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HomeMy WebLinkAbout02-12-2008 HPC Minutes City of Saratoga H ERITAGE P RESERVATION C OMMISSION MINUTES Date: Tuesday, February 12, 2008 9:00 a.m. Place: Warner Hutton House, 13777 Fruitvale Avenue Type: Regular Meeting – Please meet at Warner Hutton House by 9:00 a.m. 1. Routine Organization A. Roll Call PRESENT: Commissioners Gomersall, Koepernik, McCarty, Louden, Tai, Chair Kellond, and Vice Chair Marra STAFF: Senior Planner Christopher Riordan GUESTS: Ms. Nancy Anderson, Mr. Chuck Schoppe B. Approval of minutes from January 8, 2008 meeting - Approved C. Posting of Agenda – Pursuant to Government Code Section 54954.2, the agenda was posted on February 7, 2008. D. Oral & Written Communication - Any member of the public may address the Commission about any matter not E. Oral Communications – Historic Preservation Commission direction to Staff – Instruction to staff regarding actions on current Oral Communications. - None on the agenda for this meeting for up to three minutes. Commissioners may not comment on the matter but may choose to place the topic on a future agenda. - None 2. Old Business A. Discuss National Registry & Saratoga Landmark Plaques – Not Discussed B. Discuss Heritage Orchard Signage – Not Discussed C. Discuss Historic Incentives – Not Discussed D. Discuss Mustard Faire – Item discussed. Chair Kellond stated that the Mustard Faire had been a success and that the Mustard Faire was “turning the corner” and getting better. Commissioner Tai also expressed her agreement that the Mustard Faire was a success and that she has received positive emails about the event. Commissioner Louden asked if there was an attendance count. Chair Kellond expressed his belief that attendance was at least 2,500 people. Ms. Anderson agreed and said that she had told the Saratoga News that attendance estimates were at least 2,500 people. Chair Kellond said that the event was well organized and laid out well. Commissioner Koepernik mentioned that next year the food booths should be located adjacent to the City Hall building. Ms. Anderson said that there did not appear to be much conflict with the theater group and was happy that arrangements had been made to avoid conflicts next year. Commissioner McCarty said that she had received a complaint about the Gunfighters and that they should not be included in next year’s event. Chair Kellond said that the Mustard Faire could be larger next year and he would recommend that it start being planned now. Ms. Anderson stated that the event has grown to a point that is to big for the HPC to plan. Ms. Anderson said that planning the event had been nearly a full time job since Christmas and that she would not be involved in planning the event next year but would help out at the mustard table and would put the White Book together. Chair Kellond recommend that the HPC appoint a Mustard Faire Committee that works with the HPC in planning the event. Ms. Anderson said that planning should include the immediate reservation of the Warner Hutton house, table and chairs, and banner location in the Village. Ms. Anderson said that the events in the orchard were great. Commissioner Koepernik stated that the animals were very popular and that the only problem he observed was that lines of people could have been better organized. Ms. Anderson said that portable toilets should be ordered for next year. Commissioner Koepernik said that the fierier was fabulous, the demonstrations and stories were great, the fierier made a trophy for the Mustard Princess, and that they were looking forward to returning next year. Commissioner Koepernik also said that the Clydesdale horses and the beekeepers were very popular and that the master gardeners should be closer to the Warner Hutton House. Mr. Shoppe said that the food vendors should arrive earlier next year. Ms. Anderson said that the tractors n the orchard were very popular with the children. Commissioner Koepernik said that the balloons were good and were successful in guiding people to the orchard. Commissioner McCarty that there is need for a device to open up package materials. Ms. Anderson said that there were no problems with activates that were located in the Warner Hutton house. Ms. Anderson said that the members of the Youth Commission did not show up as planned to help set up tables and that next year more effort should be placed on getting them to assist. Commissioner Tai mentioned that it would be helpful if somebody from the City was present at next year’s event. Ms. Anderson said that PA system was not loud enough. Chair Kellond said that an alternate location of the state was needed that would be centrally located and that it would be helpful if there was somebody to act as Master of Ceremonies. Ms. Anderson said that the opening ceremony should be at noon instead of 11:00 A.M. since that time was too early. Commissioner Koepernik said that he did not believe that the HPC should depend on the City for organizing the even. Chair Kellond said that there was a need to increase the budget. Ms. Anderson said that she had invited Gene Burns to attend but had not heard from him, that the vendors made money, and that there is a need to work with the Village merchants and that the HPC needs to be more proactive with vendors, and that more than one person should be responsible for organizing the art and music. Commissioner Tai said that more advance notice is needed for artists and that she supported giving deadlines to artists and vendors to commit to participating in the Mustard Faire. Mr. Shoppe said that 50 antique cars were part of the event, the art cars did not fit in and should not be included next year, the engines were popular, the model A fire engine was good, and that there was a favorable response from the antique car participants. Commissioner Koepernik said that the orchard tractor guy felt neglected. Ms. Anderson asked Mr. Shoppe to write a blurb for the White Book. Ms. Anderson said that the food court was good. Chair Kellond said that more food vendors were needed for next year and that Luprettas was happy. Mr. Shoppe said that more food vendors were needed along the creek or against the building and that there was a need for chairs next year. Commissioner Marra said that the food vendors should be located in the back parking lot. Chair Kellond said that there was a need for a main stage. Commissioner Tai said that a louder PA system is needed and that the music could not be heard away from the immediate area. Chair Kellond suggested that the stage could be located in the orchard to attract more people. Mr. Shoppe suggested that welcoming ceremonies be held close to the gate. Ms. Anderson suggested that marching band music be included. Commissioner Tai said that the marching bands had already been booked at other events and that music groups should be limited to 30 minutes so more musicians could be given the opportunity to participate and that the quality of the PA system should be improved. Mr. Shoppe said that the Gunfighters were not appropriate and that people complained about their presence. Chair Kellond said that the Gunfighters were loud at times but it did appear that people liked it. Chair Kellond said that he thought the group was smaller and was under the impression that the Gunfighters would be performing skits. Ms. Anderson said that they threw their hot coals into creek. Mr. Shoppe said that they had a bad attitude. Commissioner Marra said that he was surprised it was such a large group. Ms. Anderson said that the Gunfighters took up too much of the budget. Commissioner Koepernik said that we now know the pitfalls and admitted that there was some degree of chaos in the beginning and that the group could be improved and that they were entertaining and that we got our monies worth. Commissioner Tai said that she like the costumes but needs to know the limitations. Mr. Shoppe said that he thought that actual Saratoga events would be in their show such as the bank and stage coach robbery and that there should be no surprises. Ms. Anderson that all vendors need deadlines so that the HPC knows what to expect. Mr. Shoppe said that the taiko group was interrupted by the Gunfighters. Chair Kellond thanked Commissioner Koepernik for the signs and that the HPC should increase their signage over time and that there as a need to deal with the theater group about the parking. Commissioner Marra said that there needs to be an agreement with the theater group on parking and felt that the having the event on March 1 was too late for the mustard. Commissioner Marra said that two cars were parked at the entrance to the corporation yard and that the police called tow trucks to have them removed and that the city needs to put no parking signs on the gates. Chair Kellond said that the Mustard Princess should be chosen during the welcoming ceremonies. Commissioner Koepernik said that there was a need to promote the Mustard Princess. Chair Kellond said that he would work on expanding the budget and that there was a need to do follow ups and thank you letters. Mr. Shoppe said that he would send out thank you letters to the car clubs. Ms. Anderson said that she would write to the Saratoga News. Commissioner Marra suggested that the contact list for the Mustard Faire be placed in an excel spreadsheet. Chair Kellond said that the HPC should start planning next years Faire now and that there was a need to find committee members. Ms. Anderson said that March 1 is the best date to work around the theater group and said that the date is a large issue. Mr. Shoppe said that he supported the March date and said that the weather is always a question in February and it might be better in March. Commissioner Koepernik said that he would look at the Mustard on March 1. Chair Kellond said that the date should be fixed from year to year and should always be the first Sunday in March E. Discuss Sign for McWilliams House – Not Discussed F. Discuss Orchard Pathway – Not Discussed G. Discuss Orchard Maintenance – Not Discussed 3. Pending Items A. Historic Resources Inventory B. National Register Applications C. Adopt a Tree Program for the Heritage Orchard D. Update Heritage Ordinance E. Review Oak Street as a Heritage Lane F. Review additional content for Heritage Resources webpage G. Historic Preservation Data Base H. Review list of properties with structures 50 years and over in age 4. Adjournment Adjourn to 8:30 a.m. Tuesday, March 11, 2008, Warner Hutton House, 13777 Fruitvale Avenue.