HomeMy WebLinkAbout11-13-2018 Parks & Recreation Commission Agenda
City of Saratoga
Parks and Recreation Commission
Regular Meeting
Agenda
DATE: Tuesday, November 13, 2018
TIME: 6:30 p.m.
LOCATION: Joan Pisani Community Center, Conference Room
19655 Allendale Avenue
Saratoga, CA 95070
Call to Order:
Commissioners Present:
Commissioners Absent: Sandeep Muju,
Guests:
Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, this meeting was properly
posted on November 9, 2018.
Accept Agenda Items: No additional items may be added pursuant to Government Code Section 54954.2.
Oral & Written Communication: Any member of the public may address the Commission about any matter not
on the agenda for this meeting for up three minutes. Commissioners may not comment on the matter,
but may choose to place the topic on a future agenda.
Approval of Parks and Recreation Commission (PRC) Draft Minutes:
• September 11, 2018
Agenda:
1. Select Chair and Vice-Chair
Issue: Select new Chair and Vice-Chair
Action: Vote on new leadership.
2. Pickleball
Issue: Discuss Pickleball and the next steps.
Action: No action taken unless directed otherwise.
3. Dogs off-Leash in City Parks
Issue: Discuss dogs off-leash in City Parks.
Action: No action taken unless directed otherwise.
4. Work Plan Update
Issue: Discuss updates to the work plan –
• Movie Night
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• Community Feedback
• Age Friendly City
• Let’s Work
Action: No action taken unless directed otherwise.
Commissioner and Staff Reports (This includes committee updates and park reports. This section is
informational only; no actions will be taken.)
Commissioner Park
Li Wildwood, Foothill, Quarry
Paquier El Quito, Gardner
Pearce Bell Grove, Congress Springs, Ravenwood
VACANT Beauchamp, Brookglen
Ward Azule, Kevin Moran
Agenda Items for Next Meeting January 15, 2019
•
Adjournment –
In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disability-
related modification or accommodation to participate in this meeting, contact the Michael Taylor at
408.868.1250 or mtaylor@saratoga.ca.us. Requests must be made as early as possible and at least one full
business day before the start of the meeting.
Parks and Recreation Commission Agenda Note:
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the Parks
and Recreation Commission by City staff in connection with this agenda are available at the office of the City
Manager at 13777 Fruitvale Avenue, Saratoga, California 95070. Any materials distributed by staff after the
posting of the agenda are made available for public review at the office of the City Manager at the time they are
distributed to the Parks and Recreation Commission.
Certificate of Posting of Agenda:
I, Michael Taylor, Recreation and Facilities Director and Risk Manager for the City of Saratoga, declare that the
foregoing agenda for the meeting of the Parks and Recreation Commission of the City of Saratoga was posted on
September 5, 2018 at the office of the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and was
available for public review at that location. The agenda is also available on the City’s website at
www.saratoga.ca.us.
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City of Saratoga
Parks and Recreation Commission
Regular Meeting
Minutes
DATE: Tuesday, September 11, 2018
TIME: 6:30 p.m.
LOCATION: Joan Pisani Community Center, Conference Room
19655 Allendale Avenue
Saratoga, CA 95070
Call to Order: 6:33 pm
Commissioners Present: Pallavi Sharma, Ping Li, Rick Pearce, Renne Paquier, Terrance Ward
Commissioners Absent: N/A
Guests: Sandeep (Sandy) Muju, Tylor Taylor
Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, this meeting was properly
posted on September 5, 2018.
Accept Agenda Items: No additional items may be added pursuant to Government Code Section 54954.2.
• Commissioner Paquier motioned to approve agenda
• Commissioner Li seconded motion
• Motion passed 5-0
Oral & Written Communication: Any member of the public may address the Commission about any matter not
on the agenda for this meeting for up three minutes. Commissioners may not comment on the matter, but may
choose to place the topic on a future agenda.
Approval of Parks and Recreation Commission (PRC) Draft Minutes:
• Commissioner Paquier motioned to approve minutes
• Commissioner Ward seconded motion
• Motion passed 5-0.
Agenda:
5. Pickleball and Park Improvements
Staff Liaison, Dylan Davis, discussed the status of the pickleball court lining at Kevin Moran Park.
Commission is waiting to hear back from Parks on if the project will be funded this fiscal year.
6. Age-friendly Cities Update
SASCC and the Parks and Recreation Commission are trying to get together to bring older adults on tours
of parks all around Saratoga. One of the big parks that was discussed was Quarry Park. The challenge is
how to get older adults who may have a disability that hinders them from getting up the steep hills.
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Both parties want to speak with Parks to discuss using some type of motorized vehicle to take people up
the steep hills.
Tylor Taylor also spoke with commission about the upcoming health fair on November 3, 2018.
7. Dogs off Leash in City Parks
The commission has decided to do some research on different options for dog off leash opportunities by
reaching out to neighboring cities who have implemented dogs off leach options in their city parks
within the last 5 years. Finding will be discussed next meeting.
8. Work Plan Update
No action taken
9. Volunteer Work at Quarry
Let’s Work program starts in November. Ping has contacted Babette McKay asking her to reach out to
any volunteers who are interested in participating.
Commissioner and Staff Reports (This includes committee updates and park reports. This section is
informational only; no actions will be taken.)
Commissioner Park
Li Wildwood, Foothill, Quarry
Paquier El Quito, Gardner
Pearce Bell Grove, Congress Springs, Ravenwood
Sharma Beauchamp, Brookglen
Ward Azule, Kevin Moran
Agenda Items for Next Meeting November 13, 2018
• Dogs off leash
• Pickleball update
• Vote Chair and Vice Chair
• Update on Age Friendly
Adjournment – 7:39 pm
In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disability-
related modification or accommodation to participate in this meeting, contact the Dylan Davis at 408.868.1272
or ddavis@saratoga.ca.us. Requests must be made as early as possible and at least one full business day before
the start of the meeting.
Parks and Recreation Commission Agenda Note:
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the Parks
and Recreation Commission by City staff in connection with this agenda are available at the office of the City
Manager at 13777 Fruitvale Avenue, Saratoga, California 95070. Any materials distributed by staff after the
posting of the agenda are made available for public review at the office of the City Manager at the time they are
distributed to the Parks and Recreation Commission.
Certificate of Posting of Agenda:
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I, Dylan Davis, Recreation Coordinator for the City of Saratoga, declare that the foregoing agenda for the
meeting of the Parks and Recreation Commission of the City of Saratoga was posted on September 5, 2018 at
the office of the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and was available for public
review at that location. The agenda is also available on the City’s website at www.saratoga.ca.us.
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CITY OF SARATOGA
Memorandum
To: Mayor Bernald & Members of the Saratoga City Council
From: Dylan Davis, Recreation Coordinator
Date: March 5, 2018
Subject: Parks and Recreation Commission Priorities and Work Plan
Below are the proposed Parks and Recreation Commission objectives and work plan activities for
calendar year 2018, as well as accomplishments in 2017.
Accomplishments From 2017
• Successfully hosted Movie Night at El Quito Park, with an average attendance of 350 people.
• Analyzed data from community members who took the survey and came up with an action,
which is proposed in community feedback.
• Commission partnered with local community member, and high schooler, Jason Louie to create
Age Friendly videos of local parks in City of Saratoga. Videos are now posted on the Park &
Recreation Commission web page.
• Let’s Work Program had another successful year in helping clean and maintain Quarry Park.
Parks and Recreation Commission (PRC) Objectives For 2018
• To build stronger community relations and gathering all Saratoga residents by hosting events at
City parks.
• To build stronger community relations by engaging community members in hosted events,
dialogues, and activities by the city.
• To continue promoting a healthy lifestyle by informing residents about park and trail locations
and amenities.
Proposed Ongoing Activities
Project Name Objective Tasks
Movie Night To build stronger community relations
between the City of Saratoga and the
community and gathering residents
by hosting events at City parks
Continue outdoor movie night series
in the summer of 2018. Commission
will be creating fundraising plan for
2018.
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Community Feedback To learn about areas of improvement
our community members have about
City parks, events and activities.
Create an electronic suggestions box
on the Parks and Recreation
Commission web page. Create signage
in parks, informing community
members about electronic suggestion
box. Commission will analyze data and
discuss solutions for the noted areas
of improvement and if necessary,
make recommendations to City
Council.
Age Friendly
Communities
To provide inclusive, age-friendly
opportunities for social interaction
and equitable access to parks.
Organize walking groups; create
virtual parks for less mobile residents;
and organize monthly afternoon
movies at Civic Theater.
Let’s Work!
Volunteer Program
To continue promoting a healthy
lifestyle and engaging community
members about new parks and trails
in Saratoga.
Continue to coordinate the volunteer
program at Quarry Park and to help
the City advance its effort to extend
the existing trails.
Current Commission Membership:
Name Term Ending Eligible for Reappointment
Ping Li 9/30/21 No
Rick Pearce 9/30/21 No
Pallavi Sharma 9/30/18 Yes
Renee Paquier 9/30/19 Yes
Terence Ward 9/30/20 No
Commission Duties/Purpose:
Resolution No. 432 – Powers & Duties:
The powers of the Parks and Recreation Commission are advisory only and it shall render all reports
and recommendations directly to the City Council, unless otherwise directed by the Council. The
Commission does not constitute a planning agency with the terms and meaning of Government Code
Section 65100 of the State of California. The Commissions' powers and duties, in such advisory capacity
to the City Council, shall include the following:
(a) to recommend a parks and recreation program, and the programming and implementation thereof,
to the Council;
(b) advise the Council specifically on design, use, development, financing, care and maintenance of
parks and playgrounds; landscaping along thoroughfares and other City streets; walkways,
pathways, equestrian paths, streambeds, protection and promulgation of trees, and such other
matters as may be requested by the Council.
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