY COUNCIL
MEETING DATE:February 21, 2018
DEPARTMENT:Public Works Department
PREPARED BY:Mainini Cabute, Management Analyst II
SUBJECT:Motor Vehicle (MV) Resolution Restricting Parking at Four Segments on Springer Ave
RECOMMENDED ACTION:
Adopt Motor Vehicle (MV) Resolution authorizing 1) No Parking on the north side of Springer
Avenue, starting from Fieldstone and continuing east for 60 feet; 2) No Parking on the south side
of Springer Avenue, starting from Springer Court and continuing east for 50 feet; 3) No
Overnight Parking from 12 a.m. to 12 p.m. on the south side of Springer Avenue starting from
the new No Parking sign at Springer Court and continuing east along Springer Ave for 300 feet;
and 4) No Parking on the south side of Springer Avenue 350 feet from Springer Court continuing
east 100 feet.
BACKGROUND:
On January 11, 2018, residents from Springer Avenue and the Saratoga Oaks community attended the
Traffic Safety Commission expressing concern about sight distance and traffic safety along Springer
Avenue. At that meeting, the City’s Traffic Safety Commission recommended the following parking
restrictions on three segments of Springer Ave to improve traffic safety on Springer Avenue.
1) No Parking on the north side of Springer Avenue starting from Fieldstone and continuing east for
60 feet.
2) No Parking on the south side of Springer Avenue, starting from Springer Court and continuing east
for 50 feet.
3) No Overnight Parking from 12 a.m. to 12 p.m. on the south side of Springer Avenue starting from
the new No Parking sign at Springer Court and continuing east along Springer Ave for 300 feet.
4) No Parking on the south side of Springer Avenue 350 feet from Springer Court continuing east for
100 feet.
ATTACHMENTS:
Attachment A:MV Resolution- No Parking at Springer Avenue
Attachment B: Location map of Springer Ave 54
RESOLUTION NO. MV- ______
RESOLUTION AUTHORIZING RESTRICTED PARKING ON FOUR SEGMENTS OF
SPRINGER AVENUE.
The City Council of the City of Saratoga hereby resolves as follows:
I. Based upon an engineering and traffic study:
NAME OF STREETS LOCATION RESTRICTION
Springer Avenue Springer Avenue 1) No Parking signs on the
north side of Springer
Avenue, starting from
Fieldstone and continuing
east for 60 feet.
2) No Parking signs on the
south side of Springer
Avenue, starting from
Springer Court and
continuing east for 50 feet.
3) No Overnight Parking from
12 a.m. to 12 p.m. on the
south side of Springer
Avenue starting from the
new No Parking sign at
Springer Court and
continuing east along
Springer Ave for 300 feet.
4) No Parking on the south
side of Springer Avenue
350 feet from Springer
Court continuing east for
100 feet.
II. All prior resolutions and other enactments imposing a parking restriction at the location
specified above are hereby repealed to the extent of their inconsistency with the restriction
specified above.
III. This resolution shall become effective at such time as the signs and/or markings are
installed.
The above and foregoing resolution was passed and adopted by the City Council of the City of
Saratoga at a regular meeting held on the 21
st day of February, 2018, by the following vote:
AYES: 55
NOES:
ABSTAIN:
ABSENT:
______________________________
Mary-Lynne Bernald, Mayor
ATTEST:
____________________________
Nora Pimentel, City Clerk
972565.1
56
Springer Avenue
No Parking No Overnight Parking
57
Page 1 of 1
SARATOGA CITY COUNCIL
MEETING DATE:February 21, 2018
DEPARTMENT:Public Works Department
PREPARED BY:Mainini Cabute, Management Analyst II
SUBJECT:Motor Vehicle (MV) Resolution Installing 4-Way Stop at Big Basin Way and 4
th Street
RECOMMENDED ACTION:
Adopt Motor Vehicle (MV) Resolution installing a 4-way stop at the intersection of Big Basin Way and
4th Street.
BACKGROUND:
Over the past few years, community members have visited the Traffic Safety Commission stating that
pedestrians feel unsafe trying to cross Big Basin Way at 4th Street due to the fast speeds that vehicles
travel down Highway 9 from the mountain. In March 2017, the Traffic Safety Commission
recommended that the City install a 4-way stop at the intersection of Big Basin Way and 4th Street. On
September 2017, staff submitted an application to Caltrans requesting for a 4-way stop at that
intersection and the City received the encroachment permit from Caltrans on December 19, 2017. The
City will conduct outreach using social media, the newspaper and message boards prior to installing
the stop signs.
ATTACHMENTS:
Attachment A:MV Resolution- Stop Signs at the corner of Big Basin Way and 4
th Street
Attachment B: Location map of Stop Signs
58
RESOLUTION NO. MV- ______
RESOLUTION AUTHORIZING A 4-WAY STOP AT THE INTERSECTION OF BIG BASIN
WAY AND 4TH STREET.
The City Council of the City of Saratoga hereby resolves as follows:
I. Based upon an engineering and traffic study:
NAME OF STREETS LOCATION RESTRICTION
Big Basin Way and Fourth
Street
Big Basin Way and Fourth
Street
4-Way Stop at the intersection of
Big Basin Way and 4th Street.
II. All prior resolutions and other enactments imposing a parking restriction at the location
specified above are hereby repealed to the extent of their inconsistency with the restriction
specified above.
III. This resolution shall become effective at such time as the signs and/or markings are
installed.
The above and foregoing resolution was passed and adopted by the City Council of the City of
Saratoga at a regular meeting held on the 21
st day of February, 2018, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
______________________________
Mary-Lynne Bernald, Mayor
ATTEST:
____________________________
Nora Pimentel, City Clerk
897921.1
59
BIG BASIN WAY AND 4TH STREET INTERSECTION
EXISTING STOP SIGNS NEW STOP SIGNS
60
SARATOGA CITY COUNCIL
MEETING DATE:February 21, 2018
DEPARTMENT:City Manager’s Office
PREPARED BY:Crystal Bothelio, Deputy City Manager
SUBJECT:Paint the City: Saratoga Utility Box Art Project
RECOMMENDED ACTION:
Accept artwork for the 7 utility box locations included in the Paint the City: Saratoga Utility Box
Art project.
BACKGROUND:
In September 2017, the City Council approved the Public Art Committee’s recommendation to
launch Paint the City, a utility box painting program. As part of this program, Saratoga artists
were invited to submit conceptual artwork for 7 different utility box locations throughout the
City. The City received more than 50 stunning submittals before the December 2, 2017
application deadline. Of these applications, 45 met the minimum program criteria and were
considered by the Public Art Committee on January 4, 2018. The Saratoga Public Art Committee
narrowed the choices to 2 or 3 options for each of the locations.
Residents were then invited to participate in an online survey on Peak Democracy to select their
favorite designs. The survey opened on January 10, 2018 and closed on February 7, 2018 and the
City received 697 from participants that stated they are residents of Saratoga. Votes of
participants that indicated that they are non-residents or provided no responses were excluded
from the ranking for each location.
The Public Art Committee received the results of the voting at their February 12, 2018 meeting
and recommended that the City Council accept the highest ranked designs for each of the 7
locations. All artists are expected to begin on March 24, 2018.A kickoff event is tentatively
planned for March 24, 2018 at 9:00 a.m. at Saratoga City Hall, next to location 4 (Allendale and
Fruitvale). Painting must be complete by April 30, 2018.
About Paint the City
The City opened the application process in mid-September with applications due December 2,
2017. Artists were required to be Saratoga residents age 10 years or older. Additionally, all entries
were required to include conceptual artwork for each utility box location that reflects the history, 61
heritage, culture, geography, or neighborhood or area where the box is located. Artists were not
allowed to submit work that contains political statements or symbols; religious references or
symbols; profane or offensive content; graffiti-like style artwork; copyrighted or trademarked
material; or corporate or organizational references, branding, or symbols.
Selected artists will be eligible to receive a $400 or $500 stipend depending on box location. The
stipend for most locations is $400, but the stipend was increased to $500 at two locations due to
box sizes. Artists will be responsible for purchasing and providing their own supplies, including
paint and application of a top coat. The City will provide artists with recommended paint and top
coat options. The City will oversee preparing boxes to be painted and sealing the artwork after
completion to protect against sun damage and graffiti.
ATTACHMENTS:
Attachment A – Paint the City Survey Results
Attachment B – Top Ranked Artwork
Attachment C – Map of Utility Box Locations
62
Peak Democracy Paint the City Survey Results
Location 1 (Saratoga Ave & Cox Ave)
Option 2, by Connor Goudy, received the majority of votes.
Location 2 (Saratoga Ave & Bellgrove Circle)
Option 1, by Christina Xiao, received the majority of votes.
86
437
Location 1 (Saratoga Ave & Cox Ave)
Location 1 (Saratoga Avenue and Cox Avenue)
Option 1
Option 2
247
178
167
Location 2 (Saratoga Ave & Bellgrove Circle)
Location 2 (Saratoga Avenue and Bellgrove Circle)
Option 1
Option 2
Option 3
63
Location 3 (Allendale Ave & Quito Rd)
Option 1, by Argonaut Elementary 5th Graders and Teachers, received the majority of votes.
Location 4 (Fruitvale Ave & Allendale Ave)
Option 3, by Kelly Kim, received the majority of votes.
335
217
Location 3 (Allendale Ave & Quito Rd)
Location 3 (Allendale Avenue and Quito Road)Option 1 Option 2
174
139
259
Location 4 (Fruitvale Ave & Allendale Ave)
Location 4 (Fruitvale Avenue and Allendale Avenue)
Option 1
Option 2
Option 3
64
Location 5 (Saratoga-Sunnyvale Rd & Reid Lane)
Option 2, by Wendy Chang, received the majority of votes.
Location 6 (Saratoga Ave & Fruitvale Ave)
Option 3, by Robin Sulic, received the majority of votes.
230
333
31
Location 5 (Saratoga-Sunnyvale Rd & Reid
Lane)
Location 5 (Saratoga-Sunnyvale Road and Reid Lane)
Option 1
Option 2
Option 3
31
256287
Location 6 (Saratoga Ave & Fruitvale Ave)
Location 6 (Saratoga Avenue and Fruitvale Avenue)
Option 1
Option 2
Option 3
65
Location 7 (Congress Springs Park)
Option 2, by Shreyas Rana, received the majority of votes.
50
293
225
Location 7 (Congress Springs Park)
Location 7 (Congress Springs Park)Option 1 Option 2 Option 3
66
Front Side 1 Back Side 2
Top
Artist Name:Utility Box Location:Paint the City
Saratoga Utility Box Art Project
Connor Goudy 1
67
Front Side 1 Back Side 2
Top
Artist Name:Utility Box Location:Paint the City
Saratoga Utility Box Art Project
Christina Xiao 2
68
Front Side 1 Back Side 2
Top
Artist Name:Utility Box Location:Paint the City
Saratoga Utility Box Art Project
Argonaut Elementary 5th Graders and Teachers 3
69
Front Side 1 Back Side 2
Top
Artist Name:Utility Box Location:Paint the City
Saratoga Utility Box Art Project
Kelly Kim 4
70
Back
Top
Artist Name:Utility Box Location:Paint the City
Saratoga Utility Box Art Project
Wendy Chang 5
Side 1 Side 2Front
71
At locations with 2 boxes, artists were told that 2 designs may be submitted
if proposed artwork will be substantially different for the two boxes. This
artist submitted 2 designs.
Artist Name:Utility Box Location:Paint the City
Saratoga Utility Box Art Project
Robin Sulic 6 (Box 1)
FrontSide 1 BackSide 2
72
At locations with 2 boxes, artists were told that 2 designs may be submitted
if proposed artwork will be substantially different for the two boxes. This
artist submitted 2 designs.
Artist Name:Utility Box Location:Paint the City
Saratoga Utility Box Art Project
Robin Sulic 6 (Box 2)
FrontSide 1 BackSide 2
73
Front Side 1 Back Side 2
Top
Artist Name:Utility Box Location:Paint the City
Saratoga Utility Box Art Project
Shreyas Rana 7
74
Paint the City
Saratoga Utility Box Art Project
Utility Box Locations
Questions: City of Saratoga, City Manager’s Office
13777 Fruitvale Avenue, Saratoga CA 95070 | 408.868.1269
www.saratoga.ca.us/paintthecity | cbothelio@saratoga.ca.us
Loc 6 - Saratoga Ave & Fruitvale Ave
Stipend: $500, 2 boxes
Loc 2 - Saratoga Ave & Bellgrove Cir
Stipend: $400, 2 boxes
Loc 1 - Saratoga Ave & Cox Ave
Stipend: $400, 2 boxes
Loc 7 - Congress Springs Park
Stipend: $500, 2 boxes
Loc 5 - Saratoga-Sunnyvale Rd & Reid Ln
Stipend: $400, 2 boxes
Loc 3 - Allendale Ave & Quito Rd
Stipend: $400, 2 boxes
Loc 4 - Fruitvale Ave & Allendale Ave
Stipend: $400, 1 box
75
SARATOGA CITY COUNCIL
MEETING DATE:February 21, 2018
DEPARTMENT:City Manager’s Office
PREPARED BY:Crystal Bothelio, Deputy City Manager
SUBJECT:Amended Public Art Policy
RECOMMENDED ACTION:
Approve the resolution amending the City of Saratoga Public Art Policy.
BACKGROUND:
In 2017, the Public Art Committee was asked to bring forward a recommendation to give the
Committee broader authority to approve installation of public art. The Committee was also asked
to bring forward the recommendation with the next public art item on the City Council’s agenda,
which will be presentation of the top ranked designs for the Paint the City utility box locations
on February 21, 2018.
Expanding the authority of the Public Art Committee requires an amendment to the City
Council’s Public Art Policy, which currently states installation of public art on City property
must be approved by a majority vote of the City Council on a case-by-case basis. The Public Art
Committee reviewed the Public Art Policy and recommended that the City Council approve an
amendment to the policy that would allow the Public Art Committee to approve installation of
artwork on City property that meets the following criteria:
Artwork/exhibits do not impede typical uses of the site where they are proposed to be
installed
Artwork/exhibits are appropriate in scale, media, and context with the intended display
location
Artwork/exhibits do not contain political statements or symbols, religious reference or
symbols, profane or offensive content, graffiti-like style artwork, copyrighted or
trademarked material, or corporate or organizational references, branding, or symbols
Artwork/exhibits are suitable for display to a diverse audience, including children, and
should help create a sense of place and community
There is evidence of community support for the artwork/exhibit
76
Artwork/exhibits installed outdoors is be able to withstand an outdoor environment
through the public display period
Artwork/exhibits do not pose a threat to public safety
Any costs associated with artwork/exhibits, such as a lease or installation expenses, can
be accounted for within the Public Art Budget approved by the City Council
Artwork/exhibits will be displayed for a period of 3 years or less
Artwork that does not meet this criteria would need to be reviewed by the Public Art Committee.
If the Committee recommends installation of the artwork, the City Council would then consider
authorizing installation.
ATTACHMENTS:
Attachment A – Resolution Amending the Public Art Policy
77
RESOLUTION NO. 18-____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
AMENDING THE PUBLIC ART POLICY
WHEREAS, the City Council of the City of Saratoga adopted Resolution 03-026
establishing the Saratoga Public Art Policy; and
WHEREAS, this policy was superseded by Resolution 16-028, which declared that
placement of public art on City property by the City of Saratoga shall be approved by majority
vote of the City Council on a case-by-case basis; and
WHEREAS, since adoption of Resolution 16-028, the City Council has formed the
Public Art Committee, which is comprised of two City Council Members and provides the City
Council with recommendations on programs that foster arts and culture in Saratoga for the
enrichment and appreciation of the City and its citizens; and
WHEREAS, with the formation of the Pubic Art Committee and an increasing interest in
public art, some of the responsibility regarding placement of public art can be delegated to the
Public Art Committee; and
WHEREAS, the Public Art Committee hereby is authorized to approve installation of
artwork and exhibits on City property that meet the following criteria:
Artwork/exhibits do not impede typical uses of the site where they are proposed to be
installed
Artwork/exhibits are appropriate in scale, media, and context with the intended
display location
Artwork/exhibits do not contain political statements or symbols, religious reference
or symbols, profane or offensive content, graffiti-like style artwork, copyrighted or
trademarked material, or corporate or organizational references, branding, or symbols
Artwork/exhibits are suitable for display to a diverse audience, including children,
and should help create a sense of place and community
There is evidence of community support for the artwork/exhibit
Artwork/exhibits installed outdoors is be able to withstand an outdoor environment
through the public display period
Artwork/exhibits do not pose a threat to public safety
Any costs associated with artwork/exhibits, such as a lease or installation expenses,
can be accounted for within the Public Art Budget approved by the City Council
Artwork/exhibits will be displayed for a period of 3 years or less
WHEREAS, placement of public art or exhibits on City property by the City of Saratoga
that do not fall within the discretion of the Public Art Committee shall be reviewed by the Public
Art Committee and, at the recommendation of the Public Art Committee, be considered for
approval by the City Council by majority vote on a case-by-case basis; and
78
WHEREAS, this resolution shall replace and supersede all prior resolutions, policies,
and understandings relating to the Public Art Policy.
NOW, THEREFORE BE IT RESOLVED,that the City Council of the City of Saratoga
hereby grants the Public Art Committee with the discretion to approve placement of public art
and exhibits based on the above criteria and any pieces of public art or exhibits that fall outside
the discretion of the Public Art Committee will be reviewed by the Public Art Committee and if
recommended for approval by the Public Art Committee, considered by the City Council by
majority vote on a case-by-case basis.
The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga
City Council held on the 21
st day of February 2018 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Mary-Lynne Bernald, Mayor
ATTEST:
DATE:
Nora Pimentel, MMC
City Clerk
79