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HomeMy WebLinkAbout11-10-2020 Parks & Recreation Commission Minutes 1 City of Saratoga Parks and Recreation Commission Regular Meeting Action Minutes DATE: Tuesday, November 10, 2020 TIME: 6:30 p.m. LOCATION: Via Zoom Teleconference/Public Participation Information to Mitigate the Spread of COVID‐19 This meeting will be entirely by teleconference. All Parks & Recreation Commission members, staff, and public will only participate via the Zoom platform using the process described below. The meeting is being conducted in compliance with the Gov ernor’s Executive Order N‐29‐20 suspending certain teleconference rules required by the Ralph M. Brown Act. The purpose of this order was to provide the safest environment for the public, elected officials, and staff while allowing for continued operation of the government and public participation during the COVID‐19 pandemic. Members of the public can observe and participate in the meeting by: 1. Using the Zoom website at 2. https://us02web.zoom.us/j/84742168728 or App Webinar ID: 847 4216 8728 and using the tool to raise their hand in the Zoom platform when directed by the Chair to speak on an agenda item; OR 3. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID: 847 4216 8728 and pressing *9 to raise their hand to speak on an agenda item when directed by the Chair. The public will not be able to participate in the meeting in person. As always, members of the public can send written comments to the Commission prior to the mee ting by commenting online at www.saratoga.ca.us/prc prior to the start of the meeting. These emails will be provided to the members of the Commission and will become part of the official record of the meeting. During the meeting the Chair will explain the process for members of the public to be recognized to offer public comment. In accordance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting due to a disability, please contact the City Clerk at debbieb@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. 2 Call to Order at 6:30 p.m. Roll Call: Chair Renee Paquier, Vice Chair Rick Pearce, Commissioner Ping Li, Commissioner Michelle Wang. All present. Also in attendance were John Cherbone, Public Works Director, Kristin Borel, Staff Liaison, and Lauren Pettipiece, Public Information Officer . Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, this meeting was properly posted on November 5, 2020. Borel Reports Accept Agenda Items: No additional items may be added pursuant to Government Code Section 54954.2. Accepted and Approved 4-0 Oral & Written Communication: Any member of the public may address the Commission about any matter not on the agenda for this meeting for up three mi nutes. Commissioners may not comment on the matter but may choose to place the topic on a future agenda. No speakers Approval of Parks and Recreation Commission Draft Minutes: 09-08-2020 Draft Minutes Approved 4-0 Agenda: 1. Pickleball discussion Pickle Ball Information from Joel Korelitz Issue: Discuss addition of pickleball to existing tennis court in a city park Motion: Recommend pursuing a possible pickleball court at Kevin Moran Park. Approved 4-0 2. Review Draft Park Map Issue: Review Draft Park Map Changes included: Change main title font, change horseshoe and hiking icons, create icon for Pickleball, mention hyperlink to virtual park videos, and reviewing map for amenities accuracy. Motion: Make recommended changes and bring back the final map at the next meeting. Approved 4-0 3. Review ADA Park Study 2020-02-20 Draft ADA Parks Assessment Issue: Review document and make recommendations Recommendations: Congress Springs Park– improvement to restrooms and parking area EL Quito – check timing on automatic restroom. Check water fountain height and create an ADA parking space. Create ADA compliant play area in City park Motion: Approve recommendations and bring back at the next meeting for additional recommendations. Approve 4-0 3 4. Mission Statement Review PRC Mission Statement Issue: Review Mission Statement and Commission Name Recommended edits: add educational (historical and natural) component to statement, add “all ages” or “all people”, and possibly mention enhancement of quality of life. Motion: Add recommended edits to the Mission Statement from meeting. Commissioner Wang and Commissioner Paquier will make additional changes and the Commission will review final draft at the next meeting. Approved 4 -0 5. Next Steps and 2021 Workplan 03-09-2020 Workplan Issue: Discuss next steps for the Commission and 2021 Workplan Recommendations: Park Survey, Movie Night and Movies for Seniors on hold during Covid. Motion: Recommend discussed changes and finalize at the next meeting. Approved 4-0 Commissioner and Staff Reports (This includes committee updates and park reports. This section is informational only; no actions will be taken.) Commissioner Park Li Wildwood, Foothill, Quarry Pearce Bell Grove, Congress Springs, Ravenwood, Gardiner Paquier Beauchamp, Brookglen, El Quito Wang Azule, Kevin Moran, Friendship Park Agenda Items for Next Meeting January 12, 2021 • Pickleball update • Draft Park Map for finalization • Draft Park ADA improvement recommendations • Mission Statement Revisions • PRC Workplan for 2021 • Suggestions for Capitol Improvement List Adjournment at 9:00 p.m. Approved 4-0 In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disability-related modification or accommodation to participate in this meeting, contact Kristin Borel at 408.868.1296 or kborel@saratoga.ca.us. Requests must be made as early as possible and at least one full business day before the start of the meeting. Parks and Recreation Commission Agenda Note: In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the Parks and Recreation Commission by City staff in connection with this agenda are available at the office of the City Manager at 13777 Fruitvale Avenue, Saratoga, California 95070. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Manager at the time they are distributed to the Parks and Recreation Commission. 4 Certificate of Posting of Agenda: I, Kristin Borel, Public Works Analyst for the City of Saratoga, declare that the foregoing agenda for the meeting of the Parks and Recreation Commission of the City of Saratoga was posted on November 5, 2020 at the office of the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and was available for public review at that location. The agenda is also available on the City’s website at www.saratoga.ca.us.