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HomeMy WebLinkAbout07-24-1996 Library Commission agendaSaratoga Library Commission Meeting Saratoga Community Library July 24, 1996 5:00 p.m. ** AGENDA I. Call to Order II. Roll Call III. Report on Posting of Commission Agenda IV. Approval of Minutes of June 11, 1996 Meeting Approval of Minutes of June 12, 1996 Meeting V. Old Business A. Needs Assessment - Revise Cover VI. New Business A. Review Old Architectural Plans of Library Expansion VII. B. Library Expansion 1. "Ballot Scenarios" a. Funding 2. Educating the Public 3. Commission a. First Steps to Take 4. Formation of an Expansion Committee Reports Susan Fuller, County Librarian Dolly Barnes, Community Librarian Irene Jacobs, City Staff Representative Marcia Manzo, Chair Cathy Foscato, Friends of the Library Sally Towse, Library Foundation VIII. Oral and Written Communications IX. Adjournment * PLEASE NOTE CHANGE IN TIME OF MEETING * Saratoga Library Commission Meeting City of Saratoga Administrative Offices June 12, 1996 7:30 p.m. Action Minutes I. Call to Order The meeting was called to order at 7:38 p.m. II. Roll Call Commissioners Present: Grantham, Manzo, McLaughlin, Sessler, Foscato, Ceppos, Towse Commissioners Absent: None Others Present: Dolly Barnes, Janice Yee, Irene Jacobs III. Report on Posting of Commission Agenda Pursuant to Government Code 54954.2, the agenda was properly posted on June 10, 1996. This was a correction to the incorrect agenda that was posted on June 7, 1996. IV. Approval of Minutes of March 20, 1996 Meeting Commissioner Grantham made a motion to approve the minutes. Commissioner Ceppos seconded the motion. The motion carried. V. Old Business The Commission reviewed ideas for changes to the introduction of the Library Needs Assessment. Commissioners Towse, Sessler and Manzo handed out improvements that were discussed and incorporated into the existing text. Commissioner Towse agreed to compile the recommended changes and include them in next month's agenda package. Commissioner Ceppos made a motion that the Library Commission's Mission Statement be reviewed at the end of each calendar year and that a report be compiled summarizing all that the Commission had accomplished. This report would then be presented to the City Council at their joint meeting with the Library Commission that is usually scheduled in January. Commissioner Grantham, who accepted responsibility for creating the report, seconded the motion. The motion carried. Staff member Jacobs provided the Commission with summary reports of the ideas that were generated at the June 1st work session in addition to summary sheets of the detailed changes that were recommended for the Library Needs Assessment. There was general discussion among the Commission regarding the agenda items that should be discussed at their next Work Session and dates on which to schedule this meeting. Commissioner Towse made a motion not to schedule a separate work session but rather to keep the Library Commission's regular meeting date and move the time up to 5:00 p.m. rather than 7:00 p.m. Commissioner McLaughlin seconded the motion and the extended meeting time as approved. There was discussion about the role of the Library Commission in relation to the library expansion. The Commission revisited the actions of the previous Library Commission and the Expansion Committee that was established. The Commission shared that perhaps a visit to or contact with some of the neighboring cities that are also planning to expand their libraries should be planned. VI. New Business The Commission discussed the ideas shared by the Mayor and the City Manger during their lunch meeting of June 11. VII. Reports Susan Fuller, County Librarian Susan Fuller was unable to attend the meeting so Janice Yee represented the County Library. She had nothing to report at this time. Dolly Barnes, Community Librarian Dolly Barns reported that the dumb terminals in the library would be replaced with PC's in August. Accessing the Saratoga Library on the web would now require one to go through the Santa Clara County Library home page and then access Saratoga's branch. Since the library will have its own home page, their will be a library support page where people will be able to access information about the Library Commission, Friends of the Library and the Library Foundation. Dolly Barnes invited the Commission to participate in establishing the text that would be included on the page. Commissioner McLaughlin volunteered his expertise. Commissioner Manzo requested that Ms. Barnes schedule a short orientation for the Commission during their next regular meeting of the Saratoga Library Web Page. Irene Jacobs, Staff to the Commission Irene Jacobs reported on the two issues that the Library Commission had requested that she verify; the required parking space formula should the library be expanded and; whether or not the library expansion would need to comply with Measure G requirements. Marcia Manzo, Chair Commissioner Manzo shared that she had attended the last Board Member Meeting for the Friends of the Library and had asked them if they would be supportive of the Library Expansion. Cathy Foscato, Friends of the Library Commissioner Foscato reported that the Friends are doing very well in their fund raising endeavors. Sally Towse, Library Foundation Commissioner Towse reminded the Commission that the Foundation had scheduled a fund raiser at Jay Harris' house on September 6th from 5-7 p.m. The Library Commission was invited to attend. VIII.Oral and Written Communications None. IX. Adjournment Commissioner Foscato made a motion to adjourn the meeting and Commissioner Sessler seconded the motion. The motion carried and the meeting was adjourned at 9:15 p.m. Pr pared By: Ir=ne M. Jacobs Administrative nalyst