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Home My WebLink About08_13_2019 Public Art Committee Agenda PacketSaratoga Public Art Committee Agenda - Page 1 of 2 SARATOGA CITY COUNCIL PUBLIC ART COMMITTEE August 13, 2019 4:00 P.M. REGULAR MEETING Saratoga City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga CA ROLL CALL ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the Public Art Committee for up to three (3) minutes on matters not on the Agenda. The law generally prohibits the Public Art Committee from discussing or taking action on such items. However, the Public Art Committee may schedule the item for discussion at a future meeting. AGENDA ITEMS: 1. Public Art Committee Minutes Recommended Action: Review and approve the Public Art Committee minutes from July 2, 2019. 2. Decorative Bicycle Rack Recommended Action: Provide direction on selection of a decorative bicycle rack for Blaney Plaza. 3. Bronze Sculpture Program Recommended Action: Continue discussion on a bronze sculpture program like Mice on Main Street, including development of a recommendation to be considered by the City Council for approval. 4. Rainy Day Artwork Recommended Action: Discuss and provide direction on development of a rainy day art project. Saratoga Public Art Committee Agenda - Page 2 of 2 5. Paint the City: Saratoga Utility Box Art Project Recommended Action: Consider whether to hold a 2020 cycle of the Paint the City program and provide direction to staff on the program. 6. Future Meetings Recommended Action: Discuss agenda topics and scheduling of future meetings. ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF AGENDA PACKET, & COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Crystal Bothelio, Assistant City Manager for the City of Saratoga, declare that the foregoing agenda for the meeting of the Public Art Committee was posted and available for review on August 8, 2019 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and on the City's website at www.saratoga.ca.us. Signed the 8th day of August 2019 at Saratoga, California. Crystal Bothelio, Assistant City Manager In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the Public Art Committee by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the Public Art Committee. In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at 408.868.1294. Notification 24 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 5.102-35.104 ADA title II] Saratoga Public Art Committee Minutes - Page 1 of 3 MINUTES JULY 2, 2019 PUBLIC ART COMMITTEE REGULAR MEETING The Public Art Committee meeting was called to order at 4:00 p.m. at Saratoga City Hall, Linda Callon Conference Room at 13777 Fruitvale Avenue. ROLL CALL PRESENT: Council Members Mary-Lynne Bernald, Yan Zhao ABSENT: None ALSO PRESENT: Crystal Bothelio, Deputy City Manager Kayla Nakamoto, Community Engagement Coordinator ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS None AGENDA ITEMS: 1. Public Art Committee Minutes Recommended Action: Review and approve the Public Art Committee minutes from June 11, 2019. ZHAO/BERNALD MOVED TO APPROVE THE PUBLIC ART COMMITTEE MINUTES FROM JUNE 11, 2019. MOTION PASSED. AYES: BERNALD, ZHAO. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 2. Bronze Sculpture Program Recommended Action: Continue discussion on a bronze sculpture program like Mice on Main Street, including site visits during the meeting to potential sculpture locations. The Public Art Committee visited potential sculpture locations at the Civic Center, Saratoga Library, and in the Village. After returning from the site visits, Kayla Nakamoto, Community Engagement Coordinator, presented information on the bronze sculpture program, including pricing information and program options. Saratoga Public Art Committee Minutes - Page 2 of 3 The Committee agreed to work with Alleman Studios for acorn shaped bronze sculptures that are 6.25” x 7.25” x 6.25”. The Committee also expressed interest in placing sculptures in the Village and at the Civic Center/Saratoga Library, including locations near the Administrative Offices, near the Joan Pisani Community Center, but agreed to wait until the next meeting to pinpoint sculpture locations and the total number of sculptures. 3. Rainy Day Artwork Recommended Action: Discuss and provide direction on development of a rainy day art project. Kayla Nakamoto, Community Engagement Coordinator, presented a report on the rainy day artwork project, including options for implementation and preliminary cost information. The Committee expressed interest in placing the rainy day artwork at the Library, Saratoga parks, and Village sidewalks. The Committee agreed to consider the project at the next meeting, including program cost, locations, number of unique stencils, and Committee Member proposals for poetry that is significant to different cultures. 4. Public Art Survey Recommended Action: Review and discuss results of public art survey results collected by Public Art Committee members. Kayla Nakamoto, Community Engagement Coordinator, presented a report the public art survey results collected by the Public Art Committee members. The Committee discussed the results and agreed to take no further action at this time. Saratoga Public Art Committee Minutes - Page 3 of 3 5. Mural Update Recommended Action: Receive update on the donation of a painting from Pavel Mester. Crystal Bothelio, Deputy City Manager, shared that the mural would be picked up and installed in the Community Center in early July. 6. Future Meetings Recommended Action: Discuss agenda topics and scheduling of future meetings. The Committee agreed to meet on August 13 at 4:00 p.m. and requested that the agenda include discussion of the bronze sculpture program and rainy day poetry project. ADJOURNMENT The meeting was adjourned at 5:37 p.m. Minutes respectfully submitted: Crystal Bothelio, Assistant City Manager City of Saratoga CITY OF SARATOGA Memorandum To: Public Art Committee From: Crystal Bothelio, Assistant City Manager Date: August 13, 2019 Subject: Decorative Bicycle Rack At the June 11, 2019 meeting, the Public Art Committee selected several decorative bicycle racks for 4 locations throughout the City. The locations, designs, and colors selected are shown below. Location Design Color New Park at Allendale/Quito Oak Leaf Green Civic Center Butterfly Orange Blaney Plaza Dragonfly Blue/Green Saratoga Library Read/Book Green Following the meeting, staff was informed that the dragonfly bicycle design is no longer available. As a result, staff is requesting that the Public Art Committee select a different decorative bicycle rack for the Blaney Plaza location. The design options previously selected, as well as a few other options are attached. All the available designs can be previewed online. Color options are attached. Public Arts Committee 2019/20 Fiscal Year Budget: For the 2019/20 Fiscal Year, the Committee has $25,000 in the Capital Improvement Project budget and $6,600 in the Operating budget. The table below shows balances in the CIP and operating funds after estimated program costs in Fiscal Year 2019/20. Public Art Programs CIP Operating Paint the City 2020 $4,000.00 Saratoga ROCKS $600.00 Bicycle Racks $4,430.00 Bronze Acorn Sculpture Program $18,840.00 Rainy Day Poetry $1,360.00 Mural (Exhibit Sign) $80.00 Funding Available $25,000.00 $6,600.00 Balance $1,730.00 $560.00 Decorative Bicycle Rack Designs - Selected Designs Decorative Bicycle Rack Designs - Additional Designs (More design options available online) Silver RAL 9007Light Gray RAL 7042 Sky Blue RAL 5015 Green RAL 6016 Light Green RAL 6018 Sepia RAL 8014 Bronze Black Dero Standard Powder Coat Finishes CNH Bright Yellow White Beige RAL 1001 Wine Red RAL 3005 Dark Purple Flat Black Deep Red RAL 3003 Orange RAL 2004 Hunter Green RAL 6005Iron Gray 7011 Yellow RAL 1023 Blue RAL 5005 CITY OF SARATOGA Memorandum To: Public Art Committee From: Kayla Nakamoto, Community Engagement Coordinator Date: August 13, 2019 Subject: Bronze Sculpture Program At the last meeting, the Committee discussed development of a bronze sculpture program based on Mice on Main program in Greenville, South Carolina. Mice on Main showcases a total of 9 bronze mice that have been hidden throughout downtown, typically on concrete surfaces, such as as the sidewalk or on a planter. These hidden mice can be found by following hints that are available online and on a sign in downtown. At the last meeting, the Committee considered potential locations, total number of sculptures, sculpture size and shape, and foundries that can produce sculptures for the program. The Public Art Committee agreed to use 6.25” x 7.25” x 6.25” acorn- shaped bronzes from Alleman Studios for the program. Additionally, the Committee requested a future agenda item on the number of bronzes and locations, so that the Committee could recommend the public art program to the City Council. Per the City Public Art Policy, public art displays of 3 years or more requires City Council authorization. Potential locations for the sculptures include: Civic Center Saratoga Library Blaney Plaza The Village Bulb Outs If the Committee finalizes the total number and locations of the sculptures, the bronze sculpture program could be presented to the City Council on August 21, 2019 for final decision. If the City Council approves the installation of the bronze pieces, production is expected to last 8 to 10 weeks. It will take roughly 1 to 2 weeks for shipping and installation may take up to 3 weeks. The Committee can create hints that will help the public find the different hidden acorns after receiving approval for the program. A revised program cost estimate from Alleman Studios based on the Committee’s discussion thus far is below. The total cost to create, ship, and install 9 pieces is $18,835.00. Item Cost Cost per piece $1,850.00 Shipping (9 pieces) $385.00 Installation (9 pieces) $1,800.00 Total Cost for 9 Pieces $18,835.00 Public Arts Committee 2019/20 Fiscal Year Budget: For the 2019/20 Fiscal Year, the Committee has $25,000 in the Capital Improvement Project budget and $6,600 in the Operating budget. The table below shows balances in the CIP and operating funds after estimated program costs in Fiscal Year 2019/20. Public Art Programs CIP Operating Paint the City 2020 $4,000.00 Saratoga ROCKS $600.00 Bicycle Racks $4,430.00 Bronze Acorn Sculpture Program $18,840.00 Rainy Day Poetry $1,360.00 Mural (Exhibit Sign) $80.00 Funding Available $25,000.00 $6,600.00 Balance $1,730.00 $560.00 Bronze Acorn Potential Locations Public Art Committee Civic Center -Tree Civic Center –Rock Wall