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HomeMy WebLinkAbout05-08-2018 Parks & Recreation Commission Minutes1 City of Saratoga Parks and Recreation Commission Regular Meeting Minutes DATE: Tuesday, May 8, 2018 TIME: 6:30 p.m. LOCATION: Joan Pisani Community Center, Arts and Crafts Room 19655 Allendale Avenue Saratoga, CA 95070 Call to Order: 6:35 pm Commissioners Present: Ping Li, Renee Paquier, Terry Ward, Rick Pearce Commissioners Absent: Pallavi Sharma Guests: Tyler Taylor Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, this meeting was properly posted on May 4, 2018. Accept Agenda Items: No additional items may be added pursuant to Government Code Section 54954.2.  Commissioner Paquier motioned to approve agenda  Commissioner Pearce seconded motion  Motion passed 4-0. Oral & Written Communication: Any member of the public may address the Commission about any matter not on the agenda for this meeting for up three minutes. Commissioners may not comment on the matter, but may choose to place the topic on a future agenda. Approval of Draft March 20, 2018 Parks and Recreation Commission (PRC) Minutes:  Commissioner Pearce motioned to approve minutes  Commissioner Paquier seconded motion  Motion passed 4-0. Agenda: 1. Age-friendly Cities Update Tyler Taylor from SASCC came to the meeting to discuss the Age Friendly Cities update and how he and his team could help do more to make Saratoga more age friendly. He spoke on the presentation the Parks and Recreation Commission did at one of the SASCC lunches last month and how all the participants enjoyed the videos that were shown on all the parks. Tyler expressed his interest in the Parks and Recreation Commission participating more. Tyler also expressed his interest in SASCC helping out with Docent led tours to all the city parks in Saratoga. Commissioner Paquier mentioned talking to the Parks Management department at West Valley College to see if anyone would be interested in leading groups. 2 One of the discussion topics was running a Movie in the afternoon after one of the SASCC lunches in June. He will be figuring out a location for the movie and will be updating the Parks and Recreation Commission Liaison with his findings. Commission passed motion, approving Movie Night with SASCC to the afternoon with a tentative date in June. o Commissioner Paquier motioned to approve. o Commissioner Li seconded motion. o Motion passed 4-0. 2. Movie Night Discussed June 15, 2018 Movie Night and how Star Wars is not an eligible movie that month due to Disney blocking all movie licenses for Star Wars movies in the month of June. Commission passed motion, approving switching the June 15, 2018 movie to Black Panther. o Commissioner Pearce motioned to approve. o Commissioner Ward seconded motion. o Motion passed 4-0. 3. Work Plan Update Commission discussed asking Lauren Pettipiece to attend next meeting to go over the electronic suggestion box and how to promote it. 4. Volunteer Work at Quarry April work at Quarry cancelled due to no commissioners being able to attend. Volunteer work at Quarry will resume in November when rain comes back and softens the ground. 5. Park Improvements One of the big questions the commission discussed was how is the Parks and Recreation Commission can make suggestions on revamping City parks. Concerns about Wildwood and how it is getting outdated. Commissioner and Staff Reports (This includes committee updates and park reports. This section is informational only; no actions will be taken.) Commissioner Park Li Wildwood, Foothill, Quarry Paquier El Quito, Gardner Pearce Bell Grove, Congress Springs, Ravenwood Sharma Beauchamp, Brookglen Ward Azule, Kevin Moran Agenda Items for Next Meeting July 10, 2018  Adding Signage leading to the Quarry. Adjournment – 8:20 pm In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disability- related modification or accommodation to participate in this meeting, contact the Dylan Davis at 408.868.1272 3 or ddavis@saratoga.ca.us. Requests must be made as early as possible and at least one full business day before the start of the meeting. Parks and Recreation Commission Agenda Note: In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the Parks and Recreation Commission by City staff in connection with this agenda are available at the office of the City Manager at 13777 Fruitvale Avenue, Saratoga, California 95070. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Manager at the time they are distributed to the Parks and Recreation Commission. Certificate of Posting of Agenda: I, Dylan Davis, Recreation Coordinator for the City of Saratoga, declare that the foregoing agenda for the meeting of the Parks and Recreation Commission of the City of Saratoga was posted on January 8, 2018 at the office of the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and was available for public review at that location. The agenda is also available on the City’s website at www.saratoga.ca.us.