HomeMy WebLinkAbout12-18-2019 City Council AgendaSaratoga City Council Agenda – December 18, 2019 – Page 1 of 5
SARATOGA CITY COUNCIL
REGULAR MEETING
DECEMBER 18, 2019
5:45 P.M. COMMISSION INTERVIEWS
Linda Callon Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070
Time Name Commission Vacancies Incumbent Reg. Voter
5:50 p.m. John Fitzpatrick Heritage
Preservation
1 Term
(1/1/2020- 12/31/2024)
No Yes
6:00 P.M. STUDY SESSION
Linda Callon Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070
Mayor’s Goals for 2020
7:00 P.M. REGULAR SESSION
Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT ON POSTING OF THE AGENDA
The agenda for this meeting was properly posted on December 12, 2019.
REPORT FROM STUDY SESSION
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public may address the City Council for up to three (3) minutes on matters
not on the Agenda. The law generally prohibits the City Council from discussing or taking action
on such items. However, the Council may instruct staff accordingly.
ANNOUNCEMENTS
CEREMONIAL ITEMS
Appointment of Traffic Safety Commissioner & Oath of Office
Recommended Action:
Approve the resolution appointing three new members to the Traffic Safety Commission;
and direct the City Clerk to administer the Oath of Office.
Saratoga City Council Agenda – December 18, 2019 – Page 2 of 5
Commendation for Outgoing Heritage Preservation Commissioner Marilyn Marchetti
Recommended Action:
Present the commendation to Marilyn Marchetti, recognizing her service on the Heritage
Preservation Commission.
Commendation for Elva Maciel-Harris
Recommended Action:
Present the commendation to Elva Maciel-Harris
Commendation Recognizing the 30th Anniversary of the Saratoga Amateur Radio
Association
Recommended Action:
Present the commendation recognizing the 30th anniversary of the Saratoga Amateur Radio
Association (SARA).
Commendation Recognizing the 40th Anniversary of Saratoga Area Senior Coordinating
Council
Recommended Action:
Present the commendation recognizing the 40th anniversary of the Saratoga Area Senior
Coordinating Council (SASCC).
1. CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be acted
on in one motion, unless removed by the Mayor or a Council Member. Any member of the
public may speak on an item on the Consent Calendar at this time, or request that the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
1.1. City Council Meeting Minutes
Recommended Action:
Approve the City Council minutes for the Regular City Council Meeting on December 4,
2019.
1.2. Review of Accounts Payable Check Registers
Recommended Action:
Review and accept check registers for the following accounts payable payment cycles:
12/3/2019 Period 6; 12/10/2019 Period 6.
1.3. Annual Audit Reports
Recommended Action:
Review and accept the following annual audit reports for Fiscal Year 2018/19;
A. Comprehensive Annual Financial Report (CAFR)
B. Transportation Development Act Audit Report (MTC Grants)
C. Single Audit Report
D. Appropriation Limit Report (Gann, Fiscal Year 2019/20)
E. SAS 114 Report
F. SAS 112 Report
G. State Controller’s Office Financial Transaction Report Summary
Saratoga City Council Agenda – December 18, 2019 – Page 3 of 5
1.4. AB1600 Development Impact Fee Report
Recommended Action:
Review and accept the annual AB1600 Development Impact Fee report for the year ended
June 30, 2019.
1.5. Annual SB 165 Report
Recommended Action:
City Council to receive and file the (first) annual report on the Arrowhead Community
Facility District (CFD) bond debt, in compliance with the Local Agency Special Tax and
Bond Accountability Act.
1.6. Commission Qualifications and Terms Expiring in 2020
Recommended Action:
Accept the list of Commission qualifications and terms expiring in the 2020 calendar year.
1.7. Acceptance of SB 2 Grant Award and Budget Adjustment.
Recommended Action:
1. Accept the SB 2 Grant Award and approve the attached resolution for contract
expenditure revisions and budget adjustments to the FY 2019/20 Operating & Capital
Budgets; and
2. Authorize the City Manager to execute the Standard Agreement for fund distribution.
2. PUBLIC HEARING
None
3. GENERAL BUSINESS
3.1. Heritage Resource Inventory and Heritage Lanes
Recommended Action:
Staff recommends that the City Council receive the report and provide direction to staff.
3.2. Community Event and Street Closure Grant Program
Recommended Action:
Provide direction on the following items for the Fiscal Year 2020/21 Community Event and
Street Closure Grant Program:
1. Community Event Grant Program Secured Funding Recipients and Allocations
2. Community Event Grant Program Competitive Application Process Total Funding
3. Street Closure Grant Program Total Funding
3.3. Ban on Sales of Electronic Cigarette & Vaping Devices
Recommended Action:
Receive report and direct staff accordingly.
3.4. Adoption of City Council Assignments
Recommended Action:
Approve the resolution adopting the 2020 City Council assignments.
Saratoga City Council Agenda – December 18, 2019 – Page 4 of 5
3.5. Amendment to City Manager Employment Agreement and Compensation and
Benefits
Recommended Action:
Approve amended employment agreement for the City Manager.
COUNCIL ASSIGNMENTS
Mayor Howard Miller
Council Finance Committee
KSAR Community Access TV Board
Saratoga Ministerial Association
Saratoga Sister City Organization
Silicon Valley Clean Energy Authority Board of Directors
Valley Transportation Authority (VTA) Policy Advisory Committee
VTA State Route 85 Corridor Policy Advisory Board
Vice Mayor Mary-Lynne Bernald
Hakone Foundation Board & Executive Committee
Public Art Committee
Santa Clara County Housing and Community Development (HCD) Council Committee
Santa Clara/Santa Cruz Airport/Community Roundtable
Saratoga Historical Foundation
Council Member Rishi Kumar
Santa Clara County Library Joint Powers Authority
Santa Clara Valley Water District Commission
West Valley Clean Water Program Authority
West Valley Solid Waste Management Joint Powers Authority
Council Member Manny Cappello
Cities Association of Santa Clara County Board of Directors
Cities Association of Santa Clara County-City Selection Committee
Cities Association of Santa Clara County-Legislative Action Committee
Council Finance Committee
Saratoga Area Senior Coordinating Council (SASCC)
West Valley Mayors and Managers
West Valley Sanitation District
Council Member Yan Zhao
Association of Bay Area Governments
Comprehensive County Expressway Planning Study Policy Advisory Board
Hakone Foundation Board
Public Art Committee
Saratoga Chamber of Commerce & Destination Saratoga
CITY COUNCIL ITEMS
COUNCIL COMMUNICATIONS
CITY MANAGER'S REPORT
Saratoga City Council Agenda – December 18, 2019 – Page 5 of 5
ADJOURNMENT
CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA
PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT
I, Crystal Bothelio, Assistant City Manager for the City of Saratoga, declare that the foregoing
agenda for the meeting of the City Council was posted and available for review on December 12,
2019 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and on the City's
website at www.saratoga.ca.us.
Signed this 12th day of December 2019 at Saratoga, California.
Crystal Bothelio, Assistant City Manager
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda are available at the
office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of
materials distributed to the City Council concurrently with the posting of the agenda are also
available on the City Website at www.saratoga.ca.us.
Any materials distributed by staff after the posting of the agenda are made available for public
review at the office of the City Clerk at the time they are distributed to the City Council. These
materials are also posted on the City website.
In Compliance with the Americans with Disabilities Act, if you need assistance to participate in
this meeting, please contact the City Clerk at 408.868.1269. Notification 24 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting. [28 CFR 35.102-35.104 ADA title II]
12/18 6:00 p.m. Study Session – Mayor’s Goals for 2020 | 7:00 p.m. Regular Session
Unless otherwise stated, Joint Meetings and Study Sessions begin at 6:00 p.m. in the Linda Callon
Conference Room at Saratoga City Hall at 13777 Fruitvale Avenue and Regular Session begins at 7:00
p.m. in the Civic Theater at 13777 Fruitvale Avenue.
CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2019