HomeMy WebLinkAbout03-06-2019 Council agenda packetSaratoga City Council Agenda ~ March 6, 2019 ~ Page 1 of 5
SARATOGA CITY COUNCIL
REGULAR MEETING
MARCH 6, 2019
4:30 P.M. PLANNING COMMISSION INTERVIEWS
Linda Callon Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070
INTERVIEWS:
6:00 P.M. JOINT MEETING
Linda Callon Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070
Joint Meeting with Silicon Valley Leadership Group
7:00 P.M. REGULAR SESSION
Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT ON POSTING OF THE AGENDA
The agenda for this meeting was properly posted on March 1, 2019.
Time Name Commission Vacancies Incumbent
4:45 p.m. Anjali Kausar Planning 2 Full Terms (April 1,
2019 - March 31, 2023)
No
4:55 p.m. Herman Zheng Planning 2 Full Terms (April 1,
2019 - March 31, 2023)
No
5:05 p.m. Ingrid Sywak Planning 2 Full Terms (April 1,
2019 - March 31, 2023)
No
5:15 p.m. Martin Yu Planning 2 Full Terms (April 1,
2019 - March 31, 2023)
No
5:25 p.m. Sunil Ahuja Planning 2 Full Terms (April 1,
2019 - March 31, 2023)
Yes
5:35 p.m. Lei Huang Planning 2 Full Terms (April 1,
2019 - March 31, 2023)
No
5:45 p.m. Manoj Goel Planning 2 Full Terms (April 1,
2019 - March 31, 2023)
No
Saratoga City Council Agenda ~ March 6, 2019 ~ Page 2 of 5
REPORT FROM JOINT MEETING
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public may address the City Council for up to three (3) minutes on matters
not on the Agenda. The law generally prohibits the City Council from discussing or taking action
on such items. However, the Council may instruct staff accordingly.
ANNOUNCEMENTS
CEREMONIAL ITEMS
Proclamation Declaring March as Youth Arts Month
Recommended Action:
Present the proclamation to representatives of the Santa Clara County Board of Education.
SPECIAL PRESENTATIONS
Presentation on West Valley Community Services
Recommended Action:
Receive presentation from West Valley Community Services.
1. CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be acted
on in one motion, unless removed by the Mayor or a Council Member. Any member of the
public may speak on an item on the Consent Calendar at this time, or request that the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
1.1. Review of Accounts Payable Check Registers
Recommended Action:
Review and accept check registers for the following accounts payable payment cycles:
02/19/2019 Period 8; and 02/26/2019 Period 8.
1.2. Treasurer’s Report for the Month Ended January 31, 2019
Recommended Action:
Review and accept the Treasurer’s Report for the month ended January 31, 2019.
2. PUBLIC HEARING
None
3. GENERAL BUSINESS
3.1. Emergency Storm Damage Repair on Via Regina
Recommended Action:
Consider options to support emergency repairs on Via Regina including possible allocation
of up to $285,000 for that purpose.
Saratoga City Council Agenda ~ March 6, 2019 ~ Page 3 of 5
3.2. Discussion of Residential Signs Regulations and Enforcement
Recommended Action:
Staff recommends that the City Council review the information in this report and provide
staff direction as needed.
3.3. Paint the City: Saratoga Utility Box Art Project
Recommended Action:
Accept artwork recommended by the Public Art Committee for the 5 utility box locations
included in the 2019 cycle of Paint the City: Saratoga Utility Box Art project.
3.4. Procedures for Recognizing the Passing of Former Mayors and Council Members
Recommended Action:
Approve resolution establishing procedures for recognizing former Mayors and Council
Members that have passed.
COUNCIL ASSIGNMENTS
Mayor Manny Cappello
Cities Association of Santa Clara County Board of Directors
Cities Association of Santa Clara County-City Selection Committee
Cities Association of Santa Clara County-Legislative Action Committee
Council Finance Committee
Saratoga Area Senior Coordinating Council (SASCC)
West Valley Mayors and Managers
West Valley Sanitation District
Vice Mayor Howard Miller
Council Finance Committee
KSAR Community Access TV Board
Saratoga Ministerial Association
Saratoga Sister City Organization
Silicon Valley Clean Energy Authority Board of Directors
Valley Transportation Authority (VTA) Policy Advisory Committee
VTA State Route 85 Corridor Policy Advisory Board
Council Member Rishi Kumar
Santa Clara County Library Joint Powers Authority
Santa Clara Valley Water District Commission
West Valley Clean Water Program Authority
West Valley Solid Waste Management Joint Powers Authority
Council Member Mary-Lynne Bernald
Hakone Foundation Board & Executive Committee
Public Art Committee
Santa Clara County Housing and Community Development (HCD) Council Committee
Santa Clara/Santa Cruz Airport/Community Roundtable
Saratoga Historical Foundation
Council Member Yan Zhao
Association of Bay Area Governments
Saratoga City Council Agenda ~ March 6, 2019 ~ Page 4 of 5
Hakone Foundation Board
Public Art Committee
Saratoga Chamber of Commerce & Destination Saratoga
CITY COUNCIL ITEMS
COUNCIL COMMUNICATIONS
CITY MANAGER'S REPORT
ADJOURNMENT
CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA
PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT
I, Debbie Bretschneider, City Clerk for the City of Saratoga, declare that the foregoing agenda
for the meeting of the City Council was posted and available for review on March 1, 2019 at the
City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and on the City's website at
www.saratoga.ca.us.
Signed this 1st day of March 2019 at Saratoga, California.
Debbie Bretschneider, City Clerk
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to
the City Council by City staff in connection with this agenda are available at the office of the City Clerk
at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City
Council concurrently with the posting of the agenda are also available on the City Website at
www.saratoga.ca.us.
Any materials distributed by staff after the posting of the agenda are made available for public review at
the office of the City Clerk at the time they are distributed to the City Council. These materials are also
posted on the City website.
In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this
meeting, please contact the City Clerk at 408.868.1269. Notification 24 hours prior to the meeting will
enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR
35.102-35.104 ADA title II]
03/06 4:30 p.m. Planning Commission interviews | 6:00 p.m. Joint Meeting with Silicon Valley
Leadership Group | 7:00 p.m. Regular Meeting
03/11 6:00 p.m. Commission Work Plan Study Session with Heritage Preservation, Library,
Traffic Safety, and Parks & Recreation Commissions in Senior Center
03/20
5:00 p.m. Joint Meeting with Saratoga Ministerial Association | 6:00 p.m. Joint Meeting
with SASCC | 7:00 p.m. Regular Session
CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2019
Saratoga City Council Agenda ~ March 6, 2019 ~ Page 5 of 5
04/03 Meeting Cancelled
04/15 6:00 p.m. Budget Study Session
04/17 6:00 p.m. Joint Meeting with Mountain Winery | 7:00 p.m. Regular Session
04/30 5:00 p.m. Youth Commission Interviews (time tentative)
05/01 5:00 p.m. Joint Meeting with Chamber of Commerce | 6:00 p.m. Joint Meeting with
Planning Commission | 7:00 p.m. Regular Session
05/15 6:00 p.m. Joint Meeting with Board of Supervisor President Joe Simitian
06/05 5:30 p.m. Joint Meeting with Saratoga Neighborhood & Neighborhood Watch in Senior
Center
06/19 6:00 p.m. Joint Meeting with Hakone Board | 7:00 p.m. Regular Session
07/03 5:00 p.m. Closed Session | 7:00 p.m. Regular Session
07/17
Recess
08/07 Recess
08/21 5:00 p.m. Closed Session | 6:00 p.m. Joint Meeting with Youth in Government | 7:00 p.m.
Regular Session
09/04 6:00 p.m. Joint Meeting with Montalvo Arts | 7:00 p.m. Regular Session
09/18 6:00 p.m. Joint Meeting with Youth Commission | 7:00 p.m. Regular Session
10/03
5:30 p.m. Joint Meeting with West Valley – Mission Community College Board of Trustees
and Saratoga Schools and Boards at West Valley College | 7:00 p.m. Regular Session
10/05 1:00 p.m. State of the City in Joan Pisani Community Center
10/16 6:00 p.m. Joint Meeting with Historical Foundation | 7:00 p.m. Regular Session
11/06 6:00 p.m. Joint Meeting with State Senator Jim Beall Jr. | 7:00 p.m. Regular Session
11/20 6:00 p.m. Joint Meeting with Assembly Member Evan Low | 7:00 p.m. Regular Session
12/04 6:00 p.m. Joint Meeting with Sheriff’s Office | 7:00 p.m. Council Reorganization and
Regular Session
12/18 6:00 p.m. Study Session – Council Norms | 7:00 p.m. Regular Session
Unless otherwise stated, Joint Meetings and Study Sessions begin at 6:00 p.m. in the Linda Callon
Conference Room at Saratoga City Hall at 13777 Fruitvale Avenue and Regular Session begins at 7:00
p.m. in the Civic Theater at 13777 Fruitvale Avenue.
City of Saratoga
CITY COUNCIL JOINT MEETING
Meeting Discussion Topics
Joint Meeting with Silicon Valley Leadership Group
March 6, 2019 | 6:00 p.m.
Saratoga City Hall | Linda Callon Conference Room
6:00 p.m.Welcome & Introductions
6:15 p.m.Silicon Valley Leadership Group 2019 Priorities
6:45 p.m.Other Remarks & Wrap Up
Dinner will be provided at the Joint Meeting.
The Regular Session of the City Council begins at 7:00 p.m. in the Civic
Theater. Joint Meeting attendees are invited to attend the Regular Session
and share an overview of the Joint Meeting.
5
SARATOGA CITY COUNCIL
MEETING DATE:March 6, 2019
DEPARTMENT:City Manager’s Office
PREPARED BY:Debbie Bretschneider, City Clerk
SUBJECT:Proclamation Declaring March as Youth Arts Month
RECOMMENDED ACTION:
Present the proclamation to representatives of the Santa Clara County Board of Education.
BACKGROUND:
March is National Youth Arts Month. The Santa Clara County Board of Education is committed
to supporting the arts to inspire and prepare students for success in the 21st century by using arts
education to reinforce the skills students will need to become productive, contributing members
of a strong community.
ATTACHMENTS:
Attachment A –Proclamation for March as Youth Arts Month
6
PROCLAMATION OF THE CITY COUNCIL
OF THE CITY OF SARATOGA DECLARING
MARCH 2019 AS YOUTH ARTS MONTH
WHEREAS, March is recognized by cities, counties, and states across the United
States as Youth Arts Month; and
WHEREAS, arts education helps students develop creative problem-solving and
critical thinking abilities, as well as provides students with a deeper understanding of
multicultural values and beliefs; and
WHEREAS, the Santa Clara County Board of Education is committed to supporting
the arts to inspire and prepare students for success in the 21st century by using arts education
to reinforce the skills students will need to become productive, contributing members of a
strong community; and
WHEREAS, Artspiration is the Santa Clara County Board of Education’s county-
wide education initiative to provide arts education for all public school students; and
WHEREAS, Artspiration seeks to bring creativity and innovation to the classroom
through the arts through collaborative strategies developed by a team of administrators,
teachers, parents, students, artists, and community leaders; and
WHEREAS, arts-learning strategies and arts integration help students build critical
thinking skills, curiosity, flexibility, communication, innovation, and collaboration, which
are key traits for success in post-secondary and are the traits required for post-secondary
education and the workplace.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Saratoga
recognizes the efforts of the Santa Clara County Board of Education to foster creativity,
inspiration, and joy in the classroom through arts education; and
NOW, THEREFORE, BE IT FURTHER RESOLVED, that the City Council of the City
of Saratoga does hereby proclaim March 2019 as Youth Arts Month and encourages
Saratoga residents to support the arts in schools.
WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA this 6th day
of March 2019.
___________________________
E. Manny Cappello, Mayor
City of Saratoga 7
SARATOGA CITY COUNCIL
MEETING DATE:March 6, 2019
DEPARTMENT:City Manager’s Office
PREPARED BY:Crystal Bothelio, Deputy City Manager
SUBJECT:Presentation on West Valley Community Services
RECOMMENDED ACTION:
Receive presentation from West Valley Community Services.
BACKGROUND:
West Valley Community Services is a non-profit located in Cupertino that was founded in 1973
and provides a continuum of basic needs, family support services, and housing services, including
food pantry services. West Valley Community Services serves Saratoga, Cupertino, West San
Jose, Los Gatos, Monte Sereno, and nearby areas in the Santa Cruz Mountains. For many years,
the City of Saratoga has provided grant funding to West Valley Community Services. As part of
the Fiscal Year 2018/19 budget, the City Council directed staff to increase funding to $28,000 to
further support the Community Access to Resources and Education (CARE) Program. CARE
provides benefits assistance (such as Covered California and CalFresh) for low income and high-
risk households, outreach and education on housing laws, outreach and education on changing
demographics (including changing needs and policy changes that may have notable impacts
locally), and hosting health and resource fairs.
Additional information about West Valley Community Services is available at
www.wvcommunityservices.org.
8
Gina Scott, Accounting Technician
SUBJECT: Review of Accounts Payable Check Registers
RECOMMENDED ACTION:
Review and accept check registers for the following accounts payable payment cycles:
BACKGROUND:
The information listed below provides detail for City check runs. Checks issued for $20,000 or greater are listed separately as well as
any checks that were voided during the time period. Fund information, by check run, is also provided in this report.
REPORT SUMMARY:
Attached are Check Registers for:
Date
Ending
Check #
02/19/19 138026 138082 57 690,129.24 02/20/19 02/12/19 138025
02/26/19 138083 138131 49 202,021.22 02/26/19 02/19/19 138082
Accounts Payable checks issued for $20,000 or greater:
Date Check # Issued to Dept.Amount
02/19/19 138050 PW 28,482.60
02/19/19 138057 CDD 21,299.36
02/19/19 138061 CDD 32,311.50
02/19/19 138065 PS 473,395.42
02/19/19 138078 PW 23,743.50
02/26/19 138129 PW 119,061.60
Accounts Payable checks voided during this time period:
AP Date Check #Amount
ATTACHMENTS:
Check Registers in the 'A/P Checks By Period and Year' report format
N/A
Reason Issued to Status
Prospect Road ImprCIP Grant Street Repair
SCC Office of the Sheriff
Metropolitan Planning Group
CIP Parks Project Fund
Prior Check Register
Checks
Released
Total
Checks Amount
Saratoga-to-Sea Trail
General Law Enforcement
Timothy C. Best
General Plan/Vil Des
Gachina Landscape Mgmnt
Bond Refund
Landscape Services
CIP Admin Projects Fund
Juliet and Peter McNally
Various
General
Accounts Payable
Accounts Payable
Fund Purpose
02/19/2019 Period 8; and 02/26/2019 Period 8.
PREPARED BY:
Ending
Check #
Wattis Construction Co.
SARATOGA CITY COUNCIL
MEETING DATE:March 6, 2019
DEPARTMENT:Finance & Administrative Services
Starting
Check #Type of Checks Date
9
10
11
12
13
14
15
16
17
18
19
20
SARATOGA CITY COUNCIL
MEETING DATE: March 6, 2019
DEPARTMENT: Finance & Administrative Services
PREPARED BY: Ann Xu, Accountant
SUBJECT: Treasurer’s Report for the Month Ended January 31, 2019
RECOMMENDED ACTION:
Review and accept the Treasurer’s Report for the month ended January 31, 2019.
BACKGROUND:
California government code section 41004 requires that the City Treasurer submit to the City Clerk and the
legislative body a written report and accounting of all receipts, disbursements, and fund balances. The
Municipal Code of the City of Saratoga, Article 2-20, Section 2-20.035 designates the City Manager as the
City Treasurer. This report is prepared to fulfill this requirement.
The following attachments provide various financial transaction data for the City of Saratoga’s Funds
collectively as well as specifically for the City’s General (Operating) Fund, including an attachment from
the State Treasurer’s Office of Quarterly LAIF rates from the 1st Quarter of 1977 to present.
FISCAL STATEMENT:
Cash and Investments Balance by Fund
As of January 31, 2019, the City had $331,044 in cash deposit at Comerica bank, and $22,938,076 on
deposit with LAIF. The City Council’s adopted policy on the Working Capital Reserve Fund states that
effective July 1, 2018: for cash flow purposes and to avoid occurrence of dry period financing, pooled cash
from all funds should not be allowed to fall below $1,000,000. The total pooled cash balance as of January
31, 2019 is $23,269,120 and exceeds the minimum limit required.
City’s Current Financial Position
In accordance with California government code section 53646 (b) (3), the City is financially well positioned
and able to meet its expenditure requirements for the next six months. As of January 31, 2019, the City’s
financial position (Assets $26.8M, Liabilities $3.5M and Fund Equity $23.3M) remains very strong and
there are no issues in meeting financial obligations now or in the foreseeable future.
Unrestricted Cash
Comerica Bank 331,044$
Deposit with LAIF 22,938,076$
Total Unrestricted Cash 23,269,120$
Cash Summary
21
The following Fund Balance schedule represents actual funding available for all funds at the end of the
monthly period. This amount differs from the above Cash Summary schedule as assets and liabilities are
components of the fund balance. As illustrated in the summary below, Total Unrestricted Cash is adjusted
by the addition of Total Assets less the amount of Total Liabilities to arrive at the Ending Fund Balance –
which represents the actual amount of funds available.
Fund Balance Designations
In accordance with Governmental Accounting Standards Board (GASB) Statement No. 54, Fund Balance
Reporting and Governmental Fund Type Definitions, the components of fund balance are categorized as
follows: “non-spendable fund balance”, resources that are inherently non-spendable from the vantage point
of the current period; “restricted fund balance”, resources that are subject to enforceable legal restrictions;
“committed fund balance”, resources whose use is constrained by limitations the government imposes upon
itself through formal action at its highest level of decision making and remains binding unless removed in
the same manner; “assigned fund balance”, resources that reflects a government’s intended use of
resources, such intent would have to be established at either the highest level of decision making, by a body,
or an official designated for that purpose; and “unassigned fund balance”, net resources in excess of what
can properly be classified in one of the other four categories. Currently, the City’s fund balance reserves
fall into one of the four spendable categories; restricted, committed, assigned, or unassigned fund balance.
ATTACHMENTS
A – Change in Total Fund Balances by Fund under GASB 54
B – Change in Total Fund Balances by CIP Project
C – Change in Cash Balance by Month
D – Local Agency Investment Fund (LAIF) Quarterly Apportionment Rates
Total Unrestricted Cash 23,269,120$
Plus: Assets 3,567,282
Less: Liabilities (3,539,339)
Ending Fund Balance 23,297,063$
Adjusting Cash to Ending Fund Balance
22
ATTACHMENT A
CHANGES IN TOTAL FUND BALANCE UNDER GASB 54
* Prior year balances are unaudited and do not include budgeted transfers. These figures will be updated for future reports once
the FY 2017/18 independent audit is completed.
Fund Description
Prior Year
Carryforward
7/1/18
Increase/
(Decrease)
Jul-Dec
Current
Revenue
Current
Expenditure Transfer In Transfer Out
Fund Balance
1/31/2019
General Fund
Restricted Fund Balances:
Environmental Services Reserve 213,182 - - - - - 213,182
Committed Fund Balances:
Hillside Stability Reserve 1,000,000 - - - - - 1,000,000
Assigned Fund Balances:
Future Capital Replacement & Efficiency Project Reserve 1,349,623 - - - - - 1,349,623
Carryforwards Reserve 155,264 - - - - - 155,264
Facility Reserve 2,200,000 - - - - - 2,200,000
Unassigned Fund Balances:
Working Capital Reserve 1,000,000 - - - - - 1,000,000
Fiscal Stabilization Reserve 3,150,000 - - - - - 3,150,000
Compensated Absences Reserve 231,708 - - - - - 231,708
Other Unassigned Fund Balance Reserve (Pre YE distribution) 3,834,140 (2,777,933) 4,086,570 1,049,427 (75,866) 1,345,000 2,672,483
General Fund Total 13,133,917 (2,777,933) 4,086,570 1,049,427 (75,866) 1,345,000 11,972,260
Special Revenue
Landscape/Lighting Districts 1,385,339 (94,776) 301,412 85,661 25,000 - 1,531,313
Debt Service
Library Bond 997,756 (665,454) 437,912 165,693 - - 604,522
Arrowhead Bond - - 145,611 - - - 145,611
Debt Service 997,756 (665,454) 583,523 165,693 - - 750,133
Internal Service Fund
Liability/Risk Management 553,907 (83,424) 88,147 30,756 - - 527,874
Workers Compensation 297,374 (11,966) 46,373 44,331 - - 287,450
Office Support Fund 116,964 (839) 10,676 3,193 - - 123,608
Information Technology Services 364,263 24,220 146,274 78,379 - - 456,378
Vehicle & Equipment Maintenance 236,330 22,275 68,750 25,123 - - 302,232
Building Maintenance 515,786 56,466 231,250 94,543 - - 708,959
Vehicle & Equipment Replacement 517,948 (130,015) 58,385 1,550 - - 444,768
Technology Replacement 423,730 55,783 37,500 - - - 517,013
Facility FFE Replacement 420,814 (55,336) 50,000 43,205 - - 372,272
Internal Service Fund Total 3,447,117 (122,836) 737,355 321,081 - - 3,740,555
Trust/Agency
WVCWP Agency Fund - 453,908 134,022 47,013 - - 540,917
Capital Project
Street Projects 2,175,561 (257,701) 29,275 130,304 907,000 36,565 2,687,265
Park and Trail Projects 702,319 (234,543) - (22,198) 165,000 - 654,974
Facility Projects 136,103 (49,430) 6,483 91,174 378,000 - 379,981
Administrative Projects 742,106 (91,444) 2,817 10,322 172,432 190,000 625,588
Tree Fund Projects 92,029 1,317 710 2,651 - - 91,406
Park In-Lieu Projects 392,073 (19,189) - 48,471 - - 324,413
CIP Grant Street Projects (2,219,113) 1,837,482 113,389 143,521 - - (411,762)
CIP Grant Park & Trail Projects 12,809 (2,097) - - - - 10,712
Gas Tax Fund Projects 1,503,137 (1,238,380) 140,100 5,550 - - 399,308
CIP Fund Total 3,537,025 (53,984) 292,774 409,795 1,622,432 226,565 4,761,886
Total City 22,501,153 (3,261,075) 6,135,656 2,078,671 1,571,565 1,571,565 23,297,063
23
ATTACHMENT B
FUND BALANCES BY CIP PROJECT
CIP Funds/Projects
Prior Year
Carryforward
7/1/18
Increase/
(Decrease)
Jul-Dec
Current
Revenue
Current
Expenditure Transfer In Transfer Out
Fund Balance
1/31/2019
Street Projects
Annual Road Improvements 329,218 (102,489) 29,275 30,564 75,000 - 300,441
Roadway Safety & Traffic Calming 110,404 (41,372) - 99,173 50,000 - 19,860
Prospect/Saratoga Median Improvement 745,818 (13,421) - 568 - - 731,829
Big Basin Way Turn Around - (19,569) - - 132,000 112,432 -
Fruitvale/Allendale Improvement - - - - 250,000 - 250,000
Annual Infrastructure Maintenance& Repair 64,279 (68,688) - - 200,000 - 195,591
Village Sidewalk, Curb & Gutter - Phase II Construction - - - - - (75,866) 75,866
EL Camino Grande Storm Drain Pump 378,269 - - - - - 378,269
Storm Drain Capture Device 17,000 - - - - - 17,000
Saratoga Village Crosswalk & Sidewalk Rehabilitation 44,000 - - - - - 44,000
Quito Road Sidewalk Improvements 48,650 (6,630) - (1,350) - - 43,370
Fourth Street Bridge Widening 99,837 - - - - - 99,837
Quito Road Bridge Replacement 157,830 - - - - - 157,830
Quito Road Bridge - ROW Acquisition 39,374 (5,532) - 1,350 - - 32,492
Annual Retaining Wall Maintenance & Repairs 42,137 - - - 200,000 - 242,137
Underground Project 98,744 - - - - - 98,744
Total Street Projects 2,175,561 (257,701) 29,275 130,304 907,000 36,565 2,687,265
Parks & Trails Projects
Park/Trail Repairs 23,357 (4,360) - - 100,000 - 118,997
Hakone Gardens Infrastructure Improvements 89,613 - - 3,230 - - 86,383
Hakone Gardens Koi Pond Improvements 115,248 (160,907) - 10,209 65,000 - 9,132
Quarry Pond Walkway Clearing - (35,637) - (35,637) - - -
Joe's Trail at Saratoga/De Anza 33,997 - - - - - 33,997
Guava/Fredericksburg Entrance 99,418 (32,966) - - - - 66,452
Saratoga Village to Quarry Park Walkway - Design 33,000 - - - - - 33,000
Saratoga to Sea Trail - Construction 307,686 (673) - - - - 307,013
Total Parks & Trails Projects 702,319 (234,543) - (22,198) 165,000 - 654,974
Facility Projects
CDD/PW Lobby Remodel - (3,071) - 1,022 150,000 - 145,908
Civic Theater Improvements 70,690 9,012 6,483 153 - - 86,031
Community/Senior Center Electrical Panel Upgrade 65,414 (58,966) - - 40,000 - 46,448
Community Center Stage Renovation - - - 90,000 90,000 - -
Bocce Ball Court - (1,405) - - 48,000 - 46,595
Senior Center Entrance Remodel - - - - 50,000 - 50,000
Library Building Exterior Maintenance - 5,000 - - - - 5,000
Total Facility Projects 136,103 (49,430) 6,483 91,174 378,000 - 379,981
Administrative and Technology Projects
Combined Document Imaging Project 12,263 (9,033) - - - - 3,231
City Website/Intranet 16,949 - - - - - 16,949
Development Technology 80,301 (2,015) 2,817 - - - 81,104
Trak-It Software Upgrade 27,383 (1,750) - - - - 25,633
LLD Initiation Match Program 50,000 - - - - 25,000 25,000
Horseshoe Beautification 24,650 (1,125) - 225 - - 23,300
Citywide Accessibility Assessment - - - - 122,432 - 122,432
General Plan Update 295,989 (72,244) - 10,094 - - 213,651
Village Specific Plan Update 80,158 (4,760) - - - - 75,398
Risk Management Project Funding 154,412 (518) - 4 50,000 165,000 38,891
Total Administrative and Technology Projects 742,106 (91,444) 2,817 10,322 172,432 190,000 625,588
24
* Prior year balances are unaudited and do not include budgeted transfers. These figures will be updated for future reports once
ATTACHMENT B (Cont.)
FUND BALANCES BY CIP PROJECT
* Prior year balances are unaudited and do not include budgeted transfers. These figures will be updated for future reports
CIP Funds/Projects
Prior Year
Carryforward
7/1/18
Increase/
(Decrease)
Jul-Dec
Current
Revenue
Current
Expenditure Transfer In Transfer Out
Fund Balance
1/31/2019
Tree Fund Projects
Citywide Tree Planting Program 68,154 1,192 710 2,651 - - 67,406
Tree Dedication Program 23,875 125 - - - - 24,000
Total Tree Fund Projects 92,029 1,317 710 2,651 - - 91,406
CIP Grant Street Projects
Highway 9 Safety Improvements - Phase IV (108,547) - 112,183 - - - 3,636
Prospect/Saratoga Median Improvement (2,133,920) 1,810,733 - 143,521 - - (466,708)
Citywide Signal Upgrade II (965) - 1,207 - - - 241
Saratoga Ave Sidewalk 23,512 26,749 - - - - 50,261
Quito Road Bridges - ROW Acquisition 808 - - - - - 808
Total CIP Grant Street Projects (2,219,113) 1,837,482 113,389 143,521 - - (411,762)
CIP Grant Park & Trail Projects
Joe's Trail at Saratoga/De Anza 12,809 - - - - - 12,809
Saratoga to the Sea Trail - Design - (2,097) - - - - (2,097)
Total CIP Grant Park & Trail Projects 12,809 (2,097) - - - - 10,712
Park In-Lieu Projects
Park & Trail Safety Improvement - (2,940) - - 43,000 - 40,060
Quito/Pollard Open Space - (3,610) - 7,590 75,000 - 63,800
Hakone Gardens Infrastructure - - - - 120,000 - 120,000
Hakone Koi Pond Improvement 9,320 - - - - - 9,320
Quarry Pond WW Clearing - - - 40,881 50,000 - 9,119
Saratoga Village to Quarry Park Walkway - Design 88,689 (12,639) - - - - 76,050
Unallocated Park In-Lieu Funds 294,064 - - - (288,000) - 6,064
Total Park In-Lieu Projects 392,073 (19,189) - 48,471 - - 324,413
Gas Tax Fund Projects
Annual Roadway Improvements 690,289 (1,221,134) 140,100 4,413 - - (395,157)
Prospect/Saratoga Median Improvements 685,014 (17,246) - 1,138 - - 666,631
Citywide Signal Upgrade II 99,759 - - - - - 99,759
Big Basin Way Sidewalk Repairs 20,990 - - - - - 20,990
Quito Road Bridges 7,085 - - - - - 7,085
Total Gas Tax Fund Projects 1,503,137 (1,238,380) 140,100 5,550 - - 399,308
Total CIP Funds 3,537,025 (53,984) 292,774 409,795 1,622,432 226,565 4,761,886
25
ATTACHMENT C
CHANGE IN CASH BALANCE BY MONTH
26
ATTACHMENT D
March June September December
1977 5.68 5.78 5.84 6.45
1978 6.97 7.35 7.86 8.32
1979 8.81 9.10 9.26 10.06
1980 11.11 11.54 10.01 10.47
1981 11.23 11.68 12.40 11.91
1982 11.82 11.99 11.74 10.71
1983 9.87 9.64 10.04 10.18
1984 10.32 10.88 11.53 11.41
1985 10.32 9.98 9.54 9.43
1986 9.09 8.39 7.81 7.48
1987 7.24 7.21 7.54 7.97
1988 8.01 7.87 8.20 8.45
1989 8.76 9.13 8.87 8.68
1990 8.52 8.50 8.39 8.27
1991 7.97 7.38 7.00 6.52
1992 5.87 5.45 4.97 4.67
1993 4.64 4.51 4.44 4.36
1994 4.25 4.45 4.96 5.37
1995 5.76 5.98 5.89 5.76
1996 5.62 5.52 5.57 5.58
1997 5.56 5.63 5.68 5.71
1998 5.70 5.66 5.64 5.46
1999 5.19 5.08 5.21 5.49
2000 5.80 6.18 6.47 6.52
2001 6.16 5.32 4.47 3.52
2002 2.96 2.75 2.63 2.31
2003 1.98 1.77 1.63 1.56
2004 1.47 1.44 1.67 2.00
2005 2.38 2.85 3.18 3.63
2006 4.03 4.53 4.93 5.11
2007 5.17 5.23 5.24 4.96
2008 4.18 3.11 2.77 2.54
2009 1.91 1.51 0.90 0.60
2010 0.56 0.56 0.51 0.46
2011 0.51 0.48 0.38 0.38
2012 0.38 0.36 0.35 0.32
2013 0.28 0.24 0.26 0.26
2014 0.24 0.22 0.24 0.25
2015 0.26 0.28 0.32 0.37
2016 0.46 0.55 0.60 0.68
2017 0.78 0.92 1.07 1.20
2018 1.51 1.90 2.16 2.40
Quarterly Apportionment Rates
Local Agency Investment Fund
27
SARATOGA CITY COUNCIL
MEETING DATE:March 6, 2019
DEPARTMENT:Public Works Department
PREPARED BY:John Cherbone, Public Works Director
SUBJECT:Emergency Storm Damage Repair on Via Regina
RECOMMENDED ACTION:
Consider options to support emergency repairs on Via Regina including possible allocation of up
to $285,000 for that purpose.
BACKGROUND:
The recent storms caused significant damage to the Via Regina private roadway in the vicinity of
Pierce Road. Attachment A shows the affected portion of the roadway and Attachment B
includes pictures of the roadway damage. As a result of the damage there is risk that the entire
roadway will fail in subsequent storms. This would make the neighborhood of 29 homes
inaccessible to both residents and emergency vehicles. In addition, the roadway damage has
placed a Cupertino Sanitary District sewer line at risk of failure; that failure could lead to
pollution in Calabazas Creek and would deprive residents of sanitary sewer services. In addition,
the roadway damage has forced San Jose Water Company to stop repairs on a pressurized water
pipeline that is necessary for fire hydrants in the area. Until those repairs are completed the
neighborhood is being served by a 2-inch line that does not provide sufficient pressure to serve
fire protection purposes.
The emergency repairs are the responsibility of the homeowners served by the private street.
Because of the extensive damage there are not funds available for emergency repairs and the
neighborhood has asked the City for support. Initial estimates are that the emergency repairs
could cost as much as $285,000. Staff is currently investigating the scope of the City’s authority
to provide assistance and will be presenting that information to the City Council at the Council
meeting.
ATTACHMENT:
Attachment A –Map Showing Location of Damaged Roadway
Attachment B –Photos of damaged roadway.
1092347.1 28
100
Attachment A
The map is intended for reference purposes only and the City and its staff is not responsible for errors.
200
WGS_1984_Web_Mercator_Auxiliary_Sphere
Notes:Feet2000
Location of Damaged Roadway
29
Attachment B
Photos of Damage
30
SARATOGA CITY COUNCIL
MEETING DATE:March 6, 2019
DEPARTMENT:Community Development Department
PREPARED BY:Debbie Pedro, Community Development Director
SUBJECT:Discussion of Residential Signs Regulations and Enforcement
RECOMMENDED ACTION:
Staff recommends that the City Council review the information in this report and provide staff
direction as needed.
BACKGROUND:
On December 20, 2017, the City Council approved modifications to the Sign Ordinance to
prohibit lighting on temporary on-site signs and to establish a process for immediate removal of
off-site signs in residential districts placed within the public right-of-way. Excerpts of the City
Code are provided as Attachment A.
At their meeting on September 5, 2018, the Council requested that the topic of residential
signage be agendized for discussion. It is staff’s understanding that the Council would like to
discuss the enforcement of the ordinance related to off-site signs in residential districts and
lighted temporary on-site signs.
DISCUSSION:
Off-Site Signs in the Public Right-of-Way
The City’s Code Enforcement program is complaint driven and historically, the emphasis has
been on achieving code compliance through education, communication, and cooperation. When
the Sign Ordinance was updated in 2017, the Council authorized the proactive enforcement of
the new regulations by staff to help curb the proliferation of temporary signs placed illegally in
the public road right-of-way. In response to this directive,the Code Compliance Officer’s work
schedule was modified so that staff would be on duty every other Saturday to enforce the sign
regulations.
The chart on the next page represents the number of signs confiscated from the public right-of-
way in the past 14 months. The Code Compliance Officer has confiscated as many as 36 signs in
one day with an average of 15 signs collected each Saturday. Since the ordinance took effect, a
total of 408 signs have been removed from the public right-of-way. 31
Lighting on Temporary On-Site Signs
The City Code states that temporary signs on lots with residential properties actively marketed
for sale or lease shall not include balloons, ribbons, streamers, lights, or other attention-getting
devices. Per Council’s direction, staff continues to rely on citizen complaints to enforce illegal
lighting on temporary on-site signs. In the past 14 months, the City has not received any
complaints regarding lights or other attention getting devices on temporary on-site signs in
residential districts.
In reviewing and discussing the efficacy of the sign regulations, the Council may wish to
consider the following:
Modify the ordinance to prohibit off-site signs on private property
Direct staff to proactively enforce standards regarding on-site signs in residential districts
which would require additional staff resources for enforcement
Make no change to the current ordinance or enforcement arrangement
ATTACHMENT:
Attachment A –City Code excerpts –15-30.135 –140.
1092392.1
78
134
114
50
32
0
50
100
150
Qtr 1-2018 Qtr 2-2018 Qtr 3-2018 Qtr 4-2018 Qtr 1-2019
Off-Site Signs Removed from Public Right-of-Way
2018 - 2019 YTD
32
Saratoga City Code Sections related to temporary off-site signs and signs for
properties actively marketed for sale or lease in residential districts.
15-30.135 - Temporary off-site signs in residential districts
In addition to other signs allowed pursuant to this Article, the following signs are
allowed on lots in residential districts without a permit:
Temporary off-site signs are only allowed in a residential zoning district, provided
that:
(1) No sign shall be located in the public right-of-way including but not limited to
any median, street, travel lane, sidewalk, or landscaping/parkway strip
located between a sidewalk and street.
(2) No more than one temporary off-site sign is allowed per residential lot.
(3) The sign shall be located in the front yard.
(4) The property owner has given permission for the sign placement.
(5) The sign shall not exceed two square feet in area and three feet in height.
(6) No sign shall include balloons, ribbons, streamers, lighting, or other attention-
getting devices.
15-30.140 - Temporary on-site sign on lots with residential properties actively
marketed for sale or lease.
In addition to other signs allowed pursuant to this Article, the following signs are
allowed on lots with residential properties actively marketed for sale or lease without a
permit:
(a) One temporary on-site sign may be located on a property that is actively
marketed for sale or lease, provided that:
(1) The sign shall not exceed four square feet in area and six feet in height.
(2) The sign shall not include balloons, ribbons, streamers, lights, or other
attention-getting devices.
33
SARATOGA CITY COUNCIL
MEETING DATE: March 6, 2019
DEPARTMENT: City Manager’s Office
PREPARED BY: Crystal Bothelio, Deputy City Manager
SUBJECT: Paint the City: Saratoga Utility Box Art Project
RECOMMENDED ACTION:
Accept artwork recommended by the Public Art Committee for the 5 utility box locations included
in the 2019 cycle of Paint the City: Saratoga Utility Box Art project.
BACKGROUND:
As part of Paint the City, Saratoga artists age 10 and older were invited to submit applications to
turn plain utility boxes at 5 locations into works of art. The City received 55 stunning
applications from Saratoga artists by the January 13, 2019 deadline. The Public Art Committee
met on January 30, 2019 to review the applications and narrowed the selection to 3 conceptual
designs per location.
Residents were then invited to participate in an online survey to select their favorite design at
each location. The survey opened on February 6, 2019 and closed on February 24, 2019. More
than 430 Saratoga residents participated in the voting.
The Public Art Committee received the results of the voting at their February 28, 2019 meeting
and recommended that the City Council accept the artwork shown in Attachment A. A kickoff
event is planned for March 16, 2019 at 10:00 a.m. on the steps of the Civic Theater. During the
event, volunteers that prepared boxes for painting will be recognized and selected artists will be
introduced and will receive their stipend.
ATTACHMENTS:
Attachment A – Recommended Artwork
Attachment B – Summary of Voting Results
Attachment C – Map of Utility Box Locations
34
Front Side 1 Back Side 2
Top
Artist Name:Utility Box Location:P ain t e Cit y
Saratoga Utility Box Art Project
About the artwork: Migration of Monarch butterflies through
California. Population of Monarch butterflies has been dwindling due
to deforestation, pesticides and other stresses. Murals like these will
help bring awareness of these beautiful butterflies.
1Yusuf Attarwala
35
Front Side 1 Back Side 2
Top
Artist Name:Utility Box Location:P ain t e Cit y
Saratoga Utility Box Art Project
About the artwork: I wanted to showcase Saratoga’s hilly terrain along
with its agricultural origins and the annual Cherry Blossom Festival,
represented by the cherry blossom trees in front of a background of
mountains.
2Zerlina Lai
36
Front Side 1 Back Side 2
Top
Artist Name:Utility Box Location:P ain t e Cit y
Saratoga Utility Box Art Project
About the artwork: My artwork depicts the deer that frequent our
neighborhood.
3Wenjia (Angela) Wang
37
Front Side 1 Back Side 2
Top
Artist Name:Utility Box Location:P ain t e Cit y
Saratoga Utility Box Art Project
About the artwork: California poppies are some of the most beautiful and
delicate flowers in the world; I think that the golden beauty of these flowers
represents Saratoga’s timeless beauty perfectly. Saratoga is rooted deeply in
history as well, just like the Californian state flower. I wanted to “grow” something
beautiful on this telephone box, because Saratoga is a city constantly growing
and changing for the better, also helping its residents grow into kind, caring
people. I also included Henri Matisse’s quote “There are always flowers for those
who want to see them” on the back of the box because, if you look carefully, the
beauty in Saratoga will be infinitely abundant and just as vibrant as the colors I
have included in my design.
4Michelle Liu
38
Front Side 1 Back Side 2
Top
Artist Name:Utility Box Location:P ain t e Cit y
Saratoga Utility Box Art Project
About the artwork: My artwork celebrates the city of Saratoga with
a quote by the “matriarch of Saratoga” Betty Peck, and the state of
California with our official state flower and state bird; the California
Poppy and the California quail.
5Katey Horn
39
Paint the City Survey Results - Page 1
P ain t e Cit y
Saratoga Utility Box Art Project
Location 1 (Prospect & Atrium)
Artwork Option Total Votes
1. Insiya Attarwala 128
2. Yusuf Attarwala 138
3. Malina Mikami 83
Voting Opened February 6, 2019
Voting Closed February 24, 2019
Total Number of Resident Voters 432
Artwork recommended by the Public Art Committee for
acceptance is highlighted in yellow.
Paint the City Voting Results
40
Paint the City Survey Results - Page 2
Location 2 (Prospect & Johnson)
Artwork Option Total Votes
1. Zerlina Lai 183
2. Meghna Rai 98
3. Madeline Kwong 54
41
Paint the City Survey Results - Page 3
Location 3 (Saratoga & Scotland)
Artwork Option Total Votes
1. Michelle Liu 141
2. Malina Mikami 45
3. Wenjia (Angela) Wang 168
42
Paint the City Survey Results - Page 4
Location 4 (Saratoga-Sunnyvale & Saratoga)
Artwork Option Total Votes
1. Roger Arno 135
2. Michelle Liu
Public Art Committee served as
tie breaker.
135
3. Evelyn Peairs 81
43
Paint the City Survey Results - Page 5
Location 5 (Saratoga-Sunnyvale & Saratoga Woods)
Artwork Option Total Votes
1. Katey Horn 161
2. Shareen Chahal 60
3. Nicole Hao 160
44
Utility Box Locations
Location 3:
Saratoga & Scotland
1 Box, $600 Stipend
Location 4:
Saratoga-Sunnyvale & Saratoga
2 Boxes, $600 Stipend
Location 1:
Prospect & Atrium
1 Box, $400 Stipend
Location 2:
Prospect & Johnson
1 Box, $600 Stipend
Location 5:
Saratoga-Sunnyvale & Saratoga Woods
2 Boxes, $600 Stipend
P ain t e Cit y
Saratoga Utility Box Art Project
45
SARATOGA CITY COUNCIL
MEETING DATE:March 6, 2019
DEPARTMENT:City Manager’s Office
PREPARED BY:Crystal Bothelio, Deputy City Manager
SUBJECT:Procedures for Recognizing the Passing of Former Mayors and Council
Members
RECOMMENDED ACTION:
Approve resolution establishing procedures for recognizing former Mayors and Council Members
that have passed.
BACKGROUND:
At the November 7, 2018 meeting, the City Council directed staff to prepare a policy and
procedures for recognizing the passing of former Mayors. The attached resolution outlines a
standard practice for the City upon the passing of a past City Council Member or Mayor. These
include:
-Calling the next Regular Meeting to order in memory of the former Mayor/Council
Member
-Sending a condolence card from the current City Council to the family of the deceased
Mayor/Council Member
-Adding the name of the deceased Mayor to a memorial plaque at City Hall
If the policy is approved, staff will facilitate implementation of the standard practices. This will
include installation of a new memorial plaque at City Hall with the names of departed former
Mayors.
ATTACHMENTS:
Attachment A –Resolution Establishing Procedures for Recognizing the Passing of Former
Mayors and Council Members
46
RESOLUTION NO. 19-____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
ESTABLISHING PROCEDURES FOR RECOGNIZING THE PASSING OF FORMER
MAYORS AND COUNCIL MEMBERS
WHEREAS, service as a Mayor and City Council requires a significant contribution of
time and effort and the service of these individuals results in a lasting impact on the community;
and
WHEREAS, the City Council wishes to honor and recognize the service of all former
Mayors and City Council Members upon their passing through a standard set of practices; and
WHEREAS, upon the passing of a former Mayor or Council Member, the Mayor will
call the next Regular Meeting to order in member of the deceased Mayor or Council Member;
and
WHEREAS, a condolence card from the current City Council will be sent to the family
of the deceased Mayor or Council Member; and
WHEREAS, the names of former Mayors will be added to a memorial plaque located at
City Hall upon their passing.
NOW, THEREFORE BE IT RESOLVED,that the City Council of the City of Saratoga does
hereby establish the above standard practices to be implemented upon the passing of a former
Mayor or City Council Member.
The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga
City Council held on the 6th day of March 2019 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
E. Manny Cappello, Mayor
ATTEST:
DATE:
Debbie Bretschneider, City Clerk
47