HomeMy WebLinkAbout05-15-2019 Council agendaSaratoga City Council Agenda ~ May 15, 2019 ~ Page 1 of 6
SARATOGA CITY COUNCIL
REGULAR MEETING
MAY 15, 2019
5:00 P.M. CLOSED SESSION
Linda Callon Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070
CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION (Government
Code 54956.9(d)(1))
Name of case: Curi v. City of Saratoga et al. (Santa Clara County Superior Court No.
18CV328242)
Name of case: Lin v. Lee et al. (Santa Clara County Superior Court No. 17CV320892)
Name of case: Wong et al. v. Storer Transportation Service et al. (Santa Clara County
Superior Court No. 17CV308243)
5:45 P.M. CLOSED SESSION
Linda Callon Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070
CONFERENCE WITH LABOR NEGOTIATORS (Gov’t Code 54957.6)
Agency Designated Representatives:
City Manager James Lindsay, City Attorney Richard Taylor, Human Resources Manager
Monica LaBossiere
6:00 P.M. JOINT MEETING
Linda Callon Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070
Joint Meeting with Santa Clara County Board of Supervisors President Joe Simitian
7:00 P.M. REGULAR SESSION
Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT ON POSTING OF THE AGENDA
The agenda for this meeting was properly posted on May 10, 2019
REPORT FROM CLOSED SESSION
Saratoga City Council Agenda ~ May 15, 2019 ~ Page 2 of 6
REPORT FROM JOINT MEETING
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public may address the City Council for up to three (3) minutes on matters
not on the Agenda. The law generally prohibits the City Council from discussing or taking action
on such items. However, the Council may instruct staff accordingly.
ANNOUNCEMENTS
CEREMONIAL ITEMS
Proclamation Declaring May 2019 as Older Americans Month
Recommended Action:
Present the proclamation declaring May 2019 as Older Americans Month.
Commendations Recognizing Outgoing Youth Commissioners
Recommended Action:
Receive presentation on efforts of the Youth Commission during the 2018/19 school year
and present commendations to outgoing Commissioners Chris Smalls, Kami Cheatham,
Isaac Yoon, Naisha Agarwal, and Brianna Wiles recognizing their service on the Saratoga
Youth Commission.
Appointment of Youth Commissioners and Oath of Office
Recommended Action:
Approve the attached resolution appointing 5 members to the Saratoga Youth Commission
and direct the City Clerk to administer the Oath of Office.
1. CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be acted
on in one motion, unless removed by the Mayor or a Council Member. Any member of the
public may speak on an item on the Consent Calendar at this time, or request that the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
1.1. City Council Meeting Minutes
Recommended Action:
Approve the City Council minutes for the Regular City Council Meeting May 1, 2019.
1.2. Review of Accounts Payable Check Registers
Recommended Action:
Review and accept check registers for the following accounts payable payment cycles:
04/30/2019 Period 10; and 05/07/2019 Period 11.
1.3. Amendment to Contract with BKF Engineers
Recommended Action:
Authorize an amendment to extend the term of contract with BKF Engineers.
Saratoga City Council Agenda ~ May 15, 2019 ~ Page 3 of 6
1.4. Contract renewal for Traffic Engineering Services with Fehr and Peers Transportation
Consultants
Recommended Action:
Approve a 3-year contract with Fehr and Peers Transportation Consultants for Traffic
Engineering services and authorize City Manager to execute the same.
1.5. Council Resolution to Adopt Memorandum of Understanding for the Saratoga
Employee Association (“SEA”) July 1, 2019 to June 30, 2023
Recommended Action:
Staff recommends the City Council approve the proposed Memorandum of Understanding
(MOU) and adopt Council Resolution to Adopt Memorandum of Understanding for the
Saratoga Employee Association (“SEA”) July 1, 2019 to June 30, 2023.
1.6. Award of Multi-Function Peripherals Lease Agreement
Recommended Action:
Approve resolution to authorize the City Manager to enter into a five-year lease agreement
with Toshiba Business Solutions for the City’s fleet of Multi-Function Peripherals.
2. PUBLIC HEARING
Items placed under this section of the Agenda are those defined by law as requiring a
special notice and/or a public hearing or those called by the City Council on its own
volition. During Public Hearings for appeals, Applicants/Appellants and/or their
representatives have a total of ten (10) minutes maximum for opening statements. Members
of the public may comment on any item for up to three (3) minutes. The amount of time for
public comment may be reduced by the Mayor or by action of the City Council. After public
comment, the Applicant/Appellants and/or their representatives have a total of five (5)
minutes maximum for closing statements. Items requested for continuance are subject to the
City Council's approval at the Council Meeting.
2.1. APCC19-0003 - Appeal of a Design Review application to install a microcell site on
an existing utility pole within the public road right-of-way on Saratoga Sunnyvale Road
near the intersection of Verde Vista Lane.
Recommended Action:
Conduct a public hearing and de novo review of the appeal and adopt the attached resolution
denying appeal APCC19-0003 and approving a Design Review application to install a
microcell site on an existing utility pole within the Saratoga Sunnyvale Road right-of-way.
2.2. Fiscal Year 2019/20 Proposed Operating & Capital Budget
Recommended Action:
Conduct a public hearing on the Proposed FY 2019/20 Operating & Capital Budgets, and
provide direction to staff for budget adoption on June 19, 2019.
Saratoga City Council Agenda ~ May 15, 2019 ~ Page 4 of 6
3. GENERAL BUSINESS
3.1. Award of Contract for CEQA Consultant for Mt. Winery Annexation
Recommended Action:
1. Authorize the City Manager to enter into a professional services agreement with Kimley-
Horn and Associates, Inc. for environmental consulting services in an amount not to exceed
$200,205.00 for the Mountain Winery Annexation project.
2. Authorize the City Manager to approve unanticipated additional costs of up to 10% of the
contract amount ($20,020.00) as a project contingency.
COUNCIL ASSIGNMENTS
Mayor Manny Cappello
Cities Association of Santa Clara County Board of Directors
Cities Association of Santa Clara County-City Selection Committee
Cities Association of Santa Clara County-Legislative Action Committee
Council Finance Committee
Saratoga Area Senior Coordinating Council (SASCC)
West Valley Mayors and Managers
West Valley Sanitation District
Vice Mayor Howard Miller
Council Finance Committee
KSAR Community Access TV Board
Saratoga Ministerial Association
Saratoga Sister City Organization
Silicon Valley Clean Energy Authority Board of Directors
Valley Transportation Authority (VTA) Policy Advisory Committee
VTA State Route 85 Corridor Policy Advisory Board
Council Member Rishi Kumar
Santa Clara County Library Joint Powers Authority
Santa Clara Valley Water District Commission
West Valley Clean Water Program Authority
West Valley Solid Waste Management Joint Powers Authority
Council Member Mary-Lynne Bernald
Hakone Foundation Board & Executive Committee
Public Art Committee
Santa Clara County Housing and Community Development (HCD) Council Committee
Santa Clara/Santa Cruz Airport/Community Roundtable
Saratoga Historical Foundation
Council Member Yan Zhao
Association of Bay Area Governments
Comprehensive County Expressway Planning Study Policy Advisory Board
Hakone Foundation Board
Public Art Committee
Saratoga Chamber of Commerce & Destination Saratoga
Saratoga City Council Agenda ~ May 15, 2019 ~ Page 5 of 6
CITY COUNCIL ITEMS
COUNCIL COMMUNICATIONS
CITY MANAGER'S REPORT
ADJOURNMENT
CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA
PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT
I, Debbie Bretschneider, City Clerk for the City of Saratoga, declare that the foregoing agenda
for the meeting of the City Council was posted and available for review on May 10, 2019 at the
City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and on the City's website at
www.saratoga.ca.us.
Signed this 10th day of May 2019 at Saratoga, California.
Debbie Bretschneider, City Clerk
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to
the City Council by City staff in connection with this agenda are available at the office of the City Clerk
at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City
Council concurrently with the posting of the agenda are also available on the City Website at
www.saratoga.ca.us.
Any materials distributed by staff after the posting of the agenda are made available for public review at
the office of the City Clerk at the time they are distributed to the City Council. These materials are also
posted on the City website.
In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this
meeting, please contact the City Clerk at 408.868.1269. Notification 24 hours prior to the meeting will
enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR
35.102-35.104 ADA title II]
Saratoga City Council Agenda ~ May 15, 2019 ~ Page 6 of 6
05/15 5:00 p.m. Closed Session | 6:00 p.m. Joint Meeting with Board of Supervisor President Joe Simitian |
7:00 p.m. Regular Session
06/05
06/19
5:00 p.m. Traffic Safety Commission Interviews | 5:30 p.m. Joint Meeting with Saratoga
Neighborhood & Neighborhood Watch in Senior Center
6:00 p.m. Joint Study Session Council + Planning Commission on Mt. Winery Annexation
06/19 5:45 p.m. Closed Session | 6:00 p.m. Joint Meeting with Hakone Board | 7:00 p.m. Regular Session
07/03 5:00 p.m. Closed Session | 7:00 p.m. Regular Session
07/17
Recess
08/07 Recess
08/21 5:00 p.m. Closed Session | 6:00 p.m. Joint Meeting with Youth in Government | 7:00 p.m. Regular
Session
09/04 5:00 p.m. Commission Interviews for Library & Parks | 6:00 p.m. Joint Meeting with Montalvo Arts |
7:00 p.m. Regular Session
09/18 5:00 p.m. Joint Meeting with Sister City | 6:00 p.m. Joint Meeting with Youth Commission | 7:00
p.m. Regular Session
10/02
10/05
5:30 p.m. Joint Meeting with West Valley – Mission Community College Board of Trustees and
Saratoga Schools and Boards at West Valley College | 7:00 p.m. Regular Session
1:00 p.m. State of the City in Joan Pisani Community Center
10/16 5:00 p.m. Joint Meeting with KSAR | 6:00 p.m. Joint Meeting with Historical Foundation | 7:00 p.m.
Regular Session
11/06 6:00 p.m. Joint Meeting with State Senator Jim Beall Jr. | 7:00 p.m. Regular Session
11/20 6:00 p.m. Joint Meeting with Assembly Member Evan Low | 7:00 p.m. Regular Session
12/04 6:00 p.m. Joint Meeting with Sheriff’s Office |7:00 p.m. Council Reorganization and Regular Session
12/18 6:00 p.m. Study Session – Council Norms | 7:00 p.m. Regular Session
Unless otherwise stated, Joint Meetings and Study Sessions begin at 6:00 p.m. in the Linda Callon Conference
Room at Saratoga City Hall at 13777 Fruitvale Avenue and Regular Session begins at 7:00 p.m. in the Civic Theater
at 13777 Fruitvale Avenue.
CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2019