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HomeMy WebLinkAbout03-25-1998 Library Commission agendaSaratoga Library Commission Meeting BOOK -GO -ROUND 14410 Oak Street, Saratoga Wednesday, March 25,1998 7:30 p.m. AGENDA I. Call To Order II. Roll Ca11: Ceppos, Foscato, Grantham, Manzo, McLaughlin, Sessler, Towse III. Report on Posting of the Agenda Pursuant to Government Code 54954.2, the agenda was properly posted on 3/19/98. IV. Approval of Minutes of February 25,1998 V. Old Business a. Library Consultant Update b. Library Commission Chair Election c. Internet Access VI. New Business a. Report on Good Government Group Presentation on 2/25/98: Commissioner Towse b. Revisit Poll: Manzo c. Jan Stypula Correspondence VII. Reports a. Susan Fuller, County Librarian b. Dolly Barnes, Community Librarian c. Marcia Manzo, Library Commission Chair d Lori Burns, City Staff Representative e. Cathy Foscato, Friends of the Saratoga Libraries f. Sally Towse, Library Foundation VIII. Oral & Written Communication This section is for the public to speak on any item Not on the Agenda. IX. Adjournment Saratoga Library Commission Meeting Saratoga Community Library, Community Room February 25, 1998 7:30 p.m. Action Minutes I. Call To Order Meeting called to order at 7:37 pm II. Roll Ca11 Commissioners Present: Foscato, Manzo, McLaughlin, Sessler Commissioners Absent: Ceppos, Grantham, Towse Others Present: Lori Burns, Irene Jacobs, Janet McLaughlin, Dolly Barnes, Susan Fuller III. Report on Posting of the Minutes Pursuant to Government code 54954.2 the agenda was properly posted on February 20, 1998. IV. Approval of Minutes of January 28, 1998 Meeting Commissioner Foscato made a motion to approve the minutes of January 28, 1998 with minor corrections. Commissioner McLaughlin seconded the motion and the motion carried. (4/0) V. Old Business a. Brainstorming Session: Irene Jacobs distributed revised notes from Saratoga Library, Friends of the Saratoga Libraries, and the Library Commission. (See attached) b. Library Consultant: Susan Fuller, County Librarian reported that the county will fund a Library Consultant to review space utilization of current Library building. Further discussion tabled until March commission meeting. VI. New Business a. Funding Expansion: Dolly Barnes, Community Librarian, attended a workshop presented by the Peninsula Library System regarding campaign strategies for bonds. b. Library Commission Chair: Marcia Manzo announced that commission members should consider assuming the chair position as elections will be held at the March meeting. VII. Reports a. Susan Fuller, County Library: The County is currently involved in 98/99 budget preparation. This is unusually challenging this year because the Finance position is currently vacant due to a recent promotion. Fuller also reported that some County Libraries experienced minor damage during the recent storms. b. Dolly Barnes. Community Librarian: See Section V.a. Ms. Barnes reported that the Saratoga Library's courtyard is closed due to storm damaged tree. The City Public Works Depai tinent is aware of the situation and will remedy the problem as soon as possible. Public Works is currently responding to a number of storm -related critical situations throughout Saratoga. c. Marcia Manz% Library Commission Chair: Commissioner Manzo announced that the March Library Commission meeting would be held at the Book -Go -Round in honor of the Friends of the Saratoga Libraries' 15th anniversary. Irene Jacobs will facilitate the presentation of a proclamation recognizing Mary Jeanne Fenn in addition to the Friends of the Saratoga Libraries as a whole and their contributions to the Saratoga Library. Chair Manzo announced this was Ms. Jacobs last meeting as Staff Representative. Irene received many sincere accolades from the Commission. Chair Manzo motioned to send a letter of commendation to the mayor recognizing Irene's contributions and dedication to the Commission. Commissioner McLaughlin seconded. Motion passed 4/0. d. Irene Jacobs. City Staff Representative: Ms. Jacobs updated the Commission to continuing developments at City Hall regarding the reorganization. She also stated she would follow-up with the Public Works Department regarding the damages in the tree courtyard. Representative Ms. Jacobs introduced Lori Burns, her successor. e. Janet McLaughlin. Friends of the Saratoga Libraries: Janet McLaughlin, who represented the Friends at the Commission Meeting, announced March activities scheduled to celebrate the 15th anniversary of FSL. She also reported that she would be replacing Ms. Foscato as FSL representative to Commission. Ms. McLaughlin stated that consideration of the merger of FSL and the Foundation is continuing. f. Sally Towse. Library Foundation: In Ms. Towse's absence, Commissioner McLaughlin distributed notes from Sally Towse's February presentation to the Good Government Group on the need of the library expansion. Commissioner McLaughlin suggested the Commission review Towse's notes and table further discussion until March meeting. VII. Adjournment Commissioner Foscato made a motion to adjourn the meeting and Commissioner Sessler seconded the motion. The motion carried and the meeting was adjourned at 9:10 p.m. (4/0) Prepared By: Lori B sAPIA/1-Q.) City Staff Representative