HomeMy WebLinkAbout03-04-2020 City Council MinutesMINUTES
WEDNESDAY, MARCH 4, 2020
SARATOGA CITY COUNCIL REGULAR MEETING
At 5:15 p.m., the City Council held interviews at 13777 Fruitvale Avenue in the Linda Callon
Conference Room to fill 1 term on the Planning Commission. The Council selected Herman
Zheng to fill the term beginning on April 1, 2020 and ending March 31, 2024.
At 6:00 p.m., the City Council held a Study Session on the FY 2020/21 Capital Improvement
Plan (CIP) Budget Study Session in the Linda Callon Conference Room at 13777 Fruitvale
Avenue in Saratoga. The City Council took a recess from the Study Session at 6:55 p.m. to start
the City Council Regular Session and the Study Session was reconvened at 9:15 p.m.
Finance Manager Dennis Jaw presented the Fiscal Year (FY) 2020/21 CIP and asked the
Council to complete the prioritization process.
Mayor Miller invited public comment on the item.
No one requested to speak.
Projects to be Closed FY 2020/21
The City Council directed staff to close the following projects in FY 2020/21:
• Community Development Lobby Remodel
• Garden Patio Bocce Ball Court
• Citywide Accessibility Needs Assessment
• Quito at Pollard Road Open Space Improvements
• Park & Trail Safety Improvements
• El Camino Grande Storm Drain Pumps
• Citywide Signal Upgrade Project- Phase Il
Recommended project changes, add to CIP without extra funding:
• Rule 20A Undergrounding Project
• Saratoga -Sunnyvale Road Sidewalks
CAPPELLO/BERNALD MOVED TO APPROVE THE PROJECTS TO BE CLOSED:
COMMUNITY DEVELOPMENT LOBBY REMODEL, GARDEN PATIO BOCCE
BALL COURT, CITYWIDE ACCESSIBILITY NEEDS ASSESSMENT, QUITO AT
POLLARD ROAD OPEN SPACE IMPROVEMENTS, PARK & TRAIL SAFETY
IMPROVEMENTS, EL CAMINO GRANDE STORM DRAIN PUMPS, CITYWIDE
SIGNAL UPGRADE PROJECT- PHASE II AND RECOMMENDED PROJECT
CHANGES FOR: RULE 20A UNDERGROUNDING PROJECT, SARATOGA-
SUNNYVALE ROAD SIDEWALKS FOR FY2020/21 CAPITAL IMPROVEMENT
PLAN (CIP) BUDGET. MOTION PASSED. AYES: MILLER, BERNALD, ZHAO,
CAPPELLO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
Staff Nominated Projects to be Unfunded
Saratoga City Council Minutes — March 4, 2020 — Page 1 of 10
The City Council directed staff to add these projects to the unfunded CIP FY2020/21:
• Guava Court Curb & Gutter Replacement
• Saratoga Avenue at Highway 85 Interchange
• Big Basin Way/Blaney Trashcan Replacement
• Congress Springs Park Safety Netting
• Hakone Gardens Neighbor Wood Fence Replacement
• Orchard Irrigation Replacement
• Quarry Park Maintenance Building Utility Project
• Quarry Park Upper Loop Trail
• Saratoga Parking Districts 1-4 ADA Rehabilitation Plan
• Storm Drain Master Plan
• Citywide Master Plan Project
CAPPELLO/BERNALD MOVED TO APPROVE THE STAFF NOMINATED PROJECTS
TO BE UNFUNDED: GUAVA COURT CURB & GUTTER REPLACEMENT,
SARATOGA AVENUE AT HIGHWAY 85 INTERCHANGE, BIG BASIN
WAYBLANEY TRASHCAN REPLACEMENT, CONGRESS SPRINGS PARK
SAFETY NETTING, HAKONE GARDENS NEIGHBOR WOOD FENCE
REPLACEMENT, ORCHARD IRRIGATION REPLACEMENT, QUARRY PARK
MAINTENANCE BUILDING UTILITY PROJECT, QUARRY PARK UPPER LOOP
TRAIL, SARATOGA PARKING DISTRICTS 1-4 ADA REHABILITATION PLAN,
STORM DRAIN MASTER PLAN, CITYWIDE MASTER PLAN PROJECT FOR
FY2020/21 CAPITAL IMPROVEMENT PLAN (CIP) BUDGET. MOTION PASSED.
AYES: MILLER, BERNALD, ZHAO, CAPPELLO, KUMAR. NOES: NONE. ABSTAIN:
NONE. ABSENT: NONE.
Current Projects with Additional Funding Requests
The City Council denied the additional funding request for the following projects:
• Saratoga Village Crosswalk Sidewalk Rehabilitation
• Annual Parks, Trails, Grounds, & Medians Repairs & Replacements
Unfunded Projects FY 20/21
The City Council directed staff to add the following projects to the Unfunded List in FY
2020/21:
• Saratoga Heights Landslide Repair
• Quito Road Sidewalk Gap Closure -Allendale to Marshall Lane
• Wildwood Park Master Plan
• City Hall Courtyard Accessibility Improvements
Nominated Projects
The City Council provided the following direction to fund the following capital projects:
• Village Clock $15,500
• McFarland Avenue Curb & Gutter Replacement $350,000
• Prospect Road Improvements $40,000
• Safe Routes to School Assessment $60,000
Saratoga City Council Minutes — March 4, 2020 — Page 2 of 10
• Quito Road Bridge
$50,000
• Fruitvale & Allendale Avenue Improvements
$125,000
• Traffic Signal Battery Backup
$150,000
• Kevin Moran Park Accessible Parking
$95,000
• Hakone Koi Pond Reconstruction
$300,000
• Senior Center Generator & EV Charging Stations
$500,000
• Sunnyvale -Saratoga Road Pathway Rehab
$125,000
• Saratoga Village to Quarry Park Walkway
$100,000
• Guava/Fredericksburg Entrance
$250,000
Council Direction to Staff
The City Council provided the following directions:
• City Art Program: To be moved to Operating Budget with the funds to be ongoing and
cumulative.
• Saratoga -Sunnyvale Road Traffic Cameras: Requested to be added as a project to the
FY 2021/22 CIP unfunded budget.
• Theater Improvements Project: Requested to have this project be divided into Phases for
the FY 2021/22 CIP unfunded budget.
• Fire Protection Systems Upgrade: Requested to have this project be divided into Phases
by each building for the FY 2021/22 CIP unfunded budget.
• Parks & Trails Master Plan: Suggested that this project should be funded out of
Community Development Advance Planning funds.
• Automated License Plate Reader: Requested that this project be rescoped into a portable
License Plate Reader.
BERNALD/CAPPELLO MOVED TO DENY EXTRA FUNDING FOR: SARATOGA
VILLAGE CROSSWALK SIDEWALK REHABILITATION, ANNUAL PARKS,
TRAILS, GROUNDS, & MEDIANS REPAIRS & REPLACEMENTS; ADD THE
FOLLOWING PROJECTS TO UNFUNDED: SARATOGA HEIGHTS LANDSLIDE
REPAIR, QUITO ROAD SIDEWALK GAP CLOSURE-ALLENDALE TO MARSHALL
LANE, WILDWOOD PARK MASTER PLAN, CITY HALL COURTYARD
ACCESSIBILITY IMPROVEMENTS; FUND THE FOLLOWING NOMINATED
PROJECTS IN FY 2020/21: VILLAGE CLOCK FOR $15,500, MCFARLAND AVENUE
CURB & GUTTER REPLACEMENT FOR $350,000, PROSPECT ROAD
IMPROVEMENTS FOR $40,000, SAFE ROUTES TO SCHOOL ASSESSMENT FOR
$60_,000, QUITO ROAD BRIDGE FOR $50,000, FRUITVALE & ALLENDALE
AVENUE IMPROVEMENTS FOR $125,000, TRAFFIC SIGNAL BATTERY BACKUP
FOR $150,000, KEVIN MORAN PARK ACCESSIBLE PARKING FOR $95,000,
HAKONE KOI POND RECONSTRUCTION FOR $300,000, SENIOR CENTER
GENERATOR & EV CHARGING STATIONS FOR $500,000, SUNNYVALE -
SARATOGA ROAD PATHWAY REHAB FOR $125,000, SARATOGA VILLAGE TO
QUARRY PARK WALKWAY FOR $100,000, GUAVA/FREDERICKSBURG
ENTRANCE FOR $250,000; DIRECTED STAFF TO MOVE THE CITY ART CIP TO
THE OPERATING BUDGET AND ALLOW FUNDS TO ACCUMULATE; MOVE
SARATOGA-SUNNYVALE ROAD TRAFFIC CAMERAS TO THE FY 2021/22
UNFUNDED CIP; DIVIDE THE THEATER IMPROVEMENTS PROJECT INTO
Saratoga City Council Minutes — March 4, 2020 — Page 3 of 10
PHASES AS PART OF THE FY 2021/22 UNFUNDED CIP; DIVIDE THE FIRE
PROTECTION SYSTEMS UPGRADE PROJECT INTO PHASES BY EACH
BUILDING FOR THE FY 2021/22 UNFUNDED CIP; FUND THE PARKS & TRAILS
MASTER PLAN USING COMMUNITY DEVELOPMENT ADVANCE PLANNING
FUNDS; AND, RESCOPE THE AUTOMATED LICENSE PLATE READER PROJECT
BE RESCOPED INTO A PORTABLE AUTOMATED LICENSE PLATE READER FOR
THE FY 2020/21 CAPITAL IMPROVEMENT PLAN (CIP) BUDGET. MOTION
PASSED. AYES: MILLER, BERNALD, ZHAO, CAPPELLO NOES: NONE. ABSTAIN:
NONE. ABSENT: KUMAR.
Public Works Director John Cherbone requested a midyear budget adjustment for FY 2019/20
to fund the Fruitvale/Allendale Avenue Improvements and the McFarland Avenue Curb &
Gutter Replacement.
CAPPELLO/BERNALD MOVED TO DIRECT STAFF TO PLACE A FY 2019/20
MIDYEAR BUDGET ADJUSTMENT ON A FUTURE CITY COUNCIL AGENDA TO
FUND THE FRUITVALE/ALLENDALE AVENUE IMPROVEMENTS AND THE
MCFARLAND AVENUE CURB & GUTTER REPLACEMENT. MOTION PASSED.
AYES: MILLER, BERNALD, ZHAO, CAPPELLO. NOES: NONE. ABSTAIN: NONE.
ABSENT: KUMAR.
Mayor Miller called the Regular Session to order in memory of Frances Colletti, a long-time
resident of Saratoga who volunteered with the City for 17 years, in the Civic Theater, Council
Chambers at 13777 Fruitvale Avenue in Saratoga at 7:03 p.m. and led the Pledge of Allegiance.
ROLL CALL
PRESENT: Mayor Howard A. Miller, Vice Mayor Mary -Lynne Bernald,
Council Members Manny Cappello, Yan Zhao, Rishi Kumar.
ABSENT: None
ALSO PRESENT: James Lindsay, City Manager
Richard Taylor, City Attorney
Crystal Bothelio, Assistant City Manager
Debbie Bretschneider, City Clerk
John Cherbone, Public Works Director
Mary Fury, Administrative Services Director
Debbie Pedro, Community Services Director
Dennis Jaw, Finance Manager
Lauren Pettipiece, Public Information Officer
Christopher Riordan, Senior Planner
Mainini Cabute, Environmental Program Administrator
Kayla Nakamoto, Community Engagement Coordinator
Gina Scott, Administrative Analyst
REPORT ON POSTING OF THE AGENDA
Saratoga City Council Minutes — March 4, 2020 — Page 4 of 10
City Clerk Debbie Bretschneider reported that the agenda for this meeting was properly posted
on February 26, 2020.
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Jim Stallman spoke on safety in Saratoga and Neighborhood Watch groups.
James Beebe spoke about the Quito Village Development and asked about an exit from Route 85
onto Quito.
ANNOUNCEMENTS
Mayor Miller announced County Public Health Department Coronavirus guidance, the Garage &
Treasures Sale, Let's Work event, the St. Paddy's Party, the Falcon Fun Run, and the Saratoga
Youth Commission Color Dash.
Mayor Miller congratulated Council Member Kumar on his second -place finish in the
congressional election.
CEREMONIAL ITEMS
Proclamation Recognizing March 2020 as American Red Cross Month
Recommended Action:
Present a proclamation to a representative of the American Red Cross, Silicon Valley
Chapter.
Mayor Miller and the City Council presented the proclamation to representatives of
American Red Cross, Silicon Valley Chapter.
Proclamation Recognizing March 2020 as National Women's History Month
Recommended Action:
Present a proclamation to a former member of the Saratoga City Council.
Mayor Miller and the City Council presented the proclamation to former members of the
Saratoga City Council and student leaders from Redwood Middle School and Saratoga High
School.
SPECIAL PRESENTATIONS
Saratoga Age Friendly Commission Presentation
Recommended Action:
Receive presentation by the Saratoga Age Friendly Commission on the Age Friendly
Community Status.
Mayor Miller and the City Council received the presentation from Saratoga Age Friendly
Commission.
Saratoga City Council Minutes — March 4, 2020 — Page 5 of 10
Council Members thanked the Saratoga Age Friendly Commission and recognized their
accomplishments.
1. CONSENT CALENDAR
1.1. City Council Meeting Minutes
Recommended Action:
Approve the City Council minutes for the Regular City Council Meeting on February 19,
2020.
CAPPELLO/ZHAO MOVED TO APPROVE THE CITY COUNCIL MINUTES FOR
THE REGULAR CITY COUNCIL MEETING ON FEBRUARY 19, 2020. MOTION
PASSED. AYES: MILLER, BERNALD, ZHAO, CAPPELLO, KUMAR. NOES: NONE.
ABSTAIN: NONE. ABSENT: NONE.
1.2. Review of Accounts Payable Check Registers
Recommended Action:
Review and accept check registers for the following accounts payable payment cycles:
2/19/2020 Period 8; 2/26/2020 Period 8.
CAPPELLO/ZHAO MOVED TO ACCEPT CHECK REGISTERS FOR THE
FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES: 2/19/2020 PERIOD 8:
2/26/2020 PERIOD 8. MOTION PASSED. AYES: MILLER, BERNALD, ZHAO,
CAPPELLO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
1.3. Treasurer's Report for the Month Ended January 31, 2020
Recommended Action:
Review and accept the Treasurer's Report for the month ended January 31, 2020.
CAPPELLO/ZHAO MOVED TO ACCEPT THE TREASURER'S REPORT FOR THE
MONTH ENDED JANUARY 31, 2020. MOTION PASSED. AYES: MILLER,
BERNALD, ZHAO, CAPPELLO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT:
NONE.
1.4. Hillside Emergency Repairs - Budget Amendment
Recommended Action:
Authorize the City Manager to use Hillside Reserve funds in the amount of $500,000 for
hillside repairs.
RESOLUTION 20-006
CAPPELLO/ZHAO MOVED TO APPROVE THE RESOLUTION AND TO
AUTHORIZE THE CITY MANAGER TO USE HILLSIDE RESERVE FUNDS IN
THE AMOUNT OF $500,000 FOR HILLSIDE REPAIRS. MOTION PASSED. AYES:
Saratoga City Council Minutes — March 4, 2020 — Page 6 of 10
MILLER, BERNALD, ZHAO, CAPPELLO, KUMAR. NOES: NONE. ABSTAIN: NONE.
ABSENT:
NONE.
Mayor Miller spoke on this item.
1.5. Contract with Cotton, Shires and Associates, Inc. to Prepare a Roadway Stabilization
Design for Continental Circle
Recommended Action:
1. Approve design contract with Cotton, Shires and Associates, Inc. (CSA) for Continental
Circle roadway stabilization, in the amount of $29,900, and authorize the City Manager to
execute the same.
2. Authorize staff to execute change orders to the contract up to $3,000.
CAPPELLO/ZHAO MOVED TO APPROVE DESIGN CONTRACT WITH COTTON,
SHIRES AND ASSOCIATES, INC. (CSA) FOR CONTINENTAL CIRCLE
ROADWAY STABILIZATION, IN THE AMOUNT OF $29,900, AND AUTHORIZE
THE CITY MANAGER TO EXECUTE THE SAME, AND TO AUTHORIZE STAFF
TO EXECUTE CHANGE ORDERS TO THE CONTRACT UP TO $3,000. MOTION
PASSED. AYES: MILLER, BERNALD, ZHAO, CAPPELLO, KUMAR. NOES: NONE.
ABSTAIN: NONE. ABSENT: NONE.
1.6. Out -of -State Travel Request
Recommended Action:
Approve travel for an out-of-state trip for Council Member Yan Zhao.
CAPPELLO/ZHAO MOVED TO APPROVE TRAVEL FOR AN OUT-OF-STATE
TRIP FOR COUNCIL MEMBER YAN ZHAO. MOTION PASSED. AYES: MILLER,
BERNALD, ZHAO, CAPPELLO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT:
NONE.
2. PUBLIC HEARING
None
3. GENERAL BUSINESS
3.1. Acceptance of Paint the City Artwork
Recommended Action:
Accept artwork recommended by the Public Art Committee for the 5 utility box locations
included in the 2020 cycle of Paint the City: Saratoga Utility Box Art project.
Kayla Nakamoto, Community Engagement Coordinator, presented the staff report.
Mayor Miller invited public comment on the item.
Saratoga City Council Minutes — March 4, 2020 — Page 7 of 10
No one requested to speak.
Vice Mayor Bernald thanked the wide variety of artists that entered art.
BERNALD/ZHAO MOVED TO ACCEPT ARTWORK RECOMMENDED BY THE
PUBLIC ART COMMITTEE FOR THE 5 UTILITY BOX LOCATIONS INCLUDED
IN THE 2020 CYCLE OF PAINT THE CITY: SARATOGA UTILITY BOX ART
PROJECT. MOTION PASSED. AYES: MILLER, BERNALD, ZHAO, CAPPELLO,
KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
3.2. 2019 General Plan Housing Element Annual Progress Report
Recommended Action:
Adopt the attached Resolution accepting the 2019 General Plan Housing Element Annual
Progress Report and direct staff to file the report with the Governor's Office of Planning and
Research and the Department of Housing and Community Development.
Christopher Riordan, Senior Planner, presented the staff report.
Mayor Miller invited public comment on the item.
No one requested to speak.
RESOLUTION 20-007
KUMAR/ ZHAO MOVED TO ADOPT THE RESOLUTION ACCEPTING THE 2019
GENERAL PLAN HOUSING ELEMENT ANNUAL PROGRESS REPORT AND
DIRECT STAFF TO FILE THE REPORT WITH THE GOVERNOR'S OFFICE OF
PLANNING AND RESEARCH AND THE DEPARTMENT OF HOUSING AND
COMMUNITY DEVELOPMENT. MOTION PASSED. AYES: MILLER, BERNALD,
ZHAO, CAPPELLO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
3.3. Minimum Wage Update
Recommended Action:
Direct staff to monitor the Santa Clara County Cities Association's review of minimum
wage regulations in Santa Clara County and report back to the City Council once the review
is complete.
James Lindsay, City Manager, presented the staff report.
Mayor Miller invited public comment on the item.
Matt Kelsey spoke.
No one else requested to speak.
Saratoga City Council Minutes — March 4, 2020 — Page 8 of 10
MILLER/BERNALD MOVED TO CONTINUE TO MONITOR THE SANTA CLARA
COUNTY CITIES ASSOCIATION'S REVIEW OF MINIMUM WAGE
REGULATIONS IN SANTA CLARA COUNTY AND TO SURVEY SARATOGA
BUSINESSES, INCLUDING SCHOOLS AND HEALTH CARE, ON MINIMUM
WAGE. MOTION PASSED. AYES: MILLER, BERNALD, ZHAO, CAPPELLO,
KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
COUNCIL ASSIGNMENTS
Mayor Howard Miller
Saratoga Sister City Organization — the Organization will be scheduling their annual Moon
Viewing at Hakone Estate.
Silicon Valley Clean Energy Authority Board of Directors — the Board received reports on State
Legislative bills that will affect clean energy.
West Valley Mayors & Managers — the group received a presentation from Santa Clara County
Fire.
Vice Mayor Mary -Lynne Bernald
Hakone Foundation Board & Executive Committee — the Board discussed and accepted the
Finance Committee's report to raise the minimum wage for all employees.
Public Art Committee — the Committee discussed their budget and decided to put some money
aside for a larger future project.
Santa Clara/Santa Cruz Airport/Community Roundtable — Vice Mayor Bernald was selected as
Chair and Ed Bottorff of Capitola was selected as Vice Chair. The Roundtable received a report
from the FAA, worked on Workplan priorities, and created subcommittees on Legislative and
Technical Procedures. Vice Mayor Bernald attended the Aviation and Noise symposium in San
Diego.
Saratoga Historical Foundation — the Foundation discussed upcoming events at museum and
that the Blacksmith exhibit project is moving slowly along.
Vice Mayor Bernald also attended the Recycle Waste Reduction Commission which is an
appointment by Cities Association.
Council Member Yan Zhao
Hakone Foundation Board — the Board accepted the financial report, discussed the pond
renovation and decided to do the project in 3 stages, and received updates on Hakone events and
fundraising projects.
Public Art Committee — the committee accepted final selections of artwork for the Paint the City:
Saratoga Utility Box Art project. Two new projects, Rainy Day Poetry and Nuts About Saratoga,
will be completed soon.
Council Member Manny Cappello
Saratoga Area Senior Coordinating Council (SASCQ — there was a discussion on payments
from Veterans Affairs for participants in adult day care center.
Saratoga Ministerial Association — there was a discussion on creating programs to engage the
community.
Saratoga City Council Minutes — March 4, 2020 — Page 9 of 10
Council Member Rishi Kumar
No report
CITY COUNCIL ITEMS
Vice Mayor Bernald, with support from Mayor Miller, requested an agenda item for the Public
Art Committee to revise standards on Paint the City artwork submissions.
Council Member Cappello, with support from Vice Mayor Bernald, requested an agenda item
with the Finance Committee to discuss the Age Friendly Commission survey.
COUNCIL COMMUNICATIONS
None
CITY MANAGER'S REPORT
None
ADJOURNMENT
At 9:08 p.m., Mayor Miller adjourned the Regular Session and announced that the City Council
would reconvene the Study Session in the Linda Callon Conference Room at 9:15 p.m.
BERNALD/CAPPELLO MOVED TO ADJOURN THE MEETING AT 11:22 P.M. MOTION
PASSED. AYES: MILLER, BERNALD, ZHAO, CAPPELLO, KUMAR. NOES: NONE.
ABSTAIN: NONE. ABSENT: NONE.
IVlmu es ectfully submitted:
IID e Bretschnei Her, Clerk
City of Saratoga
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