HomeMy WebLinkAbout02-25-1998 Library Commission agendaSaratoga Library Commission Meeting
Saratoga Community Library, Community Room
13650 Saratoga Avenue, Saratoga
Wednesday, February 25, 1998
7:30 p.m.
AGENDA
I. Ca11 to Order
II. Roll Call: Ceppos, Foscato, Grantham, Manzo, McLaughlin,
Sessler, Towse
III. Report on Posting of the Agenda
Pursuant to Government Code 54954.2, the agenda was properly
posted on 2/20/98.
IV. Approval of Minutes of January 28, 1998
V. Old Business
a. Brainstorming Session: review
b. Library Consultant
VI. New Business
a. Funding Expansion: Dolly Barnes
b. Library Commission Chair
VII. Reports
c. Susan Fuller, County Librarian
d. Dolly Barnes, Community Librarian
e. Marcia Manzo, Library Commission Chair
f. Irene Jacobs, City Staff Representative
g. Cathy Foscato, Friends of the "Saratoga Library
h. Sally Towse, Library Foundation
VIII. Oral & Written Communication
This section is for the public to speak on any item Not on the
Agenda.
IX. Adjournment
Saratoga Library Commission Meeting
Saratoga Community Library, Community Room
January 28,1998
7:30 p.m.
Action Minutes
I. Call to Order
The meeting was called to order at 7:35 p.m.
II. Roll Call
Commissioners Present: Ceppos, Foscato, Grantham, Manzo, McLaughlin,
Sessler, Towse
Commissioners Absent: none
Others Present: Julie Farnsworth, Dolly Barnes, Irene M. Jacobs, Ruth Gipstein,
Janet McLaughlin, James M. Gwens, Mary Jeanne Fenn
III. Report on Posting of the Minutes: Pursuant to Government Code 54954.2 the
agenda was properly posted on January 22,1998.
IV. Approval of Minutes of November 12, 1997 Meeting
Commissioner Foscato made a motion to approve the minutes of November 12,
1997 with minor corrections. Commissioner Sessler seconded the motion and the
motion carried. (6/0)
Commissioner McLaughlin made a motion to reverse the order of listed agenda
items so that Old Business would be discussed after New Business items since the
items listed under Old Business could not be resolved prior to the brainstorming
session. Commissioner Towse seconded the motion and the motion carried. (6/0)
The Commission Chair asked Janet McLaughlin of the Friends of the Saratoga
Library to assist her in facilitating the meeting by listing all the ideas that were
shared during the brainstorming session.
VI. New Business
Brainstorming Session: Optimizing Current Space: The chair of the Library
Commission, Commissioner Manzo, reviewed with the group recommendations
from the Friends of the Library that had been included in the Commission packet.
The Friends had identified problems with the library and had recommended
possible solutions to these problems. (List attached)
The staff of the Saratoga Library also conducted their own brainstorming session
and copies of the results were distributed for review by all present.(List attached)
The Commission thanked both groups for their participation and informed them
that what was discussed tonight would be added to the lists that had been created
by both the Friends and Library staff members.
The group then participated in a brainstorming session in order to identify
problems, prioritize the issues and then arrange to have a consultant advise the
group as to what options exist to remedy the problems. (List attached)
Old Business:
Commissioner McLaughlin made a motion that the Commission request of the
County that they hire a space consultant to give the group an assessment and
advice regarding the utilization of current space inside the existing shell of the
library building and, in addition, request that the County cover the cost.
Commissioner Ceppos seconded the motion and the motion passed.(6/0)
Julie Farnsworth explained that if approved, one of the consultants that had been
recently hired by the County to work on other libraries that were currently being
built or renovated within the County, would be hired on an hourly basis. Ms.
Farnsworth thought that the consultant would need approximately four days to
evaluate the building.
Commissioner McLaughlin made a motion to postpone the discussion of focus
groups until the Commission received an initial assessment from a space
consultant . Commissioner Towse seconded the motion and the motion passed.
(6/0)
VII. Reports
Susan Fuller, County Librarian: Ms. Farnsworth reported that circulation has
increased 32% County -wide and this is an area that the County will look into
further. The County will need to review the library system's long-range plan
since inflation has taken its toll on Measure A funding and therefore will not go as
far as originally expected.
Marcia Manzo, Library Commission Chair: Commissioner Manzo shared that she
had been elected chair of the Community Advisory Committee for the Joint
Powers Authority (JPA). She announced to the group that the March Library
Commission Meeting would be held at the Book -Go -Round in honour of the
Friends of the Saratoga Library who will be celebrating their 15th anniversary this
March.
Dolly Barnes, Community Librarian: None
Irene M. Jacobs, City Staff Representative: Ms. Jacobs updated the Commission
to new developments at City Hall regarding the continuing reorganization.
Sally Towse, Library Foundation: There has been some discussion that perhaps
the Foundation could merge with the Friends of the Library and thus work
together in order to get the big dollars that is needed for Library improvements.
Cathy Foscato, Friends of the Saratoga Library: Janet McLaughlin reported on
behalf of the Friends that they had invited William T. Quick, a fiction writer, to as
the guest speaker for their February program. The Book -Go -Round is now open
every day and profits are increasing an average of $1,800 to $1,900 per month.
VIII. Adjournment
Commissioner Foscato made a motion to adjourn the meeting and Commissioner
Sessler seconded the motion. The motion carried and the meeting was adjourned
at 9: 29 p.m. (6/0)
Prepared By:
Irene M. Jacobs
City Staff Representative