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HomeMy WebLinkAbout06-28-1995 Library Commission agendaV. VI. VII. VIII. Saratoga Library Commission Meeting Saratoga Community Library June 28, 1995 7:30 p.m. AGENDA Call to Order Roll Call Report of Posting of Commission Agenda Approval of Minutes of May 24, 1995 Old Business -None to report New Business dl/W JCL C A. Debrief of the Joint Meeting with City Council of June 27, 1995 Reports Susan Fuller, County Librarian Dolly Barnes, Community Librarian Sally Towse, Chair Oral and Written Communication A. Information on State Librarian B. "ASPA News and Views" Article IX. Adjournment Saratoga Library Commission Meeting Saratoga Community Library May 24, 1995 7:30 p.m. Action Minutes 1. Call to Order The meeting was called to order by Chair Towse at 7:30 p.m. II. Roll Call Commissioners Present: McLaughlin, Grantham, Sessler, Foscato, Ceppos, Towse Commissioners Absent: Skow Others Present: Dolly Barnes, Saratoga Librarian, Janice Yee, Deputy County Librarian, Linda Binkley, visitor, Jennifer Britton, temporary staff to Commission (for Irene Jacobs) III. Report on Posting of Commission Agenda Pursuant to Government Code 54954.2, the agenda was posted properly on 5/18/95. Towse reported that Jennifer Britton posted the agenda properly on 5/18/95. IV. Approval of Minutes of April 26, 1995 Minutes were graciously provided by Commissioner Grantham. Motion to approve by Commissioner Sessler and Commissioner McLaughlin seconded the motion. Vote to approve the motion was unanimous. V. Old Business A. Joint Meeting with City Council -June 27, 1995 Chair Towse reminded the Commissioners that there will be a joint meeting with the City Council on June 27. Staff suggested that the Commission select agenda topics at this time so that the items could be forwarded to the City Clerk for inclusion in the Council's upcoming mail. Commissioner Ceppos suggested that next year the Commission should make sure to request that a meeting with the Council be held earlier than June, perhaps January or February, so that the meeting would not occur after the Council's budget proceedings. The group agreed on this and was so noted for the agenda. Items for the Joint Meeting agenda were then generated by the group: 1. Timing of the meeting (need to have input on budget and funding cycle prior to June) 2. Foundation update 3. JPA update/discussion (particularly of the 6/22 meeting) 4. Youth Services Plan: Library is a key player and should be part of this plan 5. Vision 2020: building expansion and book drop Commissioner Grantham noted that he would be out of town on the 27 and 28 of June and that someone else will be providing the 2020 update. Staff indicated that these agenda items would be forwarded onto the Deputy City Clerk. VI. New Business A. Election of Library Commission Chair There was much discussion. Current Chair Towse accepted another year of service on the condition that the Vice Chair and other members assist in breaking up some of the work and other events. Karen Ceppos offered to be the representative to the Summer Reading Program in August. Motion was made by Commissioner Ceppos to nominate Sally Towse for Commission Chair and seconded by Commissioner Sessler. The motion was approved unanimously. B. Election of Commission Vice Chair Motion to nominate Karen Ceppos as Vice Chair made by Commissioner Foscato, seconded McLaughlin. The motion was a by Commissioner pproved unanimously. C. Recommendation to the City Council for a representative to the Citizen's Advisory Committee of the Library JPA Janice Yee noted that the JPA has great value to the communities. It will meet four times a year with the first meeting likely to be held in October. She suggested that this group remember in September to think about what to forward to whoever is the representative ideas for the October meeting. of one Councilmember per lThe group will be made up Supervisors (Honda and McKenna).in the County and atwo ppoint Commissioner/Chair Sall Towsemade o bon mtssioner Ceppos and seconded by Commissioner Foscato. Motion approved unanimously. Chair Towse thanked the group and noted that should the need for an alternate arise, that duty can be rotated. D. Report of Chair on meeting with Mayor and City Manager Chair Towse had a luncheon meeting with Mayor Burger, City Manager Peacock and Assistant to the City Manager Britton. They discussed the need for the library to be included as an integral part of the Youth Services Plan and that it was noticeably missing mention of the Library as a participant. It was also brought up that the City has a trailer for the "Friends of the Library." Before they ask the school to give 2 up the maintenance yard, other ideas are being considered. Sally confident that there will be alternate locations to place the trailer behind Oak St. school's playing fields (for example). Sally will contact Councilmember Tucker about the Youth Services Plan as encouraged by the Commission. VII. Reports Janice Yee, Deputy County Librarian: Reported she'd hired (yes, you heard it) 13 new librarians and there were two more to go. She hired Senior Clerks, many of which were promotions. Susan Fuller is away in Norway on a real vacation. Janice reported that enhancements on DYNIX did happen and that they will have an encyclopedia of associations on there. Books in print and contemporary authors will be available in July via EPSCO and Information Access electronically. Also, Internet is moving along; they are waiting for the box that will help curtail hackers. PIN numbers are on the system now so people just need to get theirs into the system via DIAL PAC. The next JPA meeting is on June 22 in the City of Cupertino from 1 - 4 p.m. in the Children's Story Room. the meeting is open to anyone who would like to attend. The topic will be how the budget process works in the Library. There will be committees that will help present this information throughout the year (ex: Finance Committee). County is very excited about all the changes going on with staffing and CD roms on the way, etc. On a side note, Chair Towse mentioned that she would like Sue Lick at Saratoga News to cover the Library Foundation and other activities. Staff Britton noted that she could pass along the story idea for the fall issue of the Saratogan as well for more coverage. Dolly Barnes, Community Librarian: Noted that the Saratoga Library's professional staff is all set up. Vicky Kaleikau will be in charge of Adult Reference; Diane Colby will be in charge of Children's Services Supervisor, and, Peggy Baker will be helping in the Children's Section. The former six part-time people have been helping as counter services; she will hire five of the six since five have either been promoted or left and she is currently recruiting for library pages (16 years and older at $5.90/hour). She shared her excitement about the impact of having bodies on board! Proposed Library Hours will be as follows: Monday and Tuesday from 1:00 p.m. - 9:00 p.m.; Wednesday and Thursday from 10:00 a.m. - 9:00 p.m.; Friday and Saturday from 10:00 a.m. - 6:00 p.m., and Sundays from 12:00 p.m. -4:00 p.m. (Sept. to May). If approved by Council the total hours will go from 40 to 58; if not, they will go from 36 to 54. Commissioners Grantham and McLaughlin noted that the hours have increased by 50% 3 without staff increasing to the same degree and that is a significant point. Matthew at the Saratoga News should highlight this in the upcoming focus article on the Library. Periodicals will get out on time now! Also, volunteers have decided that Monday and Tuesday are the best days for them to come in and get work done. Sally Towse, Chair: Reported that she spoke to two former Commissioners to see about having a pot luck again. Will be an afternoon event as a farewell" to the outgoing members and welcome to the new members of the Commission. Will be held at Sally's house on June 3rd at 4:00 p.m. featuring hearty appetizers and desserts. Sally also noted that the "Friends" December meeting has been set for December 4, 1995 at 6:00 p.m. and the speaker will be Leigh Weimers. She also noted that the City sent a letter out to all Commissioners to consider participation in an all -day training session set for June 16, 1995 on the "Collaborative Community" and for members to seriously consider attending. VIII. Oral and Written Communication A. Temporary Commission staffing: Temporary staff Britton asked the group about their preference for future staffing given that June and July would leave them without staff. The group decided to hold a quick debriefing meeting on June 28th to go over the joint meeting discussions from June 27 and that there would be no meeting scheduled for July (summer recess). The August meeting would be staffed by Irene Jacobs at that time. Jennifer will prepare the minutes from tonight's meeting as well as prepare the agenda for the June meeting in conjunction with Jean Muser in the City Manager's Office. IX. Adjournment Motion to adjourn made by Chair Towse, seconded by Sessler, the vote to adjourn was approved unanimously and the meeting was adjourned at 8:45 p.m. Respectfully submitted: Staff to Library Commission 4 IcPk NEWS & VIEWS AMERICAN SOCIETY FOR PUBLIC ADMINISTRATION SANTA CLARA VALLEY CHAPTER JUNE 1995 AiripaSTIpt SANTA CLARA VALLEY ASPA HONORS OUTSTANDING PUBLIC ADMINISTRATORS AND PROGRAMS FOR 1995 by Frannie Winslow Susan Fuller, County Librarian for Santa Clara County has been named the Outstanding Public Administrator for 1995 by the Santa Clara Valley Chapter of the American Society for Public Administration. Ms. Fuller is being honored for her leadership in the development of the Santa Clara County Library County Service Area/Joint Powers Authority, facilitating a task !force of city representatives from each of the nine library district cities. In a time of decreased revenues, Ms. Fuller worked with city leaders to find a solution to the diminished library services caused by the loss of $6.2 million in former library revenues. The concept developed under her leadership, the County Service Area (CSA), was approved by 68 percent of the voters in the November 1994 elections at a time when most revenue measures failed. Through her diligent efforts, the Joint Powers Authority (JPA) structure has been developed to restore service levels starting July 1, 1995. Ms. Fuller was nominated by an unprecedented nine City Managers, representing every city in the CSA/JPA. The Santa Clara County Library County Service Area/Joint Powers Authority was selected as the Outstanding Public Program of 1995. The nine City Managers nominating the program cited it as "a great example of inter -agency cooperation to achieve effective public service delivery." The CSA/JPA was lauded as "a well planned, consensus driven solution to a dramatic resource shortage." With a base assessment of $33, the CSA will raise revenues for library services of about $5 million in 1995/96. Funds will be used to "restore open hours, children's programs, reference availability," and increase the materials budget. In addition to these awards, honorable mention awards will be presented in each category. The focus of this year's awards is people and programs that stress partnerships and collaborative uses of resources, including unusual uses of resources or unusual ways of providing services. The committee also looked for programs embodying innovation that can be replicated in other communities. Honorable mention awards will be presented to the following public administrators: • Honorable Mention: Administration — Jay Baksa, City Administrator, Gilroy • Honorable Mention: Public Works — Scott R. Baker, Director of Building and Engineering Services, Los Gatos Honorable mention awards will also be presented to the following public programs: • Honorable Mention: Human Services — City of San Jose, Neighborhood Services Weed & Seed, BEST, Crackdown, Neighborhood Development Center, and Gang Intervention programs • Honorable Mention: Public Safety — Volunteers in Policing, Town of Los Gatos • Honorable Mention: Affordable Housing — San Tomas Gardens Rehabilitation Project, Campbell 7/10 April/May 1995 STATE LIBRARIAN CONFIRMED BY STATE SENATE 1 1995 No. 152 By a vote of 34-0, the California State Senate Thursday, April 6, 1995 confirmed the nomination of Dr. Kevin Starr as California's seventh State Librarian. Even though there was no opposition to the nomination, six senator's rose to praise Governor Wilson's appointment of Dr. Starr as head of the 145 year -old State Library, beginning with the comment by Senate President Pro-Tempore Bill Lockyer that "the Governor could not have found a more qualified person anywhere on the planet to be State Librarian." Senator Mike Thompson described Starr as an enthusiastic advocate for the State's libraries who "seemingly has visited every public library in the State since he got the job." Starr, a renowned author, historian, and former City Librarian of San Francisco, assumed office in September, subject to Senate confirmation. He is best known for his acclaimed four volumes on the social and cultural history of California called "Americans and the California Dream." At his confirmation hearing before the Senate Rules Committee in March, Starr said that being appointed State Librarian of California "represents a culmination of all that I have wanted to do with my life." He described his past seven months in office as "exhilarating," and expressed gratitude for "a chance to pay back to the State much of which has been given to me." When asked to comment on his final confirmation, Starr said "I was deeply touched, not only by the 34-0 vote, but by the many expressions of individual Senators of support for me as State Librarian, and more importantly, support for the California State Library as an important institution. I take their praise and their overwhelming vote of approval as an honor belonging to the entire staff. As a community, we rise or fall together. It is my goal to assist the staff in what I know to be its abiding goal -- excellence of service to government, libraries, and the people of California." A graduate of the University of San Francisco, Starr holds an MA and Ph.D. from Harvard University in English and American Literature, and the Master of Library Science degree from the University of California, Berkeley. He is a member of the Society of American Historians, the American Antiquarian Society, and a recipient of the Gold Medal of the Commonwealth Club of California, and a Guggenheim Fellowship. STANISLAUS COUNTY'S BALLOT MEASURE "C" PASSES BY 68.2 PERCENT On March 7th, Stanislaus County passed a 1/8th cent sales tax increase to help finance the operation of the Stanislaus County Free Library. The sales tax will mean 12.5 cents of tax will be collected for every $100 spent on taxable items. The tax will raise approximate $4.1 million in the first year, but will increase over the five-year term of the tax as the county's sales tax revenues grow. The revenue gained from the sales tax increase can only be spent on the library and will be used to increase hours, hire new staff and purchase more books and materials. Campaign supporters raised approximately $58,000 for the campaign budget. The campaign strategy concentrated on personal contact with registered voters through an extensive telephone bank and door-to-door canvassing. The voter turnout for the election was low - only 24 percent, but a high number of votes were cast through absentee ballots. There was ballot competition from two school bond issues which were on the ballot at the same time. One of the school bonds passed and one failed. Congratulations are in order for Starrett Kreissman and her staff of the Stanislaus County Free Library! STATE LIBRARY SPONSORS TAPPING COMMUNITY RESOURCES The State Library recently sponsored two one - day workshops on fmding additional local resources to support libraries and were held in San Diego, Los Angeles, Sacramento, and Palo Alto during April and May: The topics were Volunteerism and Creating and -2- CSLN No. 152 (4/95-5/95) Operating a Library Foundation. Two additional one -day workshops are available and the topics will be Planned Giving and Grassroots Fundraising. The two remaining workshops will be available in the same four locations as the previous workshops during May and June. Attendees will acquire immediately usable skills and high pay-off strategies for community resource development. All four workshops will be repeated in four locations and will include participant interaction, information sharing and specific approaches tailored for library resource. development. Each session is $15 per person. The sessions will begin at 9:00 a.m. and end at 4:00 p.m. A continental breakfast and lunch will be included. Space is limited and registration is on a first come, first served basis. The dates are as follows: PLANNED GIVING: San Diego —Tuesday, May 23 Los Angeles —Thursday, May 25 Sacramento —Tuesday, May 30 Palo Alto —Thursday, June 1 GRASSROOTS FUNDRAISING: San Diego —Tuesday, June 6 Los Angeles —Thursday, June 8 Sacramento —Tuesday, June 13 Palo Alto —Thursday, June 15 For questions and/or registration information, please contact: GAIL MCGOVERN LIBRARY DEVELOPMENT SERVICE CALIFORNIA STATE LIBRARY (916) 653-8313 (916) 653-8443 FAX MULTITYPE LIBRARY NETWORK: FINAL REVIEW AND REVISION The complete California multitype library network plan, consisting of the legislative framework and the network service programs, is undergoing an overall review as the final step in its development. As the California Library Networking Task Force prepared and achieved statewide consensus on plans during the last five years, the plans were adopted and set aside so that the next group of issues could be addressed. Now, at this final review stage, all policies adopted since 1989 are on the table for re-examination and revision to assure consistency, currency, and the best possible directions for the multitype library network at this point in time. The impact of rapid changes in technology, demographics, and political/social environments over the last five years will be considered. All California librarians, library users, and library supporters are urged to participate in all -day regional conferences to provide input and feedback during this review process. Carolyn Corbin of the Carolyn Corbin, Inc. Center for the 21st Century will keynote the conferences, describing the changing environment for library services from a futurist perspective. Interactive discussions on all aspects of the network plan will follow. After the conference series concludes, the California Library Networking Task Force will revise and update the network policies. The regional conferences will be held from 9:00 am to 4:00 pm in: Pasadena - Monday, June 12 Temecula - Wednesday, June 14 Burlingame - Monday, July 10 Fresno - Wednesday, July 12 Sacramento - Friday, July 14 -3- CSLN No. 152 (4/95-5/95) For registration packets and further information please contact: BARBARA WILL NETWORKING COORDINATOR CALIFORNIA STATE LIBRARY P.O. Box 942837 SACRAMENTO, CA 94237-0001 FAX (916) 653-8443 FRANCIS KEPPEL AWARDS PRESENTED TO STATE DATA COORDINATORS The Seventh Annual Federal -State Cooperative System (FSCS) for Public Library Data Training Workshop was held in Austin, Texas on March 1-3, 1995. The purpose of the training workshops were to improve the annual collection, reporting, and use of national public library data. Participants included data coordinators from all state libraries as well as from the U.S Territories. The Francis Keppel Award is named after one of the best known U.S. Commissioners of Education who was also a member of the Nation Commission on Libraries and Information Services. Francis Keppel was an early and enthusiastic advocate of reliable and regularly reported national, state, and local library statistics that provided a basis for public policy formulation and improvement of library services to the U.S. population. The Award is made each year to the qualifying Chief Officers of State Library Agencies and State and Territory Data Coordinators for submitting the most prompt, complete, and high quality public library data. Thirty-eight States earned the award in 1994, including the California State Library. ALA AND MCI NEW PARTNERSHIP The American Library Association (ALA) has formed a partnership with MCI and is participating in the MCI LibraryLlNK project, a national community service initiative designed to help advance technological capabilities and bring the information superhighway to public libraries across the nation. MCI will donate over $500,000 over a three- year period to public libraries. In its first year eight public libraries have been selected by ALA to receive grants, each in the amount of $20,000. The eight public libraries recipients are as follows: Albuquerque/Bernalillo Public Library (New Mexico) Arlington County Public Library (Virginia) Pikes Peak Lib. District, Colorado Springs, (Colorado) Greenville County Library (South Carolina) Memphis/Shelby County Public Lib. (Tennessee) Phoenix Public Library (Arizona) Sacramento Public Library (California) As part of the MCI LibraryLlNK program, MCI and ALA will provide ongoing consultation, support, and assistance to LibraryLlNK libraries. Support may include technological training for library personnel, fundraising, or community outreach efforts for each library. INTERNATIONAL READING ASSOCIATION ANNOUNCES NEW NAME The International Reading Association's (IRA) has announced a name change for Journal of Reading. The new title will be Journal of Adolescent & Adult Literacy (JAAL). -4- CSLN No. 152 (4/95-5/95) IRA agreed to change the name after hearing the IRA Publications Committee's concerns that the Journal's present name misinformed readers about the Journal's primary audience and its contents. The Journal will continue to provide current theories, research findings, and teaching practices, and to review professional books, instructional materials, and adolescent literature. CALIFORNIA HERITAGE PRESERVATION COMMISSION AWARD PRESENTED Msgr. Francis J. Weber, Archivist of the Archdiocese of Los Angeles and Director of the Archival Center, San Fernando Mission, is the recipient of the 1994 Archivist Award of Excellence. The award recognized those individuals who have displayed exceptional performance in the archival field. The Archivist Award of Excellence is sponsored by the California State Archives Foundation. Msgr. Weber received the award for his great efforts in establishing the Archival Center for the Archdiocese of Los Angeles in the San Fernando Mission and his numerous publications relating to Ecclesiastical Archives. He founded the Archival Center in 1962 and originated the systems and practices now used in all major Catholic archives in the United States. Msgr. Weber is the Director of the Archival Center at Mission Hills and is currently an officer of the American Catholic Archivists organization, which he founded. CALIFORNIA YOUNG READER MEDAL AWARDS The California Young Reader Medal Committee has announced its student choices for 1994-95. Over half a million votes were submitted by students throughout California. Winners will be presented with a bronze California Young Reader Medal by students who participated in the program. The following authors were selected from four categories: Susan Meddaugh, Martha Speaks, (Primary) Pam Conrad, Stonewords: A Ghost Story (Intermediate) Ben Mikaelsen, Rescue Josh McGuire, (Middle) Will Hobbs, Downriver, (Young Adult) G.K. HALL AWARD FOR LIBRARY LITERACY NAMED Victoria Steele, Acting Associate Dean for Library Advancement and External Relations for the University of Southern California Libraries in Los Angeles, and Stephen D. Elder, Director of Development at the University of Redlands (Calif.) are the 1995 recipients of the G. K. Hall Award for Library Literature presented by the American Library Association (ALA). The award, $500 and a citation, is given for outstanding contribution to library literature issued during the three-year preceding the presentation. Victoria Steele and Stephen Elder received the award for Becoming a Fundraiser: the Principles and Practice of Library Development, published by the ALA. -5- CSLN No. 152 (4/95-5/95) BORN TO READ GRANT APPLICATIONS AVAILABLE Applications are currently being accepted for two $30,000 grants for Born to Read: How to Nurture a Baby's Love of Learning project, which is part of a three-year demonstration program funded by The Prudential Foundation and administered by the Association for Library Services to Children. Deadline for applications is September 22nd and programs must be implemented by February 1, 1996. Applications will be reviewed for innovative program proposals linking the library and local health care facilities, the need for offering this type of program in the community, and dedication and support for the Born to Read mission and goals. Applications will be mailed to interested public libraries after July 1, 1995. To be added to the application mailing list, please send a postcard to: BORN TO READ GRANT APPLICATION II ATTN: APRIL JUDGE AMERICAN LIBRARY ASSOCIATION 50 E. HURON STREET CHICAGO, IL 60611 LETTERS RECEIVED From time to time the State Librarian will be sharing letters which have been sent to him that reveal, in his opinion, interesting aspects of the library culture of California. The following is one such letter. Dear Dr. Starr: I am pleased to be able to share with you the interest which the California Indian Library Collection has received at Butte County Library during the past year. The Native American Communities in the Oroville and Chico area have become regular users of the collection since the outreach and training session conducted by Rebecca Dobkins. The audio tapes in the collection have been of special interest to the Native Americans in the area. The gratification and pleasure family members express when hearing, often for the first time, the voice of a parent or a grandparent captured on tape cannot be measured. The training session opened a rapport with the local tribal organizations that had not existed previously. They come to us with questions relating to library cataloging and classification, and we call upon them for answers to patron questions relating to customs and culture. The teaching materials entitled The California Indians: A Demonstration Kit is popular. Like the rest of the collection, it brings new users to the library. The kit is in continuous use year round at K-12 schools, CSU-Chico, libraries, summer camps, and scouting organizations throughout Butte, Tehama, Glenn, and Sutter counties. I am asked often if we have a similar kit for the other ethnic peoples of California. Please relay this plea to Kathy Low. Technological limitations within our library prevent us from offering the multimedia CD- ROMs focusing on the Pomo Indians and the Miwok Indians. We hope to be able to offer this resource to our patrons within the next year. -6- CSLN No. 152 (4/95-5/95) We are pleased to assist in the aim of this project to return unique cultural materials to California's Native Americans and make the collection available to all citizens. — Brenda Crofts, Reference Librarian PEOPLE AND PLACES Tom Johnson, Library Director for the City of Rancho Mirage, released the temporary address of the Rancho Mirage Public Library: RANCHO MIRAGE PUBLIC LIBRARY 42-520 BOB HOPE DRIVE RANCHO MIRAGE, CA 92270 (619) 341-READ (7323) (619) 324-8830 (FAX) Mr. Johnson anticipates opening for service in December 1995. For the interim, he is continuing to contract with the Palm Springs Public Library to provide library services to the community. Linda Crowe, Director of Peninsula South Bay Cooperative Library Systems in San Mateo, California, is the 1995 recipient of the Association of Specialized and Cooperative Library Agencies Leadership Achievement Award. The award, a citation, is given for leadership in consulting, multitype library cooperation, and state library development. Christina Nypaver has been appointed Branch Manager of the Lake Elsinore Library, a branch of the Riverside City and County Public Library. Joyce Brown, who has been a substitute librarian with the system for several months, has been named Youth Services Librarian. Olivia Cueva-Fernandez has been elected Vice President of the Board of Library Commissioners, the Los Angeles Public Library's governing body. Ms. Cueva- Fernandez' s experience includes teaching elementary school -aged children, working as a program coordinator for a program that aids low-income women in learning job retention skills and she also served as President of the Friends of the Wilmington Branch Library. Lucy McCoy has been appointed to the Board of Library Commissioners by Los Angeles Mayor Richard Riordian. Ms. McCoy will serve as the Board's liaison on fundraising issues and its representative to the Board of Directors for the Library Foundation of Los Angeles. CSLN No. 152 (4/95-5/95)