HomeMy WebLinkAbout07-24-1996 Library Commission agendaSaratoga Library Commission Meeting
Saratoga Community Library
July 24, 1996
5:00 p.m. **
AGENDA
I. Call to Order
II. Roll Call
III. Report on Posting of Commission Agenda
IV. Approval of Minutes of June 11, 1996 Meeting
Approval of Minutes of June 12, 1996 Meeting
V. Old Business
A. Needs Assessment - Revise Cover
VI. New Business
A. Review Old Architectural Plans of Library
Expansion
VII.
B. Library Expansion
1. "Ballot Scenarios"
a. Funding
2. Educating the Public
3. Commission
a. First Steps to Take
4. Formation of an Expansion Committee
Reports
Susan Fuller, County Librarian
Dolly Barnes, Community Librarian
Irene Jacobs, City Staff Representative
Marcia Manzo, Chair
Cathy Foscato, Friends of the Library
Sally Towse, Library Foundation
VIII. Oral and Written Communications
IX. Adjournment
* PLEASE NOTE CHANGE IN TIME OF MEETING *
Saratoga Library Commission Meeting
City of Saratoga Administrative Offices
June 12, 1996
7:30 p.m.
Action Minutes
I. Call to Order
The meeting was called to order at 7:38 p.m.
II. Roll Call
Commissioners Present: Grantham, Manzo, McLaughlin, Sessler,
Foscato, Ceppos, Towse
Commissioners Absent: None
Others Present: Dolly Barnes, Janice Yee, Irene Jacobs
III. Report on Posting of Commission Agenda
Pursuant to Government Code 54954.2, the agenda was properly
posted on June 10, 1996. This was a correction to the
incorrect agenda that was posted on June 7, 1996.
IV. Approval of Minutes of March 20, 1996 Meeting
Commissioner Grantham made a motion to approve the minutes.
Commissioner Ceppos seconded the motion. The motion carried.
V. Old Business
The Commission reviewed ideas for changes to the introduction
of the Library Needs Assessment. Commissioners Towse, Sessler
and Manzo handed out improvements that were discussed and
incorporated into the existing text. Commissioner Towse
agreed to compile the recommended changes and include them in
next month's agenda package.
Commissioner Ceppos made a motion that the Library
Commission's Mission Statement be reviewed at the end of each
calendar year and that a report be compiled summarizing all
that the Commission had accomplished. This report would then
be presented to the City Council at their joint meeting with
the Library Commission that is usually scheduled in January.
Commissioner Grantham, who accepted responsibility for
creating the report, seconded the motion. The motion carried.
Staff member Jacobs provided the Commission with summary
reports of the ideas that were generated at the June 1st work
session in addition to summary sheets of the detailed changes
that were recommended for the Library Needs Assessment.
There was general discussion among the Commission regarding
the agenda items that should be discussed at their next Work
Session and dates on which to schedule this meeting.
Commissioner Towse made a motion not to schedule a separate
work session but rather to keep the Library Commission's
regular meeting date and move the time up to 5:00 p.m. rather
than 7:00 p.m. Commissioner McLaughlin seconded the motion
and the extended meeting time as approved.
There was discussion about the role of the Library Commission
in relation to the library expansion. The Commission
revisited the actions of the previous Library Commission and
the Expansion Committee that was established. The Commission
shared that perhaps a visit to or contact with some of the
neighboring cities that are also planning to expand their
libraries should be planned.
VI. New Business
The Commission discussed the ideas shared by the Mayor and the
City Manger during their lunch meeting of June 11.
VII. Reports
Susan Fuller, County Librarian
Susan Fuller was unable to attend the meeting so Janice Yee
represented the County Library. She had nothing to report at
this time.
Dolly Barnes, Community Librarian
Dolly Barns reported that the dumb terminals in the library
would be replaced with PC's in August. Accessing the Saratoga
Library on the web would now require one to go through the
Santa Clara County Library home page and then access
Saratoga's branch.
Since the library will have its own home page, their will be
a library support page where people will be able to access
information about the Library Commission, Friends of the
Library and the Library Foundation. Dolly Barnes invited the
Commission to participate in establishing the text that would
be included on the page. Commissioner McLaughlin volunteered
his expertise.
Commissioner Manzo requested that Ms. Barnes schedule a short
orientation for the Commission during their next regular
meeting of the Saratoga Library Web Page.
Irene Jacobs, Staff to the Commission
Irene Jacobs reported on the two issues that the Library
Commission had requested that she verify; the required
parking space formula should the library be expanded and;
whether or not the library expansion would need to comply with
Measure G requirements.
Marcia Manzo, Chair
Commissioner Manzo shared that she had attended the last Board
Member Meeting for the Friends of the Library and had asked
them if they would be supportive of the Library Expansion.
Cathy Foscato, Friends of the Library
Commissioner Foscato reported that the Friends are doing very
well in their fund raising endeavors.
Sally Towse, Library Foundation
Commissioner Towse reminded the Commission that the Foundation
had scheduled a fund raiser at Jay Harris' house on September
6th from 5-7 p.m. The Library Commission was invited to
attend.
VIII.Oral and Written Communications
None.
IX. Adjournment
Commissioner Foscato made a motion to adjourn the meeting and
Commissioner Sessler seconded the motion. The motion carried
and the meeting was adjourned at 9:15 p.m.
Pr pared By:
Ir=ne M. Jacobs
Administrative nalyst