HomeMy WebLinkAbout08-04-1993 Library Commission AgendaSaratoga Library Commission
Meeting
Saratoga City Hall--EOC Room
13777 Fruitvale Avenue
August 4, 1993
7:00 p.m
AGENDA
I. Call to Order
Ii. Roll Call'
III. Report on Posting of Commission Agenda
IV. Approval of Minutes of June 23, 1993, Meeting
V. Old Business
VI.
VII.
A. Fund-raising Activities - Celebrate Saratoga!
Barbecue
B. Foundation
Reports
Susan Fuller, County Librarian
Dolly Barnes, Community Librarian
Karen Campbell, City Staff Representative
Karen Ceppos, Vice -Chair
Communications from City Council
VIII. Oral and Written'Communicatibns
Next Meeting: Study Session on September 1, 1993
Saratoga Library Commission
Meeting
Saratoga Community Library
June 23, 1993
ACTION MINUTES
I. Ca11 to Order
The meeting was called to order at 7:05 p.m.
II. Roll Call
Commissioners present: Ceppos, -Grantham, Martini,
Peacock, Skow, Towse
Commissioners absent: none
III. Report on Posting of ComtDtiion Agenda
The -agenda was posted on June 17, 1993.
IV. Approval of Minutes of May 26. 1993. Meeting
M/S Skow/Ceppos to approve the minutes as submitted.
Motion passed unanimously.
V. Old Business
A. Fund-raising Activities
Chair Sally Towse reported on her conversation with
the Redwood PTA regarding the magazine drive. She
said that the Library's current vendor for
magazines would not be able to coordinate magazine
donations.
Towse also indicated that she spoke with Janet
Rudolf regarding a murder mystery event at the
Library. She said that the cost would be $2,000
which would not include food and beverages and that
approximately 200 people could participate in the
event . •Commissioner Grantham said that unless the
Commission could get other companies or
organizations to underwrite the cost that funds
raised by the event would not be significant.
Lastly Towse mentioned that the Commission was
offered an opportunity to co-sponsor a barbecue
with C.B. Hannegans during Celebrate Saratoga! The
proposed arrangement is for C.B. Hannegans to
prepare and provide the food to the Commission at
cost and any profits made by the prices charged by
the Commission could be kept. The Commission
members agreed that they wanted to do the fund-
raiser and agreed upon prices for food and
beverages. The barbecue was scheduled for
September 26 at Wildwood Park and will follow the
annual Celebrate Saratoga! parade.
VI.
B. Discussion of Summer Meeting Schedule
The Commission agreed to cancel the regular July
and August meetings. In lieu of these meetings, a
meeting will be held on Wednesday, August 4, and a
study session on Wednesday, September 1. Both
meetings will begin at 7:00 p.m. During September,
the Commission will also have its regular meeting
on the fourth Wednesday (September 22).
New Business
A. Discussion of Reduced Library Hours and Schedule of
Open Hours
Janice Yee attended the meeting on behalf of County
Librarian Susan Fuller. She indicated that the
proposed State budget will result in a 40 percent
reduction in funding for libraries by diverting
property taxes currently received by the library to
the schools. She distributed information on the
proposed hours of operation for the Saratoga
Community Library. Under the proposed schedule,
the Library would be open 5 days a week (closed on
Mondays and Sundays) for a total of 34 hours.
Chair Sally Towse noted that she had sent a letter
to the Saratoga News regarding the status of the
library and that the letter was not printed in the
latest issue. When the Commission finished its
discussion, the members agreed that the proposed
schedule would best meet the needs of the
community.
M/S Martini/Peacock toapprove the recommended
schedule. Motion passed unanimously.
B. Foundation
The Commission continued its discussion of
establishing a foundation. At the previous
Commission meeting, Vice Chair Karen Ceppos was
asked to find out why it took San Jose two years to
establish its foundation. She reported that there
were several factors which lengthened the process
including the lack of unanimous commitment to the
project by members of the Library Commission,
difficulty in writing the mission statement, and
2problems finding professional assistance free of
charge.
Commissioner Ceppos indicated that she would bring
the bylaws from San Jose Library's foundation to
the next meeting. The Commission decided that they
want to ensure that all Commission members were
committed to establishing a foundation. M/S
Ceppos/Grantham to support the established of a
foundation was passed unanimously.
The Commission also decided that the next step
would be to identify possible members of the
planning group. The Commission briefly discussed
potential members and organizations from which to
recruit potential members.
VII. Reports
Susan Fuller, County Librarian
Deputy County Librarian Janice Yee attended the
meeting on behalf of County Librarian Susan Fuller.
She briefly discussed the Board of Supervisor's
decision not to alter the current formula for
distributing funds to the libraries in the county
library system. She also noted that the management
audit of the county library system was very
favorable.
Dolly Barnes. Community Librarian
Children's Librarian Diana Colby attended the
meeting on behalf of Community Librarian Dolly
Barnes. She gave an enrollment update on the
summer reading program and distributed information
on other Library programs.
jtaren Campbell. City Staff Representative
No Report
Sally TQwse. Chair
No Report
VIII. Communications from City Council
None
IX. Oral and Written Communications
None
Prepard By:
61(,>
Karen Campbell
Administrative Assistant