HomeMy WebLinkAbout06-12-1996 Library Commission agendaSARATOGA LIBRARY COMMISSION MEETING
SARATOGA COMMUNITY LIBRARY
JUNE 12,1996
7:30 p.m.
AGENDA
I, Ca11 to Order
II. Roll Call
III. Report of Posting of the Minutes
IV. Approval of Minutes of May 22 ,1996 Meeting
V . Old Business
a. Needs Assessment
b. Work Session
1. Review
2. Schedule next session
c. Library Expansion
1. Steps to Take
VI. New Business
a. Mayor/City Manager Meeting Review
VII. Reports
a. Susan Fuller, County Librarian
b. Dolly Barnes, Community Librarian
c. Irene Jacobs, City Staff Representative
d. Marcia Manzo, Chair
e. Cathy Foscato, Friends of the Library
f. Sally Towse, Library Foundation
VIII. Oral and Written Communications
IX. Adjournment
SARATOGA LIBRARY COMMISSION MEETING
Saratoga Community Library
May 22,1996
7:30 p.m.
Action Minutes
I, Call to Order:
The meeting was called to orderby Marcia Manzo, Library Commission Chair, at 7:35
p.m.
II. Roll Call:
Commissioners Present : Ceppos, Foscato, Grantham, Manzo, Sessler, Towse
Commissknees Absent: McLaughlin (notified absence)
Others Pie:sent: Dolly Barnes, Susan Fuller, Irene M. Jacobs
III. Report on Posting of the Commission Agenda:
Persuant to Government Code 549542, the agenda was properly posted on MM.4ay* 17,
1996.
IV. Minutes of April 24..1996:
Commissioner Towse made a motion to approve the minutes with the listed
correction. Commissioner Grantham seconded the motion and the motion was
p ssed. The correction is to read as follows under Section V, Old Business:
Commissioner McLaughlin requested that the Commission receive some type of
feedback before the June work session since it would be an item of discussion and the
Commission would need to know whether or not it was at least going to be
considered."
V . Grid business:
Needs fit: Commissioner Manzo, Chair of the Library Commission had
call, members and had requested that they review the document before the Regular
Meeting so that it could be discussed. Commissioners shared their concern as to
whether it was really necessary and appropriate to update the Needs Assessment
document that had been compiled years before. It was the consenus of the
Commission that the document needed to be updated since many of the statistics
listed were no longer accurate and technology was not even addressed in the
document.
It was suggested that an appendix be added to the original document and to keep the
of i j iru;l document in tact. A summary would also need to be attached to the front of
the original Needs Assessment since the most recipients of the document would most
1ikoiy not read the lengthy document from cover to cover.
It was decided that Susan Fuller and Dolly Barnes would provide the Library
Commiccion with c. draft of the appendix co there would be cornething to ctart with
for the lune 1 work session. Commissioners were to submit any ideas or sugtjestions
for the appendix draft to Dolly Barnes or Susan Fuller.
Work Session Agenda: The Commission set aside some time during their regular
meeting to decide on the specifics that would be discussed at the work session. Marcia
Manzo, Chair to the Library Commission, shared with her fellow Commissioners
some ideas that she had listed as possible items of discussion for the work session. The
following items would be placed on the June 1 work session agenda:
1) Needs Assessment; the original document would be reviewed and the
appendix and summary would be discussed
2) Role of the Commission: the Commission would expolore its role in the
expansion plan for the Library
3) Develop a timeframe for the expansion plan
4) Update the Vision 2020; This timetable was developed last year by the
Commission for the library highlighting the different issues that should
potentially be addressed from now until the year 2020,
In addition to the listed agenda items, Funding and Ideas from the tour of the Los
Altos Library would also be included as items on the agenda since they had been tabled
from a previous meeting until the June 1 work session.
It was suggested by Susan Fuller that the Commission meet with Harry Peacock, City
Manager, to discuss the different options for the library expansion and the role of the
Library Commission in such an endeavor.
VI. New Business; Sally Towse reported to the Commmission that she had manged to
have some large rocks that were being removed from the orchard set aside for the
library. If it is possible, the large stones will be arranged around the Library sign on
Saratoga Avenue to try and make it more attractive. Staff member Jacobs will check
with the city to see if any permits are required to do so.
There were some conflicts with the time and date of the regular June meeting so
rimuniszionar Sealer made a motion to reschedule the regular meeting for
Why, June 12 at 7:30 at the Community Library. Commissioner Tome seconded
the motion and the motion was mod.
VII. Reports:
a, Susan Fuller, County I arias -Ms. Fuller reported to the Commission that the
next JPA meeting will be held on the 25th. She also reported that the board recently
reviewed certain sections of the budget and where it was wing. At their last meeting
the board had approved a 2% assessment increase which will result in an $97,000
increase in revenues.
b. Dolly Barnes, Community Librarian- Ms. Barnes reported that there had been an
increase in the salary fund so the library would be hiring a new staff member.
She also reported that you can now stop and rest at the Saratoga Library when you are
cruising the Internet because the Santa Clara County Library now has its own Web
Page (http: //www-lib. co. santa-cara. ca.us). You will be able to bring up each branch
including the Saratoga library via this address.
There was extensive discussion regarding the recent attention that had been given to
the noise level in the library. Dolly Barnes said that her staff was making an effort to
keep the noise level down although there was not too much that could be done given
certain situations such as unsupervised children and limited library space. There was
some concern on the part of some Commissioners that residents would question the
need for a library expansion if there was concern as to how the library was currently
being managed. This isssue would be further discussed at the June 1 work session.
c. Irene Jacobs, City Staff Representative -
No Report
d. Mazda Manzo, Chair -
No Report
-e. Cathy Foscato, Friends of the Library -Commissioner Foscato reported that the
Friends of the Library had done very well at their most recent booksale. The Friends
raised over $1,000 in paperback sales and $5,000 in the auction alone. In addition,
there has been a recent increase in the numbers of books donated to the Book -GO -
Round.
It was reported that the Friends of the Library will be sellingbottled water and ice tea at
the Fourth of July Celebration. If anyone was interested in volunteering their time on
that day, it would be greatly appreciated.
f. Sally Towse, Limy Foundation Commissioner Towse reported that on September
bth the Foundation would be hosting a reception. The Foundation will be inviting
those Saratoga residents whom the Foundation feels would be interested in
supporting "the cause" either financially or by serving on the board of directors.
V III. Oral and Written Communications:
None
Ix. Ala ____ 444i44_1,44
There was a motion made by Commissioner Towse to adjourn the meeting.
Commissioner Poscato seconded the motion and the motion was passed. The meetine
was adjourned at 8:47 p.m.