HomeMy WebLinkAbout08-19-2020 City Council MinutesMINUTES
WEDNESDAY, AUGUST 19, 2020
SARATOGA CITY COUNCIL REGULAR MEETING
At 3:30 p.m., Commission interviews were held for the Planning Commission vacancy via
teleconferencing through Zoom.
At 5:00 p.m., the City Council held a virtual Closed Session via teleconferencing through Zoom.
At 5:45 p.m., Mayor Miller reported on Closed Session by announcing that the Council will be
continuing this meeting after the Regular Meeting.
At 6:00 p.m., the City Council held a Joint Meeting with the Hakone Foundation Board via
teleconferencing through Zoom.
Mayor Miller called the virtual Regular Session to order at 7:03 p.m. via teleconferencing
through Zoom. Mayor Miller called the meeting to order in memory of Saratoga residents Sheila
and David Brown.
Prior to Roll Call, the Mayor and City Clerk explained that the City Council meeting was conducted
pursuant to provisions of the Brown Act and a recent Executive Order issued by the Governor to
facilitate teleconferencing to reduce the risk of COVID-19 transmission at public meetings. Ordinarily
the Brown Act sets strict rules for teleconferencing. The Governor's Executive Order has suspended
those rules. The Executive Order does require that public agencies continue to notice meetings in
advance and provide members of the public an opportunity to observe the meeting and offer public
comment. The City Council met all of the applicable notice requirements and the public is welcome to
participate in this meeting. Information on how the public can observe the meeting and provide public
comment was also shared. Additionally, the Mayor explained that votes would be taken through roll call.
ROLL CALL
PRESENT: Mayor Howard A. Miller, Vice Mayor Mary -Lynne Bernald,
Council Members Yan Zhao, Rishi Kumar
(All Council Members appearing via teleconference)
ABSENT: None
ALSO PRESENT: James Lindsay, City Manager
Richard Taylor, City Attorney
Crystal Bothelio, Assistant City Manager
Debbie Bretschneider, City Clerk
Mary Fury, Administrative Services Director
John Cherbone, Public Works Director
Debbie Pedro, Community Development Director
Kayla Nakamoto, Administrative Analyst
Nicole Johnson, Senior Planner
(All staff members appearing via teleconference)
Saratoga City Council Minutes — August 19, 2020 — Page 1 of 7
City Clerk Debbie Bretschneider confirmed all City Council members could hear the meeting
proceedings and no doubts were expressed regarding the identities of the individuals representing
themselves as City Council Members.
REPORT ON POSTING OF THE AGENDA
City Clerk Debbie Bretschneider reported that the agenda for this meeting was properly posted
on August 14, 2020.
REPORT ON CLOSED SESSION
Mayor Miller reported on Closed Session by announcing that the meeting will continue after the
Regular Meeting.
REPORT FROM JOINT MEETING
Shozo Kagoshima, General Manager of Hakone, spoke about the discussion during the Joint
Meeting.
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Chuck Page requested that the City protect the identity of individuals who file Code Compliance
complaints.
Phone Caller spoke about using City parks.
ANNOUNCEMENTS
Mayor Miller shared information on the CZU August Lightening Complex Fire, AlertSCC.com,
Wildfire Preparedness, and COVID-19 testing.
SPECIAL PRESENTATIONS
Youth in Government 2020 Final Report and Presentation
Recommended Action:
Receive presentation from the Youth in Government Students and present certificates to
Abhinav Patkar, Justin Guo, Safia Peer, Suraj Mehrotra, Tina Zhong, Angad Singh,
Angelina Hong, Emily Choi, Esther Luan, Karishma Goswami, Meghana Simhadri,
Alexandre Paquier, Anika Ramanathan, Chloe Lee, Keon Nikfar, and Natalie Lager for their
completion of the Youth in Government 2020 program.
The City Council received the Special Presentation from Youth in Government 2020
students and presented certificates to the Youth in Government students.
1. CONSENT CALENDAR
1.1. City Council Meeting Minutes
Recommended Action:
Approve the City Council minutes for the Regular City Council Meeting on July 1, 2020
and Special City Council Meetings for July 16, 2020 and July 23, 2020.
Saratoga City Council Minutes — August 19, 2020 — Page 2 of 7
BERNALD/ZHAO MOVED TO APPROVE THE CITY COUNCIL MINUTES FOR
THE REGULAR CITY COUNCIL MEETING ON JULY 1, 2020 AND SPECIAL
CITY COUNCIL MEETINGS FOR JULY 16, 2020 AND DULY 23, 2020. MOTION
PASSED BY VERBAL ROLL CALL. AYES: MILLER, BERNALD, ZHAO, KUMAR.
NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
1.2. Review of Accounts Payable Check Registers
Recommended Action:
Review and accept check registers for the following accounts payable payment cycles:
6/30/2020 Period 12; 7/8/2020 Period 13; 7/8/2020 Period 1; 7/15/2020 Period 13;
7/15/2020 Period 1; 7/22/2020 Period 13; 7/22/2020 Period 1; 7/29/2020 Period 13;
7/29/2020 Period 1; 8/5/2020 Period 13; 8/5/2020 Period 2; 8/12/2020 Period 13; 8/12/2020
Period 2.
BERNALD/ZHAO MOVED TO ACCEPT CHECK REGISTERS FOR THE
FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES: 6/30/2020 PERIOD
12; 7/8/2020 PERIOD 13; 7/8/2020 PERIOD 1; 7/15/2020 PERIOD 13; 7/15/2020
PERIOD 1; 7/22/2020 PERIOD 13; 7/22/2020 PERIOD 1; 7/29/2020 PERIOD 13;
7/29/2020 PERIOD 1; 8/5/2020 PERIOD 13; 8/5/2020 PERIOD 2; 8/12/2020 PERIOD
13; 8/12/2020 PERIOD 2. MOTION PASSED BY VERBAL ROLL CALL. AYES:
MILLER, BERNALD, ZHAO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT:
NONE.
1.3. Treasurer's Report for the Month Ended June 30, 2020
Recommended Action:
Review and accept the Treasurer's Report for the month ended June 30, 2020.
BERNALD/ZHAO MOVED TO ACCEPT THE TREASURER'S REPORT FOR THE
MONTH ENDED JUNE 30, 2020. MOTION PASSED BY VERBAL ROLL CALL.
AYES: MILLER, BERNALD, ZHAO, KUMAR. NOES: NONE. ABSTAIN: NONE.
ABSENT: NONE.
1.4. Landmark Designation for 15320 Peach Hill Road — Application No. LNDMRK20-
0001
Recommended Action:
Waive the second reading and adopt the attached ordinance designating the property at
15320 Peach Hill Road as a historic landmark
ORDINANCE 373
BERNALD/ZHAO MOVED TO ADOPT THE ORDINANCE DESIGNATING THE
PROPERTY AT 15320 PEACH HILL ROAD AS A HISTORIC LANDMARK.
MOTION PASSED BY VERBAL ROLL CALL. AYES: MILLER, BERNALD, ZHAO,
KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
Saratoga City Council Minutes — August 19, 2020 — Page 3 of 7
1.5. Saratoga to Sanborn Trail — Amendment to Extend the Early Completion Deadline for
the Construction Contract
Recommended Action:
Move to amend the construction contract for the Saratoga to Sanborn Trail to extend the
early completion deadline by 32 days due to COVID-19 delays.
BERNALD/ZHAO MOVED TO AMEND THE CONSTRUCTION CONTRACT FOR
THE SARATOGA TO SANBORN TRAIL TO EXTEND THE EARLY
COMPLETION DEADLINE BY 32 DAYS DUE TO COVID-19 DELAYS. MOTION
PASSED BY VERBAL ROLL CALL. AYES: MILLER, BERNALD, ZHAO, KUMAR.
NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
Mayor Miller commented about the Saratoga -to -Sanborn Trail opening.
2. PUBLIC HEARING
None.
3. GENERAL BUSINESS
3.1. Resolution Defining Authorities and Responsibilities of the Saratoga Library &
Community Engagement Commission
Recommended Action:
Approve the resolution renaming the Saratoga Library Commission as the Saratoga Library
and Community Engagement Commission and redefining the Commission's authorities and
responsibilities; and authorize the proposed work plan changes recommended by the
Commission.
Crystal Bothelio, Assistant City Manager, presented the staff report.
Bob Gulino, Chair of Library Commission, responded to questions from the Council.
Mayor Miller invited public comment on the item.
The following people requested to speak:
Chuck Page spoke
No one else requested to speak.
RESOLUTION 20-055
BERNALD/ZHAO MOVED TO APPROVE THE RESOLUTION RENAMING THE
SARATOGA LIBRARY COMMISSION AS THE SARATOGA LIBRARY AND
COMMUNITY ENGAGEMENT COMMISSION AND REDEFINING THE
COMMISSION'S AUTHORITIES AND RESPONSIBILITIES: AND AUTHORIZE
THE PROPOSED WORK PLAN CHANGES RECOMMENDED BY THE
COMMISSION, INCLUDING THE CHANGE IN THE SUPPLEMENTAL MEMO.
MOTION PASSED BY VERBAL ROLL CALL. AYES: MILLER, BERNALD, ZHAO,
KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
Saratoga City Council Minutes — August 19, 2020 — Page 4 of 7
3.2. Coronavirus Aid, Relief, and Economic Security (CARES) Act Funding
Recommended Action:
Receive report and provide direction.
Mary Fury, Administrative Services Director, presented the staff report.
Mayor Miller invited public comment on the item.
No one requested to speak.
BERNALD/ZHAO MOVED TO APPROVE USING THE CARES FUNDING FOR A
REQUEST OF $35,000 FOR THE SANTA CLARA COUNTY ISOLATION &
QUARANTINE SUPPORT PROGRAM AND $10,000 GREAT PLATES FEEDING
PROGRAM; AND, DIRECT THE FINANCE COMMITTEE DISCUSS THE
DISBURSEMENT OF THE REMAINING MONEY, INCLUDING A POSSIBLE
BUSINESS LICENSE FEE WAIVER, AND RETURN TO COUNCIL WITH A
RECOMMENDATION. MOTION PASSED BY VERBAL ROLL CALL. AYES:
MILLER, BERNALD, ZHAO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT:
NONE.
3.3. Proposed Wildfire Prevention and Preparedness Legislation
Recommended Action:
Consider the Wildfire Public Safety Task Force recommendation to approve the resolutions
in support of Assembly Bill 2167 and Senate Bill 292, Assembly Bill 2178, Assembly Bill
3256, and Senate Bill 431.
Crystal Bothelio, Assistant City Manager, presented the staff report.
Chuck Page, Wildfire Public Safety Task Force Chair, responded to questions from the
Council.
Mayor Miller invited public comment on the item.
No one requested to speak.
RESOLUTION 20-056
RESOLUTION 20-057
RESOLUTION 20-058
RESOLUTION 20-059
ZHAO/MILLER MOVED TO APPROVE THE WILDFIRE PUBLIC SAFETY TASK
FORCE RECOMMENDATION TO APPROVE THE RESOLUTIONS IN SUPPORT
OF ASSEMBLY BILL 2167 AND SENATE BILL 292, ASSEMBLY BILL 2178,
ASSEMBLY BILL 3256, AND SENATE BILL 431. MOTION PASSED BY VERBAL
ROLL CALL. AYES: MILLER, BERNALD, ZHAO, KUMAR. NOES: NONE. ABSTAIN:
NONE. ABSENT: NONE.
Saratoga City Council Minutes — August 19, 2020 — Page 5 of 7
3.4. Designation of League of California Cities Annual Conference Voting Delegate and
Alternates
Recommended Action:
Designate the City of Saratoga voting delegate and alternate voting delegate(s) for the 2020
League of California Cities Annual Conference.
Debbie Bretschneider, City Clerk, presented the staff report.
Mayor Miller invited public comment on the item.
No one requested to speak.
ZHAO/MILLER MOVED TO DESIGNATE COUNCIL MEMBER YAN ZHAO AS
THE LEAGUE OF CALIFORNIA CITIES VOTING DELEGATE, NO
ALTERNATE SELECTED. MOTION PASSED BY VERBAL ROLL CALL. AYES:
MILLER, BERNALD, ZHAO, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT:
NONE.
COUNCIL ASSIGNMENTS
Mayor Howard Miller
Saratoga Sister City Organization — the organization held its first virtual meeting since the
COVID shutdown.
Silicon Valley Clean Energy Authority Board of Directors — the Board held a review of the CEO.
SVCE is writing an Integrated resource plan.
Valley Transportation Authority (VTA) Policy Advisory Committee — the Committee approved
grant requirements and formed subcommittee about pensions for employees.
VTA State Route 85 Corridor Policy Advisory Board — Mayor Miller is trying to get noise
mitigation added to the advisory to VTA, but other cities are resistant.
Mayor Miller announced that he is part of a Santa Clara County subcommittee on COVID
testing.
Vice Mayor MM-Lynne Bernald
Cities Association of Santa Clara County Board of Directors — the Board reviewed State
legislation that impacts local control and wrote a letter to Legislators advocating against reducing
local control on housing.
Cities Association of Santa Clara County -City Selection Committee — the Committee reappointed
Mountain View Councilmember Chris Clark and Campbell Vice Mayor Liz Gibbons to serve as
ABAG Executive Board Members.
Public Art Committee — "Silly Walk" signs are up in Village and Congress Springs Park.
Council Member Yan Zhao
KSAR Community Access TV Board — the Board held an election for Board members and are still
looking for a new station manager.
Public Art Committee — the Committee discussed several new projects.
Saratoga Area Senior Coordinating Council (SASCC) — attended the meeting, but nothing to
report.
Saratoga Chamber of Commerce & Destination Saratoga — attended the meeting, but nothing to
report.
Saratoga City Council Minutes — August 19, 2020 — Page 6 of 7
Council Member Rishi Kumar
West Valley Solid Waste Management Joint Powers Authority — the JPA had a confidential
meeting.
CITY COUNCIL ITEMS
Vice Mayor Bernald, with support from Mayor Miller, requested information on accessibility of
City Parks and playgrounds.
COUNCIL COMMUNICATIONS
None
CITY MANAGER'S REPORT
None
ADJOURNMENT
The Mayor announced that the Council would be reconvening the Planning Commission
Interviews meeting and also the Closed Session meeting from earlier in the evening.
The City Council reconvened at 9:40 p.m.
BERNALD/ZHAO MOVED TO ADJOURN THE MEETING AT 12:21 A.M. MOTION
PASSED BY VERBAL ROLL CALL. AYES: MILLER, BERNALD, ZHAO. NOES: NONE.
ABSTAIN: NONE. KUMAR: NONE.
Pbe
lly submittedDider, City Clerk
City of Saratoga
Saratoga City Council Minutes — August 19, 2020 — Page 7 of 7