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Home My WebLink About03-20-2019 City Council AgendaSaratoga City Council Agenda – March 20, 2019 – Page 1 of 6 SARATOGA CITY COUNCIL REGULAR MEETING MARCH 20, 2019 5:00 P.M. JOINT MEETING Linda Callon Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070 Joint Meeting with Saratoga Ministerial Association 6:00 P.M. JOINT MEETING Linda Callon Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070 Joint Meeting with Saratoga Area Senior Coordinating Council (SASCC) 7:00 P.M. REGULAR SESSION Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070 PLEDGE OF ALLEGIANCE ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on March 15, 2019. REPORT FROM JOINT MEETINGS ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council for up to three (3) minutes on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. ANNOUNCEMENTS CEREMONIAL ITEMS Commendation for Jonathan Wittwer Recommended Action: Present the commendation to Jonathan Wittwer. Saratoga City Council Agenda – March 20, 2019 – Page 2 of 6 Commendation for Outgoing Planning Commissioner Joyce Hlava Recommended Action: Present the commendation to Joyce Hlava, recognizing her service on the Planning Commission. Appointment of Commissioners & Oath of Office Recommended Action: Approve the resolution appointing 2 members to the Planning Commission and direct the City Clerk to administer the Oath of Office. Public Safety Task Force Appointments Recommended Action: Approve the resolution appointing members to the Public Safety Task Force and direct the City Clerk to administer the Oath of Office to the Public Safety Task Force Members. Proclamation Recognizing March 2019 as American Red Cross Month Recommended Action: Present a proclamation to a representative of the American Red Cross and receive a presentation about American Red Cross in Santa Clara County. SPECIAL PRESENTATIONS Presentation on Reach Your Destination Easily (RYDE) Recommended Action: Receive presentation on RYDE. 1. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes. 1.1. City Council Meeting Minutes Recommended Action: Approve the City Council minutes for the Regular City Council Meeting on February 20, 2019 and March 6, 2019. 1.2. Review of Accounts Payable Check Registers Recommended Action: Review and accept check registers for the following accounts payable payment cycles: 03/05/2019 Period 9; and 03/12/2019 Period 9. 1.3. Agreement with the Santa Clara County FireSafe Council Recommended Action: Authorize the City Manager to execute an agreement with the Santa Clara County FireSafe Council in the amount of $25,000 per fiscal year through June 30, 2023 for wildfire prevention and preparedness services. Saratoga City Council Agenda – March 20, 2019 – Page 3 of 6 1.4. Extension of Contract with North Bay Building Maintenance for Janitorial Services Recommended Action: Authorize the City Manager to execute the contract extension option with North Bay Building Maintenance for one additional year of janitorial services starting July 1, 2019, for an amount not to exceed of $70,000. 1.5. Event Insurance for Certain Community Events Recommended Action: Include SVDC community events and Saratoga’s Independence Day Celebration under the City’s insurance program. 1.6. Garden Patio/Bocce Ball Court and Senior Center Entrances Remodel Capital Projects Budget Adjustment Recommended Action: Approve Budget Adjustment to provide funding for the Garden Patio/Bocce Ball Court and Senior Center Entrances Remodel Capital Projects. 1.7. 2018 General Plan Housing Element Annual Progress Report Recommended Action: Adopt the attached Resolution accepting the 2018 General Plan Housing Element Annual Progress Report and direct staff to file the report with the Governor’s Office of Planning and Research and the Department of Housing and Community Development. 1.8. Funding Agreement with Santa Clara Valley Transportation Authority for 2016 Measure B Local Streets and Roads Program Recommended Action: Authorize the City Manager to execute the Funding Agreement with the Santa Clara Valley Transportation Authority. 1.9. Orchard Maintenance Service Contract – Matthew Novakovich Recommended Action: Approve a 12-month Maintenance Service Contract for maintenance of the Heritage Orchard in the amount of $84,420 and authorize the City Manager to execute the same. 2. PUBLIC HEARING None 3. GENERAL BUSINESS 3.1. Allocation of Community Event Grant Program Funds Recommended Action: Review Community Event Grant Program applications and additional secured funding requests for Fiscal Year 2019/20 and determine allocations. 3.2. Update to Agreements with SASCC Recommended Action: Authorize the City Manager to execute an Amended and Restated Lease Agreement and a new Support Agreement with the Saratoga Area Senior Coordinating Council. Saratoga City Council Agenda – March 20, 2019 – Page 4 of 6 3.3. Report on Annexation Process - Mountain Winery Recommended Action: Staff recommends that the City Council receive the report and provide direction to staff. COUNCIL ASSIGNMENTS Mayor Manny Cappello Cities Association of Santa Clara County Board of Directors Cities Association of Santa Clara County-City Selection Committee Cities Association of Santa Clara County-Legislative Action Committee Council Finance Committee Saratoga Area Senior Coordinating Council (SASCC) West Valley Mayors and Managers West Valley Sanitation District Vice Mayor Howard Miller Council Finance Committee KSAR Community Access TV Board Saratoga Ministerial Association Saratoga Sister City Organization Silicon Valley Clean Energy Authority Board of Directors Valley Transportation Authority (VTA) Policy Advisory Committee VTA State Route 85 Corridor Policy Advisory Board Council Member Rishi Kumar Santa Clara County Library Joint Powers Authority Santa Clara Valley Water District Commission West Valley Clean Water Program Authority West Valley Solid Waste Management Joint Powers Authority Council Member Mary-Lynne Bernald Hakone Foundation Board & Executive Committee Public Art Committee Santa Clara County Housing and Community Development (HCD) Council Committee Santa Clara/Santa Cruz Airport/Community Roundtable Saratoga Historical Foundation Council Member Yan Zhao Association of Bay Area Governments Hakone Foundation Board Public Art Committee Saratoga Chamber of Commerce & Destination Saratoga CITY COUNCIL ITEMS COUNCIL COMMUNICATIONS CITY MANAGER'S REPORT ADJOURNMENT Saratoga City Council Agenda – March 20, 2019 – Page 5 of 6 CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Crystal Bothelio, Deputy City Manager for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on March 15, 2019 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and on the City's website at www.saratoga.ca.us. Signed this 15th day of March 2019 at Saratoga, California. Crystal Bothelio, Deputy City Manager In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. These materials are also posted on the City website. In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at 408.868.1269. Notification 24 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102-35.104 ADA title II] 03/20 5:00 p.m. Joint Meeting with Saratoga Ministerial Association | 6:00 p.m. Joint Meeting with SASCC | 7:00 p.m. Regular Session 04/03 Meeting Cancelled 04/15 6:00 p.m. Budget Study Session 04/17 6:00 p.m. Joint Meeting with Mountain Winery | 7:00 p.m. Regular Session 04/30 5:00 p.m. Youth Commission Interviews (time tentative) 05/01 5:00 p.m. Joint Meeting with Chamber of Commerce | 6:00 p.m. Joint Meeting with Planning Commission | 7:00 p.m. Regular Session 05/15 6:00 p.m. Joint Meeting with Board of Supervisor President Joe Simitian 06/05 5:30 p.m. Joint Meeting with Saratoga Neighborhood & Neighborhood Watch in Senior Center 06/19 6:00 p.m. Joint Meeting with Hakone Board | 7:00 p.m. Regular Session 07/03 5:00 p.m. Closed Session | 7:00 p.m. Regular Session CITY OF SARATOGA CITY COUNCIL MEETING CALENDAR 2019 Saratoga City Council Agenda – March 20, 2019 – Page 6 of 6 07/17 Recess 08/07 Recess 08/21 5:00 p.m. Closed Session | 6:00 p.m. Joint Meeting with Youth in Government | 7:00 p.m. Regular Session 09/04 6:00 p.m. Joint Meeting with Montalvo Arts | 7:00 p.m. Regular Session 09/18 6:00 p.m. Joint Meeting with Youth Commission | 7:00 p.m. Regular Session 10/03 5:30 p.m. Joint Meeting with West Valley – Mission Community College Board of Trustees and Saratoga Schools and Boards at West Valley College | 7:00 p.m. Regular Session 10/05 1:00 p.m. State of the City in Joan Pisani Community Center 10/16 6:00 p.m. Joint Meeting with Historical Foundation | 7:00 p.m. Regular Session 11/06 6:00 p.m. Joint Meeting with State Senator Jim Beall Jr. | 7:00 p.m. Regular Session 11/20 6:00 p.m. Joint Meeting with Assembly Member Evan Low | 7:00 p.m. Regular Session 12/04 6:00 p.m. Joint Meeting with Sheriff’s Office | 7:00 p.m. Council Reorganization and Regular Session 12/18 6:00 p.m. Study Session – Council Norms | 7:00 p.m. Regular Session Unless otherwise stated, Joint Meetings and Study Sessions begin at 6:00 p.m. in the Linda Callon Conference Room at Saratoga City Hall at 13777 Fruitvale Avenue and Regular Session begins at 7:00 p.m. in the Civic Theater at 13777 Fruitvale Avenue.