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HomeMy WebLinkAbout06-11-2019 Public Art Committee Agenda PacketSaratoga Public Art Committee Agenda - Page 1 of 2 SARATOGA CITY COUNCIL PUBLIC ART COMMITTEE June 11, 2019 3:00 P.M. REGULAR MEETING Saratoga City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga CA ROLL CALL ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the Public Art Committee for up to three (3) minutes on matters not on the Agenda. The law generally prohibits the Public Art Committee from discussing or taking action on such items. However, the Public Art Committee may schedule the item for discussion at a future meeting. AGENDA ITEMS: 1. Public Art Committee Minutes Recommended Action: Review and approve the Public Art Committee minutes from April 15, 2019. 2. Bicycle Racks Recommended Action: Consider and provide direction on additional opportunities for decorative bicycles. 3. West Valley College Collaboration Recommended Action: Continue discussion of the community sculpture program and opportunities to collaborate on public art with West Valley College Cilker School of Art and Design. 4. Future Meetings Recommended Action: Discuss agenda topics and scheduling of future meetings. Saratoga Public Art Committee Agenda - Page 2 of 2 ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF AGENDA PACKET, & COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Crystal Bothelio, Deputy City Manager for the City of Saratoga, declare that the foregoing agenda for the meeting of the Public Art Committee was posted and available for review on June 5, 2019 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and on the City's website at www.saratoga.ca.us. Signed the 5th day of June 2019 at Saratoga, California. Crystal Bothelio, Deputy City Manager In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the Public Art Committee by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the Public Art Committee. In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at 408.868.1294. Notification 24 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 5.102-35.104 ADA title II] Saratoga Public Art Committee Minutes - Page 1 of 2 MINUTES APRIL15, 2019 PUBLIC ART COMMITTEE REGULAR MEETING The Public Art Committee Meeting was called to order at 3:36 p.m. at Saratoga City Hall, Linda Callon Conference Room at 13777 Fruitvale Avenue. ROLL CALL PRESENT: Council Members Mary-Lynne Bernald, Yan Zhao ABSENT: None ALSO PRESENT: James Lindsay, City Manager Crystal Bothelio, Deputy City Manager Kayla Nakamoto, Recreation Coordinator ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS None AGENDA ITEMS: 1. Public Art Committee Minutes Recommended Action: Review and approve the Public Art Committee minutes from April 3, 2019. ZHAO/BERNALD MOVED TO APPROVE THE PUBLIC ART COMMITTEE MINUTES FROM APRIL 3, 2019. MOTION PASSED. AYES: BERNALD, ZHAO. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 2. Bicycle Racks Recommended Action: Provide direction on color and purchase of decorative bicycle racks. The Public Art Committee discussed potential locations and colors for the decorative bicycle racks. The Committee agreed on placement of a red bicycle rack at the Library, a green bicycle rack at Blaney Plaza that matches the existing garbage cans, and a black bicycle rack at the Civic Center. Saratoga Public Art Committee Minutes - Page 2 of 2 3. West Valley College Public Art Collaboration Recommended Action: Continue discussing and identify opportunities to collaborate on public art with West Valley College Cilker School of Art and Design. The Committee discussed collaboration opportunities and agreed to request $28,000 in the Fiscal Year 2019/20 budget to fund public art efforts, including a sculpture program that could be conducted in partnership with West Valley College. 4. Future Meetings Recommended Action: Discuss agenda topics and scheduling of future meetings. The Committee agreed to hold its next meeting on June 11, 2019 at 3:00 p.m. and to discuss the sculpture program and opportunities for collaboration with West Valley College. ADJOURNMENT – 4:18 p.m. The Public Art Committee meeting adjourned at 4:18 p.m. Minutes respectfully submitted: Crystal Bothelio, Deputy City Manager City of Saratoga CITY OF SARATOGA Memorandum To: Public Art Committee From: Crystal Bothelio, Deputy City Manager Date: June 11, 2019 Subject: Bicycle Racks At the April 15, 2019 meeting, the Public Art Committee agreed to fund purchase and installation of 3 decorative bicycle racks shaped like a bicycle. The cost to purchase and install these bicycle racks is $1,000 per rack. The rack locations and colors are noted below. 1) Library – Deep Red 2) Community Center – Black 3) Blaney Plaza – Hunter Green or Green, depending on existing color scheme Following the meeting, additional opportunities for decorative bicycle racks were identified. As a result, the item has been placed on the June 11 agenda for further Public Art Committee discussion. The table below shows the Public Art Committee’s Fiscal Year 2018/19 expenses and available funding. Item Expenses #SaratogaROCKS Kit Refresh $600 Paint the City $4,500 Public Art Logo $100 PLACE Lease $1,500 Decorative Bicycle Racks $3,000 Total $9,700 Public Art Budget FY 18/19 $15,000 Available Funding $5,300 CITY OF SARATOGA Memorandum To: Public Art Committee From: Kayla Nakamoto, Community Engagement Coordinator Date: June 11, 2019 Subject: West Valley College Collaboration At the April 15, 2019 Public Art Meeting, the Committee discussed a community sculpture program in collaboration with West Valley College and asked staff to bring back more details. The sculpture program would be comprised of several large unison pieces created out of fiber glass that would be painted by artists. These completed pieces would be placed at different public locations throughout the City. Many communities have successfully executed a project like the desired sculpture program. A local agency, the Bakersfield Art Museum recently conducted their program, Driven by Art, where they had 33 small-scale 1956 era pick-up trucks made of fiberglass that were decorated by Bakersfield artists. Other successful public art sculpture programs include the Chicago’s CowParade, Riverside’s Giant Oranges, Cairo New York Bears. Program Costs: Staff researched costs associated with production of a large fiber glass sculpture and found that Cowpainters offered the best pricing for production of sculptures. This company has a wealth of experience working with organizations on these types of public art projects. Each individual piece would cost between $1,150 and $1,650 after the mold has been created. The budget listed below is based on a total of three pieces that are 50” H by 48” W. Unique Shape Mold $5,800.00 Large Acorn (3 total) $4,950.00 Shipping Cost (3 pallets) $800.00 Total $11,550.00 In addition to the production costs above, most communities offer a stipend from $1,000 to $1,500. For the Paint the City Program, artists stipends were $400 to $600 per location during the 2019 cycle. Marketing costs related to a call for artists and announcing placement of the sculptures are estimated at roughly $1,000. Another consideration is the painting location of sculptures. Artists could paint the sculptures at their home, which would result in local transportation costs to move the artwork to and from the artists’ homes. Alternatively, the Committee could reach out to West Valley College or Montalvo Arts Center to see if studio space can be provided for the program, either as a rental to the City or as a donation to the program. Sculpture Shape & Dimensions: Cowpainters suggested an upright orientation for an acorn sculpture to discourage people from climbing on the artwork. Additionally, the company recommended a simple acorn structure without any other design elements, such as a leaf. Cowpainters also noted that the acorn shape would be easy for artists to paint. It is suggested to keep the pieces no more than 51” wide for transportation purposes. Another recommendation was to keep the sculpture no taller than 80” or wider than 36” so that the sculpture can easily fit through average doors, if the artwork is expected to be painted at the artist’s home. Estimated Timeline: If the Committee decides to move forward with the sculpture program, the timeline would be approximately 3 months for the company to design, create and ship the pieces to Saratoga. In addition to the production time, the project would also need to include time to announce the program, accept artist applications to paint the sculptures, selection of the artist, painting of the artwork, and placement of the pieces when complete. An estimated timeline for implementation of a community sculpture program is shown below. Production Period July 1 September 30 Artist Application Open September 2 September 30 Committee Selects Artists October 1 October 15 Delivery of Acorns to Artists/Studios October 21 November 7 Artists Work on Designs November 8 February 28 Installation of Artwork March 2 March 15 Grand Opening of Pieces to the Public March 15 March 22 Criteria for Artists & Artwork: Cities that have conducted community sculpture programs have put out an open call for artists to submit conceptual designs. Similar to the Paint the City program, artists are asked to include artwork on a template that shows the conceptual design as part of the application process. Clear criteria for artwork and for minimum qualifications for the applicant should be identified. Examples might include artist residency or age requirements. Additionally, some organizations have established themes for the painting or specific themes for each location (i.e. a sports or children friendly theme may be desired if Congress Springs Park is selected as a location). The criteria for the Paint the City artwork and artists are below. • Artists must be 10 years or older and a resident of Saratoga • Artwork must cover the entire surface area. • Entries must be the original design of the applicant(s) and suitable for viewing by all ages. • Artwork may not contain political statements or symbols; religious references or symbols; profane or offensive content; graffiti-like style artwork; copyrighted or trademarked material; or corporate or organizational references, branding, or symbols. • Selected artists are responsible for providing all the necessary supplies and tools, including paint, brushes, top coat, and a protective coating. Display Period & Locations: Staff found that many communities display sculptures for a limited period, such as 1 year. At the end of the display period, artwork is auctioned, and proceeds benefit a local non-profit or foundation. If the artwork is temporarily displayed for period of 3 years or less, placement of the artwork does not require City Council authorization per the Public Art Policy (Resolution No. 18-004). Sculptures are often located in public places, such as throughout their downtown area, public library, city hall, and on main streets. These locations for the artwork were installed on sidewalk or they laid concrete on the dirt to install the sculptures where they would be safe. Some possible locations in the City of Saratoga include City Hall, Blaney Plaza, West Valley College, Congress Springs Park, and Saratoga Library. West Valley College Collaboration: The Committee could engage West Valley College in this project by inviting representatives of the College to be part of the selection committee and/or collaborate with the Public Art Committee in developing the themes for desired artwork. West Valley College may also serve as one or all sculpture display locations, the Committee could work with an organization like the West Valley Foundation to sell artwork after an initial display period with proceeds benefiting the College, or the program could be limited to artists who attend West Valley College. If the Committee would like to explore any of these ideas, staff could request more information from West Valley College or the Committee could schedule a meeting with representatives of the College. Project Alterative - Bronze Sculptures: At the April 3, 2019 meeting with Cilker School of Art and Design Dean Andrew Chandler, the Dean briefly mentioned the College’s bronze foundry that their students use. Any bronze sculptures produced by the College would need to be smaller in scale than those envisioned for the community sculpture program to manage costs and capabilities of the foundry. Staff found examples of public art projects using small scale bronze sculptures, such as Mice on Main Street in Greenville, South Carolina. Greenville has hidden bronze mice along Main Street to encourage families to explore downtown and find all the hidden sculptures using rhymes to help them along their journey. If the Public Art Committee wanted to explore a similar project, the City may be able to hire West Valley College artists to produce 5-10 small acorns to be hidden throughout Downtown Saratoga to encourage people of all ages and abilities to participate in this scavenger hunt to find all the acorns. Alternatively, the City could partner with a private studio to produce the bronze pieces. Alleman Studios Fine Art Bronze Sculptures sells bronze acorns that measure 6.25” x 7.25” x 6.25”. The cost per acorn of this size would be $1,850. These pieces would need to be placed in areas that would not be in the way of pedestrians walking, such as the side of a building, on the top of a bench, or on a window sill. If the Committee is interested in a project like the Mice on Main Street, staff can provide additional information at a future meeting.