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HomeMy WebLinkAbout03-20-2018 Parks & Recreation Commission Minutes1 City of Saratoga Parks and Recreation Commission Regular Meeting Minutes DATE: Tuesday, March 20, 2018 TIME: 6:30 p.m. LOCATION: Joan Pisani Community Center, Arts and Crafts Room 19655 Allendale Avenue Saratoga, CA 95070 Call to Order: 6:36 pm Commissioners Present: Ping Li, Renee Paquier, Pallavi Sharma, Terry Ward, Rick Pearce Commissioners Absent: N/A Guests: Joyce Hlova, Jack Callon, John Bose, John Callon, and Sue Barrera, Planning Commission Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, this meeting was properly posted on March 12, 2018. Accept Agenda Items: No additional items may be added pursuant to Government Code Section 54954.2. Oral & Written Communication: Received public comment from Planning Commission on going over General Plan and what will be talked about in March 27, 2018 meeting. Received public comment from Joyce, talking about Linda Callon and how she was the first women mayor and how influential she was on this city. Received public comment from Jack, talking about his wife, Linda Callon, through multiple stories. He expressed how much she loved the City of Saratoga. Approval of Draft January 9, 2018 Parks and Recreation Commission (PRC) Minutes:  Commissioner Paquier motioned to approve minutes  Commissioner Pearce seconded motion  Motion passed 5-0. Agenda: 1. Re-naming Admin Conference Room Commission passed motion, approving moving Re-naming Admin Conference Room to Agenda Item #1 o Commissioner Sharma motioned to approve. o Commissioner Ward seconded motion. o Motion passed 5-0. Commission passed motion, approving Re-naming Admin Conference Room o Commissioner Paquier motioned to approve. o Commissioner Li seconded motion. o Motion passed 5-0. 2 2. Age-friendly Cities Update Commission talked about making more drone videos for age friendly cities. Talked to Tyler Taylor about sharing drone videos at Senior Center Lunch. Parks and Recreation Commission wants to get Jason Louie Recognized for drone videos he made for the Parks and Recreation Commission. 3. Work Plan Update Commission ways to promote the suggestion box, surveying, ask Lauren Pettipiece to attend next meeting and asking West Valley on getting students to be park liaisons. 4. Volunteer Work at Quarry Started to talk about making this a joint effort with other commissions and to speak about partnering with Pep Tech. 5. Park Improvements Spoke on how council asked commission to be the eyes and ears for the parks. Listening to what the community has to say on park improvements. 6. Fundraising Plan Discussed who will be attending the Council meeting to present the Fundraising Plan to council. 7. Movie Night Commission discussed different ways to heighten movie night. Some idea were to invite West Valley Athletics to the event, get the City of Saratoga Camp Staff out to the event, and discussing more logistics. Commissioner and Staff Reports (This includes committee updates and park reports. This section is informational only; no actions will be taken.) Commissioner Park Li Wildwood, Foothill, Quarry Paquier El Quito, Gardner Pearce Bell Grove, Congress Springs, Ravenwood Sharma Beauchamp, Brookglen Ward Azule, Kevin Moran Agenda Items for Next Meeting March 13, 2018  Adjournment – In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disability- related modification or accommodation to participate in this meeting, contact the Dylan Davis at 408.868.1272 or ddavis@saratoga.ca.us. Requests must be made as early as possible and at least one full business day before the start of the meeting. Parks and Recreation Commission Agenda Note: In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the Parks and Recreation Commission by City staff in connection with this agenda are available at the office of the City Manager at 13777 Fruitvale Avenue, Saratoga, California 95070. Any materials distributed by staff after the 3 posting of the agenda are made available for public review at the office of the City Manager at the time they are distributed to the Parks and Recreation Commission. Certificate of Posting of Agenda: I, Dylan Davis, Recreation Coordinator for the City of Saratoga, declare that the foregoing agenda for the meeting of the Parks and Recreation Commission of the City of Saratoga was posted on January 8, 2018 at the office of the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and was available for public review at that location. The agenda is also available on the City’s website at www.saratoga.ca.us.