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HomeMy WebLinkAbout08-25-2020 Library Commission Agenda PacketSaratoga Library Commission Agenda - Page 1 of 3 SARATOGA LIBRARY & COMMUNITY ENGAGEMENT COMMISSION REGULAR MEETING June 23, 2020 7:00 P.M. REGULAR MEETING Teleconference/Public Participation Information to Mitigate the Spread of COVID‐19 This meeting will be entirely by teleconference. All Commission members, staff, and public will only participate via the Zoom platform using the process described below. The meeting is being conducted in compliance with the Governor’s Executive Order N‐29‐20 suspending certain teleconference rules required by the Ralph M. Brown Act. The purpose of this order was to provide the safest environment for the public, elected officials, and staff while allowing for continued operation of the government and public participation during the COVID‐19 pandemic. 1. Using the Zoom website https://us02web.zoom.us/j/89625239075 or App (Webinar ID 896 2523 9075) and using the tool to raise their hand in the Zoom platform when directed by the Chair to speak on an agenda item; OR 2. Calling 1.408.638.0968 or 1.669.900.6833, enter the Webinar ID 896 2523 9075, and pressing *9 to raise their hand to speak on an agenda item when directed by the Chair. The public will not be able to participate in the meeting in person. As always, members of the public can send written comments to the Commission prior to the meeting by commenting online at www.saratoga.ca.us/lc prior to the start of the meeting. These emails will be provided to the members of the Commission and will become part of the official record of the meeting. During the meeting the Chair will explain the process for members of the public to be recognized to offer public comment. In accordance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting due to a disability, please contact the City Clerk at debbieb@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. Saratoga Library Commission Agenda - Page 2 of 3 ROLL CALL ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the Library Commission for up to three (3) minutes on matters not on the Agenda. The law generally prohibits the Library Commission from discussing or taking action on such items. The Library Commission may choose to place the topic on a future agenda. AGENDA ITEMS 1. Library Commission Minutes Recommended Action: Review and approve the Library Commission minutes from June 23, 2020 meeting. 2. Saratoga Library Teen Advisory Board Report Recommended Action: Receive report from the Teen Advisory Board. 3. Commission Scope and Work Plan Update Recommended Action: Receive an update on the City Council’s decision on the Commission’s proposed scope and work plan changes. 4. Overview of the City’s Community Engagement Efforts Recommended Action: Receive presentation on the City’s community engagement efforts. 5. Community News & Trends Recommended Action: Share news and trends within the community. REPORTS 1. Santa Clara County Library District 2. Saratoga Community Library 3. Friends of the Saratoga Libraries 4. Library Commission Chair 5. City of Saratoga SUMMARIZE ACTION ITEMS AGENDA ITEMS FOR NEXT MEETING Saratoga Library Commission Agenda - Page 3 of 3 ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF AGENDA PACKET, & COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Crystal Bothelio, Assistant City Manager for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on August 20, 2020 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us. Signed this 20th day of August 2020 at Saratoga, California. Crystal Bothelio, Assistant City Manager In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda, copies of materials distributed to the City Council concurrently with the posting of the agenda, and materials distributed to the City Council by staff after the posting of the agen da are available on the City Website at www.saratoga.ca.us. Following removal of State and local shelter in place orders these materials will be available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California. In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at debbieb@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II] City of Saratoga Library & Community Engagement Commission MEMBERSHIP Name Term End Eric Lewis 9/30/2020 Steven White, Monte Sereno Representative 9/30/2021 Robert Gulino, Chair 9/30/2021 Christina Meiser, Vice Chair 9/30/2022 Victoria Zhang 9/30/2023 Others: Annapurna Dandu, Saratoga Library | ADandu@sccl.org David Guidry, Friends of the Saratoga Libraries Crystal Bothelio, City of Saratoga | 408.868.1269 | cbothelio@saratoga.ca.us RESPONSIBILITIES, DUTIES, & RELATIONSHIPS – RESOLUTION 20-055 RESPONSIBILITIES The Library & Community Engagement Commission shall serve as an advisory and liaison body. Its basic responsibilities shall include the following: 1. Provide counsel and recommendations on Library policies, budgets, plans and procedures to the Saratoga City Council and the Santa Clara County Library. Identify and bring to the attention of the City Council, the City staff, and the Santa Clara County Library staff (as appropriate) current and prospective issues and questions relating to Library policies and activities. 2. Provide counsel and recommendations to the Saratoga City Council on increasing public engagement in City government, supporting cultural and artistic programs in the community, and fostering a stronger, more inclusive community. 3. As directed by the City Council, evaluate and assess community concerns, support City engagement programs, and perform such other activities as may be directed by the Saratoga City Council. DUTIES In carrying out its basic responsibilities, the Library & Community Engagement Commission shall perform the following duties: 1. Hold formal meetings as required (see preceding Section on "Administration”). 2. Maintain communications with the City Council, City staff, Santa Clara County Library staff, and the Saratoga Community Librarian. 3. Serve in an advisory capacity on major engagement initiatives or policies to help create a more inclusive and engaged community, including providing support in identifying and connecting with different groups in the community (such as other governmental, educational, and non-profit organizations). 4. Maintain within the Commission a continuity of knowledge of Library operations and City community engagement policies and strategies. 5. Keep generally informed on technical developments that could have a bearing on the Library's policies or strategies. 6. Provide support and/or advice on events related to the Library and City. 7. Work with and engage "Friends of the Saratoga Libraries", the Saratoga Teen Advisory Board, and other support groups as may be desirable concerning the Library. RELATIONSHIPS 1. The Library & Community Engagement Commission shall report to and be responsible to the Saratoga City Council. The City Manager is authorized to appoint a City staff member to serve as a liaison representative between the Council, staff and the Library & Community Engagement Commission on administrative matters. 2. The Library & Community Engagement Commission shall have no administrative authority over Library or City operations, activities, or staff. 3. The Library Commission & Community Engagement shall have authority to call meetings, conduct hearings, perform analysis, and make contacts with various interested parties in carrying out its basic responsibilities. AGENDA PLANNER The Commission holds regular meetings on the 4th Tuesday of even-numbered months at 7:00 p.m. at the Saratoga Library and may schedule special meetings or cancel meetings as needed. MEETING AGENDA ITEMS REPORTS February 25, 2020 • Minutes • Selection of Chair and Vice Chair • Commission Handbook • Finalize 2020 Work Plan • 2020 Regular Meeting Schedule • New Library District Website • Community News & Trends • Summarize Action Items • Library District • Saratoga Library • Friends of the Saratoga Libraries • Teen Advisory Board • Commission Chair • City March 9, 2020 6:00 p.m. Commission Work Plan Study Session Saratoga Senior Center, 19655 Allendale Avenue April 28, 2020 • Minutes • Commission Work Plan Study Session Debrief • Library District • Saratoga Library • Community News & Trends • Summarize Action Items • Friends of the Saratoga Libraries • Teen Advisory Board • Commission Chair • City June 23, 2020 • Minutes • Library Commission Scope & Work Plan • Community News & Trends • Summarize Action Items • Library District • Saratoga Library • Friends of the Saratoga Libraries • Teen Advisory Board • Commission Chair • City August 25, 2020 • Minutes • Commission Scope & Work Plan Update • Overview of City Community Engagement Efforts • Community News & Trends • Summarize Action Items • Library District • Saratoga Library • Friends of the Saratoga Libraries • Teen Advisory Board • Commission Chair • City October 27, 2020 • Minutes • Selection of Chair and Vice Chair • Consider 2021 Work Plan • Community News & Trends • Summarize Action Items • Library District • Saratoga Library • Friends of the Saratoga Libraries • Teen Advisory Board • Commission Chair • City December 15, 2020 • Minutes • Finalize 2021 Work Plan • Community News & Trends • Summarize Action Items • Library District • Saratoga Library • Friends of the Saratoga Libraries • Teen Advisory Board • Commission Chair • City 2020 LIBRARY & COMMUNITY ENGAGEMENT COMMISSION WORK PLAN (REVISED 8/19/20) KEY POINTS OF WORK PLAN 1. Support and promote library events and programs; engage in information sharing with and between the Library and the public. 2. Identify and recommend strategies to help foster a strong, more inclusive community, including the following activities: a. Partner with local organizations, including West Valley College. b. Increase public engagement in City government. c. Assess community concerns as directed by the City Council. d. Support Library and City engagement programs. with other local events and organizations, including West Valley College 3. Help increase the number of residents with library cards. TOPICS IN DETAIL 1. Support and promote library events and programs; engage in information sharing with and between the Library and the public. a) Attend library events as Commissioners and/or participants (e.g. Silicon Valley Reads programs, trivia events, etc.). b) Volunteer to assist library staff at library events (for example, Junior Achievement). c) Volunteer at outreach programs (e.g. Saturday Farmers Market, Movie Nights, Blossom Festival) to increase number of card holders. d) Invite the City Council to attend and share information with the City Council about Library and Library Commission programs, events, and activities. e) Spread awareness of Library events and offerings via Commissioner personal networks and encourage attendance (for example, post in Nextdoor Saratoga, post on Facebook page, inform Book Clubs, etc.). f) Brainstorm with Director of County Library Communication and Marketing on ways to promote Library events and programs. g) Write an article for Saratoga Source (monthly e-newsletter) or Saratoga News to feature library program(s). h) Provide recommendations to library staff at Commission meetings. This would include current trends in the community, ideas for programs that our community may be interested in (e.g. 3D printing), and upcoming community events where outreach might occur. i) Attend annual Friends and Commissioner forum. j) Interact with other County Library Commissions and JPA, when appropriate. k) Work with Friends of the Saratoga Libraries to promote and cross-promote events and activities. 2. Identify and recommend strategies to help foster a stronger, more inclusive community, including the following activities. a) Support collaborative programs or activities between local organizations, such as West Valley College, and the Library and/or the City. b) Advise the City Council on matters of interest to the Saratoga community, as directed by the City Council. c) Support and provide recommendations to the City Council on City engagement programs and policies, including Community Event Grant Program allocations. d) Support public art programs sponsored by the City’s Public Art Committee. e) Recommend programs and policies that will help create a stronger, more inclusive community. 3. Help increase the number of residents with library cards a) Volunteer at outreach programs. b) Target Monte Sereno residents. Saratoga Library Commission Minutes - Page 1 of 3 MINUTES SARATOGA LIBRARY COMMISSION REGULAR MEETING APRIL 28, 2020 CALL TO ORDER Chair Robert Gulino called the virtual meeting to order at 7:04 p.m. ROLL CALL Present: Chair Robert Gulino, Vice Chair Christina Meiser, Commissioner Eric Lewis, Steven White, Victoria Zhang Absent: None Also Present: Jennifer Weeks, Annapurna Dandu, Alice Patrick, Viraaj Reddi, Shreya Mani, Kayla Nakamoto, Lauren Pettipiece, Crystal Bothelio ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS None AGENDA ITEMS 1. Library Commission Minutes Recommended Action: Review and approve the Library Commission minutes from April 28, 2020 meeting. LEWIS/MEISER MOVED TO APPROVE THE LIBRARY COMMISSION MINUTES FROM APRIL 28, 2020 MEETING. MOTION PASSED. AYES: GULINO, LEWIS, MEISER, WHITE, ZHANG. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 2. Saratoga Library Teen Advisory Board Report Recommended Action: Receive report from the Teen Advisory Board. Viraaj Reddi and Shreya Mani with the Teen Advisory Board provided an overview of their efforts during the year and plans for next year, including the coffeehouse events, stress relief events, Saturday screenings. They also discussed how they have adapted their plans under COVID-19. 3. Commission Scope and Work Plan Recommended Action: 3 Saratoga Library Commission Minutes - Page 2 of 3 Consider whether to recommend changes to the Commission’s scope and work plan to the Saratoga City Council. Crystal Bothelio, Assistant City Manager, shared a draft of the recommended scope and work plan changes. The Commission discussed the scope and work plan, including changes that the Commission would propose for City Council consideration. MEISER/LEWIS MOVED TO RECOMMEND CITY COUNCIL APPROVAL OF THE SCOPE AND WORK PLAN CHANGES AS SHOWN IN THE AGENDA PACKET. MOTION PASSED. AYES: GULINO, LEWIS, MEISER, WHITE, ZHANG. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 4. Community News & Trends Recommended Action: Share news and trends within the community. The Commission discussed some of the impacts of sheltering at home and COVID-19, including mental health impacts of the pandemic on teens and resources that are available for teens and parents. They also discussed efforts to promote social justice. Crystal Bothelio, Assistant City manager, shared that the City could invite Community Engagement Coordinator Kayla Nakamoto and a representative of the Youth Commission to a future meeting to talk about coping with teen stress and mental health. Annapurna Dandu, Saratoga Community Librarian, also shared that they would look into opportunities to incorporate teen stress and mental health into future Library efforts. REPORTS 1. Santa Clara County Library District Jennifer Weeks, Santa Clara County Librarian, shared an update with the Commission, including information about upcoming capital projects and facility improvements, addition of security cameras in library lobbies, COVID-19 response efforts, and operation of cooling centers. 2. Saratoga Community Library Annapurna Dandu, Saratoga Community Librarian, shared updates regarding curbside services, the summer reading program, virtual programs, and waiver of book fines due to COVID-19. 4 Saratoga Library Commission Minutes - Page 3 of 3 3. Friends of the Saratoga Libraries Alice Patrick, Friends of the Saratoga Libraries President, shared information about book events conducted by Zoom, recent Board meetings, online book sales, and selection of David Guidry as the new President of Friends of the Saratoga Libraries. 4. Library Commission Chair Robert Gulino, Library Commission Chair, commented on the proposed changes to the Commission responsibilities and work plan. 5. City of Saratoga Crystal Bothelio, Assistant City Manager, announced the Election Workshop, Saratoga is Chalk Full of HeART, and Nuts About Saratoga. Kayla Nakamoto, Community Engagement Coordinator, shared information about volunteers through Village Harvest collecting fruit in the Heritage Orchard to be donated to local food banks. Lauren Pettipiece, Public Information Officer, shared information about the virtual July 4 event and City News postcard. SUMMARIZE ACTION ITEMS None AGENDA ITEMS FOR NEXT MEETING None ADJOURNMENT Chair Gulino adjourned the meeting at 8:22 p.m. Minutes respectfully submitted: Crystal Bothelio, Assistant City Manager City of Saratoga 5 CITY OF SARATOGA Memorandum To: Library & Community Engagement Commission From: Crystal Bothelio, Assistant City Manager Date: August 25, 2020 Subject: Commission Scope and Work Plan On August 19, the Saratoga City Council unanimously approved scope and work plan changes proposed by the Commission. One small change was provided to section 2.d of the work plan at the recommendation of the Public Art Committee. The final scope and work plan are attached. 6 Adopted via Resolution No. 20-055, August 19, 2020 CITY OF SARATOGA LIBRARY AND COMMUNITY ENGAGEMENT COMMISSION AUTHORITIES, RESPONSIBILITIES, AND DUTIES Adopted via Resolution No. 20-055, August 19, 2020 STRUCTURE Membership. The Library & Community Engagement Commission of the City of Saratoga shall consist of five members appointed by the City Council. At least four of the Commission's members shall reside in the City or in the adjacent unincorporated areas within the Librar y’s service district. Because of the support and usage of the Library by citizens of Monte Sereno, the City of Monte Sereno shall be invited to nominate a candidate to serve as a member of the Commission and to nominate replacements for this member as may be needed. Term of Office, Vacancies and Removal, Officers. The term of office, vacancies and removals, and officers of members of the Commission shall be as set forth in the City Code. ADMINISTRATION Meetings. The Saratoga Library & Community Engagement Commission shall hold regular meetings every other month. The date and time of regular meetings shall be approved by resolution of the Commission. Rules of Procedure. The Commission shall in all respects comply with the requirements for City Commissions as set forth in the City Code and City Council policies. Compensation. Members of the Commission shall serve without compensation. When in accord with current City policy and when arranged in advance with the City Manager, actual and necessary expenses incurred by Library Commission members acting in their official capacity shall be reimbursed by the City. Records. The staff liaison of the Library & Community Engagement Commission shall keep a record of all proceedings, deliberations, findings, determinations, and recommendations of the Commission. These records shall be available to the public, and copies shall be filed with the City Clerk. Staff Services. Staff services required by the Commission shall be provided by the C ity Manager, consistent with City budget authorizations. BASIC RESPONSIBILITIES The Library & Community Engagement Commission shall serve as an advisory and liaison body. Its basic responsibilities shall include the following: 7 Adopted via Resolution No. 20-055, August 19, 2020 1. Provide counsel and recommendations on Library policies, budgets, plans and procedures to the Saratoga City Council and the Santa Clara County Library. Identify and bring to the attention of the City Council, the City staff, and the Santa Clara County Library staff (as appropriate) current and prospective issues and questions relating to Library policies and activities. 2. Provide counsel and recommendations to the Saratoga City Council on increasing public engagement in City government, supporting cultural and artistic programs in the community, and fostering a stronger, more inclusive community. 3. As directed by the City Council, evaluate and assess community concerns, support City engagement programs, and perform such other activities as may be directed by the Saratoga City Council. DUTIES In carrying out its basic responsibilities, the Library & Community Engagement Commission shall perform the following duties: 1. Hold formal meetings as required (see preceding Section on "Administration”). 2. Maintain communications with the City Council, City staff, Santa Clara County Library staff, and the Saratoga Community Librarian. 3. Serve in an advisory capacity on major engagement initiatives or policies to help create a more inclusive and engaged community, including providing support in identifying and connecting with different groups in the community (such as other governmental, educational, and non-profit organizations). 4. Maintain within the Commission a continuity of knowledge of Library operations and City community engagement policies and strategies. 5. Keep generally informed on technical developments that could have a bearing on the Library's policies or strategies. 6. Provide support and/or advice on events related to the Library and City. 7. Work with and engage "Friends of the Saratoga Libraries", the Saratoga Teen Advisory Board, and other support groups as may be desirable concerning the Library. 8 Adopted via Resolution No. 20-055, August 19, 2020 RELATIONSHIPS 1. The Library & Community Engagement Commission shall report to and be responsible to the Saratoga City Council. The City Manager is authorized to appoint a City staff member to serve as a liaison representative between the Council, staff and the Library & Community Engagement Commission on administrative matters. 2. The Library & Community Engagement Commission shall have no administrative authority over Library or City operations, activities, or staff. 3. The Library Commission & Community Engagement shall have authority to call meetings, conduct hearings, perform analysis, and make contacts with various interested parties in carrying out its basic responsibilities. 9 2020 LIBRARY & COMMUNITY ENGAGEMENT COMMISSION WORK PLAN (REVISED 8/19/20) KEY POINTS OF WORK PLAN 1. Support and promote library events and programs; engage in information sharing with and between the Library and the public. 2. Identify and recommend strategies to help foster a strong, more inclusive community, including the following activities: a. Partner with local organizations, including West Valley College. b. Increase public engagement in City government. c. Assess community concerns as directed by the City Council. d. Support Library and City engagement programs. with other local events and organizations, including West Valley College 3. Help increase the number of residents with library cards. TOPICS IN DETAIL 1. Support and promote library events and programs; engage in information sharing with and between the Library and the public. a) Attend library events as Commissioners and/or participants (e.g. Silicon Valley Reads programs, trivia events, etc.). b) Volunteer to assist library staff at library events (for example, Junior Achievement). c) Volunteer at outreach programs (e.g. Saturday Farmers Market, Movie Nights, Blossom Festival) to increase number of card holders. d) Invite the City Council to attend and share information with the City Council about Library and Library Commission programs, events, and activities. e) Spread awareness of Library events and offerings via Commissioner personal networks and encourage attendance (for example, post in Nextdoor Saratoga, post on Facebook page, inform Book Clubs, etc.). f) Brainstorm with Director of County Library Communication and Marketing on ways to promote Library events and programs. g) Write an article for Saratoga Source (monthly e-newsletter) or Saratoga News to feature library program(s). h) Provide recommendations to library staff at Commission meetings. This would include current trends in the community, ideas for programs that our community may be interested in (e.g. 3D printing), and upcoming community events where outreach might occur. i) Attend annual Friends and Commissioner forum. 10 j) Interact with other County Library Commissions and JPA, when appropriate. k) Work with Friends of the Saratoga Libraries to promote and cross-promote events and activities. 2. Identify and recommend strategies to help foster a stronger, more inclusive community, including the following activities. a) Support collaborative programs or activities between local organizations, such as West Valley College, and the Library and/or the City. b) Advise the City Council on matters of interest to the Saratoga community, as directed by the City Council. c) Support and provide recommendations to the City Council on City engagement programs and policies, including Community Event Grant Program allocations. d) Support public art programs sponsored by the City’s Public Art Committee. e) Recommend programs and policies that will help create a stronger, more inclusive community. 3. Help increase the number of residents with library cards a) Volunteer at outreach programs. b) Target Monte Sereno residents. 11 Serving the unincorporated areas of Santa Clara County and the cities of Campbell | Cupertino | Gilroy | Los Altos | Los Altos Hills | Milpitas | Monte Sereno | Morgan Hill | Saratoga July 2020 Library Stakeholder Report Jennifer Weeks, County Librarian CURBSIDE SERVICES AVAILABLE Curbside holds pickup and library returns are now available Monday-Saturday, 1pm-5pm at all eight SCCLD libraries. Launching on June 15, after a successful first couple of weeks in June, we served 6,459 appointments, received over 61,000 items in library returns and checked out over 30,000 items to patrons! 6/15-20 6/22-27* Check out 11,351 17,497 Check in 20,518 40,308 *Doesn’t include Jun 29-30 or the items in quarantine from June 25-30. Due to the popularity of this service and the high number of holds that patrons have requested, we’ve changed our model so the Walkup Holds Pickup no longer requires an appointment. Once patrons receive confirmation their holds are available, they have the choice of scheduling an appointment to use our contactless curbside pickup service or the walkup service. Watch this short video to learn how to pick up your holds using curbside service. Summer Reading Program June 1- July 31 SCCLD’s Summer Reading Program Dig Deeper: Read, Investigate, Discover!, is in full swing! The program encourages readers of all ages to dig below the surface and discover everything from the science of everyday things, to the envisioning of the future, discovering other cultures, peering into nature and the environment, delving into the unknown and exploring a treasury of knowledge. Earn badges throughout the summer in Beanstack by logging your reading and activities. You can even earn a prize* for reading 5 books and completing some fun discovery and investigation activities this summer! sccld.org/summer2020 *Completion prizes will be available in August. 12 Serving the unincorporated areas of Santa Clara County and the cities of Campbell | Cupertino | Gilroy | Los Altos | Los Altos Hills | Milpitas | Monte Sereno | Morgan Hill | Saratoga How to Join It’s easy to get started. Sign up (or log in) online on Beanstack, or print a reading log. You can also download the Beanstack app for your mobile device. Highlights-Summer Reading Events for All Ages: Children:  Sterling the Bubblemaker: July 8, Jul 11  Your Library Art Club: Every Tue from 3pm-4pm  Book Clubs (check schedule for the different age groups): Every Mon 3pm-4pm Teens:  Online Teen Book Club: Jul 21  Point Lobos State National Reserve : Jul 29 Adults:  Film Discussions: Every Thur and Sat  Edible Terrariums: Jul 15  The Geology of Henry Coe State Park: Jul 25 Lunch at the Library SCCLD continues to offer Lunch at the Library at the Gilroy and Morgan Hill Libraries. Prepackaged grab and go meals (2 per person) are available for children and their caregivers at the following locations: Gilroy Library: Mon, Wed, Fri from 12-1pm Morgan Hill Library: Mon, Wed, Fri from 11am-1pm Joint Powers Authority Board Meeting Update The JPA Board meeting took place on June 25. We are happy to report SCCLD received a clean audit from the independent auditor for the year ending June 30, 2019. In addition, the board adopted the FY2020-2021 SCCLD fiscal budget. Finally, the board ratified the appointment of the nominating committee including Chair, Mike Wasserman, Vice Chair, Lynette Lee Eng, with Darcy Paul and Courtenay Corrigan volunteering to join the nominating committee. For more information, please visit sccld.org/jpa 13 Serving the unincorporated areas of Santa Clara County and the cities of Campbell | Cupertino | Gilroy | Los Altos | Los Altos Hills | Milpitas | Monte Sereno | Morgan Hill | Saratoga Library Trends In June 2020, the Institute of Museum and Library Services (IMLS) published the first stage of their findings as part of the REALM Project to mitigate exposure to the virus. Based on this and other official information from the CDC and World Health Organization, we will monitor and utilize within our planning for Library services. Research Shows Virus Undetectable on Five Highly Circulated Library Materials After Three Days Findings are Part of REALM Project to Produce Science-Based Information to Help Mitigate Exposure to Virus Washington, DC— In the first phase of a project to disseminate and develop science-based information about how materials can be handled to mitigate exposure to staff and visitors, scientists have found that the virus SARS-CoV-2 that causes COVID-19 is not detectable on five common library materials after three days. The findings are part of the Reopening Archives, Libraries, and Museums (REALM) Project designed to generate scientific information to support the handling of core museum, library, and archival materials as these institutions begin to resume operations and reopen to the public. The first phase of the research is focusing on commonly found and frequently handled materials, especially in U.S. public libraries. Over the past few weeks, scientists at Battelle tested the virus on a variety of surfaces, in environments with standard temperature and relative humidity conditions typically found in air- conditioned office space. Materials tested in phase one included the cover of hardcover books (buckram cloth), the cover of softback books, plain paper pages inside a closed book, mylar protective book cover jackets, and plastic DVD cases. Battelle tests found the virus undetectable after one day on the covers of hardback and softback books as well as the DVD case. The virus was undetectable on the paper inside of a book and mylar book jackets after three days. “It’s below the limit of detection on our viability assay,” said Battelle Principal Research Scientist Will Richter. 14 Serving the unincorporated areas of Santa Clara County and the cities of Campbell | Cupertino | Gilroy | Los Altos | Los Altos Hills | Milpitas | Monte Sereno | Morgan Hill | Saratoga Lab testing of physical items followed literature reviews conducted by Battelle to help define the scope of the project’s research and the information needs of libraries, archives, and museums. Last week, the REALM Project released “Systematic Literature Review of SARS-CoV-2: Spread, Environmental Attenuation, Prevention, and Decontamination,” prepared by Battelle. This is an in-depth review of published literature on virus transmission, attenuation, and decontamination methods that can inform discussion and decisions about operations in archives, libraries, and museums. “Scientific research is essential to answer questions about the spread of the coronavirus on materials that are ever-present in our nation’s libraries, archives, and museums,” said IMLS Director Crosby Kemper. “We recognized the need to test specific items and surfaces as these organizations are now reopening, asking: How can we mitigate risk to staff? How should patrons and visitors handle books, touchable exhibits, or DVD cases? Our aim was to equip America's libraries, archives, and museums with information to help them do what they do best: continue serving their communities. I am so pleased and hopeful that this critical work will be reaching the people who need it." “Results from this ongoing research project will help libraries, archives and museums plan with greater confidence at a difficult time,” said Skip Prichard, OCLC President and CEO. “Although there are various sources of general information about handling materials in the time of COVID- 19, this project is designed specifically to test materials and provide useful science-based information to these institutions. Equipped with this critical information, they will be better able to determine measures they can take to mitigate exposure to staff and the communities they serve.” “Any library worker would agree that people make good decisions when their decisions are based on facts and evidence,” said Nate Hill, Executive Director, Metropolitan New York Library Council and member of the REALM Project Steering Committee. “The output of the REALM Project, both the systematic literature review and the lab test results, give library workers the information they need to make practical, informed decisions as they reopen their spaces and resume their services.” Battelle will be initiating lab testing on an additional five materials this month, with results expected by the end of July. Examples of public library reopening plans are being collected, curated, and shared to the website this week. The research reports will inform development of toolkit resources, content, and programming that will help translate the findings for real-world applications in museums, libraries, and archives. “As museums across the country draft their reopening plans, we know that our exhibitions and galleries contain a vast variety of materials that are not addressed in state and federal public health guidelines,” said Carole Charnow, President and Chief Executive Officer, Boston Children's Museum and member of the REALM Operations Working Group. “Therefore, we need up to date, science-based information specific to museums. For those of us that are hands-on, interactive institutions, this is especially critical. The REALM Project is providing the invaluable 15 Serving the unincorporated areas of Santa Clara County and the cities of Campbell | Cupertino | Gilroy | Los Altos | Los Altos Hills | Milpitas | Monte Sereno | Morgan Hill | Saratoga evidence-based information museum professionals need in order to ensure the highest possible standards of safety for our staff and visitors.” The REALM Project is supported by the Institute of Museum and Library Services (IMLS), the primary source of federal funding for museums and libraries; and OCLC, a nonprofit library technology and research organization; in partnership with Battelle, a not-for-profit global scientific research and development organization. Project updates are posted at oc.lc/realm-project as they become available. Those interested can also sign up through the project website to receive timely email updates when new information is released. Click here to view this email online. About Battelle Every day, the people of Battelle apply science and technology to solving what matters most. At major technology centers and national laboratories around the world, Battelle conducts research and development, designs and manufactures products, and delivers critical services for government and commercial customers. Headquartered in Columbus, Ohio since its founding in 1929, Battelle serves the national security, health and life sciences, and energy and environmental industries. For more information, visit www.battelle.org. About OCLC OCLC is a nonprofit global library cooperative providing shared technology services, original research and community programs so that libraries can better fuel learning, research and innovation. Through OCLC, member libraries cooperatively produce and maintain WorldCat, a comprehensive global network of data about library collections and services. Libraries gain efficiencies through OCLC’s WorldShare, a complete set of library management applications and services built on an open, cloud-based platform. It is through collaboration and sharing of the world’s collected knowledge that libraries can help people find answers they need to solve problems. Together as OCLC, member libraries, staff and partners make breakthroughs possible. 16 SCCLD County Librarian ReportJuly 202017 Curbside Services Available•Contactless Holds Pickup Available•All 8 Library Locations•Monday – Saturday from 1pm – 5pm•3 Curbside Services•Curbside Holds Pickup – Appointment required•Walkup Holds Pickup - No appointment required•Library Returns - No appointment required•By the Numbers - June 15-30:•6,459 appointments•61,000+ library returns•30,000+ new check outs18 Summer Reading June 1 – July 31Dig Deeper: Read, Investigate, Discover!Encourage readers of all ages to dig below the surface and discoverSummer Reading 2020 - All Online June 1 - July 31•Earn a prize for reading 5 books and completing some fun discovery and investigation activities!How to JoinSign up at sccld.org/summer2020, or log in online on Beanstack, or print a reading log.You can also download the Beanstack app for your mobile device. 19 Lunch at the LibraryPrepackaged Grab and Go Meals Available*•Gilroy Library: Mon, Wed, Fri from 12pm - 1pm•Morgan Hill Library: Mon, Wed, Fri from 11am – 1pm*Available to children 2-18 and their caregivers20 Joint Powers Authority Board Meeting•New Business Updates•Independent audit report for year ending June 30, 2019 resulted in clean audit•FY2020-2021 SCCLD budget was adopted by JPA•Nominating committee consists of Chair, Mike Wasserman, Vice Chair, Lynette Lee Eng, and new voluntary members include Darcy Paul and Courtenay CorriganAgenda and meeting minutes will be available at sccld.org/jpaNext JPA meeting scheduled for Thursday, October 22, 2020 at 12:00pm21 REALM Project Science-Based Information to Help Mitigate Exposure to VirusResearch Shows Virus Undetectable on Five Highly Circulated Materials After Three Days•Hardback book covers (buckram cloth)•1 day•Softback book covers•1 day•Pages inside closed book•3 days•Mylar cover jackets•3 days•DVD case•1 dayoc.lc/realm-project22 Serving the unincorporated areas of Santa Clara County and the cities of Campbell | Cupertino | Gilroy | Los Altos | Los Altos Hills | Milpitas | Monte Sereno | Morgan Hill | Saratoga August 2020 Library Stakeholder Report Jennifer Weeks, County Librarian Expanded WiFi available throughout the Library District We know that the COVID pandemic has not affected everyone equally. This has further called attention to the digital divide in the Silicon Valley as more people are reliant on the internet to apply for unemployment, stimulus checks, business resources, or support distance learning. To help our patrons and residents get connected, the Library is implementing the following: Installing WiFi on both Bookmobiles – July 26 Installing WiFi in all library parking lots  8/18- Gilroy  8/19- Morgan Hill  8/20- Milpitas  8/21- Campbell  8/24- Saratoga  8/25- Cupertino  8/26- Los Altos This will provide free internet access to our patrons from the safety of their cars and/or outdoors where they are able to social distance. The WiFi will be available 24/7 from the parking lots and our Bookmobiles can now provide library materials and WiFi access at each of their stops. Summer Reading Program SCCLD’s Summer Reading Program Dig Deeper: Read, Investigate, Discover! has been extended! The program encourages readers of all ages to dig below the surface and discover about everything from the science of everyday things, envisioning of the future, exploring other cultures, peering into nature and the environment, delving into the unknown and uncovering a treasury of knowledge. We’re still accepting new registrations through Aug 6 and participants will be allowed to continue to log their books through the end of August for a chance to earn a prize. You can earn a prize* for reading 23 Serving the unincorporated areas of Santa Clara County and the cities of Campbell | Cupertino | Gilroy | Los Altos | Los Altos Hills | Milpitas | Monte Sereno | Morgan Hill | Saratoga 5 books and completing some fun discovery and investigation activities this summer! sccld.org/summer2020 *Completion prizes will be available in August while supplies last. How to Join It’s easy to get started. Sign up (or log in) online on Beanstack, or print a reading log. You can also download the Beanstack app for your mobile device. Highlights-Summer Reading Events for All Ages: COMING SOON: Career Online High School (COHS) Career Online High School is an accredited online high school diploma and career certification program provided by Gale, a part of Cengage Learning, and in partnership with the California State Library. SCCLD will offer 10 scholarships to qualified applicants. All learning is completed online and is self-paced, available 24 hours a day, 7 days a week. Academic Coaches are assigned to help students succeed. This High School Diploma, not a GED, opens the door to opportunities for higher education, a better job or promotion, increased self-confidence, and higher pay. Starting at the end of August, SCCLD will being accepting applications from interested participants, inviting them to complete the required workshop as a part of their evaluation process, and candidates will be interviewed and participants will be selected by mid-September. For more information about the program, visit https://www.careeronlinehs.gale.com/ca/the- program/faqs/ Helping Students Succeed During Distance Learning SCCLD will continue the work with the public school districts within the Library District to ensure all students have an active Student eAccount, a library card specifically designed for students and teachers to have the critical resources needed to collaborate and work together seamlessly, all accessible through our online Student Portal. This is successful program was started approximately three years ago, and in 2019 the District partnered with every K-12 public school and provided over 90,000 student eAccounts. 24 Serving the unincorporated areas of Santa Clara County and the cities of Campbell | Cupertino | Gilroy | Los Altos | Los Altos Hills | Milpitas | Monte Sereno | Morgan Hill | Saratoga SCCLD staff will be reaching out to teachers and administrators this month to assist with this project. SCCLD staff will work with teachers to provide programming, including storytimes, that can be used to enhance the curriculum and help students learn about books and storytelling as well as develop essential early literacy skills. We will also offer teachers and parents instructions on how to best use our online resources to help students succeed. July by the Numbers The Library District continues to serve our patrons in many ways and the numbers show just how much they are enjoying their local library:  9,686 curbside appointments: We also have drop-in walkup services that do not require an appointment.  142,686 physical items checked out and 138,114 items returned: In an effort to encourage patrons to return borrowed materials to fill holds, items borrowed prior to July 10 are due on July 31. Due to the limited hours that we are able to receive returned items, we will continue to waive late fines until a later time.  101 Virtual Programs = 4,212 Live Views and over 6000 Total Views: SCCLD offers virtual programs for all ages Monday through Saturday which patrons can enjoy from the safety and convenience of home.  159,000 EBooks circulated: While holds on physical items are limited to 12, our patrons continue to enjoy their eBooks as these can be borrowed and renewed online (if eligible), and automatically returned when the due date arrives. New Self-Check Machines and Security Gates SCCLD is installing new self-check machines and security gates in all libraries in July and August. This updated equipment is essential when the libraries reopen to the public to encourage and support self-service. In addition to reliability, the new self-check machines offer additional benefits such as larger screens, visual cues to alert staff when patrons need assistance, and settings to allow the machine to operate more efficiently in self-serve mode. 25 Serving the unincorporated areas of Santa Clara County and the cities of Campbell | Cupertino | Gilroy | Los Altos | Los Altos Hills | Milpitas | Monte Sereno | Morgan Hill | Saratoga Library Services During COVID-19 The Library continues to innovate, adapt and find additional ways we can provide important library services for our patrons and communities. Here is a brief timeline of the evolution of services: Library Trends In July 2020, the Institute of Museum and Library Services (IMLS) published the second stage of their findings as part of the REALM Project to mitigate exposure to the virus. Based on this and other official information from the CDC and World Health Organization, we will monitor and utilize within our planning for Library services. Mar/Apr •Virtual programs •Expanded online resources •Phone/chat/email 7days/week •Expanded eCard eligibility •Website redesign May/June •Curbside services Mon-Sat •Limited Bookmobile services •Summer Reading Program •Lunch at the Library July/August •Expanded WiFi access •Career Online High School •Dropin Walkup service •Expanded service hours 26 Serving the unincorporated areas of Santa Clara County and the cities of Campbell | Cupertino | Gilroy | Los Altos | Los Altos Hills | Milpitas | Monte Sereno | Morgan Hill | Saratoga Test 2: Natural attenuation as a decontamination approach for SARS-CoV-2 on five paper-based library and archives materials In response to the COVID-19 pandemic, the Institute of Museum and Library Services (IMLS) and OCLC are working in partnership with Battelle to create and distribute science-based information designed to reduce the risk of transmission of COVID-19 to staff and visitors who are engaging in the delivery or use of museum, library, and archival services. This REopening Archives, Libraries, and Museums (REALM) project is studying how long the SARS CoV-2 virus (the virus that causes COVID19) survives on common materials and methods to mitigate exposure. As part of the project’s Phase 1 research, Battelle has conducted two natural attenuation studies to provide information on how long some commonly handled library materials would generally need to be considered for quarantine in order for the virus to be undetectable. The results of Test 1 were released on June 22, 2020; Test 2 began on June 23, 2020. The studies were conducted by applying the virulent SARS-CoV-2 virus on five materials held at standard room temperature and humidity conditions. The materials in Test 2 included the following five items, which were provided by the National Library Service for the Blind and Print Disabled, Library of Congress*; Columbus Metropolitan Library**; and the National Archives and Records Administration***: 1. Braille paper pages* 2. Glossy book pages** 3. Magazine pages** 4. Children’s board book** 5. Archival folders*** Samples from each item were inoculated and placed inside the closed book or magazine. The items were then configured to mimic common storage conditions such as stacked or shelved books, or a pile of folders or magazines. (In Test 1, the items were not stacked.) Results show that after two days of quarantine in a stacked configuration, the SARS-CoV-2 virus was not detectable on the archival folders. After four days of quarantine in their stacked configuration, the virus was not detectable on the braille pages, glossy book pages, and board book. The magazine pages showed a trace amount of virus at four days. Day four was the final timepoint tested. This evaluation indicated that standard office temperature (68°F to 75°F) and relative humidity conditions (30 to 50 percent) may provide an environment that allows for the natural attenuation of SARS-CoV-2 present on these materials after two days of quarantine for archival folders and four days of quarantine for the book pages. Compared to the results of Test 1, the results of Test 2 indicate that a longer quarantine time for these types of cellulose-based paper materials may be required to render SARS-CoV-2 undetectable. 27 Serving the unincorporated areas of Santa Clara County and the cities of Campbell | Cupertino | Gilroy | Los Altos | Los Altos Hills | Milpitas | Monte Sereno | Morgan Hill | Saratoga Test Methods The items studied in Test 2 were not sterilized before testing. Battelle propagated the clinical isolate of the SARS-CoV-2 virus in-house, followed by characterization and testing to establish a certified titer. All testing was conducted within a biosafety level (BSL)-3 laboratory. Test coupons (N=5) and blank (N=1), per timepoint, were excised from each of the five library materials in 1.9 cm × 7.6 cm–sized coupons. Stock SARS-CoV-2 was applied as 10 10-µL droplets (100 µL total) on each coupon and allowed to dry at ambient laboratory conditions in a Class II biosafety cabinet (BSCII), as shown in Figure 1. Once dry, a set of test coupons were collected and processed (T0 samples) and the remainder of test coupons were moved to a Class III biosafety cabinet to maintain the desired ambient environmental conditions of 22 ± 2°C and relative humidity (RH) of 40 ± 10%. Actual conditions achieved were 21.8 ± 0.48°C and 42.8 ± 1.89% RH. All material coupons, after inoculation and subsequent drying, were placed back into the item from which they were collected, and the entire book or stack of material was placed into the environmentally controlled chamber for testing. Figure 1. Inoculation of SARS-CoV-2 onto test materials (magazine–left; children’s board book–right). After the inoculation, the extracted test coupons were placed back inside the closed item. At the specified time points, the test coupons were removed from the environmental chamber and placed in 50-mL conical tubes (Fisher Scientific Cat. No. 14-959-49A, Waltham, MA, USA) and extracted with 10-mL complete cell culture media (Dulbecco’s Modified Eagle Medium, Corning Cat. No. 10-010-CV, Corning, NY, USA) supplemented with 2% fetal bovine serum (Gibco Cat. No. 10082147, Carlsbad, CA, USA) and penicillin-streptomycin (Gibco Cat. No. 15140122) agitated on a platform shaker at 200 rotations per minute for 15 minutes. During extraction process there was a potential for chemicals from the test materials, or adhesives contained within those materials, to leach into the extract liquid. Those chemicals could have had a deleterious cytopathic effects (CPE) on the cell culture monolayer. Since cell culture monolayers are needed for the median tissue culture infectious dose [TCID50] assay to quantitatively determine infectious virus, it is important that the extractant does not have 28 Serving the unincorporated areas of Santa Clara County and the cities of Campbell | Cupertino | Gilroy | Los Altos | Los Altos Hills | Milpitas | Monte Sereno | Morgan Hill | Saratoga components other than the SARS-CoV2 that will cause CPE, since this will result in false positives (i.e., presence of infectious virus). To mitigate the potential for chemically induced cytopathic effect, the extracts were transferred to a concentrator (Spin-X UF Concentrator, Corning Cat. No. CLS431491) and centrifuged until the approximately 10 mL starting volume was concentrated to approximately 0.5 mL. Approximately 10 mL fresh complete cell culture media was added to the concentrated sample (i.e., extracts) for the purpose of washing and removing any residual chemicals. Media was added to equilibrate all washed extracts to approximately 2 mL. The limit of quantitation (LOQ) of this assay is 13.1 TCID50 units. Once below this threshold, the assay can no longer assign a quantitative value output; however, a qualitative assessment of the presence of infection can be observed through microscopic examination. Therefore, any values below LOQ, but positive for presence of virus, are assigned a value of 10 (indicating positive) to allow it to be resolved from 0 (indicating negative) presence of viral infection in the Vero cells. The test sample extracts were assayed in Vero E6 cells (ATCC CRL-1586, Manassas, VA, USA), and after a 72-hour incubation at 37°C with 5% CO2, the TCID50 assay plates were observed for CPE. The test matrix covered five time (T, or day) points: T0, T1, T2, T3, and T4. As shown in Figures 2 and 3, at T0 a 2 to 4 log reduction (LR) was observed on all materials. Once dry, the rate of attenuation slowed and by day 4, all but magazine pages had attenuated below the level of detection for the assay, meaning no CPE was observed in the undiluted extract placed onto the Vero cells. While undetectable at day 3, trace amounts of SARS-CoV-2 were still observable on magazine test material at day 4. The reemergence of detectability on magazine pages at day 4 was the result of positive detection of virus (below LOQ) on only one of the five test coupons, which indicates low levels of persistence. 29 Serving the unincorporated areas of Santa Clara County and the cities of Campbell | Cupertino | Gilroy | Los Altos | Los Altos Hills | Milpitas | Monte Sereno | Morgan Hill | Saratoga About Battelle Every day, the people of Battelle apply science and technology to solving what matters most. At major technology centers and national laboratories around the world, Battelle conducts research and development, designs and manufactures products, and delivers critical services for government and commercial customers. Headquartered in Columbus, Ohio since its founding in 1929, Battelle serves the national security, health and life sciences, and energy and environmental industries. For more information, visit www.battelle.org. About OCLC OCLC is a nonprofit global library cooperative providing shared technology services, original research and community programs so that libraries can better fuel learning, research and innovation. Through OCLC, member libraries cooperatively produce and maintain WorldCat, a comprehensive global network of data about library collections and services. Libraries gain efficiencies through OCLC’s WorldShare, a complete set of library management applications and services built on an open, cloud-based platform. It is through collaboration and sharing of the world’s collected knowledge that libraries can help people find answers they need to solve problems. Together as OCLC, member libraries, staff and partners make breakthroughs possible. 30 Saratoga Library Report August 2020 Annapurna Dandu, Community Librarian Virtual Reference Ask Us Chat Text Phone Virtual Ref Monthly Totals Apr-20 494 318 107 35* 954 May-20 400 366 43 287 1096 Jun-20 1596 978 108 4986 7668 Jul-20 1522 1046 141 6545 9254 Emergency Cooling Center Date Patrons 8/14/2020 9 8/15/2020 20 8/17/2020 12 8/18/2020 14 8/19/2020 9 September 2020 Events Note: All of the following children’s programs are virtual and will be accessible via Facebook and/or Zoom. For details on a specific program or to register for a program (if applicable), please go to www.sccl.org. Adults Laughter Yoga for Stress Relief, Resilience and Well Being Wednesdays, September 2 & 9, 2020. 2:00 pm In a live ZOOM session, Coach Alexa Drubay will begin with a short introduction to Laughter Yoga (history, benefits and applications), followed by a highly interactive session. Registration required: https://sccl.bibliocommons.com/events/5f10b335218c0e810c318a69 31 Author Yangsze Choo presents The Night Tiger Saturday, September 12, 2020. 1:00 pm Author Yangsze Choo presents her best-selling book, The Night Tiger. Set in 1930s Colonial Malaysia, this is a mesmerizing book steeped in Chinese culture. Yangsze Choo is the New York Times best-selling author of “The Ghost Bride” which is currently under film production with Netflix. “The Night Tiger” was featured on NPR and was selected as a Reese Witherspoon pick for her Hello Sunshine bookclub. Register to attend this Zoom event: https://sccl.bibliocommons.com/events/5f20a84ffa9632450058 d401 Registration will close on September 11. Teens Teens Making History: Writing Workshop Thursday, September 17, 2020. 4:00 pm - 5:30 pm Teens: What 6 words would you select to capture your memories of this time period? Share your personal story in 6 words through this memoir writing workshop. This workshop will dive deep into the art of memoir writing and how we can use digital art to expr ess our memories and points of view. In this online workshop, you will have an opportunity to write several memoirs and submit to the Covid-Diaries Project. For teens 13+. Registration required: https://sccl.bibliocommons.com/events/5f236249b497ab74004a63d8 Children Art Programs for school-age children will be conducted on the first and third Tuesdays of each month from 4:00-4:45 pm. Zoom registration is required. Art Programs for toddlers (2 years old and younger) will be conducted on September 4, 11, 18, and 25 from 10:00 – 10:30 pm. Zoom registration is required. Science Programs for school-age children will be conducted on the second and fourth Tuesdays of each month from 4:00 – 4:45 pm. Zoom registration is required. Yoga, for 1st – 3rd Graders, will be conducted from 4:00 – 4:30 pm on September 9 and September 23. Zoom registration is required. 32 Weekly Story-time program schedule (streamed via Facebook, no registration required): Mondays: Family story-time 11:00 – 11:30am Tuesdays: Family story-time 11:00 – 11:30am Bedtime story-time 7:00 – 7:30pm Wednesdays: Baby story-time 11:00 – 11:20am Thursdays: Spanish/English story-time 11:00 – 11:30am Fridays: Mandarin/English story-time 11:00 – 11:30am Saturdays: Family story-time 11:00 – 11:30am 33 FSL President's Report for Library Commission August 2020 - At our annual General Meeting on 6/24, the general membership approved the slate of officers for the fiscal year 2020-2021. - We have fully reopened the Book-Go-Round, practicing social distancing rules, and it is open pretty much the same times as before the shutdown. Sales had a nice spike on reopening and are doing OK so far. We have also improved our eBay sales site and it has had a big uptick in revenues for the past quarter or so. - Since the library has been closed, we have not had access to the sorting room and were thus unable to accept new donations. Hopefully, the sorting room will be available this week and we can then start accepting donations again soon after. - We will have our first board meeting for this fiscal year on August 26 th, at which time we will review goals for the year and approve the budget. Its unclear what programs or other events we will be able to do in the coming year, but we have continued our Friends Sharing Books events via Zoom with good attendance. Respectfully submitted, David Guidry == 34 CITY OF SARATOGA Memorandum To: Library & Community Engagement Commission From: Crystal Bothelio, Assistant City Manager Date: August 25, 2020 Subject: Commission Report CZU August Lightning Complex Fire Santa Clara County Fire and the City are closely monitoring the CZU August Lightning Complex Fire. Residents should register for emergency alerts at alertscc.com, monitor the CZU August Lightning Complex Fire at twitter.com/calfireczu, and prepare for the possibility of an evacuation order. For tips on preparing for evacuations, visit http://www.sccfd.org/rsg General Plan Update 2040 Saratoga’s General Plan helps guide the growth and land development of the community, such as where future housing will be built. We're currently updating the ch apters about Land Use, Circulation, and Open Space & Conservation. The City has hosted community meetings to encourage the community to learn more, ask questions, and share their thoughts. The next meeting will be Tuesday, August 25 at 7:00 p.m. You can also contact us to schedule a small group meeting with your neighbors and City representatives. Learn more about the process, join a Community Meeting, or learn how to schedule a neighborhood meeting at www.saratoga.ca.us/gp Living Room Conversations – September 1 Join your neighbors for meaningful Living Room Conversations: No debate, no heat —just respectful speaking and listening. The Saratoga Ministerial Association and the City of Saratoga invite you to participate in these free, monthly conversations about topi cs that are important to everyone. The next Living Room Conversations event will be on Tuesday, September 1 at 7:00 p.m., the group will have the second of three discussions on race and ethnicity. Don't miss this opportunity for open-minded individuals to come together for authentic, respectful dialogue. Find upcoming topics and links to join the virtual conversations using Zoom at www.saratoga.ca.us/LRC 35