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HomeMy WebLinkAboutCity Council Resolution 21-002 Disposition of documents RESOLUTION NO. 21-002 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA AUTHORIZING THE FINAL DISPOSITION OF CERTAIN CITY RECORDS WHEREAS, Government Code Section 34090 et seq. authorizes City department heads to destroy certain records, documents, instruments, books or paper after the same are no longer required with the approval of the legislative body by resolution and the written consent of the City Attorney. NOW,THEREFORE, the City Council of the City of Saratoga hereby resolves as follows: 1. Department heads are hereby authorized to have destroyed those certain documents, instruments, books or paper (collectively, "Records") under their charge as described in Exhibit `A. 2. The Records described in Exhibit `A shall be held for seven days for review pursuant to the Public Records Act prior to destruction. If no request for review is submitted within that time, they shall be promptly destroyed. If a request for review is submitted, the Records shall be destroyed not less than twenty days and not more than thirty days after the records have been inade available for review. Notwithstanding the foregoing, if the City Attorney determines that any Records should be retained for any reason those Records shall be retained and destroyed at a later date determined by the City Attorney. The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City Council held on the 20th day of January 2021 by the following vote: AYES: Mayor Yan Zhao, Vice Mayor Tina Walia, Council Members Mary-Lynne Bernald, Kookie Fitzsimmons, Rishi Kumar NOES: ABSENT: ABSTAIN: Yan Zhao, Mayor T: DATE: � /L( � eb ie Bretschnei er, CMC, City Clerk V +' � v v 4- C � I..L N w V1 Vf N N N � L Y +�+ N � �+ � � � O � v�i ,Q Q Q Q Q a � . . . . � L � � � >' 4J QJ N N U U U U U � GJ � Vf �", v � L L d v 41 N N v Q1 ��. 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Taylor <Rtaylor@smwlaw.com> 5ent: Thursday, January 21, 2021 5:05 PM To: Debbie Bretschneider Subject: RE: signature for Disposal of Docs [IMAN-IMANAGE.FID898] Attachments: Attachment B- Boxes for destruction.pdf Follow Up Flag: Follow up Flag Status: Flagged CAUTION:This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Hi Debbie—Given this e-mail chain I think it is clear that the signature came from me so electronic is ok in this case. Richard S. Taylor City Attorney City of Saratoga Shute Mihaly&Weinberger LLP 396 Hayes Street San Francisco, CA 94102 n15/552-7272 5/552-5816 (fax) CONFIDENTIALITY NOTICE The information contained in this email message, including any attachment(s), is privileged, confidential, and protected from disclosure. If you are not the intended recipient,you may not use, copy,or disclose the information contained in this email message. If you think that you have received this email message in error, please email the sender at rtaylor@smwlaw.com or telephone at(415) 552-7272, and delete all copies of this message. Please consider the environment before printing this e-mail or attachments From: Debbie Bretschneider<debbieb@saratoga.ca.us> Sent:Thursday,January 21, 2021 4:31 PM To: Richard S. Taylor<Rtaylor@smwlaw.com> Subject: signature for Disposal of Docs Hi Richard, I should have you sign this document before the Council meeting, but I forgot. Do you think a scanned version of your signature is fine for this? If not,then please mail back to my home address. Thanks, Debbie Bretschneider, CMC �ty Clerk � City of Saratoga �3777 Fruitvale Avenue, Saratoga, CA 95070 408.868.1294 � debbieb@saratoga.ca.us www.sarato�a.ca.us 1