HomeMy WebLinkAbout10-02-2019 agendaSaratoga City Council Agenda – October 2, 2019 – Page 1 of 5
SARATOGA CITY COUNCIL
REGULAR MEETING
OCTOBER 2, 2019
Free Parking available at West Valley Community College in Lot #5
5:00 P.M. JOINT MEETING
West Valley Community College, Kirkorian Room | 14000 Fruitvale Avenue, Saratoga, CA
95070
Joint Meeting with West Valley Mission Community College District Board of Trustees
6:00 P.M. JOINT MEETING
West Valley Community College, Campus Center | 14000 Fruitvale Avenue, Saratoga, CA
95070
Joint Meeting with Saratoga Schools
7:00 P.M. REGULAR SESSION
West Valley Community College, Baltic Room | 14000 Fruitvale Avenue, Saratoga, CA
95070
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT ON POSTING OF THE AGENDA
The agenda for this meeting was properly posted on September 27, 2019.
REPORT FROM JOINT MEETING
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public may address the City Council for up to three (3) minutes on matters
not on the Agenda. The law generally prohibits the City Council from discussing or taking action
on such items. However, the Council may instruct staff accordingly.
ANNOUNCEMENTS
Saratoga City Council Agenda – October 2, 2019 – Page 2 of 5
SPECIAL PRESENTATIONS
West Valley College Students
Recommended Action:
Receive remarks from West Valley College students.
1. CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be acted
on in one motion, unless removed by the Mayor or a Council Member. Any member of the
public may speak on an item on the Consent Calendar at this time, or request that the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
1.1. City Council Meeting Minutes
Recommended Action:
Approve the City Council minutes for the Regular City Council Meeting on September 18,
2019.
1.2. Review of Accounts Payable Check Registers
Recommended Action:
Review and accept check registers for the following accounts payable payment cycles:
09/13/2019 Period 3 and 09/24/2019 Period 3
1.3. Treasurer’s Report for the Month Ended August 31, 2019
Recommended Action:
Review and accept the Treasurer’s Report for the month ended August 31, 2019.
1.4. Budget Adjustment - Landscaping and Lighting District (Zone 22)
Recommended Action:
Adopt a Budget Adjustment Resolution appropriating $60,000 from Zone 22 fund balance
into the Fiscal Year 2019/20 operating budget.
1.5. Award of Contract for Street Sweeping Services
Recommended Action:
1. Approve a Budget Resolution to authorize additional funding in the Fiscal Year
2019/2020 Street Sweeping Budget to avail sufficient funds for the Street Sweeping
Contract.
2. Move to award a three-year street sweeping contract to Contract Sweeping Services in
the amount of $229,050 and authorize the City Manager to execute the same.
3. Authorize $5,800 per year for unscheduled sweeping.
1.6. Tree Maintenance Service Contract – Ian Geddes Tree Care, Inc.
Recommended Action:
Approve a Tree Maintenance Service Contract with Ian Geddes Tree Care, Inc. for tree
maintenance services in the amount not to exceed $110,500 and authorize the City Manager
to execute the same.
Saratoga City Council Agenda – October 2, 2019 – Page 3 of 5
1.7. Tree Maintenance Service Contract – Oscars Expert Tree Service, Inc.
Recommended Action:
Approve a Tree Maintenance Service Contract with Oscars Expert Tree Service, Inc. for tree
maintenance services in the amount not to exceed $150,500 and authorize the City Manager
to execute the same.
1.8. Tree Maintenance Service Contract – Trees 360 Degrees, Inc.
Recommended Action:
Approve a Tree Maintenance Service Contract with Trees 360 Degrees, Inc. for tree
maintenance services in the amount not to exceed $100,500 and authorize the City Manager
to execute the same.
1.9. Final map approval for two lots located at 15320 Peach Hill Road (517-22-112)
Owner: Teresa Raquel Carey, Trustee of the Carey Family Living Trust
Recommended Action:
Move to adopt Resolution granting final map approval of tentative map application No.
SUB 18-0002 for two lots located at 15320 Peach Hill Road (APN 517-22-112).
1.10. Wireless Telecommunications Facilities Ordinance Update
Recommended Action:
Waive the second reading and adopt the attached ordinance updating Article 15-44 of the
City Code related to Wireless Telecommunications Facilities.
2. PUBLIC HEARING
None
3. GENERAL BUSINESS
None
COUNCIL ASSIGNMENTS
Mayor Manny Cappello
Cities Association of Santa Clara County Board of Directors
Cities Association of Santa Clara County-City Selection Committee
Cities Association of Santa Clara County-Legislative Action Committee
Council Finance Committee
Saratoga Area Senior Coordinating Council (SASCC)
West Valley Mayors and Managers
West Valley Sanitation District
Vice Mayor Howard Miller
Council Finance Committee
KSAR Community Access TV Board
Saratoga Ministerial Association
Saratoga Sister City Organization
Silicon Valley Clean Energy Authority Board of Directors
Valley Transportation Authority (VTA) Policy Advisory Committee
Saratoga City Council Agenda – October 2, 2019 – Page 4 of 5
VTA State Route 85 Corridor Policy Advisory Board
Council Member Rishi Kumar
Santa Clara County Library Joint Powers Authority
Santa Clara Valley Water District Commission
West Valley Clean Water Program Authority
West Valley Solid Waste Management Joint Powers Authority
Council Member Mary-Lynne Bernald
Hakone Foundation Board & Executive Committee
Public Art Committee
Santa Clara County Housing and Community Development (HCD) Council Committee
Santa Clara/Santa Cruz Airport/Community Roundtable
Saratoga Historical Foundation
Council Member Yan Zhao
Association of Bay Area Governments
Comprehensive County Expressway Planning Study Policy Advisory Board
Hakone Foundation Board
Public Art Committee
Saratoga Chamber of Commerce & Destination Saratoga
CITY COUNCIL ITEMS
COUNCIL COMMUNICATIONS
CITY MANAGER'S REPORT
ADJOURNMENT
CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA
PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT
I, Debbie Bretschneider, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of
the City Council was posted and available for review on September 27, 2019 at the City of Saratoga, 13777
Fruitvale Avenue, Saratoga, CA 95070 and on the City's website at www.saratoga.ca.us.
Signed this 27th day of September 2019 at Saratoga, California.
Debbie Bretschneider, City Clerk
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City
Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale
Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the
posting of the agenda are also available on the City Website at www.saratoga.ca.us.
Any materials distributed by staff after the posting of the agenda are made available for public review at the office
of the City Clerk at the time they are distributed to the City Council. These materials are also posted on the City
website.
Saratoga City Council Agenda – October 2, 2019 – Page 5 of 5
In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please
contact the City Clerk at 408.868.1269. Notification 24 hours prior to the meeting will enable the City to make
reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102-35.104 ADA title II]
10/02
5:00 p.m. Joint Meeting with West Valley – Mission Community College Board of Trustees
at West Valley College | 6:00 p.m. Joint Meeting - Saratoga Schools and Boards at West
Valley College | 7:00 p.m. Regular Session at West Valley College
10/05 2:00 p.m. State of the City in Joan Pisani Community Center
10/16 4:15 p.m. Sister City Delegation Reception at Saratoga Senior Center | 6:00 p.m. Joint
Meeting with Historical Foundation | 7:00 p.m. Regular Session
11/06 5:00 p.m. Closed Session | 5:30 p.m. Commission Interviews | 6:00 p.m. Joint Meeting with
KSAR | 7:00 p.m. Regular Session
11/20 6:00 p.m. Joint Meeting with State Senator Jim Beall Jr. | 7:00 p.m. Regular Session
11/29 5:30 p.m. Tree Lighting at Blaney Plaza
12/04 5:00 p.m. Commission Interviews | 6:00 p.m. Joint Meeting with Sheriff’s Office | 7:00 p.m.
Council Reorganization and Regular Session
12/18 6:00 p.m. Study Session – Council Norms | 7:00 p.m. Regular Session
Unless otherwise stated, Joint Meetings and Study Sessions begin at 6:00 p.m. in the Linda Callon
Conference Room at Saratoga City Hall at 13777 Fruitvale Avenue and Regular Session begins at 7:00
p.m. in the Civic Theater at 13777 Fruitvale Avenue.
CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2019