HomeMy WebLinkAbout08-21-2019 City Council AgendaSaratoga City Council Agenda – August 21, 2019 – Page 1 of 6
SARATOGA CITY COUNCIL
REGULAR MEETING
AUGUST 21, 2019
5:00 P.M. CLOSED SESSION
Joan Pisani Community Center, Patio Room | 19655 Allendale Avenue, Saratoga, CA
95070
PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Gov’t Code Section 54957)
Title: City Manager
6:00 P.M. JOINT MEETING
Joan Pisani Community Center, Multipurpose Room | 19655 Allendale Avenue, Saratoga,
CA 95070
Joint Meeting with Saratoga Youth in Government Participants
7:00 P.M. REGULAR SESSION
Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT ON POSTING OF THE AGENDA
The agenda for this meeting was properly posted on August 16, 2019.
REPORT FROM CLOSED SESSION
REPORT FROM JOINT MEETING
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public may address the City Council for up to three (3) minutes on matters
not on the Agenda. The law generally prohibits the City Council from discussing or taking action
on such items. However, the Council may instruct staff accordingly.
ANNOUNCEMENTS
CEREMONIAL ITEMS
Youth in Government
Recommended Action:
Present certificates of completion to the Youth in Government students.
Saratoga City Council Agenda – August 21, 2019 – Page 2 of 6
1. CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be acted
on in one motion, unless removed by the Mayor or a Council Member. Any member of the
public may speak on an item on the Consent Calendar at this time, or request that the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
1.1. City Council Meeting Minutes
Recommended Action:
Approve the City Council minutes for the Regular City Council Meeting on July 3, 2019.
1.2. Review of Accounts Payable Check Registers
Recommended Action:
Review and accept check registers for the following accounts payable payment cycles:
07/02/2019 Period 13; 07/03/2019 Period 1; 07/09/2019 Period 13; 07/09/2019 Period 1;
07/16/2019 Period 13; 07/16/2019 Period 1; 07/23/2019 Period 13; 07/23/2019 Period 1;
07/30/2019 Period 13; 07/30/2019 Period 1; 08/06/2019 Period 13; 08/07/2019 Period 2;
08/13/2019 Period 13; and 08/13/2019 Period 2.
1.3. Treasurer’s Report for the Month Ended June 30, 2019
Recommended Action:
Review and accept the Treasurer’s Report for the month ended June 30, 2019.
1.4. Revised Contract with Saratoga Chamber of Commerce for Tourism and Informational
Services
Recommended Action:
Approve a five (5) year revised contract with the Saratoga Chamber of Commerce and
authorize the City Manager to execute the same.
1.5. Contract for Ground Movement Potential Mapping Services with Cotton, Shires and
Associates, Inc. for The Mountain Winery Annexation Project
Recommended Action:
Approve contract with Cotton, Shires and Associates for Ground Movement Potential
Mapping services and authorize the City Manager to execute the same.
1.6. Contract Amendment for Code Enforcement and Hearing Officer Services with CSG
Consultants, Inc.
Recommended Action:
Approve a one (1) year contract amendment with CSG Consultants, Inc. (CSG) for Code
Enforcement Consulting Services and Administrative Hearing Officer Services and
authorize the City Manager to execute the same.
1.7. Application to the State Housing and Community Development Department for
California Senate Bill 2 Planning Grants.
Recommended Action:
Adopt the attached resolution authorizing staff to submit an application to the State Housing
and Community Development Department (HCD) for SB 2 Planning Grants.
Saratoga City Council Agenda – August 21, 2019 – Page 3 of 6
1.8. Saratoga-to-the-Sea Trail Partnership Agreement with Midpeninsula Regional Open
Space District – Amendment 1
Recommended Action:
Approve Amendment 1 to the existing Partnership Agreement with Midpeninsula Regional
Open Space District for the Saratoga-to-the-Sea Trail project and authorize the City
Manager to execute the same.
1.9. Bronze Acorn Sculpture Program
Recommended Action:
Approve the Public Art Committee's recommendation to implement a Bronze Acorn
Sculpture Program.
1.10. Director of Emergency Services Order of Succession
Recommended Action:
Approve resolution establishing the Director of Emergency Services order of succession.
1.11. Agreement for Employment and Labor Law Services with Mouser Law Firm, A
Professional Corporation
Recommended Action:
Authorize the City Manager to enter into an agreement for employment and labor law
services with Mouser Law Form, A Professional Corporation.
1.12. Realignment of Traffic Safety Commission Terms
Recommended Action:
Direct staff to correct the staggering of Traffic Safety Commission terms by adjusting the
length of 1 of the 3 Traffic Safety Commissioners scheduled to be appointed in December
2019 from 4 years to 3 years.
1.13. Green Stormwater Infrastructure Plan
Recommended Action:
Adopt the City of Saratoga’s Green Stormwater Infrastructure Plan that demonstrates long-
term commitment to the implementation of green stormwater infrastructure, as required by
the City’s stormwater permit.
2. PUBLIC HEARING
Items placed under this section of the Agenda are those defined by law as requiring a
special notice and/or a public hearing or those called by the City Council on its own
volition.
2.1. Landmark Designation & Mills Act Agreement for 20331 Orchard Road
Recommended Action:
The Heritage Preservation Commission (HPC) recommends that the City Council:
1. Conduct a public hearing on the proposal to designate the subject property as a historic
landmark and a enter into a Mills Act agreement.
2. Introduce and waive first reading of the attached ordinance designating the property as a
historic landmark.
3. Direct staff to place the ordinance on the Consent Calendar for adoption at the next
regular meeting of the City Council.
Saratoga City Council Agenda – August 21, 2019 – Page 4 of 6
4. Adopt the attached Resolution authorizing the City Manager to enter into a Mills Act
Agreement for the property located at 20331 Orchard Road upon the effective date of the
landmark ordinance.
2.2. Annual Code Update for 2019
Recommended Action:
Conduct the public hearing, introduce and waive the first reading of the attached ordinance
updating various provisions of the City Code and direct staff to place the matter on the
consent calendar for the next regular meeting of the City Council.
3. GENERAL BUSINESS
3.1. Park Naming Request from the Parks & Recreation Commission
Recommended Action:
Consider the Park naming request from the Parks and Recreation Commission and
resolution naming the park at the corner of Quito Road and Pollard Road, Friendship Park.
3.2. Village Design Guidelines Update (continued from July 3, 2019)
Recommended Action:
Adopt the attached resolution approving the proposed format, updated illustrations, and text
amendments the Village Design Guidelines.
3.3. Climate Action Work Plan
Recommended Action:
Receive report and provide direction to staff.
3.4. Campaign Finance Survey
Recommended Action:
Review and approve the campaign finance survey questions and outreach timeline.
COUNCIL ASSIGNMENTS
Mayor Manny Cappello
Cities Association of Santa Clara County Board of Directors
Cities Association of Santa Clara County-City Selection Committee
Cities Association of Santa Clara County-Legislative Action Committee
Council Finance Committee
Saratoga Area Senior Coordinating Council (SASCC)
West Valley Mayors and Managers
West Valley Sanitation District
Vice Mayor Howard Miller
Council Finance Committee
KSAR Community Access TV Board
Saratoga Ministerial Association
Saratoga Sister City Organization
Silicon Valley Clean Energy Authority Board of Directors
Valley Transportation Authority (VTA) Policy Advisory Committee
VTA State Route 85 Corridor Policy Advisory Board
Saratoga City Council Agenda – August 21, 2019 – Page 5 of 6
Council Member Rishi Kumar
Santa Clara County Library Joint Powers Authority
Santa Clara Valley Water District Commission
West Valley Clean Water Program Authority
West Valley Solid Waste Management Joint Powers Authority
Council Member Mary-Lynne Bernald
Hakone Foundation Board & Executive Committee
Public Art Committee
Santa Clara County Housing and Community Development (HCD) Council Committee
Santa Clara/Santa Cruz Airport/Community Roundtable
Saratoga Historical Foundation
Council Member Yan Zhao
Association of Bay Area Governments
Comprehensive County Expressway Planning Study Policy Advisory Board
Hakone Foundation Board
Public Art Committee
Saratoga Chamber of Commerce & Destination Saratoga
CITY COUNCIL ITEMS
COUNCIL COMMUNICATIONS
CITY MANAGER'S REPORT
ADJOURNMENT
CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA
PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT
I, Crystal Bothelio, Assistant City Manager for the City of Saratoga, declare that the foregoing
agenda for the meeting of the City Council was posted and available for review on August 16,
2019 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and on the City's
website at www.saratoga.ca.us.
Signed this 16th day of August 2019 at Saratoga, California.
Crystal Bothelio, Assistant City Manager
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda are available at the
office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of
materials distributed to the City Council concurrently with the posting of the agenda are also
available on the City Website at www.saratoga.ca.us.
Any materials distributed by staff after the posting of the agenda are made available for public
review at the office of the City Clerk at the time they are distributed to the City Council. These
materials are also posted on the City website.
Saratoga City Council Agenda – August 21, 2019 – Page 6 of 6
In Compliance with the Americans with Disabilities Act, if you need assistance to participate in
this meeting, please contact the City Clerk at 408.868.1269. Notification 24 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting. [28 CFR 35.102-35.104 ADA title II]
08/21 5:00 p.m. Closed Session | 6:00 p.m. Joint Meeting with Youth in Government | 7:00
p.m. Regular Session
09/04 5:00 p.m. Commission Interviews for Library & Parks | 6:00 p.m. Joint Meeting
with Montalvo Arts | 7:00 p.m. Regular Session
09/18 5:00 p.m. Joint Meeting with Sister City | 6:00 p.m. Joint Meeting with Youth
Commission | 7:00 p.m. Regular Session
10/02
5:00 p.m. Joint Meeting with West Valley – Mission Community College Board of
Trustees at West Valley College | 5:30 p.m. Joint Meeting with Saratoga Schools
and Boards at West Valley College | 7:00 p.m. Regular Session
10/05 2:00 p.m. State of the City in Joan Pisani Community Center
10/16 6:00 p.m. Joint Meeting with Historical Foundation | 7:00 p.m. Regular Session
11/06 6:00 p.m. Joint Meeting with State Senator Jim Beall Jr. | 7:00 p.m. Regular Session
11/20 6:00 p.m. Joint Meeting with KSAR | 7:00 p.m. Regular Session
12/04 6:00 p.m. Joint Meeting with Sheriff’s Office |7:00 p.m. Council Reorgani zation and
Regular Session
12/18 6:00 p.m. Study Session – Council Norms | 7:00 p.m. Regular Session
Unless otherwise stated, Joint Meetings and Study Sessions begin at 6:00 p.m. in the Linda Callon
Conference Room at Saratoga City Hall at 13777 Fruitvale Avenue and Regular Session begins at 7:00
p.m. in the Civic Theater at 13777 Fruitvale Avenue.
CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2019