HomeMy WebLinkAbout05-15-2019 City Council MinutesMINUTES
WEDNESDAY, MAY 15, 2019
SARATOGA CITY COUNCIL REGULAR MEETING
At 5:00 p.m., the City Council held Closed Sessions in the Linda Callon Conference Room at
13777 Fruitvale Avenue in Saratoga.
At 6:00 p.m., the City Council held a Joint Meeting with Santa Clara County Board of Supervisors
President Joe Simitian in the Linda Callon Conference Room at 13777 Fruitvale Avenue in
Saratoga.
Mayor Cappello called the Regular Session to order in the Civic Theater, Council Chambers at
13777 Fruitvale Avenue in Saratoga at 7:03 p.m. and led the Pledge of Allegiance.
ROLL CALL
PRESENT: Mayor Manny Cappello, Vice Mayor Howard A. Miller, Council
Members Rishi Kumar, Mary -Lynne Bernald, Yan Zhao
ABSENT: None
ALSO PRESENT: James Lindsay, City Manager
Richard Taylor, City Attorney
Crystal Bothelio, Deputy City Manager
Debbie Bretschneider, City Clerk
John Cherbone, Public Works Director
Debbie Pedro, Community Development Director
Mary Furey, Finance & Administrative Services Director
Michael Taylor, Recreation & Facilities Director
Dennis Jaw, Finance Manager
Christopher Riordan, Senior Planner
Monica LaBossiere, Human Resources Manager
Rob Balbuena, IT Technician
Kayla Nakamoto, Recreation Coordinator
REPORT ON POSTING OF THE AGENDA
City Clerk Debbie Bretschneider reported that the agenda for this meeting was properly posted
on May 10, 2019.
REPORT FROM CLOSED SESSION
Mayor Cappello announced that there is no report from the Closed Session.
REPORT FROM JOINT MEETING
Santa Clara County Board of Supervisors President Joe Simitian reported on the discussions in
the Joint Meeting.
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ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
None
ANNOUNCEMENTS
Mayor Cappello announced Living Room Conversations, Community Wildfire Preparedness
Meetings, the Neighborhoods Joint Meeting, and the Community Meeting on the Mountain
Winery annexation.
CEREMONIAL ITEMS
Proclamation Declaring May 2019 as Older Americans Month
Recommended Action:
Present the proclamation declaring May 2019 as Older Americans Month.
Mayor Cappello and the City Council presented the proclamation to representatives of the
Senior Area Senior Coordinating Council.
Commendations Recognizing Outgoing Youth Commissioners
Recommended Action:
Receive presentation on efforts of the Youth Commission during the 2018/19 school year
and present commendations to outgoing Commissioners Chris Smails, Kami Cheatham,
Isaac Yoon, Naisha Agarwal, and Brianna Wiles recognizing their service on the Saratoga
Youth Commission.
Mayor Cappello and the City Council received a presentation from the Youth Commission
and presented commendations to the outgoing Youth Commissioners.
Appointment of Youth Commissioners and Oath of Office
Recommended Action:
Approve the attached resolution appointing 5 members to the Saratoga Youth Commission
and direct the City Clerk to administer the Oath of Office.
RESOLUTION 19-026
KUMAR/BERNALD MOVED TO APPROVE THE ATTACHED RESOLUTION
APPOINTING 5 MEMBERS TO THE SARATOGA YOUTH COMMISSION AND
DIRECT THE CITY CLERK TO ADMINISTER THE OATH OF OFFICE. MOTION
PASSED. AYES: CAPPELLO, MILLER, KUMAR, BERNALD, ZHAO. NOES: NONE.
ABSTAIN: NONE. ABSENT: NONE.
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1. CONSENT CALENDAR
1.1. City Council Meeting Minutes
Recommended Action:
Approve the City Council minutes for the Regular City. Council Meeting May 1, 2019.
KUMAR/MILLER MOVED TO APPROVE THE CITY COUNCIL MINUTES FOR
THE REGULAR CITY COUNCIL MEETING MAY 1, 2019. MOTION PASSED.
AYES: CAPPELLO, MILLER, KUMAR, BERNALD, ZHAO. NOES: NONE. ABSTAIN:
NONE. ABSENT: NONE.
1.2. Review of Accounts Payable Check Registers
Recommended Action:
Review and accept check registers for the following accounts payable payment cycles:
04/30/2019 Period 10; and 05/07/2019 Period 11.
KUMAR/MILLER MOVED TO ACCEPT CHECK REGISTERS FOR THE
FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES: 04/30/2019 PERIOD
10; AND 05/07/2019 PERIOD 11. MOTION PASSED. AYES: CAPPELLO, MILLER,
KUMAR, BERNALD, ZHAO. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
1.3. Amendment to Contract with BKF Engineers
Recommended Action:
Authorize an amendment to extend the term of contract with BKF Engineers.
KUMAR/MILLER MOVED TO APPROVE AN AMENDMENT TO EXTEND THE
TERM OF CONTRACT WITH BKF ENGINEERS AND AUTHORIZE CITY
MANAGER TO EXECUTE THE SAME. MOTION PASSED. AYES: CAPPELLO,
MILLER, KUMAR, BERNALD, ZHAO. NOES: NONE. ABSTAIN: NONE. ABSENT:
NONE.
1.4. Contract renewal for Traffic Engineering Services with Fehr and Peers Transportation
Consultants
Recommended Action:
Approve a 3-year contract with Fehr and Peers Transportation Consultants for Traffic
Engineering services and authorize City Manager to execute the same.
KUMAR/MILLER MOVED TO APPROVE A 3-YEAR CONTRACT WITH FEHR
AND PEERS TRANSPORTATION CONSULTANTS FOR TRAFFIC
ENGINEERING SERVICES AND AUTHORIZE CITY MANAGER TO EXECUTE
THE SAME. MOTION PASSED. AYES: CAPPELLO, MILLER, KUMAR, BERNALD,
ZHAO. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
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1.5. Council Resolution to Adopt Memorandum of Understanding for the Saratoga
Employee Association ("SEA") July 1, 2019 to June 30, 2023
Recommended Action:
Staff recommends the City Council approve the proposed Memorandum of Understanding
(MOU) and adopt Council Resolution to Adopt Memorandum of Understanding for the
Saratoga Employee Association ("SEA") July 1, 2019 to June 30, 2023.
RESOLUTION 19-027
KUMAR/MILLER MOVED TO APPROVE THE PROPOSED MEMORANDUM OF
UNDERSTANDING (MOU) AND COUNCIL RESOLUTION TO ADOPT
MEMORANDUM OF UNDERSTANDING FOR THE SARATOGA EMPLOYEE
ASSOCIATION ("SEA") JULY 1, 2019 TO JUNE 30, 2023. MOTION PASSED.
AYES: CAPPELLO, MILLER, KUMAR, BERNALD, ZHAO. NOES: NONE. ABSTAIN:
NONE. ABSENT: NONE.
Vice Mayor Miller commented that the City Council is very grateful for the great efforts of
the City staff.
1.6. Award of Multi -Function Peripherals Lease Agreement
Recommended Action:
Approve resolution to authorize the City Manager to enter into a five-year lease agreement
with Toshiba Business Solutions for the City's fleet of Multi -Function Peripherals.
RESOLUTION 19-028
KUMAR/MILLER MOVED TO APPROVE RESOLUTION TO AUTHORIZE THE
CITY MANAGER TO ENTER INTO A FIVE-YEAR LEASE AGREEMENT WITH
TOSHIBA BUSINESS SOLUTIONS FOR THE CITY'S FLEET OF MULTI-
FUNCTION PERIPHERALS. MOTION PASSED. AYES: CAPPELLO, MILLER,
KUMAR, BERNALD, ZHAO. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
2. PUBLIC HEARING
2.1. APCC19-0003 - Appeal of a Design Review application to install a microcell site on
an existing utility pole within the public road right-of-way on Saratoga Sunnyvale Road
near the intersection of Verde Vista Lane.
Recommended Action:
Conduct a public hearing and de novo review of the appeal and adopt the attached resolution
denying appeal APCC19-0003 and approving a Design Review application to install a
microcell site on an existing utility pole within the Saratoga Sunnyvale Road right-of-way.
Christopher Riordan, Senior Planner, presented the staff report.
Mayor Cappello opened the public hearing.
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The appellant's attorney, Geoffrey Wm. Steele, provided opening remarks.
The applicant, Caitlin McLester, provided opening remarks.
Mayor Cappello invited public comment on the item.
The following people requested to speak:
Xiang Lee spoke in favor of appeal
Rex Konosha spoke in favor of appeal
The applicant, Caitlin McLester, provided closing remarks.
The appellant's attorney, Geoffrey Wm. Steele, provided closing remarks.
Mayor Cappello closed the public hearing for this item.
RESOLUTION 19-029
BERNALD /MILLER MOVED TO APPROVE TO ADOPT THE RESOLUTION
DENYING APPEAL APCC19-0003 AND APPROVING A DESIGN REVIEW
APPLICATION TO INSTALL A MICROCELL SITE ON AN EXISTING UTILITY
POLE WITHIN THE SARATOGA SUNNYVALE ROAD RIGHT-OF-WAY AND
ASK STAFF TO BRING BACK A PROCESS FOR ESCALATING THE REMOVAL
OF DUAL UTILITY POLES. MOTION PASSED. AYES: CAPPELLO, MILLER,
BERNALD, ZHAO. NOES: KUMAR. ABSTAIN: NONE. ABSENT: NONE.
2.2. Fiscal Year 2019/20 Proposed Operating & Capital Budget
Recommended Action:
Conduct a public hearing on the Proposed FY 2019/20 Operating & Capital Budgets and
provide direction to staff for budget adoption on June 19, 2019.
Mary Furey, Finance & Administrative Services Director, and Dennis Jaw, Finance
Manager, presented the staff report.
Mayor Cappello opened the public hearing.
No one requested to speak.
Mayor Cappello closed the public hearing for this item.
MILLER/BERNALD MOVED TO PLACE THE PROPOSED FY 2019/20
OPERATING & CAPITAL BUDGETS ON THE CONSENT CALENDAR OF THE
JUNE 19, 2019 MEETING FOR ADOPTION. MOTION PASSED. AYES:
Saratoga City Council Minutes — May 15, 2019 — Page 5 of 7
CAPPELLO, MILLER, KUMAR, BERNALD, ZHAO. NOES: NONE. ABSTAIN: NONE.
ABSENT: NONE.
3. GENERAL BUSINESS
3.1. Award of Contract for CEQA Consultant for Mt. Winery Annexation
Recommended Action:
1. Authorize the City Manager to enter into a professional services agreement with Kimley-
Horn and Associates, Inc. for environmental consulting services in an amount not to exceed
$200,205.00 for the Mountain Winery Annexation project.
2. Authorize the City Manager to approve unanticipated additional costs of up to 10% of the
contract amount ($20,020.00) as a project contingency.
Debbie Pedro, Community Development Director, presented the staff report.
No one requested to speak.
MILLER/KUMAR MOVED TO AUTHORIZE THE CITY MANAGER TO ENTER
INTO A PROFESSIONAL SERVICES AGREEMENT WITH KIMLEY-HORN AND
ASSOCIATES, INC. FOR ENVIRONMENTAL CONSULTING SERVICES IN AN
AMOUNT NOT TO EXCEED $200,205.00 FOR THE MOUNTAIN WINERY
ANNEXATION PROJECT AND TO AUTHORIZE THE CITY MANAGER TO
APPROVE UNANTICIPATED ADDITIONAL COSTS OF UP TO 10% OF THE
CONTRACT AMOUNT ($20,020.00) AS A PROJECT CONTINGENCY. MOTION
PASSED. AYES: CAPPELLO, MILLER, KUMAR, BERNALD, ZHAO. NOES: NONE.
ABSTAIN: NONE. ABSENT: NONE.
COUNCIL ASSIGNMENTS
Mayor Manny Cappello
Cities Association of Santa Clara County Board of Directors — the yearly General Meeting was
held at West Valley College and included students from the college. The topic was autonomous
vehicles and possible changes for cities.
Vice Mayor Howard Miller
Saratoga Ministerial Association the Association had a tour of the Latter -Day Saints temple in
Oakland.
Silicon Valley Clean Energy Authority Board of Directors — the Executive Board meeting was
held and discussions included the Bike to the Future event and REACH codes. Vice Mayor
Miller asked for a report from city staff on implementing REACH codes.
Valley Transportation Authority (VTA) Policy Advisory Committee — the meeting included a
report on revised NEXT Network report and a report on VTA ridership, which continues to be
lower.
Saratoga City Council Minutes - May 15, 2019 ,,, Page 6 of 7
Council Member Rishi Kumar
West Valley Clean Water Program Authority — a meeting was held on May 2 and the Authority
received a report on priorities, storm/sewer feeds, and the 2019/20 proposed budget.
West Valley Solid Waste Management Joint Powers Authority — the Authority approved a 4.2%
increase in the fees from the Guadalupe Landfill project. The Authority also received a report
that West Valley Collection & Recycling will increase monthly fees by 2.5 %.
Council Member Mary -Lynne Bernald
Chamber of Commerce — Council Member Bernald attended on Council Member Zhao's behalf.
Santa Clara/Santa Cruz Airport/Community Roundtable — Council Member Bernald is holding
weekly phone calls with Roundtable staff.
Council Member Yan Zhao
No meetings to report on at this time.
CITY COUNCIL ITEMS
Council Member Zhao nominated the Hakone Koi Pond remodel for the Fiscal Year 2020/2021
Capital Improvement Budget. Council Member Miller supported the nomination.
COUNCIL COMMUNICATIONS
None
CITY MANAGER'S REPORT
None
ADJOURNMENT
MILLER/BERNALD MOVED TO ADJOURN THE MEETING AT 9:34 P.M. MOTION
PASSED. AYES: CAPPELLO, MILLER, KUMAR, BERNALD, ZHAO. NOES: NONE.
ABSTAIN: NONE. ABSENT: NONE.
Minutes res lly submitted:
etsc eider, City Clerk
City of Saratoga
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