HomeMy WebLinkAbout05-02-2018 City Council MinutesMINUTES
WEDNESDAY, MAY 2, 2018
SARATOGA CITY COUNCIL REGULAR MEETING
At 6:00 p.m., the City Council held a Joint Meeting with Board of Supervisors President Joe
Simitian in the Administrative Conference Room at 13777 Fruitvale Avenue in Saratoga.
Mayor Bernald called the regular session to order in the Civic Theater, Council Chambers at 13777
Fruitvale A venue in Saratoga and led the Pledge of Allegiance.
ROLL CALL
PRESENT:
ABSENT:
ALSO PRESENT:
Mayor Mary-Lynne Bernald, Vice Mayor Manny Cappello
Council Members, Howard Miller, Emily Lo, Rishi Kumar
None
James Lindsay, City Manager
Richard Taylor, City Attorney
Crystal Bothelio, Deputy City Manager
Nora Pimentel, City Clerk
Mary Furey, Finance and Administrative Director
Debbie Pedro, Community Development Director
Michael Taylor, Parks and Recreation Director
REPORT ON POSTING OF THE AGENDA
City Clerk Nora Pimentel reported that the agenda for this meeting was properly posted on April
27, 2018.
REPORT FROM JOINT MEETING
Board of Supervisors President Joe Simitian provided an overview of the Joint Meeting,
including concerns related to housing for teachers and age friendly communities.
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
None
ANNOUNCEMENTS
Mayor Bernald warned residents about being cautious in selecting contractors sharing incorrect
information about energy rates. Mayor Bernald also announced the City's food drive for West
Valley Community Services, the Saratoga Historical Foundation Fundraising Benefit at Historic
Old Grandview Ranch on May 19, 2018, Saratoga's Safety Fair on May 20, 2018, the City's
Spring/Summer Recreation Activity, and the Youth in Government Internship Program.
Saratoga City Council Minutes -Page l of 7
CEREMONIAL ITEMS
Proclamation Declaring May 2018 as National Preservation Month
Recommended Action:
Present the proclamation declaring May 2018 as National Preservation Month to the City of
Saratoga Heritage Preservation Commission.
Mayor Bernald and the City Council presented the National Preservation Month
Proclamation to the Saratoga Heritage Preservation Commission.
Appointment of Public Safety Task Force Member & Oath of Office
Recommended Action:
Approve the attached resolution appointing 1 member to the Public Safety Task Force; and
direct the City Clerk to administer the Oath of Office.
City Clerk Nora Pimentel administered the oath of office to newly appointed Arnn
V enkatachar.
RESOLUTION N0.18-022
MILLER/KUMAR MOVED TO ADOPT A RESOLUTION APPOINTING 1
MEMBER TO THE PUBLIC SAFETY TASK FORCE. MOTION PASSED. AYES:
BERNALD, CAPPELLO, MILLER, LO, KUMAR. NOES: NONE. ABSTAIN: NONE.
ABSENT:NONE
Asian/ Pacific American Heritage Month
Recommended Action:
Declare May 2018 as Asian/ Pacific American Heritage Month.
Mayor Bernald and the City Council presented the Asian/Pacific American Heritage Month
proclamation to Council Member Lo.
Commendations to Representatives of Chinese, Japanese, Korean, and South Eastern Asian
Cultural Groups
Recommended Action:
Present Commendations to Representatives of Chinese, Japanese, Korean, and South
Eastern Asian Cultural Groups
Mayor Bernald and the City Council presented commendations to Phyllis Tung, Radica
Giri, and Sue and John Tang for their contributions to the City of Saratoga.
1. CONSENT CALENDAR
1.1. Review of Accounts Payable Check Registers
Recommended Action:
Review and accept check registers for the following accounts payable payment cycles:
04/17/2018 Period 10; and 04/24/2018 Period 10.
Saratoga City Council Minutes -Page 2 of 7
CAPPELLO/MILLER MOVED TO ACCEPT CHECK REGISTERS FOR THE
FOLLOWING ACCOUNTS PAY ABLE PAYMENT CYCLES: 04/17/2018 PERIOD
10; AND 04/24/2018 PERIOD 10. MOTION PASSED. AYES: BERNALD, CAPPELLO,
MILLER, LO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE
1.2. Treasurer's Report for the Month Ended March 31, 2018
Recommended Action:
Review and accept the Treasurer's Report for the month ended March 31, 2018.
CAPPELLO/MILLER MOVED TO ACCEPT THE TREASURER'S REPORT FOR
THE MONTH ENDED MARCH 312 2018. MOTION PASSED. A YES: BERNALD,
CAPPELLO, MILLER, LO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT:
NONE
1.3. City Council Meeting Minutes
Recommended Action:
Approve the City Council minutes for the Regular City Council Meetings on April 4, 2018
and April 18, 2018.
CAPPELLO/MILLER MOVED TO APPROVE THE CITY COUNCIL MINUTES
FOR THE REGULAR CITY COUNCIL MEETINGS ON APRIL 4 2 2018 AND
APRIL 182 2018. MOTION PASSED. AYES: BERNALD, CAPPELLO, MILLER, LO,
KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE
1.4. Parks and Recreation Commission Fundraising Plan
Recommended Action:
Approve the Parks and Recreation Commission Fundraising Plan to collect donations and
seek sponsorships for Movie Night.
Council Member Miller removed this item from the Consent Calendar.
Parks and Recreation Commissioner Renee Pacquier addressed questions from the City
Council.
Mayor Bemald invited public comment on the item.
No one requested to speak.
MILLER /CAPPELLO MOVED TO APPROVE THE PARKS AND RECREATION
COMMISSION FUNDRAISING PLAN TO COLLECT DONATIONS AND SEEK
SPONSORSHIPS FOR MOVIE NIGHT FROM LOCAL BUSINESSES. MOTION
PASSED. AYES: BERNALD, CAPPELLO, MILLER, LO, KUMAR. NOES: NONE.
ABSTAIN: NONE. ABSENT: NONE
Saratoga City Council Minutes -Page 3 of 7
2. PUBLIC HEARING
2.1. Appeal of a Fence Exception Approval for 14345 Maclay Court (APPClS-0001)
Recommended Action:
Conduct a public hearing and de novo review of the appeal, and adopt the attached
resolution denying the appeal and approving the Fence Exception application for a recently
constructed solid fence at 14345 Maclay Court.
Community Development Director Debbie Pedro announced that Kathy and Mike Scandling
withdrew their appeal, therefore no further action was required.
Mayor Bemald opened the public hearing.
No one requested to speak.
Mayor Bemald closed the public hearing.
3. GENERAL BUSINESS
3.1. Request to Rename the Administrative Conference Room
Recommended Action:
Rename the Administrative Conference Room at City Hall the Linda Callon Conference
Room.
Recreation Director Michael Taylor presented the staff report.
Mayor Bemald invited public comment on the item.
The following people requested to speak:
Joyce Hlava
Jack Callon
Donna Poppenhagen
David Moyles
Jack Mallory
No one else requested to speak.
MILLER/CAPPELLO MOVED TO APPROVE THE RENAMING OF THE
ADMINISTRATIVE CONFERENCE ROOM AT CITY HALL THE LINDA
CALLON CONFERENCE ROOM AS AN EXCEPTION TO THE FACILITY
NAMING CRITERIA.
Council Member Miller and Vice Mayor Cappello withdrew the motion.
Saratoga City Council Minutes -Page 4 of 7
LO/BERNALD MOVED TO APPROVE THE RENAMING OF THE
ADMINISTRATIVE CONFERENCE ROOM AT CITY HALL THE LINDA
CALLON CONFERENCE ROOM AS AN EXCEPTION TO THE FACILITY
NAMING CRITERIA AND WITH THE ADDITION OF A COMMEMORATIVE
PLAQUE. MOTION PASSED. A YES: BERNALD, CAPPELLO, MILLER, LO,
KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
The Council agreed that a commemorative plaque describing Linda Callon' s
accomplishments would be placed in the conference room and to schedule Council review
of the facility naming policy on a future City Council meeting.
3.2. Saratoga Senior Coordinating Council Lease Agreement and Update to Support and
Facility Use Renewal Agreement
Recommended Action:
Accept report and adopt a Resolution authorizing the City Manager to execute a Lease
Agreement with Saratoga Area Senior Coordinating Council (SASCC) and an update to the
previously approved SASCC Support and Use of Facilities Agreement
City Attorney Richard Taylor presented the staff report.
Mayor Bemald invited public comment on the item.
No one requested to speak ..
RESOLUTION NO. 18-023
CAPPELLO/ MILLER MOVED TO ADOPT A RESOLUTION AUTHORIZING THE
CITY MANAGER TO EXECUTE A LEASE AGREEMENT WITH SARATOGA
AREA SENIOR COORDINATING COUNCIL (SASCC) AND AN UPDATE TO THE
PREVIOUSLY APPROVED SASCC SUPPORT AND USE OF FACILITIES
AGREEMENT. MOTION PASSED. AYES: BERNALD, CAPPELLO, MILLER, LO,
KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
COUNCIL ASSIGNMENTS
Mayor Mary-Lynne Bemald
Hakone Foundation Board-there was a meeting on April 19, 2018.
Saratoga Historical Foundation -there was a meeting on April 19, 2018 where there was a
discussion on the general upkeep of the grounds and the plans for the Black Smith Shop. There
was also discussion on creating more parking in the area that belongs to the City and is used by
the Book Go Round and Historical Museum volunteers.
West Valley Clean Water Program Authority-there will be a meeting on May 3, 2018.
West Valley Mayors and Managers -there was a meeting on April 25, 2018, which included a
discussion on gun safety, the Sunnyvale Gun Safety Ordinance, and the possibility for a gun
buyback program. Updates on these programs will come back next month.
West Valley Solid Waste Management Joint Powers Authority-there will be a meeting on May
3, 2018.
Saratoga City Council Minutes -Page 5 of 7
Vice Mayor Manny Cappello
Cities Association of Santa Clara County Board of Directors -there will be a meeting on May 3,
2018.
West Valley Sanitation District-a meeting is scheduled for next week.
Council Member Howard Miller
Saratoga Ministerial Association -a new Rabbi will begin at Beth David on August 1, 2018 and
there was a presentation from an organization called Cancer Care Point, which provides services
to families undergoing cancer. It was noted that the RYDE Program is in need of volunteers and
discussion on safe gun ownership continues.
Saratoga Sister City Organization -there are 17 people, including himself and his wife, who
will be visiting Japan with the Sister City delegation. Council Member Miller started the
discussion about the 35th visit from the Sister City Delegation to Saratoga next year and there is
also a trip being planned to San Francisco in the fall to visit the Asian Art Museum.
Council Member Emily Lo
Hakone Foundation Board & Executive Committee-the Committee met and reviewed the year
to date Financial Report. The night viewing of the Cherry Blossom event was a success, there
were over 800 visitors and over new 300 memberships. There will be shuttle service from West
Valley to Hakone on May 20, 2018 for the Hakone Matsuri.
Santa Clara County Library Joint Powers Authority-There was a meeting on April 26, 2018
where it was decided to expand library hours of operation. There was also a discussion about
vote by mail ballot collection boxes and operating polling locations at the libraries.
Council Member Rishi Kumar
No report.
CITY COUNCIL ITEMS
Council Member Miller, with the support of Vice Mayor Cappello, requested a commendation
for Rabbi Ohriner at an upcoming Council meeting.
COUNCIL COMMUNICATIONS
Council Member Kumar shared information about complaints he has received on the San Jose
Water Company insurance mailer and confirmed that the San Jose Water Company is under
investigation and audit by the California Public Utilities Commission. He provided an update on
the state wide ballot measure, Keep California Safe.
CITY MANAGER'S REPORT
City Manager James Lindsay conveyed the City of Saratoga employee's appreciation for the
Council's commitment to health and wellness and City events in next year's budget.
ADJOURNMENT
MILLER/CAPPELLO MOVED TO ADJOURN THE MEETING AT 8:31 P.M. MOTION
PASSED. AYES: BERNALD, CAPPELLO, MILLER, LO, KUMAR. NOES: NONE.
ABSTAIN: NONE. ABSENT: NONE.
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