HomeMy WebLinkAbout01-19-2021 Library & Community Engagement Commission Agenda PacketSaratoga Library Commission Agenda - Page 1 of 2
SARATOGA
LIBRARY & COMMUNITY
ENGAGEMENT COMMISSION
SPECIAL MEETING
January 19, 2021
7:00 P.M. SPECIAL MEETING
Teleconference/Public Participation Information to Mitigate the Spread of COVID‐19
This meeting will be entirely by teleconference. All Commission members, staff, and public will
only participate via the Zoom platform using the process described below. The meeting is being
conducted in compliance with the Governor’s Executive Order N‐29‐20 suspending certain
teleconference rules required by the Ralph M. Brown Act. The purpose of this order was to provide
the safest environment for the public, elected officials, and staff while allowing for continued
operation of the government and public participation during the COVID‐19 pandemic.
1. Using the Zoom website https://us02web.zoom.us/j/84891002201 or App (Webinar ID 848
9100 2201) and using the tool to raise their hand in the Zoom platform when directed by
the Chair to speak on an agenda item; OR
2. Calling 1.408.638.0968 or 1.669.900.6833, enter the Webinar ID 848 9100 2201, and
pressing *9 to raise their hand to speak on an agenda item when directed by the Chair.
The public will not be able to participate in the meeting in person.
As always, members of the public can send written comments to the Commission prior to the
meeting by commenting online at www.saratoga.ca.us/lc prior to the start of the meeting. These
emails will be provided to the members of the Commission and will become part of the official
record of the meeting. During the meeting the Chair will explain the process for members of the
public to be recognized to offer public comment.
In accordance with the Americans with Disabilities Act and the Governor’s Executive Order, if you
need assistance to participate in this meeting due to a disability, please contact the City Clerk at
debbieb@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City
will use its best efforts to provide reasonable accommodations to provide as much accessibility
as possible while also maintaining public safety.
Saratoga Library Commission Agenda - Page 2 of 2
ROLL CALL
AGENDA ITEMS
1. 2021 Work Plan
Recommended Action:
Finalize the proposed 2021 Work Plan, for City Council consideration. Commission work
plans are typically presented to the City Council for consideration at the beginning of the
calendar year. The 2021 Commission Work Plan Study Session is scheduled for March 30,
2021.
SUMMARIZE ACTION ITEMS
AGENDA ITEMS FOR NEXT MEETING – FEBRUARY 8, 2021
ADJOURNMENT
CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF AGENDA PACKET, &
COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT
I, Crystal Bothelio, Assistant City Manager for the City of Saratoga, declare that the foregoing agenda for the meeting
of the City Council was posted and available for review on January 15, 2021 at the City of Saratoga, 13777 Fruitvale
Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us.
Signed this 15th day of January 2021 at Saratoga, California.
Crystal Bothelio, Assistant City Manager
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council
by City staff in connection with this agenda, copies of materials distributed to the City Council concurrently with the
posting of the agenda, and materials distributed to the City Council by staff after the posting of the agenda are available
on the City Website at www.saratoga.ca.us. Following removal of State and local shelter in place orders these materials
will be available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California.
In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please
contact the City Clerk at debbieb@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The
City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while
also maintaining public safety. [28 CFR 35.102-35.104 ADA title II]
CITY OF SARATOGA
Memorandum
To: Library & Community Engagement Commission
From: Crystal Bothelio, Assistant City Manager
Date: January 19, 2021
Subject: 2021 Commission Work Plan
Every year, the City Council considers and authorizes Commission work plans. Commission
work plans are usually presented to the City Council for consideration at the beginning of
the calendar year. Most Commissions also share a progress report on Commission work
efforts when presenting proposed work plans.
The 2021 Commission Work Plan Study Session is scheduled for the evening of Tuesday,
March 30, 2021. Each Commission will be given a specific time slot to present their work
efforts and proposed work plan.
The draft 2021 Commission work plan and highlights of 2020 work efforts are attached.
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2020 LIBRARY & COMMUNITY ENGAGEMENT COMMISSION WORK EFFORTS
In 2020, the Library & Community Engagement (LCE) participated in several projects and
programs. Perhaps most significant of these was reviewing the Commission scope and proposing
a change that expanded the scope of the Commission to include community engagement. The
City Council considered and adopted the change in August 2020. Additionally, the Commission
provided input on the new Santa Clara County Library District website, provided recommendations
to the Public Art Committee on poetry selections and placement for the Rainy Day Sidewalk Poetry
Program, and assigned one member to serve as an advisory member on the Public Art Committee.
2021 LIBRARY & COMMUNITY ENGAGEMENT COMMISSION WORK PLAN (BASED ON WORK PLAN REVISED & APPROVED BY CITY COUNCIL 8/19/20)
KEY POINTS OF WORK PLAN
1. Support and promote library events and programs; engage in information sharing with and
between the Library and the public.
2. Identify and recommend strategies to help foster a strong, more inclusive community,
including the following activities: a. Partner with local organizations, including West Valley College. b. Increase public engagement in City government. c. Assess community concerns as directed by the City Council. d. Support Library and City engagement programs. with other local events and organizations, including West Valley College 3. Help increase the number of residents with library cards. TOPICS IN DETAIL
1. Support and promote library events and programs; engage in information sharing with and
between the Library and the public.
a) Attend library events as Commissioners and/or participants (e.g. Silicon Valley Reads
programs, trivia events, etc.).
b) Volunteer to assist library staff at library events (for example, Junior Achievement).
c) Volunteer at outreach programs (e.g. Saturday Farmers Market, Movie Nights, Blossom
Festival) to increase number of card holders.
d) Invite the City Council to attend and share information with the City Council about
Library and Library Commission programs, events, and activities.
e) Spread awareness of Library events and offerings via Commissioner personal networks
and encourage attendance (for example, post in Nextdoor Saratoga, post on Facebook page, inform Book Clubs, etc.). f) Brainstorm with Director of County Library Communication and Marketing on ways to promote Library events and programs.
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g) Write an article for Saratoga Source (monthly e-newsletter) or Saratoga News to feature
library program(s).
h) Provide recommendations to library staff at Commission meetings. This would include current trends in the community, ideas for programs that our community may be interested in (e.g. 3D printing), and upcoming community events where outreach might occur. i) Attend annual Friends and Commissioner forum. j) Interact with other County Library Commissions and JPA, when appropriate. k) Work with Friends of the Saratoga Libraries to promote and cross-promote events and activities.
2. Identify and recommend strategies to help foster a stronger, more inclusive community,
including the following activities.
a) Support collaborative programs or activities between local organizations, such as West
Valley College, and the Library and/or the City.
b) Advise the City Council on matters of interest to the Saratoga community, as directed by
the City Council.
c) Support and provide recommendations to the City Council on City engagement programs
and policies, including Community Event Grant Program allocations.
d) Support public art programs sponsored by the City’s Public Art Committee, including
Paint the City and Rainy Day Sidewalk Poetry.
e) Recommend programs and policies that will help create a stronger, more inclusive community. 3. Help increase the number of residents with library cards a) Volunteer at outreach programs. b) Target Monte Sereno residents.
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