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Home My WebLink About02-08-2021 Library & Community Engagement Commission Agenda PacketSaratoga Library & Community Engagement Commission Agenda - Page 1 of 3 SARATOGA LIBRARY & COMMUNITY ENGAGEMENT COMMISSION REGULAR MEETING February 8, 2021 7:00 P.M. REGULAR MEETING Teleconference/Public Participation Information to Mitigate the Spread of COVID‐19 This meeting will be entirely by teleconference. All Commission members, staff, and public will only participate via the Zoom platform using the process described below. The meeting is being conducted in compliance with the Governor’s Executive Order N‐29‐20 suspending certain teleconference rules required by the Ralph M. Brown Act. The purpose of this order was to provide the safest environment for the public, elected officials, and staff while allowing for continued operation of the government and public participation during the COVID‐19 pandemic. 1. Using the Zoom website https://us02web.zoom.us/j/83226976826 or App (Webinar ID 832 2697 6826) and using the tool to raise their hand in the Zoom platform when directed by the Chair to speak on an agenda item; OR 2. Calling 1.408.638.0968 or 1.669.900.6833, enter the Webinar ID 832 2697 6826, and pressing *9 to raise their hand to speak on an agenda item when directed by the Chair. The public will not be able to participate in the meeting in person. As always, members of the public can send written comments to the Commission prior to the meeting by commenting online at www.saratoga.ca.us/lc prior to the start of the meeting. These emails will be provided to the members of the Commission and will become part of the official record of the meeting. During the meeting the Chair will explain the process for members of the public to be recognized to offer public comment. In accordance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting due to a disability, please contact the City Clerk at debbieb@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. Saratoga Library & Community Engagement Commission Agenda - Page 2 of 3 ROLL CALL ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the Commission for up to three (3) minutes on matters not on the Agenda. The law generally prohibits the Commission from discussing or taking action on such items. The Commission may choose to place the topic on a future agenda. REPORTS 1. Saratoga Teen Advisory Board 2. Santa Clara County Library District 3. Saratoga Community Library 4. Friends of the Saratoga Libraries 5. Library & Community Engagement Commission Chair 6. City of Saratoga AGENDA ITEMS 1. Library & Community Engagement Commission Minutes Recommended Action: Review and approve the minutes from December 22, 2020 Regular Meeting and January 19, 2021 Special Meeting. 2. Paint the City: Utility Box Painting Project Recommended Action: Review qualified Paint the City applications and recommend up to 3 designs for the 3 Paint the City locations to the Public Art Committee for public voting. 3. Community News & Trends Recommended Action: Share news and trends within the community. SUMMARIZE ACTION ITEMS AGENDA ITEMS FOR NEXT MEETING ADJOURNMENT Saratoga Library & Community Engagement Commission Agenda - Page 3 of 3 CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF AGENDA PACKET, & COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Crystal Bothelio, Assistant City Manager for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on February 4, 2021 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us. Signed this 4th of February 2021 at Saratoga, California. Crystal Bothelio, Assistant City Manager In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials pr ovided to the City Council by City staff in connection with this agenda, copies of materials distributed to the City Council concurrently with the posting of the agenda, and materials distributed to the City Council by staff after the posting of the agenda are available on the City Website at www.saratoga.ca.us. Following removal of State and local shelter in place orders these materials will be available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California. In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at debbieb@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II] Serving the unincorporated areas of Santa Clara County and the cities of Campbell | Cupertino | Gilroy | Los Altos | Los Altos Hills | Milpitas | Monte Sereno | Morgan Hill | Saratoga January 2021 Library Stakeholder Report Jennifer Weeks, County Librarian SCCLD Goes Fine Free in 2021 SCCLD is happy to announce the elimination of late fines for all SCCLD materials, including books, magazines, music, and movies. While we haven’t charged late fines for children’s materials for years, the new change covers materials for all ages. Fine Free goes into effect on January 1, 2021 to kick off the new year. Existing late fines will also be forgiven, so patrons can start the year with a clean slate. Fees for lost items will remain, and the processing fees have been reduced for most items from $10 to $5. Please visit the website for details. SCCLD also recently launched the new auto-renewal feature. This automatically extends due dates on eligible physical materials from SCCLD. There are a few requirements for eligibility, including more available copies than holds, and not reaching the maximum number of five renewals. Patrons will receive notifications with each successful auto-renewal. These two changes will greatly benefit all patrons. We know late fines do not affect everyone equally. Especially in tough economic times, public libraries are more critical than ever. These changes help to reduce barriers to our communities and meet one of our core values, providing access to the library and library services. Silicon Valley Reads 2021 Silicon Valley Reads 2021 includes a selection of six feature books centered on this theme of “Connecting” – the universal human ability to build resilience by looking for people, places and things that provide comfort and joy during tough times. Each book approaches the concept of connecting from a different vantage point such as nature, music, food, animals, books and relationships. We hope that through these books, everyone can find a connection and enhance their sense of well-being. 3 Serving the unincorporated areas of Santa Clara County and the cities of Campbell | Cupertino | Gilroy | Los Altos | Los Altos Hills | Milpitas | Monte Sereno | Morgan Hill | Saratoga There are a wide range of virtual events for all ages planned including author talks, book groups, films, special guest presenters, student classroom virtual visits, and more. The virtual kickoff event is Thursday, January 28 featuring a panel of speakers around the theme of Togetherness, moderated by Sal Pizzaro, Journalist with Mercury News. Visit www.siliconvalleyreads.org for more information. 18th Annual Friends, Foundations, Endowment & Commissioners Forum Join us on Saturday, February 6 from 9am-10:30am for the 2021 Library Forum. This year's theme is Adapt & Adopt: Strategies for Success and our event will be held virtually via Zoom. You will have the opportunity to learn how SCCLD has adapted to the changing environment due to COVID-19 and adopted many new ways to deliver library services. You won't want to miss our special guest speaker- Carol Novello, author of Mutual Rescue, Board Alumni Ambassador and former President of Humane Society Silicon Valley. Get cozy with your two or four-legged family members and enjoy. Participation link will be sent to those who RSVP. Online invitations have been sent. If you have not received an invitation, please contact Tracy Ellenberger at tellenberger@sccl.org. By invitation only 4 Serving the unincorporated areas of Santa Clara County and the cities of Campbell | Cupertino | Gilroy | Los Altos | Los Altos Hills | Milpitas | Monte Sereno | Morgan Hill | Saratoga If you have pictures of yourself with your four-legged family members you are willing to share with us for the Forum slideshow, please email one photo to tellenberger@sccl.org. Joint Powers Authority Board meeting Our next JPA meeting will be held on Thursday, January 28, 2021 at 12pm. Changes in January 2021 Congratulations to Deputy County Librarian Chris Brown, who has been appointed as the new Library Commissioner with the Chicago Public Library and will be leaving SCCLD January 15, 2021. Chris has been involved with delivering many innovative programs and services. The list includes passport services, expanding public service hours, adding the Headspace app, and being a key contributor of the award-winning Rise Up program in South County. We want to thank Chris for his many contributions to the District and wish him good luck in his new role. Library Services Manager Steve Fitzgerald will step in as Interim Deputy County Librarian as we begin a search in January to permanently fill this important role. STAR LIBRARY 2020 For the 13th year in a row, Santa Clara County Library District has made the list of Star Libraries and is ranked among the Top 10 Libraries in the Nation in our expenditure category of $30M+ by LJ Index of Public Library Service. SCCLD has been awarded Four Stars and in the new 2020 report, we are ranked #6 overall in our expenditure category, moving up from 7th place in 2019, and leading the 4 star pack with an average of 7.58 library visits per capita. It is through the support of our patrons, staff, and stakeholders that we are able to achieve success. Thank you for your continued support! 5 SCCLD County Librarian Report January 2021 6 SCCLD Goes Fine Free in January •SCCLD is eliminating late fines for all SCCLD materials, including books, magazines, music, and movies. •Fine Free covers materials for all ages and goes into effect on January 1, 2021. •SCCLD has not charged late fines for children’s material for years. •Existing late fines will also be forgiven •Fees for lost items will remain •Processing fees have been reduced for most items from $10 to $5. 7 Silicon Valley Reads 2021 Theme: Connecting •Each featured title approaches “connecting” from a different vantage point including nature, music, food, animals, books and relationships Kickoff Event January 28, 2021 www. siliconvalleyreads.org 8 SCCLD Forum 2021 •Adapt & Adopt: Strategies for Success •Virtual event via Zoom •Saturday, February 6 from 9am-10:30am •Special guest speaker-Carol Novello, author of Mutual Rescue, Board Alumni Ambassador and former President of Humane Society Silicon Valley •Participation link will be sent to those who RSVP. Online invitations have been sent. •Contact Tracy Ellenberger at tellenberger@sccl.org with questions •By invitation only 9 2020 America’s Star Libraries •SCCLD’s 13th year as a Star Library by LJ Index of Pulblic Library Service •Ranked among the Top 10 Libraries in the Nation in our expenditure category of $30M+ •Four Star Library in the 2020 report •Ranked #6 overall in our expenditure category 10 Save the Date •Thursday, Jan 28, 2021 at 12pmJoint Powers Authority Board Meeting •Thursday, Jan 28, 2021 at TBDSVR Kickoff Event •Saturday, Feb 6, 2021 at 9am 18th Annual Friends, Foundations, Endowment, and Commissioners Forum 11 Serving the unincorporated areas of Santa Clara County and the cities of Campbell | Cupertino | Gilroy | Los Altos | Los Altos Hills | Milpitas | Monte Sereno | Morgan Hill | Saratoga February 2021 Library Stakeholder Report Jennifer Weeks, County Librarian Silicon Valley Reads 2021 Silicon Valley Reads 2021 moves into high gear in February with more than 100 virtual events for all ages. SVR 2021 is about what connects us including relationships, nature, food, music, art, animals, and of course, books. There are many types of events such as book clubs, storytime, birdwatching, yoga, author visits, films, and more--there is really something for all interests. Every Wednesday from February 3 - March 31, in collaboration with the UNAFF in Libraries Program, SVR will feature a special film or documentary from the United Nations Association Film Festival archives. Links to watch each film will be posted the week prior, followed by a discussion each Wednesday with the director or film expert. Some of the February event highlights include the following:  Wednesday, February 10 (English @ 3pm; Spanish @ 4:30pm): Meet the Authors and the Illustrator of Maybe Something Beautiful  Wednesday, February 10 @ 7pm: In collaboration with the UNAFF in Libraries Program, Santa Clara County Library District presents R.A.W. Tuba and Violins of Hope film discussion (Links to watch films will be available 1 week prior to event with registration).  Saturday, February 13 @ 3pm: Birding in your Backyard: #BirdtheFeckatHome  Wednesday, February 17 @ 7pm: In collaboration with the UNAFF in Libraries Program, Santa Clara County Library District presents Lovesick film discussion (Links to watch films will be available 1 week prior to event with registration).  Saturday, February 20 @ 11am: Happy Birds-This elite team of parrots, macaws and cockatoos take wing for a dazzling performance featuring wild and trained behaviors of all sorts.  Tuesday, February 23 @ 7pm: SVR Book Discussion- Together  Thursday, February 25 @ 4:30pm: SVR Teen Author Visit with Nicola Yoon- #1 New York Times bestselling author, who will discuss her book, The Sun is Also a Star  Tuesday, March 2 @ 6:30pm: LALE sponsored Author Event- Mutual Rescue For a full list of SVR events and to register, visit siliconvalleyreads.org/events. 12 Serving the unincorporated areas of Santa Clara County and the cities of Campbell | Cupertino | Gilroy | Los Altos | Los Altos Hills | Milpitas | Monte Sereno | Morgan Hill | Saratoga 18th Annual Friends, Foundations, Endowment & Commissioners Forum REMINDER: Please join us on Saturday, February 6 from 9am-10:30am for the 2021 Library Forum. This year's theme is Adapt & Adopt: Strategies for Success and our event will be held virtually via Zoom. Our special guest speaker is Carol Novello, author of Mutual Rescue, Board Alumni Ambassador and former President of Humane Society Silicon Valley. The participation Zoom link will be sent to those who RSVP. If you have not received an invitation, please contact Tracy Ellenberger at tellenberger@sccl.org. This annual event is by invitation only. Honoring Black History Month SCCLD has films, documentaries, music and booklists for adults, teens and children, as well as recommended programs in honor of Black History Month. Mark your calendar and sign up for the following events:  Black History Month: Diane Ferlatte Stories and Music, Saturday, February 13 @ 11am  Black History Month: A Celebration of African American History in Northern California with Author Jan Batiste Adkins, Saturday, February 20 @ 2pm  Black History Month: Gee’s Bend Mixed Media Paper Collages for Adults and Teens Saturday, February 27 @ 1pm Celebrate Lunar New Year with SCCLD In recognition of Lunar New Year, SCCLD has many books for all ages and will host a virtual kids craft on February 12 @ 1pm, and an event on February 8 @ 7pm on From Shame to Celebration: An In-Depth Look Inside San Francisco’s Chinatown. Newly-released photo documentary book, San Francisco’s Chinatown, brings history, culture, tourism, and traditions to life with never-seen-before images. In this dynamic slideshow with behind-the-scenes commentary, project originator and photographer Dick Evans and New York Times freelance writer Kathy Chin Leong shed light on a community that has proven to be resilient against all odds. 13 Serving the unincorporated areas of Santa Clara County and the cities of Campbell | Cupertino | Gilroy | Los Altos | Los Altos Hills | Milpitas | Monte Sereno | Morgan Hill | Saratoga Work Out of Class Staffing Changes in February We are fortunate to have so many talented staff at SCCLD to fill in key roles. Steve Fitzgerald will be the interim Deputy County Librarian, Annapurna Dandu will fill the Library Services Manager position that Steve vacates, and Nichole King will fill the role of Community Librarian at the Saratoga Library for Annapurna. These are temporary work out of class assignments until the Deputy County Librarian position is filled. Million Checkout Club For the first time, SCCLD joined the ranks of the Overdrive Million Digital Books Checkout Club for 2020. Not only did SCCLD achieve this milestone by increasing our Overdrive circulation to 1,961,830 in 2020, we had the highest growth rate of any other library system with 148% over 2019. To put this in context, our 2020 circulation was greater than the past four previous years combined. We almost hit the 2 million mark for digital book checkouts! Kudos to SCCLD and our supporters and thank you to our patrons! Deputy County Librarian Steve Fitzgerald LSM Library Services Manager Annapurna Dandu Saratoga Community Librarian Saratoga Community Librarian Nichole King Campbell Children's Supervising Librarian 14 SCCLD County Librarian Report February 2021 15 Silicon Valley Reads 2021 More than 100 virtual events for all ages! Wednesday, February 10 (English @ 3pm; Spanish @ 4:30pm): Meet the Authors and the Illustrator of Maybe Something Beautiful Wednesday, February 10 @ 7pm: In collaboration with the UNAFF in Libraries Program, Santa Clara County Library District presents R.A.W. Tuba and Violins of Hope film discussion (Links to watch films will be available 1 week prior to event with registration). Saturday, February 13 @ 3pm: Birding in your Backyard: #BirdtheFeckatHome Wednesday, February 17 @ 7pm: In collaboration with the UNAFF in Libraries Program, Santa Clara County Library District presents Lovesick film discussion (Links to watch films will be available 1 week prior to event with registration). Saturday, February 20 @ 11am: Happy Birds-This elite team of parrots, macaws and cockatoos take wing for a dazzling performance featuring wild and trained behaviors of all sorts. Tuesday, February 23 @ 7pm: SVR Book Discussion-Together Thursday, February 25 @ 4:30pm: SVR Teen Author Visit with Nicola Yoon-#1 New York Times bestselling author, who will discuss her book, The Sun is Also a Star Tuesday, March 2 @ 6:30pm: LALE sponsored Author Event-Mutual Rescue www.siliconvalleyreads.org/events 16 SCCLD Forum 2021 •Adapt & Adopt: Strategies for Success •Virtual event via Zoom •Saturday, February 6 from 9am-10:30am •Special guest speaker-Carol Novello, author of Mutual Rescue, Board Alumni Ambassador and former President of Humane Society Silicon Valley •Participation link will be sent to those who RSVP. •Contact Tracy Ellenberger at tellenberger@sccl.org with questions •By invitation only 17 Honoring Black History Month •SCCLD has films, documentaries, music, and booklists for adults, teens, and children in honor of Black History Month. •Featured events include: •Diane Ferlatte Stories and Music, Saturday, February 13 @ 11am •A Celebration of African American History in Northern California with Author Jan Batiste Adkins, Saturday, February 20 @ 2pm •Gee’s Bend Mixed Media Paper Collages for Adults and Teens, Saturday, February 27 @ 1pm 18 Celebrate Lunar New Year with SCCLD •Join us for a discussion about the book San Francisco’s Chinatown on Monday, February 8 @ 7pm •Celebrate the Year of the Ox with a kids craft on Friday, February 12 @ 1pm •We’ll be creating drums, hanging paper oranges, and painting quince branches! 19 Work Out of Class Deputy County Librarian Steve Fitzgerald Library Services Manager Library Services Manager Annapurna Dandu Saratoga Community Librarian Saratoga Community Librarian Nichole King Campbell Children’s Supervising Librarian 20 Million Checkout Club •SCCLD made the Overdrive Million Digital Book Checkout Club in 2020 •Highest growth rate of any library system in the nation at 148% growth •1,961,830 checkouts •Higher circulation in 2020 than 2016-2019 combined 21 Saratoga Library Report February 2021 Nichole King, Acting Community Librarian Month Number of Borrowers Number of Check-Ins Number of Checkouts December 4942 22743 20865 January 4853 23311 20127 February 2021 Events Note: All of the programs are virtual and will be accessible via Facebook and/or Zoom. For details on a specific program or to register for a program (if applicable), please go to www.sccld.org/events Adults Online English Conversation Club Every Thursday, 11:00 am to 12:15pm Practice English at an online English Conversation Club session! Meet new friends and learn English together. Registration is required for each session. You will receive a Zoom link after registration and before each session. There will be no English Conversation Club on December 24 and 31. It will resume in the new year. RSVP: https://sccld.org/esl/?_ga=2.103992384.1567414986.1603730611-1574031980.1586980076 Online Book Club: Always Home by Fanny Singer Monday, February 1, 2021, 7:30 pm –8:30 pm For February we will discuss the Silicon Valley Reads 2021 Selection Always Home by Fanny Singer, the daughter of Alice Waters. Silicon Valley Reads / United Nations Film Festival: The Providers Wednesday, February 3, 2021, 6:00PM –7:00PM Set against the backdrop of the physician shortage and opioid epidemic in rural America, The Providers follows three healthcare providers in northern New Mexico who work together to connect those who 22 need help, regardless of their ability to pay. Amidst personal struggles that reflect those of their patients, the journeys of the providers unfold as they work to reach rural Americans who would otherwise be left out of the healthcare system. Registration is required: https://sccl.bibliocommons.com/events/5fdd374c0c78da24002f535d Teens Children Weekly Story-time program schedule (streamed via Facebook, no registration required): Mondays: Family story-time 11:00 –11:30am Tuesdays: Family story-time 11:00 –11:30am Wednesdays: Baby story-time 11:00 –11:20am Thursdays: Spanish/English story-time 11:00 –11:30am Fridays: Mandarin/English story-time 11:00 –11:30am Art Programs for school-age children will be conducted on the first and third Tuesdays of each month from 4:00-4:45 pm. Zoom registration is required. Science Programs for school-age children will be conducted on the second and fourth Tuesdays of each month from 4:00 –4:45 pm. Zoom registration is required. 23 Specials February Programs: Silicon Valley Reads Storytime Thursday, February 4 from 4:00-4:30pm Silicon Valley Reads - Craft Tuesday, February 16 from 4:00-5:00pm Zoom registration required Silicon Valley Reads – Happy Birds Saturday, February 20 from 11:00-noon 24 CITY OF SARATOGA Memorandum To: Library & Community Engagement Commission From: Crystal Bothelio, Assistant City Manager Date: February 8, 2021 Subject: Commission Report City Council Retreat Series The Annual City Council Retreat that is typically held as an all-day, in-person event has been modified to prevent the spread of COVID-19 and to comply with State and County regulations. This year’s City Council Retreat has been divided into a series of virtual meetings held on separate days. The City Council kicked off the 2021 City Council Retreat Series on January 20th with a Study Session to Review the Mission Statement, Statement of Values, and City Council’s Strategic Goals. The City Council then held a Study Session on January 25 to receive an Overview of Housing Laws and Legislation and the Housing Element Kickoff. On February 3, 2021, the Council received reports on the Mid-Year Budget Status and a COVID-19 Update on City Services as part of the Retreat Series. On February 17, the Retreat Series will continue with a presentation on City Council Term Limits and it will conclude on March 3 with a Study Session on the CIP Budget Periodization Process. The 2021 City Council Retreat Series meetings are open to the public and I hope to see our residents in attendance. Detailed instructions on how to join the meeting will be available on the meeting agendas that gets posted on the City website at www.saratoga.ca.us/agenda How will Saratoga meet State housing mandates? Every 8 years, California Cities are required to update their Housing Element to plan for projected housing needs at all income levels. Based on current methodology, the State of California and Association of Bay Area Governments expect Saratoga to plan for 1,712 new housing units to be built in Saratoga between 2023 and 2031. At the City Council Study Session on January 25 as part of the 2021 City Council Retreat Series, the Council discussed Housing Laws and Legislation and the Housing Element Update Kickoff. The meeting marked the start of a 2-year process that will involve considerable public engagement. The City Council will consider the engagement strategy for the Housing 25 Element Update on March 3, 2021. The agenda for the meeting will be posted at least 72- hours in advance at www.saratoga.ca.us/agenda Inclusive Playground Equipment Fundraiser The Saratoga Youth Commission is raising money to contribute towards purchasing inclusive playground equipment. They want people of all ages and abilities to be able to enjoy Saratoga's outdoor spaces together and build a stronger community. The Commission's goal is to raise $3,000 by the end of the school year to install an inclusive swing at a City park. Visit https://gofund.me/6785cc58 to support their efforts and the importance of inclusion. Public Art in Saratoga The Public Art Committee has been hard at work bringing new art experiences to Saratoga for the community to enjoy! The most recent addition is a 13-by-20-foot wall mural in the Saratoga Village. The side of Mint Leaf Cuisine now features grapevines on a trellis, created by Saratoga artist Michelle Liu. Take a look the next time you’re in downtown Saratoga supporting local businesses! Silly Walk Signs have also been installed in the Saratoga Village and on Joe’s Trail. These signs are your reminder that being silly is seriously good for you—especially during challenging times. When you see Silly Walk Signs, take a moment to let loose, get creative, and show us your best silly walk! Please share a photo or video on social media, tag the City of Saratoga, and use #SaratogaSillyWalks to spread the silly cheer. To find more public art experiences and to learn about the Committee behind it all, visit www.saratoga.ca.us/publicart City of Saratoga COVID-19 Response The City Council received an overview of the City’s response to the COVID-19 pandemic on February 3. The presentation was part of the 2021 City Council Retreat Series. The report describing the City’s efforts is available on the City website. COVID-19 Blueprint for a Safer Economy The State’s Stay at Home Order was lifted for Santa Clara County and the rest of California as of January 25. Santa Clara County is now back in the Purple Tier of the State's "Blueprint for a Safer Economy." County and State restrictions may differ—always follow the stricter of the two. What is permitted in the Purple Tier is outlined below: Open Indoors at 20% Capacity: • Personal Care services (hair salons and barber shops, nail care, skin care services, etc.) Open Outdoors with Modifications (Closed Indoors): • Dining • Wineries • Bars, breweries, and distilleries serving food 26 • Gatherings of up to 3 households (see Mandatory Directive on Capacity Limitations for gatherings for political, religious, or ceremonial purposes) • Adult recreation activities (for activities that are no-contact) • Professional and collegiate sports (see Mandatory Directive on Collegiate and Professional Athletics) • Family entertainment centers • Cardrooms • Museums, zoos, and aquariums • Youth sports Still in Effect: • Mandatory Directive on Travel (requires most people who travel into the county from more than 150 miles away to quarantine for 10 days upon their arrival) • Mandatory Directive for Lodging Facilities (may not provide lodging services for non- essential purposes, such as tourism, recreational, or leisure purposes) For more info, visit https://direc.to/dsdf COVID-19 Vaccinations Vaccination has helped humans fight infectious diseases for centuries. You can help put COVID-19 on the list of infectious diseases we have overcome by stepping up to get vaccinated when it’s your turn. Find out if you’re currently eligible for a COVID-19 vaccine by visiting www.sccfreevax.org COVID-19 Testing The County will hold another COVID-19 testing day on Thursday, February 11 from 9:30 a.m. to 4:00 p.m. at the Saratoga Prospect Center in Friendship Hall. Testing is free, open to the public, and includes a test for influenza. Appointments can be scheduled online one week in advance, beginning February 4, at https://direc.to/eyD1 You can also get tested at El Camino Hospital in Los Gatos (815 Pollard Road) on the first and third Thursdays of the month. To schedule a no-cost appointment on February 18 between 8:30 a.m. and 4:20 p.m., visit https://www.elcaminohealth.org/COVIDTestLosGatos These testing sites are both intended for people who do not have symptoms and have not been exposed to COVID-19. Testing is recommended for anyone who works with the public, takes public transit, or has attended a mass gathering. The County also offers free testing for those with COVID-19 symptoms or anyone who has been exposed to others with COVID-19 or COVID-19 symptoms. For more information, visit www.sccfreetest.org 27 Saratoga Library Commission Minutes - Page 1 of 3 MINUTES SARATOGA LIBRARY COMMISSION REGULAR MEETING DECEMBER 22, 2020 CALL TO ORDER Chair Cristina Meiser called the virtual meeting to order at 7:04 p.m. ROLL CALL Present: Chair Cristina Meiser, Vice Chair Eric Lewis, Commissioners Robert Gulino, Steven White, Victoria Zhang Absent: None Also Present: Chris Brown, Annapurna Dandu, David Guidry, Kayla Nakamoto, Crystal Bothelio REPORTS 1. Saratoga Teen Advisory Board No report 2. Santa Clara County Library District Chris Brown, Deputy County Librarian, shared some of the impacts of COVID-19 on Library District operations and announced that he will be leaving his position to become the Chicago Library Commissioner. 3. Saratoga Community Library Annapurna Dandu, Saratoga Community Librarian, shared some of the numbers associated with lobby and curbside book checkout, book bundles being offered to patrons, the January Teen Coffeehouse event, and computers that are being made available for patron use. 4. Friends of the Saratoga Libraries David Guidry, Friends of the Saratoga Libraries, shared an update on the retail operations of the Book-Go-Round under the shelter at home order, book sharing activities, and future efforts to engage volunteers and customers. 5. Library & Community Engagement Commission Chair Chair Cristina Meiser thanked the Commission for their efforts over the last year. She shared an update on the City Council Reorganization meeting in December 2020. 28 Saratoga Library Commission Minutes - Page 2 of 3 6. City of Saratoga Crystal Bothelio, Assistant City Manager, provided a reminder about the recording of the Saratoga Youth Commission and Library Teen Advisory Board SED Talks event. AGENDA ITEMS 1. Library Commission Minutes Recommended Action: Review and approve the Library Commission minutes from October 27, 2020 Regular Meeting and November 4, 2020 Special Meeting. GULINO/WHITE MOVED TO APPROVE THE LIBRARY COMMISSION MINUTES FROM OCTOBER 27, 2020 REGULAR MEETING AND NOVEMBER 4, 2020 SPECIAL MEETING. MOTION PASSED. AYES: GULINO, LEWIS, MEISER, WHITE, ZHANG. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 2. Paint the City: Utility Box Painting Project Recommended Action: Receive an informational report on the Paint the City program and the Commission’s new role in the program. No action needed. Kayla Nakamoto, Administrative Analyst, provided an overview of the Paint the City program and the Commission’s new role in the public art program. 3. 2021 Work Plan Recommended Action: Finalize the proposed 2021 Work Plan, for City Council consideration. Commission work plans are typically presented to the City Council for consideration at the beginning of the calendar year. Crystal Bothelio, Assistant City Manager, introduced the item. Chair Cristina Meiser suggested a special meeting to finalize the work plan. Commissioner Steven White suggested that all the Commissioners email suggested changes to City staff in advance of the special meeting to incorporate into the agenda packet for review. The Commission agreed to hold a special meeting to finalize the work plan and asked staff to coordinate a meeting date and time. 29 Saratoga Library Commission Minutes - Page 3 of 3 4. Commission Meeting Schedule Recommended Action: Consider changing the Commission’s regular meeting schedule. Crystal Bothelio, Assistant City Manager, introduced the item. The Commission considered its meeting schedule and agreed to hold its regular meetings on the 2nd Monday of even-numbered months at 7:00p.m. 5. Community News & Trends Recommended Action: Share news and trends within the community. Commissioner Robert Gulino shared information about Gather, a new video conferencing tool that has unique tools that provides a more natural environment for social gatherings. SUMMARIZE ACTION ITEMS • Send suggested work plan changes to City staff in advance of special meeting AGENDA ITEMS FOR NEXT MEETING None ADJOURNMENT Chair Cristina Meiser adjourned the meeting at 8:08 p.m. Minutes respectfully submitted: Crystal Bothelio, Assistant City Manager City of Saratoga 30 Saratoga Library Commission Minutes - Page 1 of 2 MINUTES SARATOGA LIBRARY COMMISSION SPECIAL MEETING JANUARY 19, 2021 CALL TO ORDER Chair Cristina Meiser called the virtual meeting to order at 7:01 p.m. ROLL CALL Present: Chair Cristina Meiser, Vice Chair Eric Lewis, Commissioners Robert Gulino, Steven White, Victoria Zhang Absent: None Also Present: Chris Brown, Annapurna Dandu, David Guidry, Kayla Nakamoto, Crystal Bothelio AGENDA ITEMS 1. 2021 Work Plan Recommended Action: Finalize the proposed 2021 Work Plan, for City Council consideration. Commission work plans are typically presented to the City Council for consideration at the beginning of the calendar year. The 2021 Commission Work Plan Study Session is scheduled for March 30, 2021. Crystal Bothelio, Assistant City Manager, introduced the item. The Commission discussed the proposed work plan and agreed on the following changes: • In Key Points of Work Plan item 2, a, replace “including West Valley Colle ge” with “schools, and colleges.” • In Key Points of Work Plan item 2, d, remove “with other local events and organizations, including West Valley College. • In Key Points of Work Plan, remove item 3. • Capitalize Library throughout document when in reference to Saratoga Library. • In Topics in Detail, combine item 1, b and 1, c to read: “Volunteer to assist Library staff with events and outreach programs (for example, Junior Achievement, Saturday Farmers Market, Movie Nights, Blossom Festival). • In Topics in Detail, combine item 1,f and 1,g to read: “Brainstorm with Santa Clara County Library District and City communications and outreach staff on ways to promote Library events and programs, for example Saratoga Source (monthly e- newsletter), Saratoga News, and social media. 31 Saratoga Library Commission Minutes - Page 2 of 2 • In Topics in Detail, revise item 1, g to read: Attend the Santa Clara County Library District’s Annual Library Forum. • In Topics in Detail, add item 1, j to read: “Encourage residents of both Saratoga and Monte Sereno to obtain library cards, participate in Library programs and services, and visit the Library.” • In Topics in Detail, change item 2, a to 2, b and revise to read: Support collaborative programs or activities between local organizations and the Library and/or the City. • In Topics in Detail, add new item 2, a to read: “Increase understanding of Commissions’ contributions to community engagement efforts of the City.” • In Topics in Detail, change item 2, d to 2, e and revise to read: “Respond to requests for supporting public art programs, including Paint the City and Rainy Day Sidewalk Poetry, as requested by the City’s Public Art Committee.” • In Topics in Detail, change item 2, f to read: “Recommend additional programs and policies that will help create a stronger, more inclusive community.” • In Topics in Detail, remove item 3. SUMMARIZE ACTION ITEMS None AGENDA ITEMS FOR NEXT MEETING – FEBRUARY 8, 2021 None ADJOURNMENT Chair Cristina Meiser adjourned the meeting at 7:44 p.m. Minutes respectfully submitted: Crystal Bothelio, Assistant City Manager City of Saratoga 32 CITY OF SARATOGA Memorandum To:Library & Community Engagement Commission From:Kayla Nakamoto, Administrative Analyst Date:February 8, 2021 Subject:Paint the City 2021 The deadline to submit applications for City’s program, Paint the City was on January 31, 2021. A total of 70 qualified applications were submitted for consideration. At the February 8, 2021 meeting, the Library & Community Engagement Commission will review the applications and recommend up to 3 designs for each of the 3 utility box locations that will be painted as part of the 2021 program. The Public Art Committee will consider the Library & Community Engagement Commission’s recommendations and select the top designs for the public voting process. Selected designs for each location will be posted on Peak Democracy for residents to rank. The highest ranked design at each location will be presented to the City Council for approval on May 5,2021. Painting is expected to be complete by the end of June. Artwork Criteria Artwork should reflect the history, heritage, culture, geography, or neighborhood or area where the box is located. Artwork must cover the entire box, not including handles or box identification markers. The lower right corner of the back panel will be reserved for the artist name(s). Entries must be the original design of the applicant(s) and suitable for viewing by all ages. Artwork may not contain political statements or symbols; religious references or symbols; profane or offensive content; graffiti-like style artwork; copyrighted or trademarked material; or corporate or organizational references, branding, or symbols. Selection Staff have reviewed applications to verify minimum criteria has been met. The Library and Community Engagement Commission should avoid selecting the same artist for multiple locations. The Commission can recommend up to 3 designs per utility box location to the Public Art Committee to consider. 33 Attachments: -Summary of Artist Applications -Conceptual Artwork -Slides 34 2021 Paint the City Applications - Location 1 - Page 1 P ain t e Cit y Saratoga Utility Box Art Project Summary of Artist Applications Number First Name Last Name Location Description Concept Preview 1 Ella Zhang 1 When I think of Saratoga the first things that comes to mind are the beautiful parks and succulent plants that grow all over the neighborhoods. So in my sketch of the box, I incorporated some succulent plants and a bench which is often seen in parks. 2 Hailey Forman 1 Based on Jupiter and Saturn being visible together recently. Application Deadline:January 31, 2021 Total Applications Received:70 Total Location 1 Applications:30 Total Location 2 Applications:22 Total Location 3 Applications:18 35 2021 Paint the City Applications - Location 1 - Page 2 Number First Name Last Name Location Description Concept Preview 3 Hema Shah 1 With the challenging times we are living in right now, i want to give message of love ..love grows 4 Jasmine Qin 1 Given the unprecedented year that we've had so far, a lot of us have learned that many things are out of our control. I wanted to create a piece that could inspire the community to take care of our well-being first by letting go of whatever weights are holding us down. A dandelion being blown in the wind represents the free-spirit within all of us, we just need that "push" to motivate ourselves to fly. Dandelions can be found everywhere around Saratoga whether its in the beautiful parks or in our own front yard. 5 Rashmi Edamula 1 My picture depicts Quito Park, which is just a stoplight away from the intersection of Saratoga Ave. and Cox Ave. Especially during the summer, the park is very sunny, and green(lots of plants/trees). I drew a picnic basket, as Quito Park is the perfect place to have a picnic. The playground is also a great joy for younger children. 36 2021 Paint the City Applications - Location 1 - Page 3 Number First Name Last Name Location Description Concept Preview 6 Lorraine & Mara Sheu 1 Our proposed art depicts the lively activity and features of the bike trails in Saratoga. 7 Mira Jishnu 1 There are many parks and ponds around Saratoga, and there are many things to do in saratoga, such as playing soccer, flying kites, or even just relaxing in the beautiful sunshine. 8 Shannon Wang 1 This art reflects the fun memories I have of growing up in Saratoga. I loved going out to boba with my friends, hanging around Big Basin Cafe, playing in Wildwood Park and the general beauty of this city. I am a little sad that the pandemic has prevented us from having normal lives but hopefully this box will be a bright reminder of better things to come. 37 2021 Paint the City Applications - Location 1 - Page 4 Number First Name Last Name Location Description Concept Preview 9 Susan Seichrist 1 The beautiful landscaping (looks like many native plants) in front of the Prince of Peace Church inspired the flowers as well as an inspirational quote for the pedestrians. Susan Seichrist 1 Find beauty in the smallthings. 10 Elaine Ke 1 As a child, Kelley Zoo was my favorite weekend outing. I would beg my parents to take me, and they mostly obliged to my delight. I remember how much I loved looking at the exhibits. As adults, we should remember that feeling. Here in Saratoga, we don't have many places to recreate the unique feeling of being a kid at a zoo. My design is rough; I plan to take further steps to make it more realistically look like a two-sided exhibit box with a butterfly on one side and a little aquarium on the other. Hopefully, I can incite just a bit of that feeling in children and adults alike, especially during these trying pandemic times. 11 Alex Dicheva 1 This reflects the rich and sweet history of both Cox Ave and Saratoga as a whole. It features the prune orchards that grew around Cox, and highlights the orchard community that was the heart of the city at its youth. The bright trees reflect the warm culture and the carriage represents the beginning down a long path towards success. 38 2021 Paint the City Applications - Location 1 - Page 5 Number First Name Last Name Location Description Concept Preview 12 Alice Liu 1 I grew up with neighbors two generations older, who'd tell me stories of their childhood running through the orchards here in Saratoga. They'd tell me about the plums and apricots they'd pick off the trees and how our neighborhood used to smell of fruit. Though the orchards of their childhood are no longer, my mom and I used fruit from our garden or the farmer's market to make jars of fresh homemade jam. To this day, we keep a jar on hand when the fruits are in season, and they never last long. This artwork is dedicated to the land that raised generations of fruit as well as the generations of us that grew up and made jam. 13 Amelia Chang 1 I drew the Earth, moon, sun, and Mars with the theme of planets and outer space. 14 Angelina Chen 1 My drawing represents the lush greenery that can be seen everywhere in Saratoga all year. Colorful tulips, daisies, lilies, and greenery show off the thriving plants that surround houses and buildings. The cosy animals represent the diverse ecosystem found throughout neighborhoods including rabbits, hedgehogs, and the occasional fox. The entire piece radiates warmth, signaling to the viewer that they are safe and home. 39 2021 Paint the City Applications - Location 1 - Page 6 Number First Name Last Name Location Description Concept Preview 15 Anjali Thomas 1 My artwork would be a painting of the apricot trees near the Saratoga Library during the winter. The apricot field has been there for a very long time and is part of this town's history. Not only does this artwork reflect Saratoga's history, but it also shows the impact of the beautiful trees on the community that buys the apricots. I think this artwork is really fitting because of how it embodies the nature of Saratoga and brings out the history of the town. 40 2021 Paint the City Applications - Location 1 - Page 7 Number First Name Last Name Location Description Concept Preview 16 Annabelle Co 1 The first section of the Utility box symbolizes peace and the 4 seasons. It shows a girl on a picnic in Spring, Summer, Fall, and Winter. It displays a glorious sunset as a colorful background. The second section for the utility box symbolizes Kindness. As people paint rocks as a symbol of Kindness, I decided to create a colorful design of painted rocks presenting the words "Kindness is Real" to persuade the person who sees the Utility box to do something kind to someone! The Top panel of the utility box shows a colorfully beautiful range of blues, purples, and magentas. On it, is a pixelized pair of sunglasses. This, does not symbolize anything other than to be cool and to enjoy life as it moves on. I feel that this is a very simple, yet important message to pedestrians and passers-by. Finally, last but not least, the third and final section of my masterpiece symbolizes Friendship. It shows Macaroons, cupcakes, gummy-bears, and gummy-hearts to show how much fun friends can be, no matter how many differences or similarities friends have. The final touch of a light pink background, the non-gravity sensation, and the broomsticks add a magical touch. Just like real Friendship is. The broomsticks are mainly designed after the series by JK Rowling "Harry Potter". Many people enjoy the series just as I do, and it makes a great conversation spark. Notice that there are lots of girls on the Utility box. I made this a part of my creation to tell girls who are passing by that they can do anything, as long as they try. I feel that these are good and important messages of life and I'd like to share this design with anybody who is driving, walking, or biking by. 41 2021 Paint the City Applications - Location 1 - Page 8 Number First Name Last Name Location Description Concept Preview 17 Clementine DicksonChild 1 Saratoga is a great place to visit and live, but not many people know why. Saratoga is a beautiful place full of activities, and this utility box represents it. The artwork represents why we should appreciate Saratoga more, like the vineyards, beautiful Hakone gardens, and all the horse activities. The artwork is easy to read and recognize its beauty and represents what Saratoga truly is. 18 Iris Chiu 1 This design is inspired by the people of Saratoga, hence the title at the top of the box, 'OF SARATOGA'. I included all kinds of people to reflect the diverse community of Saratoga. 19 Ishika Shah & Anika Gupta 1 Through our artwork we are trying to portray the four seasons. Most of the world experiences four seasons in a year. They are spring, summer, fall and winter. The weather is different during each season. As the weather changes trees and their visual appearance change too. In Spring, trees and plants grow new leaves with beautiful colors while in summer the trees look green and bright. In Winter, trees are bare. In Fall, trees shed their leaves. 42 2021 Paint the City Applications - Location 1 - Page 9 Number First Name Last Name Location Description Concept Preview 20 Jimin Oh 1 "This artwork is led by Jimin Oh who wishes to have an aquarium like this box design in Saratoga for friends and families to enjoy since we have been locked down at home majority of 2020. Under the sea theme~ Her helpers will be her classmates and first friends she met when she first came from Korea a couple of years ago. She wishes to go to aquarium with her friends once it opens to public. Lindsey Lee, Taylor Lee, Courtney Lee" 21 Juhi Patel 1 This utility box is located at the bottom of the hill which Garrod Farms sits upon. Garrod Farms is a link to the towns agricultural history as it has managed to survive urbanization. Garrod Farms signifies loyalty, determination, and passion as the ranch managed not to sell out while other neighboring orchards did. The ranch has been passed down generations and is now iconic for their wine and horses which has been portrayed in our painting. We chose to highlight 3 horses (Tonto, Max, and Luke) which currently reside in the stables at the farm. This painting is important because it is a reminder that Saratoga has remained true to its roots in the face of challenges. 22 Kayley Ren 1 Saratoga is the City of Trees and it’s a beautiful place. There are trees where ever you go and I wanted to express that in my artwork. In my opinion, I think that Saratoga is a wonderful place in all the the seasons. So, I drew landscapes in the four seasons. 43 2021 Paint the City Applications - Location 1 - Page 10 Number First Name Last Name Location Description Concept Preview 23 Levana & Zerlina Lai 1 Before urbanization during the late 1900s, Saratoga was covered in fruit orchards. Now, most of them have been replaced with modern suburbs. Fortunately, not all of them have disappeared; we are lucky to enjoy the path lined with apricot trees when we walk around the Saratoga library and during the annual Blossom Festival. The three scenes depicted on each of the apricots are animals that we frequently see around our house: deer eat our plants, hummingbirds make their nests in nearby trees, and monarch butterflies migrate throughout the region. 24 Lucie Gouanelle 1 About the art work: I have chosen the Saratoga avenue/Cox location.The concept refers to the location itself, the Saratoga city and the Bay area in general. It would include our beautiful mountains that we always admire from almost any place, the beautiful sky colors and some fog. The design would include the French prune introduced by Mr. Cox as part of the Saratoga History and in reference to the location. Different plants would remind us of what we can see in our gardens or the Bay area more generally and the letter O of "Cox" would be made out of the red Geranium, official flower of the Saratoga city. 25 Nidhi Vadlamudi 1 I’ve always thought sunsets are really beautiful, and they always look different depending on which location you watch them from. I took photos of sunsets that I have seen in my neighborhood in Saratoga, and drew them on my box design. 44 2021 Paint the City Applications - Location 1 - Page 11 Number First Name Last Name Location Description Concept Preview 26 Nikki Kalina 1 My art reflects the Saratoga I know. It is the intersection where the church touches the starry skies, where we can see snow capped Mount Hamilton in the distance, autumn leaves falling from the trees, local fruit sold at the weekly farmers market, roses blooming from the fertile soil, a clock representing time past and our future. 27 Sarah Tang 1 "At the corner of Saratoga Avenue and Cox Avenue, the Prince of Peace church offers a peaceful garden and a venue for a weekly farmer’s market. This artwork encourages the trend towards a more eco-friendly lifestyle in Saratoga. It illustrates the following sustainable gardening practices: 1) Plant drought-tolerant or “water-wise” plants, especially plants native to California that are already suited to the dry California climate. Pictured throughout are succulents of the genus Dudleya native to California and the surrounding west coast. 2) Water plants with recycled water, like the “gray water” of used shower water. This is suggested by the bathtub serving as a flower planter and a showerhead spraying water over it. 3) Cover the earth with mulch to enrich the soil and retain its moisture. Mulch can be organic, like the yard waste of fallen leaves, or inorganic like rocks and pebbles, as pictured. 4) Fertilize the soil with composted organic material, like kitchen scraps, as pictured. 5) And, finally, a sustainable garden is not complete without beneficial insects like pest-eating ladybugs (instead of pesticide) and pollinators like bees." 45 2021 Paint the City Applications - Location 1 - Page 12 Number First Name Last Name Location Description Concept Preview 28 Starr Davis & Deb Conway 1 The prominent location of this utility box calls for beautiful art. (It’s too bad that we have to have these boxes at all, but since we do, let them be beautiful art representing Saratoga’s best artists.) My design is meant to not stick out like a sore thumb (as does the turquoise and rainbow now on the box). My design ties in with the dark green plantings of Prince of Peace. It refers to our cultural value of the fine arts and ecology. Here the layering of bees and flowers recall our heritage of orchards and our natural public areas such as the heritage Orchard and Villa Montalvo. Bees inspire with their amazing intelligence and hive harmony. In our cultural diversity, like bees we live and work in a beautiful balanced community. 29 Stephanie Liu 1 "Steph: I loved the smell of sweet ripe strawberries in the summer, biking around listening to dragonfly wings twist wind. At the end of a summer's day we'd put color on computer paper, drawing all our sights. This was our shared childhood on Cox Ave and Apollo Way, in the winding golden triangles of suburban quiet. Cyn: Coming home from Argonaut elementary, my parents would take turns stopping for strawberries on the road, and child me would sit in the car, roll down my side window, and look up at the brilliant blue skied clouds - imagining what it must feel like to swim up there, taking in the cool breeze. We can happily say childhood imagination has stayed strong through our upbringing. We wanted to include a small message to encourage farmers' market goers to reuse their grocery bags (since we love our totes). We're glad small solutions, along with great action, can help our community imagine a brighter, blue sky future. Hello, and thank you. We're Girls in Glasses, excited to paint! Group of artist: Girls in Glasses, Stephanie Liu Cyn Wang" C HOO SE R EUSE R I GHT THANK YOU B A G IT GR EEN Final DesignInspiration Board Cyn / Karyooot@gmail.com Jan 30 2021 Saratoga Utility Box Art Project 46 2021 Paint the City Applications - Location 1 - Page 13 Number First Name Last Name Location Description Concept Preview 30 Taarini Chopra 1 My artwork represents the bounty of nature! This ties in to history of Saratoga/Cox when orchards covered Saratoga’s every inch. Joseph Cox was the prune propagator and had also built a a home for his family in 1915 that is still standing on Cox Avenue. My artwork reflects the beauty of nature and highlights color, flora and fauna that is still true of this neighborhood. I have made a special reference to butterflies as the prunes would provide a nesting cover and were a host to many butterflies (small box artwork) 47 2021 Paint the City Applications - Location 2 - Page 14 Number First Name Last Name Location Description Concept Preview 31 Adrienne Chung 2 The design that I created reflects the environment. On the front, there is a globe held by a pair of hands. It symbolizes how we need to nurture and protect our environment for future generations. The sides depict the same city but in different conditions. They show how different our world will be if we don't take care of it. Lastly, on the back is an hourglass with ice on top and water on the bottom. It shows the severity of climate change and how we shouldn't wait to address it. 32 Alice Liu 2 I grew up with neighbors two generations older, who'd tell me stories of their childhood running through the orchards here in Saratoga. They'd tell me about the plums and apricots they'd pick off the trees and how our neighborhood used to smell of fruit. Though the orchards of their childhood are no longer, my mom and I used fruit from our garden or the farmer's market to make jars of fresh homemade jam. To this day, we keep a jar on hand when the fruits are in season, and they never last long. This artwork is dedicated to the land that raised generations of fruit as well as the generations of us that grew up and made jam. 33 Angelina Chen 2 My drawing represents the lush greenery that can be seen everywhere in Saratoga all year. Colorful tulips, daisies, lilies, and greenery show off the thriving plants that surround houses and buildings. The cosy animals represent the diverse ecosystem found throughout neighborhoods including rabbits, hedgehogs, and the occasional fox. The entire piece radiates warmth, signaling to the viewer that they are safe and home. 48 2021 Paint the City Applications - Location 2 - Page 15 Number First Name Last Name Location Description Concept Preview 34 Anica Liu 2 My design reflects the importance of unity through education in Saratoga. The Saratoga Library, a place where the people of Saratoga come together to read, study, or relax and enjoy the peaceful silence, is located just down the block from this utility box; the box's location further exemplifies the concept of the design. 35 Clementine DicksonChild 2 Saratoga is a great place to visit and live, but not many people know why. Saratoga is a beautiful place full of activities, and this utility box represents it. The artwork represents why we should appreciate Saratoga more, like the vineyards, beautiful Hakone gardens, and all the horse activities. The artwork is easy to read and recognize its beauty and represents what Saratoga truly is. 36 Elaine Ke 2 As a child, Kelley Zoo was my favorite weekend outing. I would beg my parents to take me, and they mostly obliged to my delight. I remember how much I loved looking at the exhibits. As adults, we should remember that feeling. Here in Saratoga, we don't have many places to recreate the unique feeling of being a kid at a zoo. My design is rough; I plan to take further steps to make it more realistically look like a two-sided exhibit box with a butterfly on one side and a little aquarium on the other. Hopefully, I can incite just a bit of that feeling in children and adults alike, especially during these trying pandemic times. 49 2021 Paint the City Applications - Location 2 - Page 16 Number First Name Last Name Location Description Concept Preview 37 Ella Zhang 2 Saratoga is one the greenest cities in the Bay Area with many trees and animals. My sketch of the box represents the geography of Saratoga. 38 Hailey Forman 2 This location is near west valley college which has a leaf theme and also Saratoga has lots of nature. 39 Iris Chiu 2 This box design is inspired by the rolling hills and trails of Saratoga. Behind are the rows of trees, bright blue sky, and lush clouds of Saratoga. 50 2021 Paint the City Applications - Location 2 - Page 17 Number First Name Last Name Location Description Concept Preview 40 Ishika Shah & Anika Gupta 2 Through our artwork we are trying to portray the four seasons. Most of the world experiences four seasons in a year. They are spring, summer, fall and winter. The weather is different during each season. As the weather changes trees and their visual appearance change too. In Spring, trees and plants grow new leaves with beautiful colors while in summer the trees look green and bright. In Winter, trees are bare. In Fall, trees shed their leaves. 41 Jasmine Qin 2 Given the crazy unprecedented year we've had, I wanted to create a peaceful artwork that could inspire fellow Saratoga residents to take charge of their mental health and let go of whatever stressors have weighed them down this year, especially what we can't control. To me, finding dandelions around our city and wishing on them has always been a cheerful activity that I've done since childhood. 42 Kayley Ren 2 Saratoga is the City of Trees and it’s a beautiful place. There are trees where ever you go and I wanted to express that in my artwork. In my opinion, I think that Saratoga is a wonderful place in all the the seasons. So, I drew landscapes in the four seasons. 51 2021 Paint the City Applications - Location 2 - Page 18 Number First Name Last Name Location Description Concept Preview 43 Lavana & Zerlina Lai 2 Before urbanization during the late 1900s, Saratoga was covered in fruit orchards. Now, most of them have been replaced with modern suburbs. Fortunately, not all of them have disappeared; we are lucky to enjoy the path lined with apricot trees when we walk around the Saratoga library and during the annual Blossom Festival. The three scenes depicted on each of the apricots are animals that we frequently see around our house: deer eat our plants, hummingbirds make their nests in nearby trees, and monarch butterflies migrate throughout the region. 44 Lindsey Lee 2 "This design of City of Saratoga downtown has a lot of delicious food and deserts for friends and families to enjoy is led by Lindsey Lee to complete the box artwork with her triplet siblings Taylor and Courtney and her friend, Jimin. She imagined enjoying yummy food and desert by local restaurants as many of them have been impacted due to pandemic shutdowns with her friends. Group includes: Jimin Oh, Taylor Lee, Courtney Lee" 45 Monica Pistritto 2 My box shows the nature of California from the Saratoga area and everything people know it for. The redwood forest, vineyards, creeks and orchards, and the pacific coast. 52 2021 Paint the City Applications - Location 2 - Page 19 Number First Name Last Name Location Description Concept Preview 46 Rebecca Lieu 2 My design is meant to inspire people, make people happy, and make people smile! 47 Sarah & Ryan Tang 2 "Saratoga Avenue and Scotland Drive is an intersection frequently crossed by kids on their way to school (Redwood Middle School, as well as West Valley Community College). On their way they pass by the Saratoga Library and orchard. This artwork shows a whimsical scene of a kid wearing a backpack, and accompanied by a cat. He (and the cat) use books as stepping stones to his future destination. Artist Group: Ryan Tang and Sarah Tang, 19520 Tweed Court, Saratoga, CA." 48 Shannon Wang 2 When I attended Saratoga Elementary School a few years ago, there was a family who planted flowers on their balcony in the apartments opposite from the school. I always thought they made a really pretty and old-fashioned aesthetic. I decided to paint it with walls of a variety of colors to set a cheerful mood and represent the colorful history of Saratoga. 53 2021 Paint the City Applications - Location 2 - Page 20 Number First Name Last Name Location Description Concept Preview 49 Shreyas Rana 2 The artwork depicts the historic Saratoga Village arch and fire station. I love going to walks in the downtown and hence I wanted to capture it. 50 Starr Davis & Deb Conway 2 My submission is in support of our heritage of orchards and the part bees play in producing fruit. There are bee keepers here, including myself. Many of us especially in the time of covid, are growing fruits and vegetables at home. I live inn old apricot orchard. It is incredible the difference bees have made in increasing my fruit and vegetable yields! Of course the honey and beeswax candles are appreciated as well. On Scotland and Saratoga Ave,. the added box to the main utility box seemed like a perfect bee hive box in a garden. I didn't submit sides for the smaller box, but I would paint them in a matching style. The back of the box partly faces a brick wall and part can be seen by a nearby house. I felt the hive hexagonal red brown blended with the brick wall. 51 Susan Seichrist 2 The live oaks of the neighborhood create quite a playground for squirrels. They put on quite a show as they scamper through the branches and hunt for acorns. Susan Seichrist 2 54 2021 Paint the City Applications - Location 2 - Page 21 Number First Name Last Name Location Description Concept Preview 52 Tiffany Huang 2 "With the diversity of Saratoga, in which many Americans of color—particularly Asian Americans—reside, our first goal with this design is to showcase the beauty of one’s heritage. In our design, pigeons sit on a powerline, with a few of them transforming into origami cranes accompanied by a flurry of paper petals. The metamorphosis of the live birds—an everyday image of the Saratoga suburb— into origami cranes—which serve as an emblem for hope and Asian American culture—symbolizes Saratoga’s unique amalgamation of people of all racial backgrounds. But beyond cultural appreciation, the act of being grateful for what one has is also something that is relevant to Saratoga living, given that most residents are fortunate enough to live in a safe neighborhood with quality education and housing. Our artwork depicts the experiences around Saratoga that have become small epiphanies of the beauty of our city, even in moments as easily overlooked as watching pigeons on a powerline from one’s car at a stoplight. As we continue to familiarize ourselves with our new lifestyles in the era of COVID-19, the importance of recognizing both our ethnic backgrounds and mundane beauty has, in itself, become a part of everyday life around Saratoga and the world. " 55 2021 Paint the City Applications - Location 3 - Page 22 Number First Name Last Name Location Description Concept Preview 53 Alice Liu 3 I grew up with neighbors two generations older, who'd tell me stories of their childhood running through the orchards here in Saratoga. They'd tell me about the plums and apricots they'd pick off the trees and how our neighborhood used to smell of fruit. Though the orchards of their childhood are no longer, my mom and I used fruit from our garden or the farmer's market to make jars of fresh homemade jam. To this day, we keep a jar on hand when the fruits are in season, and they never last long. This artwork is dedicated to the land that raised generations of fruit as well as the generations of us that grew up and made jam. 54 Angela Zhao 3 "Underwater Railroad. My artwork features the train tracks located on the side of Pollard Road. The railroad there holds a special place in my heart since I often walked around there with my friends before COVID. I created some cartoon style characters who are best friends playing in the water, representing the fun memories I personally have about the area. The underwater aspect represents the San Tomas Aquinas Creek that goes through Friendship Park." 55 Angelina Chen 3 My drawing represents the lush greenery that can be seen everywhere in Saratoga all year. Colorful tulips, daisies, lilies, and greenery show off the thriving plants that surround houses and buildings. The cosy animals represent the diverse ecosystem found throughout neighborhoods including rabbits, hedgehogs, and the occasional fox. The entire piece radiates warmth, signaling to the viewer that they are safe and home. 56 2021 Paint the City Applications - Location 3 - Page 23 Number First Name Last Name Location Description Concept Preview 56 Annie Liu 3 Where to? The center of focus, the small red boat, is on a journey. In the front, the waves are calm, and the sailboat travels along the breeze. Meanwhile on the back, there are high tides that can potentially take the boat down. It may show how the boat has went through the waves, but there is more ahead of it. Turbulence ahead and behind, just like everyone's life. It's good for everyone going through everything from working and school to have in mind life has its ups and downs. 57 Clementine DicksonChild 3 Saratoga is a great place to visit and live, but not many people know why. Saratoga is a beautiful place full of activities, and this utility box represents it. The artwork represents why we should appreciate Saratoga more, like the vineyards, beautiful Hakone gardens, and all the horse activities. The artwork is easy to read and recognize its beauty and represents what Saratoga truly is. 58 Elaine Ke 3 As a child, Kelley Zoo was my favorite weekend outing. I would beg my parents to take me, and they mostly obliged to my delight. I remember how much I loved looking at the exhibits. As adults, we should remember that feeling. Here in Saratoga, we don't have many places to recreate the unique feeling of being a kid at a zoo. My design is rough; I plan to take further steps to make it more realistically look like a two-sided exhibit box with a butterfly on one side and a little aquarium on the other. Hopefully, I can incite just a bit of that feeling in children and adults alike, especially during these trying pandemic times. 57 2021 Paint the City Applications - Location 3 - Page 24 Number First Name Last Name Location Description Concept Preview 59 Hailey Forman 3 The garden at Quito park was an inspiration for this design. Roses and diamonds. 60 Ishika Shah & Anika Gupta 3 Through our artwork we are trying to portray the four seasons. Most of the world experiences four seasons in a year. They are spring, summer, fall and winter. The weather is different during each season. As the weather changes trees and their visual appearance change too. In Spring, trees and plants grow new leaves with beautiful colors while in summer the trees look green and bright. In Winter, trees are bare. In Fall, trees shed their leaves. 61 Jasmine Qin 3 Given the crazy unprecedented year we've had, I wanted to create a peaceful artwork that could inspire fellow Saratoga residents to take charge of their mental health and let go of whatever stressors have weighed them down this year, especially those that we can't control. For me, finding dandelions around our city and wishing on them has always been a cheerful activity that I've done since childhood. 58 2021 Paint the City Applications - Location 3 - Page 25 Number First Name Last Name Location Description Concept Preview 62 Kayley Ren 3 Saratoga is the City of Trees and it’s a beautiful place. There are trees where ever you go and I wanted to express that in my artwork. In my opinion, I think that Saratoga is a wonderful place in all the the seasons. So, I drew landscapes in the four seasons. 63 Kendra Lau 3 This artwork has a modern color palette which reflects the natural beauty of Saratoga. I was inspired by the mountainous hiking spots in Saratoga and the colors of the sunset. On the box, there is a California Poppy, and other floral/foliage designs which gives thought to the agricultural roots of Saratoga. On another panel of the box are minimalistic face designs which symbolize the strong sense of community in Saratoga. Lastly, there is a white string which connects all of these elements together. 64 Laura Abbott 3 The valley is known for its agricultural history, and I wanted to create a work of art that depicts a bright and colorful version of the orchard farming life from the past that can be enjoyed by youth and adults alike. Since this box is located next to "Friendship Park," which is in honor of the farmworkers that worked in the orchards, I figured it would be the perfect location for a scene such as this. I chose this box because it has a fairly good view from all angles which makes it a nice canvas for a "wrap around" style scene. Thank you very much for your consideration. 59 2021 Paint the City Applications - Location 3 - Page 26 Number First Name Last Name Location Description Concept Preview 65 Levana & Zerlina Lai 3 Before urbanization during the late 1900s, Saratoga was covered in fruit orchards. Now, most of them have been replaced with modern suburbs. Fortunately, not all of them have disappeared; we are lucky to enjoy the path lined with apricot trees when we walk around the Saratoga library and during the annual Blossom Festival. The three scenes depicted on each of the apricots are animals that we frequently see around our house: deer eat our plants, hummingbirds make their nests in nearby trees, and monarch butterflies migrate throughout the region. 66 Sarah Zhang 3 The city of Saratoga is filled with California Oaks, beautiful trees that live hundreds of years. The Oak leaves in my design commemorate such an integral part of this city's natural environment while the squirrel and deer represent the countless creatures who make their homes there. 67 Shannon Wang 3 My dad would often take my sister and I on nighttime strolls around the city. The tranquility of Saratoga at night when everyone else at home, getting ready to sleep, is one of my favorite feelings. I especially enjoyed sitting by Vasona Lake and stargazing in hopes of seeing Neowise last July. These memories are ones I will keep forever. The cat in the drawing was modeled after one of mine, Viktoria (Vivi). 60 2021 Paint the City Applications - Location 3 - Page 27 Number First Name Last Name Location Description Concept Preview 68 Shreyas Rana 3 I am a junior at Saratoga High and I want to spread the message of keeping Saratoga green. Plant draught tolerant plants. I already see a lot of my neighbors changing their yard to plant natives and draught tolerant vegetation and it makes me very happy so I want to even further spread the message through my art. 69 Susan Seichrist 3 Friendship Park, at the corner of Quito and Pollard Road, was named to honor the immigrants who owned or worked on the fruit orchards in Saratoga. This design is to honor their lives as well as their work. Please use this template for conceptual artwork. Designs should cover all sides of the utility box. The template is not to scale; selected artwork will need to be adjusted to t actual box size. Space in the lower right corner of the back panel should include the artist name(s). There are 2 boxes at some locations. If a location with 2 boxes is selected, 2 designs may be submitted if proposed artwork will be substantially dierent for the two boxes. Otherwise, only 1 design may be submitted per location. Front Side 1 Back Side 2 Top Artist Name:Utility Box Location:Paint the City Saratoga Utility Box Art Project 3 Friendship Park fruit friends fun Friendship Park live laugh love Susan Seichrist 70 Taylor Lee 3 The design of City of Saratoga has beautiful nature resources is led by Taylor Lee with her group of Jimin Oh, Lindsey Lee and Courtney Lee. This design was based off of wild and colorful mushrooms and plants to share with others. 61 Location 1 62 2021 Paint the City Applications - Page 2 Application Number First Name Last Name Location 1 Ella Zhang 1 63 2021 Paint the City Applications - Page 3 Application Number First Name Last Name Location 2 Hailey Forman 1 64 2021 Paint the City Applications - Page 4 Application Number First Name Last Name Location 3 Hema Shah 1 65 2021 Paint the City Applications - Page 5 Application Number First Name Last Name Location 4 Jasmine Qin 1 66 2021 Paint the City Applications - Page 6 Application Number First Name Last Name Location 5 Rashmi Edamula 1 67 2021 Paint the City Applications - Page 7 Application Number First Name Last Name Location 6 Lorraine & Mara Sheu 1 68 2021 Paint the City Applications - Page 8 Application Number First Name Last Name Location 7 Mira Jishnu 1 69 2021 Paint the City Applications - Page 9 Application Number First Name Last Name Location 8 Shannon Wang 1 70 2021 Paint the City Applications - Page 10 Application Number First Name Last Name Location 9 Susan Seichrist 1 Susan Seichrist 1 Find beauty in the smallthings. 71 2021 Paint the City Applications - Page 11 Application Number First Name Last Name Location 10 Elaine Ke 1 72 2021 Paint the City Applications - Page 12 Application Number First Name Last Name Location 11 Alex Dicheva 1 73 2021 Paint the City Applications - Page 13 Application Number First Name Last Name Location 12 Alice Liu 1 74 2021 Paint the City Applications - Page 14 Application Number First Name Last Name Location 13 Amelia Chang 1 75 2021 Paint the City Applications - Page 15 Application Number First Name Last Name Location 14 Angelina Chen 1 76 2021 Paint the City Applications - Page 16 Application Number First Name Last Name Location 15 Anjali Thomas 1 77 2021 Paint the City Applications - Page 17 Application Number First Name Last Name Location 16 Annabelle Co 1 78 2021 Paint the City Applications - Page 18 Application Number First Name Last Name Location 17 Clementine DicksonChild 1 79 2021 Paint the City Applications - Page 19 Application Number First Name Last Name Location 18 Iris Chiu 1 80 2021 Paint the City Applications - Page 20 Application Number First Name Last Name Location 19 Ishika Shah & Anika 1 81 2021 Paint the City Applications - Page 21 Application Number First Name Last Name Location 20 Jimin Oh 1 82 2021 Paint the City Applications - Page 22 Application Number First Name Last Name Location 21 Juhi Patel 1 83 2021 Paint the City Applications - Page 23 Application Number First Name Last Name Location 22 Kayley Ren 1 84 2021 Paint the City Applications - Page 24 Application Number First Name Last Name Location 23 Levana & Zerlina Lai 1 85 2021 Paint the City Applications - Page 25 Application Number First Name Last Name Location 24 Lucie Gouanelle 1 86 2021 Paint the City Applications - Page 26 Application Number First Name Last Name Location 25 Nidhi Vadlamudi 1 87 2021 Paint the City Applications - Page 27 Application Number First Name Last Name Location 26 Nikki Kalina 1 88 2021 Paint the City Applications - Page 28 Application Number First Name Last Name Location 27 Sarah Tang 1 89 2021 Paint the City Applications - Page 29 Application Number First Name Last Name Location 28 Starr Davis & Deb Conway 1 90 2021 Paint the City Applications - Page 30 Application Number First Name Last Name Location 29 Stephanie Liu 1 C H OO SE R E US E R I GHT THANK YOU B A G IT GR E EN Final DesignInspiration Board Cyn / Karyooot@gmail.com Jan 30 2021 Saratoga Utility Box Art Project 91 2021 Paint the City Applications - Page 31 Application Number First Name Last Name Location 30 Taarini Chopra 1 92 Location 2 93 2021 Paint the City Applications - Page 33 Application Number First Name Last Name Location 31 Adrienne Chung 2 94 2021 Paint the City Applications - Page 34 Application Number First Name Last Name Location 32 Alice Liu 2 95 2021 Paint the City Applications - Page 35 Application Number First Name Last Name Location 33 Angelina Chen 2 96 2021 Paint the City Applications - Page 36 Application Number First Name Last Name Location 34 Anica Liu 2 97 2021 Paint the City Applications - Page 37 Application Number First Name Last Name Location 35 Clementine DicksonChild 2 98 2021 Paint the City Applications - Page 38 Application Number First Name Last Name Location 36 Elaine Ke 2 99 2021 Paint the City Applications - Page 39 Application Number First Name Last Name Location 37 Ella Zhang 2 100 2021 Paint the City Applications - Page 40 Application Number First Name Last Name Location 38 Hailey Forman 2 101 2021 Paint the City Applications - Page 41 Application Number First Name Last Name Location 39 Iris Chiu 2 102 2021 Paint the City Applications - Page 42 Application Number First Name Last Name Location 40 Ishika Shah & Anika Gupta 2 103 2021 Paint the City Applications - Page 43 Application Number First Name Last Name Location 41 Jasmine Qin 2 104 2021 Paint the City Applications - Page 44 Application Number First Name Last Name Location 42 Kayley Ren 2 105 2021 Paint the City Applications - Page 45 Application Number First Name Last Name Location 43 Lavana & Zerlina Lai 2 106 2021 Paint the City Applications - Page 46 Application Number First Name Last Name Location 44 Lindsey Lee 2 107 2021 Paint the City Applications - Page 47 Application Number First Name Last Name Location 45 Monica Pistritto 2 108 2021 Paint the City Applications - Page 48 Application Number First Name Last Name Location 46 Rebecca Lieu 2 109 2021 Paint the City Applications - Page 49 Application Number First Name Last Name Location 47 Sarah & Ryan Tang 2 110 2021 Paint the City Applications - Page 50 Application Number First Name Last Name Location 48 Shannon Wang 2 111 2021 Paint the City Applications - Page 51 Application Number First Name Last Name Location 49 Shreyas Rana 2 112 2021 Paint the City Applications - Page 52 Application Number First Name Last Name Location 50 Starr Davis & Deb Conway 2 113 2021 Paint the City Applications - Page 53 Application Number First Name Last Name Location 51 Susan Seichrist 2 Susan Seichrist 2 114 2021 Paint the City Applications - Page 54 Application Number First Name Last Name Location 52 Tiffany Huang 2 115 Location 3 116 2021 Paint the City Applications - Page 56 Application Number First Name Last Name Location 53 Alice Liu 3 117 2021 Paint the City Applications - Page 57 Application Number First Name Last Name Location 54 Angela Zhao 3 118 2021 Paint the City Applications - Page 58 Application Number First Name Last Name Location 55 Angelina Chen 3 119 2021 Paint the City Applications - Page 59 Application Number First Name Last Name Location 56 Annie Liu 3 120 2021 Paint the City Applications - Page 60 Application Number First Name Last Name Location 57 Clementine DicksonChild 3 121 2021 Paint the City Applications - Page 61 Application Number First Name Last Name Location 58 Elaine Ke 3 122 2021 Paint the City Applications - Page 62 Application Number First Name Last Name Location 59 Hailey Forman 3 123 2021 Paint the City Applications - Page 63 Application Number First Name Last Name Location 60 Ishika Shah & Anika Gupta 3 124 2021 Paint the City Applications - Page 64 Application Number First Name Last Name Location 61 Jasmine Qin 3 125 2021 Paint the City Applications - Page 65 Application Number First Name Last Name Location 62 Kayley Ren 3 126 2021 Paint the City Applications - Page 66 Application Number First Name Last Name Location 63 Kendra Lau 3 127 2021 Paint the City Applications - Page 67 Application Number First Name Last Name Location 64 Laura Abbott 3 128 2021 Paint the City Applications - Page 68 Application Number First Name Last Name Location 65 Levana & Zerlina Lai 3 129 2021 Paint the City Applications - Page 69 Application Number First Name Last Name Location 66 Sarah Zhang 3 130 2021 Paint the City Applications - Page 70 Application Number First Name Last Name Location 67 Shannon Wang 3 131 2021 Paint the City Applications - Page 71 Application Number First Name Last Name Location 68 Shreyas Rana 3 132 2021 Paint the City Applications - Page 72 Application Number First Name Last Name Location 69 Susan Seichrist 3 Please use this template for conceptual artwork. Designs should cover all sides of the utility box. The template is not to scale; selected artwork will need to be adjusted to t actual box size. Space in the lower right corner of the back panel should include the artist name(s). There are 2 boxes at some locations. If a location with 2 boxes is selected, 2 designs may be submitted if proposed artwork will be substantially dierent for the two boxes. Otherwise, only 1 design may be submitted per location. Front Side 1 Back Side 2 Top Artist Name:Utility Box Location:Paint the City Saratoga Utility Box Art Project 3 Friendship Park fruit friends fun Friendship Park live laugh love Susan Seichrist 133 2021 Paint the City Applications - Page 73 Application Number First Name Last Name Location 70 Taylor Lee 3 134 Paint the City 2021 Library & Community Engagement Commission 135 Library & Community Engagement Commission’s Role Review applications that meet minimum criteria and select top conceptual designs (up to 3 per location) to recommend to the Public Art Committee to consider for the public voting process. 136 2021 Locations & Stipends 1) Saratoga Avenue & Cox Avenue ($600) 2) Saratoga Avenue & Scotland Avenue ($600) 3) Quito Road & Pollard Road ($600) 137 Minimum Criteria •Must be a Saratoga resident •Be at least 10 years old •Applications must include original, full-color artwork on Paint the City template •1 concept per utility box (1 application per location) •Selected 2020 Paint the City artists are not eligible to be selected in the 2021 cycle 138 Artwork Criteria Artwork should reflect history, heritage, culture, or neighborhood where the box is located. 139 Selection Process •Recommend top conceptual designs (up to 3 designs per location) •Artists should only be selected for 1 top conceptual design 140 Examples from 2020 141 Application Summary •70 Qualified Applications Received •Total Location 1 Applications: 30 •Total Location 2 Applications: 22 •Total Location 3 Applications: 18 142 143 City of Saratoga Library & Community Engagement Commission MEMBERSHIP Name Term End Robert Gulino 9/30/2021 Steven White, Monte Sereno Representative 9/30/2021 Cristina Meiser, Chair 9/30/2022 Victoria Zhang 9/30/2023 Eric Lewis, Vice Chair 9/30/2024 Others: Annapurna Dandu, Saratoga Library | ADandu@sccl.org Nichole King, Saratoga Library | nking@sccl.org David Guidry, Friends of the Saratoga Libraries Crystal Bothelio, City of Saratoga | 408.868.1269 | cbothelio@saratoga.ca.us RESPONSIBILITIES, DUTIES, & RELATIONSHIPS – RESOLUTION 20-055 RESPONSIBILITIES The Library & Community Engagement Commission shall serve as an advisory and liaison body. Its basic responsibilities shall include the following: 1. Provide counsel and recommendations on Library policies, budgets, plans and procedures to the Saratoga City Council and the Santa Clara County Library. Identify and bring to the attention of the City Council, the City staff, and the Santa Clara County Library staff (as appropriate) current and prospective issues and questions relating to Library policies and activities. 2. Provide counsel and recommendations to the Saratoga City Council on increasing public engagement in City government, supporting cultural and artistic programs in the community, and fostering a stronger, more inclusive community. 3. As directed by the City Council, evaluate and assess community concerns, support City engagement programs, and perform such other activities as may be directed by the Saratoga City Council. DUTIES In carrying out its basic responsibilities, the Library & Community Engagement Commission shall perform the following duties: 1. Hold formal meetings as required (see preceding Section on "Administration”). 2. Maintain communications with the City Council, City staff, Santa Clara County Library staff, and the Saratoga Community Librarian. 3. Serve in an advisory capacity on major engagement initiatives or policies to help create a more inclusive and engaged community, including providing support in 144 identifying and connecting with different groups in the community (such as other governmental, educational, and non-profit organizations). 4. Maintain within the Commission a continuity of knowledge of Library operations and City community engagement policies and strategies. 5. Keep generally informed on technical developments that could have a bearing on the Library's policies or strategies. 6. Provide support and/or advice on events related to the Library and City. 7. Work with and engage "Friends of the Saratoga Libraries", the Saratoga Teen Advisory Board, and other support groups as may be desirable concerning the Library. RELATIONSHIPS 1. The Library & Community Engagement Commission shall report to and be responsible to the Saratoga City Council. The City Manager is authorized to appoint a City staff member to serve as a liaison representative between the Council, staff and the Library & Community Engagement Commission on administrative matters. 2. The Library & Community Engagement Commission shall have no administrative authority over Library or City operations, activities, or staff. 3. The Library Commission & Community Engagement shall have authority to call meetings, conduct hearings, perform analysis, and make contacts with various interested parties in carrying out its basic responsibilities. AGENDA PLANNER The Commission holds regular meetings on the 2nd Monday of even-numbered months at 7:00 p.m. at the Saratoga Library and may schedule special meetings or cancel meetings as needed. MEETING AGENDA ITEMS REPORTS February 8, 2021 • Community News & Trends • Minutes • Paint the City Top 3 Design Selections • Summarize Action Items • Library District • Saratoga Library • Friends of the Saratoga Libraries • Teen Advisory Board • Commission Chair • City March 30, 2021 Commission Work Plan Study Session • 6:45 p.m. Library & Community Engagement Commission Work Plan April 12, 2021 • Community News & Trends • Minutes • Summarize Action Items • Library District • Saratoga Library • Friends of the Saratoga Libraries • Teen Advisory Board • Commission Chair • City 145 June 14, 2021 • Community News & Trends • Paint the City Update • Minutes • Summarize Action Items • Library District • Saratoga Library • Friends of the Saratoga Libraries • Teen Advisory Board • Commission Chair • City August 9, 2021 • Community News & Trends • Minutes • Consider Rescheduling October Meeting • Summarize Action Items • Library District • Saratoga Library • Friends of the Saratoga Libraries • Teen Advisory Board • Commission Chair • City October 11, 2021* • Community News & Trends • Minutes • Selection of Chair and Vice Chair • Consider 2022 Work Plan • Summarize Action Items • Library District • Saratoga Library • Friends of the Saratoga Libraries • Teen Advisory Board • Commission Chair • City December 13, 2021 • Community News & Trends • Minutes • Finalize 2022 Work Plan • Select Representative to Public Art Committee • Review 2022 Meeting Schedule • Summarize Action Items • Library District • Saratoga Library • Friends of the Saratoga Libraries • Teen Advisory Board • Commission Chair • City * Meeting occurs on holiday. Meeting to be rescheduled or canceled. 146 2020 LIBRARY & COMMUNITY ENGAGEMENT COMMISSION WORK PLAN (REVISED 8/19/20) KEY POINTS OF WORK PLAN 1. Support and promote library events and programs; engage in information sharing with and between the Library and the public. 2. Identify and recommend strategies to help foster a strong, more inclusive community, including the following activities: a. Partner with local organizations, including West Valley College. b. Increase public engagement in City government. c. Assess community concerns as directed by the City Council. d. Support Library and City engagement programs. with other local events and organizations, including West Valley College 3. Help increase the number of residents with library cards. TOPICS IN DETAIL 1. Support and promote library events and programs; engage in information sharing with and between the Library and the public. a) Attend library events as Commissioners and/or participants (e.g. Silicon Valley Reads programs, trivia events, etc.). b) Volunteer to assist library staff at library events (for example, Junior Achievement). c) Volunteer at outreach programs (e.g. Saturday Farmers Market, Movie Nights, Blossom Festival) to increase number of card holders. d) Invite the City Council to attend and share information with the City Council about Library and Library Commission programs, events, and activities. e) Spread awareness of Library events and offerings via Commissioner personal networks and encourage attendance (for example, post in Nextdoor Saratoga, post on Facebook page, inform Book Clubs, etc.). f) Brainstorm with Director of County Library Communication and Marketing on ways to promote Library events and programs. g) Write an article for Saratoga Source (monthly e-newsletter) or Saratoga News to feature library program(s). h) Provide recommendations to library staff at Commission meetings. This would include current trends in the community, ideas for programs that our community may be interested in (e.g. 3D printing), and upcoming community events where outreach might occur. i) Attend annual Friends and Commissioner forum. 147 j) Interact with other County Library Commissions and JPA, when appropriate. k) Work with Friends of the Saratoga Libraries to promote and cross-promote events and activities. 2. Identify and recommend strategies to help foster a stronger, more inclusive community, including the following activities. a) Support collaborative programs or activities between local organizations, such as West Valley College, and the Library and/or the City. b) Advise the City Council on matters of interest to the Saratoga community, as directed by the City Council. c) Support and provide recommendations to the City Council on City engagement programs and policies, including Community Event Grant Program allocations. d) Support public art programs sponsored by the City’s Public Art Committee. e) Recommend programs and policies that will help create a stronger, more inclusive community. 3. Help increase the number of residents with library cards a) Volunteer at outreach programs. b) Target Monte Sereno residents. 148