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Home My WebLink About09-04-2019 City Council agendaSaratoga City Council Agenda – September 4, 2019 – Page 1 of 5 SARATOGA CITY COUNCIL REGULAR MEETING SEPTEMBER 4, 2019 5:45 P.M. INTERVIEWS FOR COMMISSIONS Linda Callon Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 96070 Time Name Commission Vacancies Incumbent Reg. Voter 5:50 p.m. Renee Paquier Parks and Recreation 1 Term (10/1/19 - 9/30/2023) yes yes 6:00 P.M. JOINT MEETING Linda Callon Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 96070 Joint Meeting with Montalvo Arts 7:00 P.M. REGULAR SESSION Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070 PLEDGE OF ALLEGIANCE ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on August 30, 2019. REPORT FROM JOINT MEETING ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council for up to three (3) minutes on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. ANNOUNCEMENTS SPECIAL PRESENTATIONS West Valley Collections and Recycling Presentation Recommended Action: Receive report and provide direction to staff. Saratoga City Council Agenda – September 4, 2019 – Page 2 of 5 1. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes. 1.1. City Council Meeting Minutes Recommended Action: Approve the City Council minutes for the Regular City Council Meeting on August 21, 2019. 1.2. Review of Accounts Payable Check Registers Recommended Action: Review and accept check registers for the following accounts payable payment cycles: 08/21/2019 Period 2; and 08/27/2019 Period 2. 1.3. Treasurer’s Report for the Month Ended July 31, 2019 Recommended Action: Review and accept the Treasurer’s Report for the month ended July 31, 2019. 1.4. Landmark Designation for 20331 Orchard Road – Application No. LNDMRK19-0001 Recommended Action: Waive the second reading and adopt the attached ordinance designating the residence at 20331 Orchard Road as a historic landmark. 1.5. Annual Code Update for 2019 Recommended Action: Waive the second reading and adopt the ordinance updating various provisions of the City Code. 1.6. Summary Vacation of Right-of-Way Easement for Scully Avenue Recommended Action: Move to adopt the resolution vacating a Right-of-Way Easement at 12499 Scully Avenue. 1.7. Library Commission Responsibilities and Duties Recommended Action: Approve the resolution amending the Saratoga Library Commission’s responsibilities and duties. 1.8. Classification Project and Review of City’s Compensation Methodology Recommended Action: Authorize the City Manager to enter into an agreement with Koff & Associates in the amount not to exceed $58,880 ($49,067 contract plus 20% contingency if needed) for a citywide classification review project and a review of the City’s compensation methodology. Saratoga City Council Agenda – September 4, 2019 – Page 3 of 5 2. PUBLIC HEARING None. 3. GENERAL BUSINESS 3.1. Notice of Completion – 2018 Pavement Management Program Project Recommended Action: Move to accept the 2018 Pavement Management Program contract as complete and authorize staff to record the Notice of Completion. 3.2. Response to 2018-19 Civil Grand Jury of Santa Clara County Report “Inquiry into Governance of the Valley Transportation Authority” Recommended Action: Authorize the Mayor to execute the letter responding to the 2018-19 Civil Grand Jury of Santa Clara County Report “Inquiry into Governance of the Valley Transportation Authority.” COUNCIL ASSIGNMENTS Mayor Manny Cappello Cities Association of Santa Clara County Board of Directors Cities Association of Santa Clara County-City Selection Committee Cities Association of Santa Clara County-Legislative Action Committee Council Finance Committee Saratoga Area Senior Coordinating Council (SASCC) West Valley Mayors and Managers West Valley Sanitation District Vice Mayor Howard Miller Council Finance Committee KSAR Community Access TV Board Saratoga Ministerial Association Saratoga Sister City Organization Silicon Valley Clean Energy Authority Board of Directors Valley Transportation Authority (VTA) Policy Advisory Committee VTA State Route 85 Corridor Policy Advisory Board Council Member Rishi Kumar Santa Clara County Library Joint Powers Authority Santa Clara Valley Water District Commission West Valley Clean Water Program Authority West Valley Solid Waste Management Joint Powers Authority Council Member Mary-Lynne Bernald Hakone Foundation Board & Executive Committee Public Art Committee Santa Clara County Housing and Community Development (HCD) Council Committee Santa Clara/Santa Cruz Airport/Community Roundtable Saratoga Historical Foundation Saratoga City Council Agenda – September 4, 2019 – Page 4 of 5 Council Member Yan Zhao Association of Bay Area Governments Comprehensive County Expressway Planning Study Policy Advisory Board Hakone Foundation Board Public Art Committee Saratoga Chamber of Commerce & Destination Saratoga CITY COUNCIL ITEMS COUNCIL COMMUNICATIONS CITY MANAGER'S REPORT ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Debbie Bretschneider, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on AUGUST 30, 2019 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and on the City's website at www.saratoga.ca.us. Signed this 30th day of AUGUST 2019 at Saratoga, California. Debbie Bretschneider, City Clerk In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. These materials are also posted on the City website. In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at 408.868.1269. Notification 24 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102-35.104 ADA title II] Saratoga City Council Agenda – September 4, 2019 – Page 5 of 5 09/04 5:45 p.m. Commission Interviews for Parks & Rec | 6:00 p.m. Joint Meeting with Montalvo Arts | 7:00 p.m. Regular Session 09/18 5:00 p.m. Joint Meeting with Sister City | 6:00 p.m. Joint Meeting with Youth Commission | 7:00 p.m. Regular Session 10/02 10/05 5:00 p.m. Joint Meeting with West Valley – Mission Community College Board of Trustees | 6:00 p.m. Joint Meeting - Saratoga Schools and Boards at West Valley College | 7:00 p.m. Regular 1:00 p.m. State of the City in Joan Pisani Community Center 10/16 6:00 p.m. Joint Meeting with Historical Foundation | 7:00 p.m. Regular Session 11/06 6:00 p.m. Joint Meeting with KSAR | 7:00 p.m. Regular Session 11/20 6:00 p.m. Joint Meeting with State Senator Jim Beall Jr. | 7:00 p.m. Regular Session 12/04 5:00 p.m. Commission Interviews | 6:00 p.m. Joint Meeting with Sheriff’s Office |7:00 p.m. Council Reorganization and Regular Session 12/18 6:00 p.m. Study Session – Council Norms | 7:00 p.m. Regular Session Unless otherwise stated, Joint Meetings and Study Sessions begin at 6:00 p.m. in the Linda Callon Conference Room at Saratoga City Hall at 13777 Fruitvale Avenue and Regular Session begins at 7:00 p.m. in the Civic Theater at 13777 Fruitvale Avenue. CITY OF SARATOGA CITY COUNCIL MEETING CALENDAR 2019