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HomeMy WebLinkAbout10-17-2018 City Council Minutes MINUTES WEDNESDAY, OCTOBER 17,2018 SARATOGA CITY COUNCIL REGULAR MEETING At 6:00 p.m., the City Council held a Joint Meeting with Senator Jim Beall, Jr. in the Linda Callon Conference Room at 13777 Fruitvale Avenue in Saratoga. Mayor Bernald called the Regular Session to order in the Civic Theater, Council Chambers at 13777 Fruitvale Avenue in Saratoga at 7:07 p.m. and led the Pledge of Allegiance. ROLL CALL PRESENT: Mayor Mary-Lynne Bernald, Vice Mayor Manny Cappello Council Members Emily Lo, Howard Miller, Rishi Kumar ABSENT: None ALSO PRESENT: James Lindsay, City Manager Richard Taylor, City Attorney Crystal Bothelio,Deputy City Manager Debbie Bretschneider, Interim City Clerk Debbie Pedro, Community Development Director Mary Furey, Finance& Administrative Services Director John Cherbone, Public Works Director Michael Taylor, Recreation& Facilities Director REPORT ON POSTING OF THE AGENDA Interim City Clerk Debbie Bretschneider reported that the agenda for this meeting was properly posted on October 12, 2018. REPORT FROM JOINT MEETING Senator Jim Beall, Jr. thanked the City Council and City staff for the fine work that they accomplish. Senator Beall also reported on the State Legislative session. ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Laurel Perusa spoke about a problem with rats in Saratoga. Betsy Bryant spoke about a problem with rats in Saratoga. Jeff Klioperc spoke about crime and car break-ins in Saratoga. Denise Ramon Herrera announced her candidacy for the Los Gatos-Saratoga Union High School District. Tylor Taylor announced the SASCC Health Fair on November 3 from 9 a.m. to 3 p.m. at West Valley College. Saratoga City Council Minutes—Page I of 9 ANNOUNCEMENTS Mayor Bernald announced National Friends of the Libraries Week, Pizza with a Purpose, a reminder that green and white Clean Air Vehicle Stickers will expire on January 1, and shared details about Pizza and Politics. CEREMONIAL ITEMS Commendation for Bella Mahoney Recommended Action: Present the commendation to Bella Mahoney. Mayor Bernald and the City Council presented a commendation to Bella Mahoney. Appointment of Library Commissioner and Parks &Recreation Commissioner& Oath of Office Recommended Action: Approve the attached resolution appointing 1 member to the Library Commission and 1 member to the Parks & Recreation Commission; and direct the City Clerk to administer the Oath of Office. RESOLUTION 18-054 KUMAR/LO MOVED TO ADOPT A RESOLUTION APPOINTING 1 MEMBER TO THE LIBRARY COMMISSION AND 1 MEMBER TO THE PARKS & RECREATION COMMISSION• AND DIRECT THE CITY CLERK TO ADMINISTER THE OATH OF OFFICE. MOTION PASSED. AYES: BERNALD, CAPPELLO, MILLER, LO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 1. CONSENT CALENDAR I.I. City Council Meeting Minutes Recommended Action: Approve the City Council minutes for the Regular City Council Meeting on October 3, 2018. CAPPELLO/MILLER MOVED TO APPROVE THE CITY COUNCIL MINUTES FOR THE REGULAR CITY COUNCIL MEETING ON OCTOBER 3,2018. MOTION PASSED. AYES: BERNALD, CAPPELLO, MILLER, LO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 1.2. Review of Accounts Payable Check Registers Recommended Action: Review and accept check registers for the following accounts payable payment cycles: 10/02/2018 Period 4; and 10/09/2018 Period 4. CAPPELLO/MILLER MOVED TO ACCEPT THE ACCOUNTS PAYABLE CHECK REGISTERS FOR THE FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES: 10/02/2018 PERIOD 4; 10/09/2018 PERIOD 4. MOTION PASSED. AYES: Saratoga City Council Minutes—Page 2 of 9 BERNALD, CAPPELLO, MILLER, LO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 1.3. Treasurer's Report for the Month Ended August 31, 2018 Recommended Action: Review and accept the Treasurer's Report for the month ended August 31, 2018. CAPPELLO/MILLER MOVED TO ACCEPT THE TREASURER'S REPORT FOR THE MONTH ENDED AUGUST 31,2018. MOTION PASSED. AYES: BERNALD, CAPPELLO, MILLER, LO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 1.4. Declaration of surplus vehicles and authorize their disposal Recommended Action: Move to declare surplus and authorize the disposal of the following vehicles: 1. 2007 Chevy Silverado Extended Cab # 115 (Parks Division) 2. 2008 Chevy Silverado Crew Cab# 122 (Streets Division) CAPPELLO/MILLER MOVED TO DECLARE THE FOLLOWING VEHICLES AS SURPLUS AND AUTHORIZE THE DISPOSAL OF THE VEHICLES; 2007 CHEVY SILVERADO EXTENDED CAB #115 AND 2008 CHEVY SILVERADO CREW CAB #122. MOTION PASSED. AYES: BERNALD, CAPPELLO, MILLER, LO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 1.5. Tree Maintenance Service Contract—Trees 360 Degrees, Inc. Recommended Action: Approve a Tree Maintenance Service Contract with Trees 360 Degrees, Inc. for tree maintenance services in the amount not to exceed $30,000 and authorize the City Manager to execute the same. CAPPELLO/MILLER MOVED TO APPROVE A TREE MAINTENANCE SERVICE CONTRACT WITH TREES 360 DEGREES,INC. FOR TREE MAINTENANCE SERVICES IN THE AMOUNT NOT TO EXCEED $30,000 AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE SAME. MOTION PASSED. AYES: BERNALD, CAPPELLO, MILLER, LO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 1.6. Tree Maintenance Service Contract—Oscars Expert Tree Service, Inc. Recommended Action: Approve a Tree Maintenance Service Contract with Oscars Expert Tree Service, Inc. for tree maintenance services in the amount not to exceed $70,000 and authorize the City Manager to execute the same. CAPPELLO/MILLER MOVED TO APPROVE A TREE MAINTENANCE SERVICE CONTRACT WITH OSCARS EXPERT TREE SERVICE, INC. FOR TREE MAINTENANCE SERVICES IN THE AMOUNT NOT TO EXCEED $70,000 AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE SAME. MOTION PASSED. AYES: BERNALD, CAPPELLO, MILLER, LO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. Saratoga City Council Minutes—Page 3 of 9 1.7. Tree Maintenance Service Contract—Ian Geddes Tree Care, Inc. Recommended Action: Approve a Tree Maintenance Service Contract with Ian Geddes Tree Care, Inc. for tree maintenance services in the amount not to exceed $55,000 and authorize the City Manager to execute the same. CAPPELLO/MILLER MOVED TO APPROVE A TREE MAINTENANCE SERVICE CONTRACT WITH IAN GEDDES TREE CARE, INC. FOR TREE MAINTENANCE SERVICES IN THE AMOUNT NOT TO EXCEED $55,000_AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE SAME. MOTION PASSED. AYES: BERNALD, CAPPELLO, MILLER, LO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 1.8. Ordinance Amending Tobacco Retailer License Penalties& Banning Flavored Tobacco Recommended Action: Waive the second reading and adopt the ordinance amending penalties for violation of the City of Saratoga's Tobacco Retailer License Ordinance and prohibit sale of tobacco at pharmacies and sale of flavored tobacco, not including menthol tobacco, in the City of Saratoga. ORDINANCE 357 CAPPELLO/MILLER MOVED TO WAIVE THE SECOND READING AND ADOPT THE ORDINANCE AMENDING PENALTIES FOR VIOLATION OF THE CITY OF SARATOGA'S TOBACCO RETAILER LICENSE ORDINANCE AND PROHIBIT SALE OF TOBACCO AT PHARMACIES AND SALE OF FLAVORED TOBACCO,NOT INCLUDING MENTHOL TOBACCO,IN THE CITY OF SARATOGA. MOTION PASSED. AYES: BERNALD, CAPPELLO, MILLER, LO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 2. PUBLIC HEARING None 3. GENERAL BUSINESS 3.1. Authorize the Issuance of Special Tax Bonds for Arrowhead Community Facility District and Approve Related Documents and Actions Recommended Action: Approve Resolution authorizing the issuance of the Community Facilities District No. 2016- 1 (Arrowhead Project) Special Tax Bonds, Series 2018 and related documents in support of the bond issuance, and authorize the City Manager or his designee to execute the documents and take all related actions in connection with the sale and issuance of the bonds, including minor edits that may be necessary. Mary Furey, Finance and Administrative Services Director, presented the staff report. Saratoga City Council Minutes—Page 4 of 9 Paul Hansen gave a presentation about the Arrowhead Cooperative Company. Mayor Bernald invited public comment on the item. The following people requested to speak: Behzad Rezvani Santa Clara County Fire Battalion Chief Bret Rapport Colin Phan No one else requested to speak. RESOLUTION 18-053 MILLER/CAPPELLO MOVED TO APPROVE RESOLUTION AUTHORIZING THE ISSUANCE OF THE COMMUNITY FACILITIES DISTRICT NO. 2016-1 (ARROWHEAD PROJECT) SPECIAL TAX BONDS, SERIES 2018 AND RELATED DOCUMENTS IN SUPPORT OF THE BOND ISSUANCE AND AUTHORIZE THE CITY MANAGER OR HIS DESIGNEE TO EXECUTE THE DOCUMENTS AND TAKE ALL RELATED ACTIONS IN CONNECTION WITH THE SALE AND ISSUANCE OF THE BONDS,INCLUDING MINOR EDITS THAT MAY BE NECESSARY. MOTION PASSED. AYES: BERNALD, CAPPELLO, MILLER, LO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 3.2. Planning Commission Meeting Schedule and Attendance Recommended Action: Provide direction to staff on whether to prepare an ordinance amending the Planning Commission's regular meeting schedule. Debbie Bretschneider, Interim City Clerk, presented the staff report. Debbie Pedro, Community Development Director, answered questions from the Council. Mayor Bernald invited public comment on the item. The following people requested to speak: Joyce Hlava Tina Walia No one else requested to speak. MILLER/CAPPELLO MOVE TO DIRECT STAFF TO: 1) PREPARE AN ORDINANCE AMENDING CITY CODE SECTION 2-15.040 TO CHANGE THE PLANNING COMMISSION REGULAR MEETING SCHEDULE FROM THE SECOND AND FOURTH WEDNESDAY OF THE MONTH TO THE SECOND WEDNESDAY OF THE MONTH AND INCLUDE THE CHANGE AS PART OF Saratoga City Council Minutes—Page 5 of 9 THE ANNUAL CODE UPDATE; 2)ENCOURAGE ALL COMMISSIONERS TO ATTEND ALL SITE VISITS AND STUDY SESSIONS; 3)RESERVE A ROOM FOR THE 4TH WEDNESDAY OF THE MONTH FOR ANY NEEDED PLANING COMMISSION STUDY SESSIONS; 4)TRACK ATTENDANCE TO ALL PLANNING COMMISSION MEETINGS INCLUDING SITE VISITS AND STUDY SESSIONS,FOR THE ANNUAL COMMISSIONER QUALIFICATIONS AND EXPIRING TERMS REPORT AND FOR REAPPOINTMENT OF COMMISSIONERS; AND, 5) PROVIDE THE CITY COUNCIL WITH A QUARTERLY REPORT ON THE PLANNING COMMISSION WORKLOAD. MOTION PASSED. AYES: BERNALD, CAPPELLO, MILLER, LO, KUMAR.NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. Council Member Miller requested that staff notify the Commissions when Council is discussing items pertaining to that Commission. 3.3. Adopt a Resolution Amending the Fiscal 2018/19 Budget by $32,662 to Upgrade the Community Center Building Fire Alarm System Recommended Action: 1. Adopt a resolution amending the Fiscal Year 2018/19 Operating Budget by increasing the Furniture, Fixtures, and Equipment Internal Service Fund by $32,662; and 2. Authorize a$29,112 payment to the Saratoga Area Senior Coordinating Council to cover the City's share of the costs to upgrade the fire alarm system for the Community Center building with additional authorization to pay up to $3,550 in contingency related costs if needed. Michael Taylor, Recreation&Facilities Director, presented the staff report. Mayor Bernald invited public comment on the item. The following people requested to speak: Lisa Oakley Tylor Taylor No one else requested to speak. RESOLUTION 18-055 CAPPELLO/MILLER MOVED TO ADOPT A RESOLUTION AMENDING THE FISCAL YEAR 2018/19 OPERATING BUDGET BY INCREASING THE FURNITURE, FIXTURES,AND EQUIPMENT INTERNAL SERVICE FUND BY $39 052 AND AUTHORIZE A$35 502 PAYMENT TO THE SARATOGA AREA SENIOR COORDINATING COUNCIL TO COVER THE CITY'S SHARE OF THE COSTS TO UPGRADE THE FIRE ALARM SYSTEM FOR THE COMMUNITY CENTER BUILDING WITH ADDITIONAL AUTHORIZATION OF A CONTINGENCY OF $3,550 FOR RELATED COSTS. MOTION PASSED. AYES: BERNALD, CAPPELLO, MILLER, LO, KUMAR.NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. Saratoga City Council Minutes—Page 6 of 9 Mayor Bernald invited high school students to the stage to introduce themselves. 3.4. Youth Commission Eligibility Recommended Action: Direct staff accordingly. Crystal Bothelio, Deputy City Manager, presented the staff report. Mayor Bernald invited public comment on the item. No one requested to speak. LO/KUMAR MOVED TO DIRECT STAFF TO BRING BACK A CONSENT CALENDAR RESOLUTION REVISING YOUTH COMMISSION ELIGIBILITY TO PROHIBIT MEMBERS FROM SERVING MORE THAN ONE TERM AND RESTRICT APPOINTMENT TO SARATOGA RESIDENTS IN GRADES 7 THROUGH 11. MOTION PASSED. AYES: BERNALD, CAPPELLO, MILLER, LO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 3.5. Celebration of Light Recommended Action: Consider supporting the Celebration of Light event, to be held in partnership with the Saratoga Ministerial Association, and provide direction to staff. Crystal Bothelio, Deputy City Manager, presented the staff report. Mayor Bernald invited public comment on the item. No one requested to speak. CAPPELLO/MILLER MOVED TO PARTNER WITH THE SARATOGA MINISTERIAL ASSOCIATION ON CELEBRATION OF LIGHT; ALLOCATE $4500 FROM COUNCIL DISCRETIONARY FUND TO THE EVENT; AND DIRECTED STAFF TO INCLUDE FUNDING FOR THE EVENT IN FUTURE BUDGETS. MOTION PASSED. AYES: BERNALD, CAPPELLO, MILLER, LO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. COUNCIL ASSIGNMENTS Mayor Mary-Lynne Bernald West Valley Clean Water Program Authority—attended interviews for the new Executive Director. West Valley Mayors and Managers—the group is accepting nominations for VTA Board appointment. Vice Mayor Manny Cappello Cities Association of Santa Clara County Board of Directors—received a presentation on the impacts autonomous vehicles will have on Cities,then discussed the RHNA sub-region and Airport Roundtable, and received a report from the Nominating Committee for the Executive Board. Saratoga City Council Minutes—Page 7 of 9 West Valley Sanitation District—discussed regular operating business. Council Member Howard Miller Valley Transportation Authority (VTA) Policy Advisory Committee—the agenda included a report that in the future clean air vehicles will not be free on Expressway Lanes and also,that the Expressway Lanes will be in effect from 5:00 a.m. to 8:00 p.m. Council Member Emily Lo No Report Council Member Rishi Kumar No Report CITY COUNCIL ITEMS Council Member Miller asked for an agenda item to consider establishing a weight limit on Pierce Road due to the commercial buses using that road. Vice Mayor Cappello supported the request. Council Member Miller requested a staff nominated capital project to assess and update fire protection systems in City-owned properties. Vice Mayor Cappello supported the request. Council Member Miller asked staff to talk to Vector Control or other rat experts and provide information to Saratoga residents about controlling rat populations. Council Member Lo supported the request. COUNCIL COMMUNICATIONS Council Member Lo announced that the Executive Committee for the League of CA Cities - Peninsula Division is having a retreat next week and to let her know of any discussion topics the Council has for that meeting. CITY MANAGER'S REPORT None ADJOURNMENT MILLER/CAPPELLO MOVED TO ADJOURN THE MEETING AT 10:01 P.M. MOTION PASSED. AYES: BERNALD, CAPPELLO, LO, MILLER, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. Min sp Ily submitted: ebbie Bretschneider Saratoga City Council Minutes—Page 8 of 9 Interim City Clerk City of Saratoga Saratoga City Council Minutes—Page 9 of 9