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Home My WebLink About06-19-2019 City Council agenda -printSaratoga City Council Agenda ~ June 19, 2019 ~ Page 1 of 7 SARATOGA CITY COUNCIL REGULAR MEETING JUNE 19, 2019 5:45 P.M. CLOSED SESSION Linda Callon Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070 CONFERENCE WITH LABOR NEGOTIATORS (Gov’t Code 54957.6) Agency Designated Representatives: City Manager James Lindsay, City Attorney Richard Taylor, Human Resources Manager Monica LaBossiere Employee Organization: Northern California Carpenters Regional Council, Carpenters Forty Six Northern California Counties Conference Board and their Affiliated Local Unions CONFERENCE WITH LABOR NEGOTIATORS (Gov’t Code 54957.6) Agency Designated Representatives: City Manager James Lindsay, City Attorney Richard Taylor Unrepresented Employees: All 6:00 P.M. JOINT MEETING Linda Callon Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070 Joint Meeting with Hakone Foundation Board 7:00 P.M. REGULAR SESSION Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070 PLEDGE OF ALLEGIANCE ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on June 13, 2019. REPORT FROM CLOSED SESSION REPORT FROM JOINT MEETING Saratoga City Council Agenda ~ June 19, 2019 ~ Page 2 of 7 ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council for up to three (3) minutes on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. ANNOUNCEMENTS CEREMONIAL ITEMS Proclamation Declaring June as LGBTQ Pride Month Recommended Action: Present the proclamation to BAYMEC Community Foundation Executive Director Ken Yeager. Appointment of Traffic Safety Commissioner & Oath of Office Recommended Action: Approve the attached resolution appointing one new member to the Traffic Safety Commission and changing the term of a current member of that Commission; and direct the City Clerk to administer the Oath of Office. 1. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes. 1.1. City Council Meeting Minutes Recommended Action: Approve the City Council minutes for the Regular City Council Meeting on May 15, 2019 and the Special City Council Meeting June 5, 2019. 1.2. Review of Accounts Payable Check Registers Recommended Action: Review and accept check registers for the following accounts payable payment cycles: 05/14/2019 Period 11; 05/21/2019 Period 11; 05/28/2019 Period 11; 06/04/2019 Period 12; and 06/11/2019 Period 12. 1.3. Treasurer’s Report for the Month Ended April 30, 2019 Recommended Action: Review and accept the Treasurer’s Report for the month ended April 30, 2019. 1.4. Resolution Amending the City’s Records Retention Schedule Recommended Action: Adopt the resolution amending the City’s Records Retention Schedule. 1.5. Annual Approval of the City’s Investment Policy - for Fiscal Year 2019/20 Recommended Action: Review and approve the Investment Policy for Fiscal Year 2019/20. Saratoga City Council Agenda ~ June 19, 2019 ~ Page 3 of 7 1.6. Resolution to Establish Property Tax Levy for Debt Service Payments on the Library General Obligation Bonds Recommended Action: Adopt the attached resolution to establish the property tax levy rate to provide for the Library General Obligation Bond's debt service payment at $.0040 per $100 of Assessed Valuation. 1.7. Resolution to appoint City representatives to the PLAN JPA Board of Directors Recommended Action: Adopt resolution appointing City of Saratoga representatives to the Pooled Liability Assurance Network Joint Powers Association’s (PLAN JPA) Board of Directors. 1.8. Fiscal Year 2019/20 Gann Appropriation Limit Recommended Action: Review report and adopt resolution approving the Gann Appropriation Limit for FY 2019/20. 1.9. Resolution to Establish Property Tax Levy for Debt Service Payments on the Arrowhead Community Facility District 2018 Bond Recommended Action: Adopt the attached resolution that sets the property tax levy rate for the Arrowhead Community Facility District’s 2018 Bond's debt service payment at $7,000 per parcel for the twenty-four (24) participating property owners. 1.10. Council Resolution to Adopt Memorandum of Understanding for the Northern California Carpenters Regional Council, Carpenters Forty Six Counties Conference Board and Their Affiliated Local Unions (“UNION”) July 1, 2019 to June 30, 2023 Recommended Action: Staff recommends the City Council approve the proposed Memorandum of Understanding (MOU) and adopt Council Resolution to Adopt Memorandum of Understanding for the Northern California Carpenters Regional Council, Carpenters Forty Six Counties Conference Board and Their Affiliated Local Unions (“UNION”) July 1, 2019 to June 30, 2023. 1.11. Saratoga Chamber of Commerce Agreement Recommended Action: Approve a five (5) year contract renewal with the Saratoga Chamber of Commerce and authorize the City Manager to execute the same. 1.12. Cotton, Shires and Associates Contract for Geotechnical Consulting services Recommended Action: Approve a three (3) year contract renewal with Cotton, Shires and Associates (CSA) for geotechnical consulting services and authorize the City Manager to execute the same. 1.13. Resolution to Adopt a Program to Manage Polychlorinated Biphenyls (PCBs) Containing Materials During Building Demolition. Recommended Action: Adopt resolution establishing a program to manage PCBs-containing building materials during demolition projects in accordance with the Municipal Regional Stormwater Permit (MRP) requirements. Saratoga City Council Agenda ~ June 19, 2019 ~ Page 4 of 7 1.14. Fiscal Year 2019/20 Operating & Capital Budget Adoption Recommended Action: Adopt resolution approving the Proposed FY 2019/20 Operating and Capital Budget, directing staff to incorporate within the final adopted budget any modifications related to late-breaking changes, minor corrections, carryforward appropriations, refined estimates, grant approvals, claim reimbursements, pass-through appropriations, or additional direction from Council upon adoption of the budget. 1.15. Citywide Traffic Signals, Lighted Crosswalks and Rectangular Rapid Flash Beacons Maintenance & Callout Repairs – Amendment to Contract Recommended Action: Move to accept an amendment to the contract for Citywide traffic signals, lighted crosswalks and rectangular rapid flash beacons (RRFBs) maintenance & callout repair services with Bear Electric Solutions for an additional 6 months to December 31, 2019. 1.16. Resolution Updating Unrepresented Employee’ Compensation & Terms of Employment Recommended Action: Move to adopt the Resolution approving compensation and terms of employment for Unrepresented Employees effective on July 1, 2019. 2. PUBLIC HEARING Items placed under this section of the Agenda are those defined by law as requiring a special notice and/or a public hearing or those called by the City Council on its own volition. 2.1. Weed and Brush Abatement Program Public Nuisance Declaration & Abatement Order Recommended Action: Conduct public hearing, receive public testimony, and consider requests to remove properties from the nuisance declaration and abatement order. Adopt the attached resolution declaring properties listed in the attached resolution to be a public nuisance; ordering abatement of properties to correct the public nuisance; and, authorizing the Santa Clara County Weed Abatement program to remove hazardous vegetation from these properties. 2.2. Amendments to Temporary Off-Site Signs Regulations Recommended Action: 1. Conduct a public hearing. 2. Introduce and waive the first reading of the ordinance amending Chapter 15 (Zoning Regulations) of the Saratoga Municipal Code related to temporary off-site signs in residential districts. 3. Direct staff to place the ordinance on the Consent Calendar for adoption at the next regular meeting of the City Council. 2.3. Landscaping & Lighting Assessment District LLA-1 - Public Hearing, Approval of Engineer’s Report, and Confirmation of Assessments for FY 19-20 Recommended Action: Move to adopt the Resolution Ordering the Improvements and Confirming the Diagram and Assessments for FY 19-20. Saratoga City Council Agenda ~ June 19, 2019 ~ Page 5 of 7 3. GENERAL BUSINESS 3.1. Letter of Interest for Adopting Reach Codes Recommended Action: Authorize the City Manager to sign a non-binding Letter of Interest to explore the adoption of Reach Codes proposed by Silicon Valley Clean Energy. 3.2. Wireless Telecommunications Facilities Ordinance Update Recommended Action: Receive the report and provide direction to staff. 3.3. Approval of Saratoga to Sanborn Trail Mitigated Negative Declaration Recommended Action: Approve the Resolution Adopting a Mitigated Negative Declaration for Saratoga to Sanborn Trail Plan and Adopting that Plan and a Mitigation Monitoring and Reporting Program. 3.4. Adoption of City of Saratoga Emergency Operations Plan Update Recommended Action: Approve a Resolution adopting the 2019 update to the City of Saratoga Emergency Operations Plan COUNCIL ASSIGNMENTS Mayor Manny Cappello Cities Association of Santa Clara County Board of Directors Cities Association of Santa Clara County-City Selection Committee Cities Association of Santa Clara County-Legislative Action Committee Council Finance Committee Saratoga Area Senior Coordinating Council (SASCC) West Valley Mayors and Managers West Valley Sanitation District Vice Mayor Howard Miller Council Finance Committee KSAR Community Access TV Board Saratoga Ministerial Association Saratoga Sister City Organization Silicon Valley Clean Energy Authority Board of Directors Valley Transportation Authority (VTA) Policy Advisory Committee VTA State Route 85 Corridor Policy Advisory Board Council Member Rishi Kumar Santa Clara County Library Joint Powers Authority Santa Clara Valley Water District Commission West Valley Clean Water Program Authority West Valley Solid Waste Management Joint Powers Authority Saratoga City Council Agenda ~ June 19, 2019 ~ Page 6 of 7 Council Member Mary-Lynne Bernald Hakone Foundation Board & Executive Committee Public Art Committee Santa Clara County Housing and Community Development (HCD) Council Committee Santa Clara/Santa Cruz Airport/Community Roundtable Saratoga Historical Foundation Council Member Yan Zhao Association of Bay Area Governments Comprehensive County Expressway Planning Study Policy Advisory Board Hakone Foundation Board Public Art Committee Saratoga Chamber of Commerce & Destination Saratoga CITY COUNCIL ITEMS COUNCIL COMMUNICATIONS CITY MANAGER'S REPORT ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Debbie Bretschneider, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on June 13, 2019 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and on the City's website at www.saratoga.ca.us. Signed this 13th day of June 2019 at Saratoga, California. Debbie Bretschneider, City Clerk In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. These materials are also posted on the City website. In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at 408.868.1269. Notification 24 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102-35.104 ADA title II] Saratoga City Council Agenda ~ June 19, 2019 ~ Page 7 of 7 06/19 5:45 p.m. Closed Session | 6:00 p.m. Joint Meeting with Hakone Board | 7:00 p.m. Regular Session 07/03 5:00 p.m. Closed Session | 7:00 p.m. Regular Session 07/17 Recess 08/07 Recess 08/21 5:00 p.m. Closed Session | 6:00 p.m. Joint Meeting with Youth in Government | 7:00 p.m. Regular Session 09/04 5:00 p.m. Commission Interviews for Library & Parks | 6:00 p.m. Joint Meeting with Montalvo Arts | 7:00 p.m. Regular Session 09/18 5:00 p.m. Joint Meeting with Sister City | 6:00 p.m. Joint Meeting with Youth Commission | 7:00 p.m. Regular Session 10/02 10/05 5:30 p.m. Joint Meeting with West Valley – Mission Community College Board of Trustees and Saratoga Schools and Boards at West Valley College | 7:00 p.m. Regular Session 1:00 p.m. State of the City in Joan Pisani Community Center 10/16 5:00 p.m. Joint Meeting with KSAR | 6:00 p.m. Joint Meeting with Historical Foundation | 7:00 p.m. Regular Session 11/06 6:00 p.m. Joint Meeting with State Senator Jim Beall Jr. | 7:00 p.m. Regular Session 11/20 6:00 p.m. Joint Meeting with Assembly Member Evan Low | 7:00 p.m. Regular Session 12/04 6:00 p.m. Joint Meeting with Sheriff’s Office |7:00 p.m. Council Reorganization and Regular Session 12/18 6:00 p.m. Study Session – Council Norms | 7:00 p.m. Regular Session Unless otherwise stated, Joint Meetings and Study Sessions begin at 6:00 p.m. in the Linda Callon Conference Room at Saratoga City Hall at 13777 Fruitvale Avenue and Regular Session begins at 7:00 p.m. in the Civic Theater at 13777 Fruitvale Avenue. CITY OF SARATOGA CITY COUNCIL MEETING CALENDAR 2019