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Home My WebLink About02-06-2019 City Council agenda Saratoga City Council Agenda ~ February 6, 2019 ~ Page 1 of 5 SARATOGA CITY COUNCIL REGULAR MEETING FEBRUARY 06, 2019 6:00 P.M. CLOSED SESSION Linda Callon Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070 CONFERENCE WITH LABOR NEGOTIATORS (Gov’t Code 54957.6) Agency Designated Representatives: City Manager James Lindsay, City Attorney Richard Taylor, Human Resources Manager Monica LaBossiere Employee Organizations: Saratoga Employee Association; Northern California Carpenters Regional Council, Carpenters Forty Six Northern California Counties Conference Board and their Affiliated Local Unions 7:00 P.M. REGULAR SESSION Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070 PLEDGE OF ALLEGIANCE ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on January 31, 2019. REPORT FROM CLOSED SESSION ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council for up to three (3) minutes on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. ANNOUNCEMENTS CEREMONIAL ITEMS Commendation for Lynne Engelbert Recommended Action: Present the commendation to Lynne Engelbert. Commendation for David Lee Recommended Action: Present the commendation to David Lee. Saratoga City Council Agenda ~ February 6, 2019 ~ Page 2 of 5 1. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes. 1.1. City Council Meeting Minutes Recommended Action: Approve the City Council minutes for the Regular City Council Meeting on January 16, 2019. 1.2. Review of Accounts Payable Check Registers Recommended Action: Review and accept check registers for the following accounts payable payment cycles: 01/15/2019 Period 7; 01/24/2019 Period 7; and 01/30/2019 Period 7. 1.3. Treasurer’s Report for the Month Ended December 31, 2018 Recommended Action: Review and accept the Treasurer’s Report for the month ended December 31, 2018. 1.4. Ordinance Establishing Regulations for Rotating Emergency Shelters (Safe Car Park and Severe Weather Shelter Programs) Recommended Action: Waive the second reading and adopt the ordinance establishing regulations for rotating emergency shelters, such as safe car parks and severe weather shelters in the City of Saratoga. 2. PUBLIC HEARING None 3. GENERAL BUSINESS 3.1. Traffic Adaptive Project Along Saratoga Ave – Award of Consulting & Design Service Contract Recommended Action: 1. Authorize the City Manager to execute a contract for consulting and design services with Traffic Patterns for the Traffic Adaptive Project along Saratoga Ave for $122,976. 2. Move to authorize staff to execute change order to the contract up to $13,000 3.2. City Council Summer Recess Recommended Action: Provide direction to staff regarding the City Council’s 2019 summer recess. Saratoga City Council Agenda ~ February 6, 2019 ~ Page 3 of 5 COUNCIL ASSIGNMENTS Mayor Manny Cappello Cities Association of Santa Clara County Board of Directors Cities Association of Santa Clara County-City Selection Committee Cities Association of Santa Clara County-Legislative Action Committee Council Finance Committee Saratoga Area Senior Coordinating Council (SASCC) West Valley Mayors and Managers West Valley Sanitation District Vice Mayor Howard Miller Council Finance Committee KSAR Community Access TV Board Saratoga Ministerial Association Saratoga Sister City Organization Silicon Valley Clean Energy Authority Board of Directors Valley Transportation Authority (VTA) Policy Advisory Committee VTA State Route 85 Corridor Policy Advisory Board Council Member Rishi Kumar Santa Clara County Library Joint Powers Authority Santa Clara Valley Water District Commission West Valley Clean Water Program Authority West Valley Solid Waste Management Joint Powers Authority Council Member Mary-Lynne Bernald Hakone Foundation Board & Executive Committee Public Art Committee Santa Clara County Housing and Community Development (HCD) Council Committee Santa Clara/Santa Cruz Airport/Community Roundtable Saratoga Historical Foundation Council Member Yan Zhao Association of Bay Area Governments Hakone Foundation Board Public Art Committee Saratoga Chamber of Commerce & Destination Saratoga CITY COUNCIL ITEMS COUNCIL COMMUNICATIONS CITY MANAGER'S REPORT ADJOURNMENT Saratoga City Council Agenda ~ February 6, 2019 ~ Page 4 of 5 CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Debbie Bretschneider, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on January 31, 2019 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and on the City's website at www.saratoga.ca.us. Signed this 31st day of January 2019 at Saratoga, California. Debbie Bretschneider, City Clerk In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. These materials are also posted on the City website. In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at 408.868.1269. Notification 24 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102-35.104 ADA title II] 02/06 6:00 p.m. Closed Session | 7:00 p.m. Regular Session 02/20 5:00 p.m. CIP Prioritization Study Session | 7:00 p.m. Regular Session 03/06 5:00 p.m. Planning Commission interviews | 6:00 p.m. Joint Meeting with Silicon Valley Leadership Group | 7:00 p.m. Regular Meeting 03/11 6:00 p.m. Commission Work Plan Study Session with Heritage Preservation, Library, Traffic Safety, and Parks & Recreation Commissions in Senior Center 03/20 6:00 p.m. Joint Meeting with Saratoga Ministerial Association | 7:00 p.m. Regular Session 04/03 6:00 p.m. Joint Meeting with Mountain Winery | 7:00 p.m. Regular Session 04/15 6:00 p.m. Budget Study Session 04/17 6:00 p.m. Joint Meeting with Planning Commission | 7:00 p.m. Regular Session 04/30 5:00 p.m. Youth Commission Interviews (time tentative) 05/01 5:00 p.m. Joint Meeting with Chamber of Commerce | 6:00 p.m. Joint Meeting with Board of Sister City | 7:00 p.m. Regular Session 05/15 6:00 p.m. Joint Meeting with Board of Supervisor President Joe Simitian CITY OF SARATOGA CITY COUNCIL MEETING CALENDAR 2019 Saratoga City Council Agenda ~ February 6, 2019 ~ Page 5 of 5 06/05 5:30 p.m. Joint Meeting with Saratoga Neighborhood & Neighborhood Watch in Senior Center | 7:00 p.m. Regular Session 06/19 6:00 p.m. Joint Meeting with Hakone Board | 7:00 p.m. Regular Session 07/03 Recess? 07/17 Recess? 08/07 6:00 p.m. Joint Meeting with SASCC | 7:00 p.m. Regular Session 08/21 6:00 p.m. Joint Meeting with Youth in Government | 7:00 p.m. Regular Session 09/04 6:00 p.m. Joint Meeting with Montalvo Arts | 7:00 p.m. Regular Session 09/18 6:00 p.m. Joint Meeting with Youth Commission | 7:00 p.m. Regular Session 10/03 10/05 6:00 p.m. Joint Meeting with Historical Foundation | 7:00 p.m. Regular Session 1:00 p.m. State of the City in Joan Pisani Community Center 10/16 5:30 p.m. Joint Meeting with West Valley – Mission Community College Board of Trustees and Saratoga Schools and Boards at West Valley College | 7:00 p.m. Regular Session 11/06 6:00 p.m. Joint Meeting with State Senator Jim Beall Jr. | 7:00 p.m. Regular Session 11/20 6:00 p.m. Joint Meeting with Assembly Member Evan Low | 7:00 p.m. Regular Session 12/04 6:00 p.m. Joint Meeting with Sheriff’s Office | 7:00 p.m. Council Reorganization and Regular Session 12/18 6:00 p.m. Study Session – Council Norms | 7:00 p.m. Regular Session Unless otherwise stated, Joint Meetings and Study Sessions begin at 6:00 p.m. in the Linda Callon Conference Room at Saratoga City Hall at 13777 Fruitvale Avenue and Regular Session begins at 7:00 p.m. in the Civic Theater at 13777 Fruitvale Avenue.