HomeMy WebLinkAbout06-23-1993 Library Commission agendaSaratoga Library Commission
Meeting
Saratoga Community Library
June 23, 1993
7:00 p.m
AGENDA
I. Ca11 to Order
II. Roll Call
III. Report on Posting of Commission Agenda
IV. Approval of Minutes of May 26, 1993, Meeting
V. Old Business
A. Fund-raising Activities
B. Discussion of Summer Meeting Schedule
VI. New Business
VII.
A. Discussion of Reduced Library Hours and New
Schedule of Open Hours
B. Foundation
Reports
Susan Fuller, County Librarian
Dolly Barnes, Community Librarian
Karen Campbell, City Staff Representative
Sally Towse, Chair
VIII. Communications from City Council
IX. Oral and Written Communications
Next Meeting: July 28, 1993
I.
II.
IV.
V.
Saratoga Library Commission
Meeting
Saratoga Community Library
May 26, 1993
7:30 p.m
ACTION MINUTES
Cali to Order
The meeting was called
Roil call'
Commissioners present:
Commissioners absent:
to order at 7:30 p.m.
Ceppos, Grantham, Peacock,
Skow, Towse
Martini
Report on Posting of Commission Agenda
The agenda was posted on May 20, 1993.
Approval of Minutes of April 28, 1993. Meeting
M/S Ceppos/Peacock to approve the minutes as submitted.
Old Business
A. Fund-raising Activities
Commissioner Karen Ceppos reported on her meeting
with Virginia Carpio regarding the establishment of
a foundation. She noted that San Jose Library
Commission identified a core group of community
members and they formed .a planning group. She
noted that the whole process spanned a two year
period. Commissioner Jack Grantham thought that
two years seemed too long for the planning process
and recommended that the Library Commission look at
bylaws developed by San Jose and other foundations
rather than try and develop them independently.
The Commission returned again to the subject of
fund-raising. Chair Sally Towse said that Bob Egan
of the Celebrate Saratoga! steering committee had
indicated that the steering committee was looking
for a non-profit to sponsor a barbecue following
the parade. Also discussed was the possibility of
a murder mystery event held at the Library and
coordinating a magazine fund-raiser with Redwood
Middle School.
Community Librarian Dolly Barnes had additional
information on co-sponsorship of concerts at Paul
Masson. She indicated that Paul Masson designated
six to seven concerts per season for fundraisers.
Non -profits can purchase a block of ticket (minimum
200 tickets) or all the tickets and then sell at a
marked up price. Commissioner Dorathy Skow
indicated that this was probably a fund-raiser that
would not generate much interest on the part of the
Friends MCthe Library since it would be an event
that woulibli not appeal to many of their members.
Commissioner Dorathy Skow also noted that she
attended the May 19 Council meeting in which the
City Council considered the Library Commission's
request for a fee waiver for the Friends. The City
Council decided that the Friends would be charged
the full fee for hanging a banner in Blaney Plaza.
VI. New Business
A. Goals and Priorities for FY 93-5
The Commission agreed on four goals for FY 93-95:
o Setting up a foundation
o Initiating on -going fund-raising activities
o Planning for the future of the Saratoga
Library building
o Increasing interface with the community to
determine how to meet needs with less hours
and resources due to Library's current fiscal
problems
B. Discussion of Summer Meeting $chedule
The Commission agreed to defer this discussion to
its next meeting. •
The Commission also decided to begin meetings at
7:00 p.m. on a trial basis.
VII. Reports
Susan Fuller, County Librarian
County Librarian Susan Fuller updated the Commissioners
on the status of funding for FY 93/94. She indicated
that the State is looking at eliminating special
districts which includes libraries. She encouraged
Commissioners and other concerned officials and community
members to write and call in support of libraries and to
visit local assembly members.
She also mentioned that Supervisor Gonzales is planning
to set up a meeting with the city managers from cities in
the county library system. She indicated that his
interest was in the formula for distribution,
particularly the use of assessed valuation as a factor in
the formula. She also noted that the Board of
Supervisors voted toconduct a management audit of the
county library system.
Dolly Barnes. Community Librarian
Community Librarian Dolly Barnes distributed information
on the summer reading program. She also noted that late
fines for adults were increased.
Karen Campbell, City Staff Representative
No Report
Sally Towse, Chair
No Report
VIII. Communications from City Council
None
IX. Oral and Written Communications
None
Prepared By:
Karen Campbell, Ad m' nistrative Assistant