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Home My WebLink About11-07-2018 Council agendaSaratoga City Council Agenda – Page 1 of 5 SARATOGA CITY COUNCIL REGULAR MEETING NOVEMBER 7, 2018 5:30 P.M. COMMISSION INTERVIEWS Linda Callon Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070 Time Name Commission Vacancies Incumbent 5:40 p.m. Rina Shah Heritage Preservation 1 Term (1/1/2019 – 12/31/2022) Yes 5:45 p.m. Belal Aftab Traffic Safety 1 Term (1/1/2019 – 12/31/2022) Yes 6:00 P.M. JOINT MEETING Linda Callon Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070 Joint Meeting with West Valley-Mission Community College District 7:00 P.M. REGULAR SESSION Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070 PLEDGE OF ALLEGIANCE ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on November 1, 2018. REPORT FROM JOINT MEETING ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council for up to three (3) minutes on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. ANNOUNCEMENTS Saratoga City Council Agenda – Page 2 of 5 CEREMONIAL ITEMS Commendation for Public Safety Task Force Members Recommended Action: Present the commendations to the Public Safety Task Force Members. SPECIAL PRESENTATIONS AARP Andrus Award for Community Service Presentation Recommended Action: Receive presentation from representatives from AARP on the Andrus Award for Community Service. 1. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes. 1.1. City Council Meeting Minutes Recommended Action: Approve the City Council minutes for the Regular City Council Meeting on October 17, 2018. 1.2. Review of Accounts Payable Check Registers Recommended Action: Review and accept check registers for the following accounts payable payment cycles: 10/16/2018 Period 4; 10/23/2018 Period 4; and 10/30/2018 Period 4. 1.3. Treasurer’s Report for the Month Ended September 30, 2018 Recommended Action: Review and accept the Treasurer’s Report for the month ended September 30, 2018. 1.4. Resolution Amending Youth Commission Eligibility Recommended Action: Approve the resolution amending the Saratoga Youth Commission Administration, Responsibilities and Duties Policy to limit Commissioners to 1 term and prohibit appointment of applicants who will be a high school senior during their first year on the Commission. 1.5. Landscaping & Lighting Assessment District LLA-1; Resolutions initiating renewal of the District for FY 19-20. Recommended Action: 1. Move to adopt the Resolution describing improvements and directing preparation of the Engineer’s Report. 2. Move to adopt the Resolution appointing the Attorneys for the District. Saratoga City Council Agenda – Page 3 of 5 1.6. Park Restroom Maintenance Service Contract – North Bay Building Maintenance Recommended Action: Approve a Park Restroom Maintenance Service Contract with North Bay Building Maintenance for monthly restroom maintenance services in the amount of $68,260 and authorize the City Manager to execute the same. 1.7. Budget Amendment - Brookview Landscaping and Lighting District (Zone 39) Recommended Action: Adopt Resolution appropriating $50,000 from Zone 39 fund balance into the Fiscal Year 2018-2019 operating budget. 2. PUBLIC HEARING Items placed under this section of the Agenda are those defined by law as requiring a special notice and/or a public hearing or those called by the City Council on its own volition. 2.1. Ordinance Establishing Regulations for Storage of Firearms Recommended Action: Conduct a public hearing concerning the attached ordinance that would establish regulations for storage of firearms in Saratoga residences; and, introduce and waive the first reading of the ordinance and direct staff to place the ordinance on the consent calendar for adoption at the next regularly scheduled meeting of the City Council. 3. GENERAL BUSINESS 3.1. Youth Commission Fundraising Plan Recommended Action: Approve the Youth Commission Fundraising Plan to collect donations and seek sponsorship of various Youth Commission events and activities. 3.2. Public Safety Task Force Final Recommendations Recommended Action: Receive final recommendations from the Public Safety Task Force and direct staff to include City Council direction on the recommendations at the 2019 City Council Retreat. 3.3. Dedication for former Mayor Francis Stutzman Recommended Action: Provide direction to staff on funding a tree and a bench dedication for former Mayor Francis Stutzman. 3.4. 2018 Pavement Management Project – Additional Work Recommended Action: 1. Authorize an increase in the construction contingency for the 2018 Pavement Management Project by $250,000. 2. Adopt a budget resolution to transfer $75,000 from the Hillside Reserve Fund to the Pavement Management Project Budget 3.5. CivicPlus Mobile App Recommended Action: Provide direction to staff regarding the CivicPlus mobile app. Saratoga City Council Agenda – Page 4 of 5 COUNCIL ASSIGNMENTS Mayor Mary-Lynne Bernald Cities Association of Santa Clara County-Legislative Action Committee Cities Association of Santa Clara County-City Selection Committee Council Finance Committee Hakone Foundation Board Public Art Committee Saratoga Historical Foundation South Flow Arrivals Ad Hoc Committee West Valley Clean Water Program Authority West Valley Mayors and Managers West Valley Solid Waste Management Joint Powers Authority Vice Mayor Manny Cappello Cities Association of Santa Clara County Board of Directors Santa Clara County Housing and Community Development (HCD) Council Committee Saratoga Area Senior Coordinating Council (SASCC) West Valley Sanitation District Council Member Howard Miller America in Bloom Committee Council Finance Committee Saratoga Ministerial Association Saratoga Sister City Organization Silicon Valley Clean Energy Authority Board of Directors Valley Transportation Authority (VTA) Policy Advisory Committee VTA State Route 85 Corridor Policy Advisory Board Council Member Emily Lo Hakone Foundation Board & Executive Committee KSAR Community Access TV Board Public Art Committee Santa Clara County Library Joint Powers Authority Council Member Rishi Kumar Association of Bay Area Governments Saratoga Chamber of Commerce & Destination Saratoga Santa Clara County Expressway Plan 2040 Policy Advisory Board Santa Clara Valley Water District Commission CITY COUNCIL ITEMS COUNCIL COMMUNICATIONS CITY MANAGER'S REPORT ADJOURNMENT Saratoga City Council Agenda – Page 5 of 5 CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Debbie Bretschneider, Interim City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on November 1, 2018 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and on the City's website at www.saratoga.ca.us. Signed this 1st day of November 2018 at Saratoga, California. Debbie Bretschneider, Interim City Clerk In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. These materials are also posted on the City website. In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at 408.868.1269. Notification 24 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102-35.104 ADA title II] 11/07 11/21 6:00 p.m. Joint Meeting with West Valley – Mission Community College Board of Trustees | 7:00 p.m. Regular Session 6:00 p.m. Joint Meeting with Assembly Member Evan Low | 7:00 p.m. Regular Session 11/29 Joint Meeting with Saratoga School Districts in Community Center 12/05 6:00 p.m. Joint Meeting with Sheriff’s Office | 7:00 p.m. Regular Session 12/13 7:00 p.m. Council Reorganization 12/19 6:00 p.m. Study Session – Council Norms | 7:00 p.m. Regular Session CITY OF SARATOGA CITY COUNCIL MEETING CALENDAR 2018