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HomeMy WebLinkAbout04-12-2021 Library & Community Engagement Commission Agenda PacketSaratoga Library & Community Engagement Commission Agenda - Page 1 of 3 SARATOGA LIBRARY & COMMUNITY ENGAGEMENT COMMISSION REGULAR MEETING April 12, 2021 7:00 P.M. REGULAR MEETING Teleconference/Public Participation Information to Mitigate the Spread of COVID‐19 This meeting will be entirely by teleconference. All Commission members, staff, and public will only participate via the Zoom platform using the process described below. The meeting is being conducted in compliance with the Governor’s Executive Order N‐29‐20 suspending certain teleconference rules required by the Ralph M. Brown Act. The purpose of this order was to provide the safest environment for the public, elected officials, and staff while allowing for continued operation of the government and public participation during the COVID‐19 pandemic. 1. Using the Zoom website https://us02web.zoom.us/j/83362993522 or App (Webinar ID 833 6299 3522) and using the tool to raise their hand in the Zoom platform when directed by the Chair to speak on an agenda item; OR 2. Calling 1.408.638.0968 or 1.669.900.6833, enter the Webinar ID 833 6299 3522, and pressing *9 to raise their hand to speak on an agenda item when directed by the Chair. The public will not be able to participate in the meeting in person. As always, members of the public can send written comments to the Commission prior to the meeting by commenting online at www.saratoga.ca.us/lc prior to the start of the meeting. These emails will be provided to the members of the Commission and will become part of the official record of the meeting. During the meeting the Chair will explain the process for members of the public to be recognized to offer public comment. In accordance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting due to a disability, please contact the City Clerk at debbieb@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. Saratoga Library & Community Engagement Commission Agenda - Page 2 of 3 ROLL CALL ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the Commission for up to three (3) minutes on matters not on the Agenda. The law generally prohibits the Commission from discussing or taking action on such items. The Commission may choose to place the topic on a future agenda. AGENDA ITEMS 1. Library & Community Engagement Commission Minutes Recommended Action: Review and approve the minutes from February 8, 2021 Regular Meeting. 2. Saratoga Teen Advisory Board Report Recommended Action: Receive Saratoga Teen Advisory Board report. 3. Santa Clara County Library District Report Recommended Action: Receive Santa Clara County Library District report. 4. Saratoga Community Library Report Recommended Action: Receive Saratoga Community Library report. 5. Friends of the Saratoga Libraries Report Recommended Action: Receive Friends of the Saratoga Libraries report. 6. Library & Community Engagement Commission Chair Report Recommended Action: Receive Library & Community Engagement Commission Chair report. 7. City of Saratoga Report Recommended Action: Receive City of Saratoga report. 8. Community News & Trends Recommended Action: Share news and trends within the community. Saratoga Library & Community Engagement Commission Agenda - Page 3 of 3 9. Housing Element Update Recommended Action: Receive an informational presentation on the Housing Element Update. SUMMARIZE ACTION ITEMS AGENDA ITEMS FOR NEXT MEETING – JUNE 14, 2021 ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF AGENDA PACKET, & COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Crystal Bothelio, Assistant City Manager for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on April 9, 2021 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us. Signed this 9th day of April 2021 at Saratoga, California. Crystal Bothelio, Assistant City Manager In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda, copies of materials distributed to the City Council concurrently with the posting of the agenda, and materials distributed to the City Council by staff after the posting of the agenda are available on the City Website at www.saratoga.ca.us. Following removal of State and local shelter in place orders these materials will be available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California. In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at debbieb@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II] Saratoga Library & Community Engagement Commission Minutes – February 8, 2021 Page 1 of 3 MINUTES SARATOGA LIBRARY COMMISSION REGULAR MEETING FEBRUARY 8, 2021 CALL TO ORDER Chair Cristina Meiser called the virtual meeting to order at Call to order at 7:05 p.m. ROLL CALL Present: Chair Cristina Meiser, Vice Chair Eric Lewis, Commissioners Robert Gulino, Steven White Absent: Victoria Zhang Also Present: Jennifer Weeks, Nichole King, Lauren Sutioso, Viraaj Reddi, Kayla Nakamoto, Crystal Bothelio ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS None REPORTS 1. Saratoga Teen Advisory Board Teen Advisory Board Members Lauren Sutioso and Viraaj Reddi shared updates on SED Talks, Coffeehouse, College Day, and Crafternoon events. 2. Santa Clara County Library District County Librarian Jennifer Weeks shared updates about Silicon Valley Reeds, provided information about temporary staffing changes during the recruitment of a new Deputy Librarian, and announced the County Library District had the highest growth rate in digital book checkouts of any library system. 3. Saratoga Community Library Acting Saratoga Community Librarian Nichole King introduced herself to the Commission. 4. Friends of the Saratoga Libraries Chair Cristina Meiser noted on behalf of the Friends of the Saratoga Libraries that the Book-Go-Round has been an excellent place to purchase used books. 3 Saratoga Library & Community Engagement Commission Minutes – February 8, 2021 Page 2 of 3 5. Library & Community Engagement Commission Chair No report 6. City of Saratoga Assistant City Manager Crystal Bothelio shared information about the City Council Retreat Series, Housing Element Update, Inclusive Playground Equipment Fundraiser, public art projects, and COVID-19. AGENDA ITEMS 1. Library & Community Engagement Commission Minutes Recommended Action: Review and approve the minutes from December 22, 2020 Regular Meeting and January 19, 2021 Special Meeting. GULINO/WHITE MOVED TO APPROVE THE MINUTES FROM DECEMBER 22, 2020 REGULAR MEETING AND JANUARY 19, 2021 SPECIAL MEETING, WITH A CORRECTION TO THE JANUARY 19, 2021 MINUTES TO REMOVE CHRIS BROWN AND DAVID GUIDRY FROM THE LIST OF ATTENDEES. MOTION PASSED. AYES: GULINO, LEWIS, MEISER, WHITE, ZHANG. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 2. Paint the City: Utility Box Painting Project Recommended Action: Review qualified Paint the City applications and recommend up to 3 designs for the 3 Paint the City locations to the Public Art Committee for public voting. Analyst Kayla Nakamoto introduced the agenda item and requested that the Commission select up to 3 designs for each Paint the City location to recommend to the Public Art Committee for public voting. The Commission made the following artwork recommendations: • Location 1: Ella Zhang, Shannon Wang, and Lorraine and Mara Sheu • Location 2: Star Davis and Deb Conway, Tiffany Huang and Audrey Tang, and Levana and Zerlina Lai • Location 3: Clementine Dickson-Child, Jasmine Qin, and Susan Seichrist 4 Saratoga Library & Community Engagement Commission Minutes – February 8, 2021 Page 3 of 3 3. Community News & Trends Recommended Action: Share news and trends within the community. No news and trends were shared. SUMMARIZE ACTION ITEMS Staff was asked to share a copy of the Commission’s proposed work plan prior to the Work Plan Study Session in March. AGENDA ITEMS FOR NEXT MEETING Chair Cristina Meiser adjourned the meeting at 8:59 p.m. Minutes respectfully submitted: Crystal Bothelio, Assistant City Manager City of Saratoga 5 Serving the unincorporated areas of Santa Clara County and the cities of Campbell | Cupertino | Gilroy | Los Altos | Los Altos Hills | Milpitas | Monte Sereno | Morgan Hill | Saratoga March 2021 Library Stakeholder Report Jennifer Weeks, County Librarian Connect with SVR Authors For many, the best part of Silicon Valley Reads is to hear directly from the featured authors. March offers opportunities for all ages to listen to the SVR authors and have an opportunity to ask questions. Or, you can join in a book discussion about your favorite SVR titles. March 2 @ 6:30 pm Carol Novello, author of Mutual Rescue will be interviewed by Kurt Kruckenberg, President of Humane Society Silicon Valley. They will discuss how rescuing animals can save you, too. This event is brought to you in partnership with the Los Altos Library Endowment (LALE). March 3 @ 4:00 pm Carol Novello will be back for a children's program with animals from Humane Society Silicon Valley, and one of the children she features in her story. Kids will love learning how animals can bring happiness to everyone! March 6 @ 11:00 am Rachel Joyce, author of The Music Shop will be with us to talk about her book. We will also enjoy music from The Music Shop performed by the San Jose Library band, The Dewey Decibels. March 11 @ 6:00 pm Commonwealth Club of Silicon Valley will join us to present Fanny Singer, author of Always Home, along with her famous chef mother, Alice Waters. You won't want to miss this conversation hosted by food-blogger Carolyn Jung! March 13 @ 3:00 pm Nikki Grimes, award-winning author of Garvey's Choice, will visit us and answer your questions about her book. Ms. Grimes will be joined by Manasi Garg, a local student poet award-winner. For a full list of SVR events including weekly UNAFF in Libraries award-winning films and documentaries, visit siliconvalleyreads.org/events. 6 Serving the unincorporated areas of Santa Clara County and the cities of Campbell | Cupertino | Gilroy | Los Altos | Los Altos Hills | Milpitas | Monte Sereno | Morgan Hill | Saratoga SCCLD Provides Tax Assistance April 15, 2021 is Tax day. To help our patrons prepare, SCCLD has compiled a comprehensive list of available services to assist you. SCCLD is providing the following services:  Pick up common tax forms and their instructions at our libraries during walk-up service hours  Reserve a 50-minute computer appointment at the Gilroy, Los Altos, Milpitas or Saratoga Library to fill out online forms and/or print up to 25 pages for free (sccld.org/reserve)  Speak with a librarian Monday-Saturday, 10am-6pm at (408) 540- 3947. Printed Federal and State Tax Forms Printable federal forms, publications, and instructions are available on the IRS website. For printable state tax forms and publications, go to the State of California Franchise Tax Board. File Electronically If you are among the 90% of people who prefer filing online, visit the IRS's FILE page to get started. If you are filing as an individual or business, you will find filing tools and answers to common questions, or you can select from a list of IRS partner sites and tools for Free File Online Options based on your adjusted gross income (AGI) and other criteria. Free Online Tax Preparation Assistance If you earned less than $57,000 in 2020, the IRS's Volunteer Income Tax Assistance, the United Way, and CalWorks have partnered to provide you with secure and safe e-filing by trained volunteers via GetYourRefund.org. This service is also available in Spanish. Free In-Person Tax Preparation Assistance If you want in-person assistance, or need tax assistance in languages other than English or Spanish, you can use the IRS's Find a Location tool to locate free tax assistance from community organizations. Anyone over 50 with a low to moderate income can use AARP's Foundation Tax Aide Service for in- person or online tax assistance from trained IRS certified volunteers. Coronavirus Tax Relief and Economic Impact Payments If you never received the full Economic Impact Payment, you may be able to claim the Recovery Rebate Credit. Or visit the IRS's Coronavirus Tax Relief page for updates and more information. For more information, visit our website. (https://sccld.org/blogs/post/its-income-tax-time-are-you-ready/) 7 Serving the unincorporated areas of Santa Clara County and the cities of Campbell | Cupertino | Gilroy | Los Altos | Los Altos Hills | Milpitas | Monte Sereno | Morgan Hill | Saratoga Library Expansion Updates SCCLD is proud to announce the Morgan Hill Library Expansion is complete with a beautiful new Children’s Activity Room and Community Room. This new space is already being put to good use preparing Supper at the Library meals, and will be a welcome addition to the library to offer homework help, children’s programs, community events, and much more in the near future. SCCLD has created a brief video to introduce this bright, happy new space, as well as thank our supporters of the Supper at the Library program. The official ground-breaking for the Cupertino Library Expansion is set for March 5 at noon. Please join us for this virtual event as Cupertino Mayor Paul, as well as others from the City of Cupertino and the Santa Clara County Library District say a few words to kick off this exciting and much anticipated project. Printing Service Available at the Librar y Have a current library card and PIN and need to print? SCCLD is offering wireless printing for our patrons at the Gilroy, Los Altos, Milpitas and Saratoga Libraries. Patrons can use our free wireless printing service to upload their documents online and pick up their printouts the same day during walkup service using the Print Station. No appointment is necessary if you have a current library card, PIN and have used our public computers for more than catalog search in the past. To get started, we have included a set of instructions. As we enter into tax season, offering public access to computers and printing is another important way the Library is providing valuable services to our community. 8 Serving the unincorporated areas of Santa Clara County and the cities of Campbell | Cupertino | Gilroy | Los Altos | Los Altos Hills | Milpitas | Monte Sereno | Morgan Hill | Saratoga 9 Serving the unincorporated areas of Santa Clara County and the cities of Campbell | Cupertino | Gilroy | Los Altos | Los Altos Hills | Milpitas | Monte Sereno | Morgan Hill | Saratoga SED Talk for Teens For teens interested in entrepreneurship, SCCLD has a virtual program on Saturday, March 20, 4:00-5:30pm titled SED Talk for Teens: Overcoming Obstacles in Entrepreneurship. In this class, they will learn what it takes to start and successfully run your own company. This is a three-part TED-style talk with Q&A for teens on the topic of entrepreneurship:  Manny Cappello - Associate Vice Chancellor and founder of the Entrepreneurship Center at West Valley College  Jacob Choi - COO at Going Merry, a startup company founded by Carnegie Mellon and Stanford graduates  Kaushik Narayan - CTO and Head of the Cloud BU at McAfee. Founder of the startup Skyhigh Networks Advanced registration is required. JPA- Save the Date The next Library Joint Powers Authority Board meeting will be Thursday, April 29 @ 12:00pm Blueprint for a Safer Economy Santa Clara County is anticipating moving to the Red Tier as of Wednesday, March 3. SCCLD is finalizing our plans to reintroduce Lobby Service to replace Walkup Service at the Cupertino, Gilroy, Los Altos, Milpitas, Morgan Hill, and Saratoga Libraries in early to mid-March. Curbside holds pickup will also be available. The Campbell Library will maintain Walkup Service and Curbside Service. We will share more information as it becomes available. For the latest information on Library Services, please visit our website at sccld.org/informed. 10 Serving the unincorporated areas of Santa Clara County and the cities of Campbell | Cupertino | Gilroy | Los Altos | Los Altos Hills | Milpitas | Monte Sereno | Morgan Hill | Saratoga April 2021 Library Stakeholder Report Jennifer Weeks, County Librarian Distinguished Author Series The Santa Clara County Library District is proud to announce a four-part, virtual author series beginning in April. The Distinguished Author Series brings together great authors who spark new thoughts, ideas and deep discussion. Delve into the minds of Dr. Robert Sapolsky, Jaron Lanier, Joyce Carol Oates and Jhumpa Lahiri to explore topics of the biology of stress and related diseases, the impact of technology on present lives and the future, and immigration. All talks will be moderated by a special guest and include an opportunity for Q&A. Advanced registration required. All events are free, held online, and open to the public. Thank you to our generous sponsors who make the Distinguished Author Series possible! Dr. Robert Sapolsky Science and Nature Writer, Biologist and Neuroscientist and Stress Expert Stanford Professor Dr. Robert Sapolsky is a biologist, neuroscientist and stress expert. He lectures on diverse topics such as stress and its diseases, the biology of our individuality, and living amongst baboons. His unique perspective on the human condition comes from his years working in the field and the findings of his research as a neuroscientist. His notable works include Why Zebras Don’t Get Ulcers (1994), A Primate’s Memoir (2002) and Behave: The Biology of Humans at Our Best and Worst (2017). Dr. Sapolsky will be in conversation with Tech Executive, Robin Abrams. Wednesday, April 14 @ 7:00 pm REGISTER HERE 11 Serving the unincorporated areas of Santa Clara County and the cities of Campbell | Cupertino | Gilroy | Los Altos | Los Altos Hills | Milpitas | Monte Sereno | Morgan Hill | Saratoga Jaron Lanier Scientist, Musician, Visual Artist and Author Jaron Lanier is considered a Renaissance Man for the 21st Century for his work as a computer scientist, composer, visual artist and author. Writing on topics including high-technology business, the social impact of technology, Internet politics and the future of humanism, Lanier has been on the cusp of technical innovation and was a pioneer of virtual reality (a term he coined). Notable works include Who Owns the Future? (2013) and Ten Arguments for Deleting your Social Media Accounts Right Now (2018). Lanier will be in conversation with County Supervisor, Joe Simitian. Wednesday, April 28 @ 7:00 pm REGISTER HERE Joyce Carol Oates Award-Winning Novelist, Poet, Playwright and Essayist Versatile and accomplished author Joyce Carol Oates has penned bestselling novels, critically acclaimed collections of short fiction, essays, plays and a memoir. Her writing has earned awards such as the National Book Award, O. Henry Awards, the National Humanities Medal and the Jerusalem Prize. Notable works include We Were the Mulvaneys (1996), The Falls (2004), Night. Sleep. Death. The Stars (2020) and The (Other) You (2021). Moderator to be named at a later date. Saturday, May 8 @ 3:00 pm REGISTER HERE Jhumpa Lahiri Pulitzer Prize-Winning Short Story Writer and Novelist Jhumpa Lahiri received the Pulitzer Prize in 2000 for Interpreter of Maladies, her debut story collection that explores issues of love and identity among immigrants and cultural transplants. Her novel, The Namesake (2003), also received great acclaim, expanding the perplexities of the immigrant experience and search for identity. She was awarded the National Humanities Medal, the PEN/Hemingway Award and an O. Henry Prize, among others. See some of Jhumpa Lahiri's works. Lahiri will be in conversation with Author, Meg Clayton. Saturday, May 22 @ 3:00 pm REGISTER HERE 12 Serving the unincorporated areas of Santa Clara County and the cities of Campbell | Cupertino | Gilroy | Los Altos | Los Altos Hills | Milpitas | Monte Sereno | Morgan Hill | Saratoga COMING APRIL 19: Expanded Library Building Access The Santa Clara County Library District (SCCLD) is pleased to announce that on Monday, April 19th, community libraries in Cupertino, Gilroy, Los Altos, Milpitas, Morgan Hill, and Saratoga will be welcoming our patrons into the libraries with expanded available spaces for full browsing, access to public computers, printers and scanners, and to obtain new library cards, Monday through Saturday. The open hours are also expanding and will be announced by April 12. To provide a safe and successful experience, occupancy and seating will be limited to ensure social distancing, and patrons must wear a face- covering, maintain 6-ft. distance from others, and keep their visit to one hour or less. Curbside pick up will continue Monday – Saturday 3pm-5pm for contactless services, Bookmobile and Book Dash deliveries continue and programs will still be held online. Campbell Library is preparing to close for a full renovation as collaboration with the City of Campbell continues to progress. The new temporary library space will open in Spring 2021. Curbside and walkup services will continue at the Campbell Library until the temporary facility opens. The temporary library will be conveniently located in the Campbell Community Center, near the Orchard Banquet Hall. As a reminder, Cupertino, Gilroy, Los Altos, Milpitas, Morgan Hill, and Saratoga Libraries currently offer lobby and curbside service and the Campbell Library offers walkup and curbside service Monday through Saturday. Visit sccld.org/informed to see open hours at each location and a full list of library services available. SPEAKING VOLUMES: Bo Caldwell Join us on Wednesday, April 7 at 7:30pm for a special virtual event featuring author, Bo Caldwell. Her first novel, The Distant Land of My Father, published in 2001, was a national bestseller, one of the Los Angeles Times’ Best Books of 2001, and a Booksense 76 pick in both hardcover and paperback. Her second novel, City of Tranquil Light, published in 2010, was also a national bestseller and one of O Magazine’s Ten Must Reads for October 2010. Her personal essays have appeared in O, The Oprah Magazine, the Washington Post Magazine, and America Magazine. Register Here 13 Serving the unincorporated areas of Santa Clara County and the cities of Campbell | Cupertino | Gilroy | Los Altos | Los Altos Hills | Milpitas | Monte Sereno | Morgan Hill | Saratoga SCCLD for Teens The Library District has unique opportunities available for our Teen patrons. Teen Poetry Contest: Welcome to the 15th Annual SCCLD Poetry Contest!  We invite teens to submit up to three poems. One winner from each library will be chosen in the following categories: Grades 6-8 (Middle School), Grades 9-12 (High School) Visit our website for full details ENTRY RULES:  Submit up to three original poems, no longer than 30 lines.  Poems may be submitted with the online form or contact your Teen Librarian to submit a paper entry form.  Last day to submit your entry is April 30, 2021.  Winners will receive a $50.00 gift card. Teen Open Mic Night: Do you sing, play an instrument, create poetry, dance or have some other kind of talent you can showcase through Zoom? Join us for a virtual open mic night and show your family and friends your talents. Friday, April 16 @ 6:30pm. Performers ages 12-17 sign up here: https://tinyurl.com/performSA Audience members register here to receive a Zoom invite the day of the event. Teen Volunteer Credit Opportunity: For those Teens looking to earn community service hours, SCCLD has a space for them to use their voice, be creative, and share their expertise! Teens STREAM+ gives teens the opportunity to make short videos about subjects including Science, Technology, Reading, Engineering, Art, Math, and more. Teens will fill out proposals, and once their idea is approved by a Teen Librarian and their video submitted, they will earn anywhere from two to eight community service hours (determined by scoring criteria and Teen Librarians' discretion). For more information and to see examples, visit our website. JPA- Save the Date The next Library Joint Powers Authority Board meeting will be Thursday, April 29 @ 12:00pm 14 Serving the unincorporated areas of Santa Clara County and the cities of Campbell | Cupertino | Gilroy | Los Altos | Los Altos Hills | Milpitas | Monte Sereno | Morgan Hill | Saratoga Celebrate the Library in April National Library Week (April 4 - 10, 2021) is a time to celebrate our nation's libraries, library workers' contributions and promote library use and support. First sponsored in 1958, National Library Week is sponsored by the American Library Association (ALA) and observed in all types of libraries across the country each April. The theme for National Library Week 2021 is "Welcome to Your Library."  Monday, April 5: State of America's Libraries Report released, including Top Ten Frequently Challenged Books of 2020.  Tuesday, April 6: National Library Workers Day, a day for library staff, users, administrators and Friends groups to recognize the valuable contributions made by all library workers.  Wednesday, April 7: National Library Outreach Day (formerly National Bookmobile Day), a day to celebrate library outreach and the dedicated library professionals who are meeting their patrons where they are.  Thursday, April 8: Take Action for Libraries Day, a day to rally advocates to support libraries. On behalf of SCCLD, thank you for your continued support of our libraries! SCCLD Names Steve Fitzgerald as the New Deputy County Librarian Please join us in congratulating Steve Fitzgerald as the new Deputy County Librarian. Many of you know Steve as he has been with SCCLD in various positions since 2007. He started with SCCLD as a Librarian at the Los Altos Library, then Supervising Librarian for Adults and Teens at the Cupertino Library, Community Librarian at the Milpitas Library, Library Services Manager for Literacy and Learning at the Services and Support Center, and most recently, working out of class as the Deputy County Librarian since January. Steve brings a calm leadership style and strong dedication to improving public library experiences. As the Deputy County Librarian, Steve will lead our work to create a path towards resuming full public services at all of our libraries, and most importantly developing the District’s best actions forward in providing excellent library services. His official start date is April 5th. 15 SCCLD County Librarian Report April 2021 16 Distinguished Author Series •The Santa Clara County Library District is proud to announce a four-part, virtual author series beginning in April. The Distinguished Author Series brings together great authors who spark new thoughts, ideas and deep discussion. Dr. Robert Sapolsky Wednesday, April 14 7:00pm Joyce Carol Oates Saturday, May 8 3:00pm Jaron Lanier Wednesday, April 28 7:00pm Jhumpa Lahiri Saturday, May 22 3:00pm 17 Expanded Library Access-April 19 Welcome back to the Library! •Monday, April 19th, Cupertino, Gilroy, Los Altos, Milpitas, Morgan Hill, and Saratoga will offer expanded library access for full browsing, public computers, printers and scanners, and to obtain new library cards. •Monday through Saturday. The open hours are also expanding and will be announced by April 12. •Occupancy and seating will be limited to ensure social distancing, and patrons must wear a face- covering, maintain 6-ft. distance from others, and keep their visit to one hour or less. •Curbside pick up will continue Monday –Saturday 3pm-5pm, Bookmobile and Book Dash deliveries continue and programs will be held online. •Campbell Library is preparing to close for a full renovation as collaboration with the City of Campbell continues to progress. The new temporary library space will open in Spring 2021 conveniently located in the Campbell Community Center. Curbside and walkup services will continue at the Campbell Library until the temporary facility opens. 18 Celebrate the Library! National Library Week (April 4 -10, 2021) is a time to celebrate libraries, library workers' contributions and promote library use and support. The theme for National Library Week 2021 is "Welcome to Your Library." •Monday, April 5: State of America's Libraries Report released, including Top Ten Frequently Challenged Books of 2020. •Tuesday, April 6: National Library Workers Day, a day for library staff, users, administrators and Friends groups to recognize the valuable contributions made by all library workers. •Wednesday, April 7: National Library Outreach Day (formerly National Bookmobile Day), a day to celebrate library outreach and the dedicated library professionals who are meeting their patrons where they are. •Thursday, April 8: Take Action for Libraries Day, a day to rally advocates to support libraries . On behalf of SCCLD, thank you for your continued support of our libraries! 19 Speaking Volumes: Featuring Bo Caldwell •Join us for a special virtual event featuring author, Bo Caldwell. Her first novel, The Distant Land of My Father, published in 2001, was a national bestseller, one of the Los Angeles Times’ Best Books of 2001, and a Booksense 76 pick in both hardcover and paperback. Her second novel, City of Tranquil Light, published in 2010, was also a national bestseller and one of O Magazine’s Ten Must Reads for October 2010. Her personal essays have appeared in O, The Oprah Magazine, the Washington Post Magazine, and America Magazine. Wednesday, April 7 @ 7:30pm Register Here 20 SCCLD for Teens The Library District has unique opportunities available for Teens •Teen Poetry Contest: Welcome to the 15th Annual SCCLD Poetry Contest! •Submit up to three poems. One winner from each library will be chosen in the following categories: Grades 6-8 (Middle School), Grades 9-12 (High School) Visit our website for full details •Teen Open Mic Night: Do you sing, play an instrument, create poetry, dance or have some other kind of talent you can showcase through Zoom? Join us for a virtual open mic night and show your family and friends your talents. Friday, April 16 @ 6:30pm. •Performers ages 12-17 sign up here: https://tinyurl.com/performSA •Audience members register here to receive a Zoom invite the day of the event. •Teen Volunteer Credit Opportunity: For Teens looking to earn community service hours, Teens STREAM+ gives teens the opportunity to make short videos about subjects including Science, Technology, Reading, Engineering, Art, Math, and more. For more information and to see examples, visit our website. 21 Save the Date •Library Joint Powers Authority Board Meeting •Thursday, April 29 @ 12pm 22 New Deputy County Librarian Please join us in congratulating Steve Fitzgerald as the new Deputy County Librarian. Steve as he has been with SCCLD in various positions since 2007. •Librarian-Los Altos Library •Supervising Librarian for Adults and Teens-Cupertino Library •Community Librarian-Milpitas Library •Library Services Manager-Literacy and Learning •Work out of class-Deputy County Librarian •Steve brings a calm leadership style and strong dedication to improving public library experiences. As the Deputy County Librarian, Steve will lead our work to create a path towards resuming full public services at all of our libraries, and most importantly developing the District’s best actions forward in providing excellent library services. •Official start date: April 5th 23 Saratoga Library Report April 2021 Nichole King, Acting Community Librarian Month Number of Borrowers Number of Check-Ins Number of Checkouts February 4732 19606 20424 March 5409 23547 26570 April 2021 Events For details on a specific program or to register for a program (if applicable), please go to www.sccld.org/events. Adults Online English Conversation Club Every Thursday, 11:00 am to 12:15pm Practice English at an online English Conversation Club session! Meet new friends and learn English together. Registration is required for each session. You will receive a Zoom link after registration and before each session. There will be no English Conversation Club on December 24 and 31. It will resume in the new year. RSVP: https://sccld.org/esl/?_ga=2.103992384.1567414986.1603730611 -1574031980.1586980076 Distinguished Authors Series The Santa Clara County Library District is proud to announce the Distinguished Author Series, bringing together great authors who spark new thoughts, ideas, and deep discussion. Delve into the minds of award-winning authors, scientists and artists to explore topics including the biology of stress and related diseases, the impact of technology on present lives and the future, and immigration. Gain a deeper understanding of these topics through intimate conversations with Dr. Robert Sapolsky, Jaron Lanier, Joyce Carol Oates and Jhumpa Lahiri. Join us for virtual talks and a Q&A session with each featured author. All events are free, held online, and open to the public. Wednesday, April 14, 7:00PM Robert Sapolsky RSVP: https://sccl.bibliocommons.com/events/604957e71eedf024007f0366 24 Wednesday, April 28, 7:00PM Jaron Lanier RSVP: https://sccl.bibliocommons.com/events/60495b72d8233a45006083ac Details for two more authors who are speaking in May will be provided next month. Save these dates! Saturday, May 8, 7:00PM Joyce Carol Oates Saturday, May 22, 7:00PM Jhumpa Lahiri 5/22 3 pm Bookshare: Historical Fiction Tuesday, April 13, 2021, 7:00PM – 8:30PM What period of history do you dig? Regency? Medieval period? Anything 19th century? Roman Empire? If you like historical fiction, join us (virtually) to find out what other readers recommend in this popular genre. Share your favorites and talk to people who love books as much as you do. This event will be held via Zoom. Registration is required: https://sccl.bibliocommons.com/events/6037f8044544e74500f33004 Teens Virtual Teen Coffeehouse Friday, April 16, 2021, 6pm to 7:30pm Teens, do you sing, play an instrument, create poetry, dance or have some other kind of talent you can showcase through Zoom? Join us for a virtual open mic night and show your family and friends your talents. Performers ages 12-17 sign up here: https://tinyurl.com/performSA Audience members can sign up here to watch on Zoom or catch the event on Facebook live. Children Weekly Story-time program schedule (streamed via Facebook, no registration required): Mondays: Family story-time 11:00 – 11:30am Tuesdays: Family story-time 11:00 – 11:30am Wednesdays: Baby story-time 11:00 – 11:20am Thursdays: Spanish/English story-time 11:00 – 11:30am Fridays: Mandarin/English story-time 11:00 – 11:30am Kid's Art Club-Tissue Paper Painting Tuesday, April 6, 2021 4:00PM – 5:00PM Experiment painting with bleeding tissue paper. 25 STEAM Club: Catapults Tuesday, April 13, 2021 4:00PM – 4:30PM Make a catapult using popsicle sticks, rubber bands, and a plastic spoon. This program is appropriate for school age children with adult supervision. Kid's Art Club-Flowers and InsectsTuesday, April 20, 2021 4:00PM – 5:00PM Let's make flowers and insects for spring! Children's Day/Book Day Family Concert with Alina Celeste & Mi Amigo Hamlet / Día de los niños /Día de los libros Concierto Familiar con Alina Celeste y Mi Amigo Hamlet Thursday, April 29, 2021 11:00AM – 11:30AM Join us for a special bilingual (English/Spanish) concert featuring Alina Celeste and Mi Amigo Hamlet as they present Being Bilingual Rocks! 26 CITY OF SARATOGA Memorandum To: Library & Community Engagement Commission From: Crystal Bothelio, Assistant City Manager Date: April 12, 2021 Subject: Commission Report Paint the City After the Library and Community Engagement Commission recommended 3 conceptual designs per Paint the City utility box location in February 2021, the Public Art Committee finalized the top 3 artwork selections recommended by the Commission and opened public voting on the artwork. A total of 343 residents participated in the voting process. On April 7, the City Council accepted artwork for the 3 utility box locations in the 2021 cycle of Paint the City. Shannon Wang’s artwork was selected for location 1, Starr Davis & Deb Conway’s artwork was selected for location 2, and Susan Seichrist’s artwork was selected for location 3. Saratoga Power Lunch Join the Mayor of Saratoga for the Saratoga Power Lunch! Learn about Saratoga in bite -sized pieces during this monthly webinar on the 2nd Tuesday of the month from 12:00 p.m. to 12:30 p.m. This month’s webinar will feature a presentation on the City of Saratoga Housing Element by City Manager James Lindsay and Community Development Director Debbie Pedro. Learn about how you can help the City decide where to place more than 1,700 new homes in Saratoga. Have questions about this month’s topic? Submit them in advance at www.saratoga.ca.us/lunch Toga Trails Throughout May 2021, the Saratoga Youth Commission will host Toga Trails, a month -long event encouraging community members to hike four featured trails and enjoy local outdoor spaces. Register online by April 23 to participate and engage with the Youth Commission and your fellow community members while remaining physically apart! Registered participants will receive a hiking goodie bag and instructions to participate in a random drawing. Registration costs $10 per participant, with $2 from each registration going towards the Youth Commission's fundraising efforts to purchase an inclusive swing for a Saratoga park. 27 Inclusive Playground Equipment Fundraiser The Saratoga Youth Commission is raising money to contribute towards purchasing inclusive playground equipment. They want people of all ages and abilities to be able to enjoy Saratoga's outdoor spaces together and build a stronger community. The Commission's goal is to raise $3,000 by the end of the school year to install an inclusive swing at a City park. Visit https://gofund.me/6785cc58 to support their efforts and the importance of inclusion. Community Meetings: 1,700+ New Homes in Saratoga Saratoga has started updating its General Plan Housing Element and may need to plan for over 1,700 new homes to be built in Saratoga between 2023 and 2031. The decisions made during this process could cause significant changes in Saratoga. Mark your calendar to attend one of the following virtual community meetings about the Housing Element update process: • Thursday, April 22 at 7:00 p.m. • Saturday, April 24 at 9:00 a.m. • Wednesday, April 28 at 12:00 p.m. You can also help shape the content of these community meetings! Visit www.saratoga.ca.us/housing to watch the first four videos about the Housing Element update process. Then, share any questions you still have or topics you would like covered in further detail using our online form. This will help us tailor the meetings to cover what you need. Wildfire Workshops Santa Clara County Fire Department is hosting a series of free virtual workshops in April and May 2021 on wildfire preparedness. Topics include homeowners insurance in high fire risk areas, home preparedness, and the wildfire recover process. View the schedule and register at sccfd.eventbrite.com or call 408.378.4010. City Commission Recruitments The City is currently accepting applications for several City Commissions. Application deadlines are as follows: • Heritage Preservation Commission: April 14 • Youth Commission: April 21 • Traffic Safety Commission: May 19 • Library and Community Engagement Commission: August 18 • Parks and Recreation Commission: August 18 Additional information is available on the City website at www.saratoga.ca.us/comvac COVID-19 Vaccinations Vaccination has helped humans fight infectious diseases for centuries. You can help put COVID-19 on the list of infectious diseases we have overcome by stepping up to get vaccinated when it’s your turn. Find out if you’re currently eligible for a COVID-19 vaccine by visiting www.sccfreevax.org 28 CITY OF SARATOGA Memorandum To: Library & Community Engagement Commission From: Crystal Bothelio, Assistant City Manager Date: April 12, 2021 Subject: Housing Element Update This year marks the start of the update to the next General Plan Housing Element. Every 8 years, California cities are required to update their Housing Element to plan for projected needs. Based on the current methodology for distributing projected housing needs in the Bay Area to the different jurisdictions in the region, Saratoga may need to plan for more than 1,700 new housing units to be built in Saratoga between 2023 and 2031. To address this challenge, the City is launching an extensive engagement process to learn about community values and priorities, and to identify possible solutions and policy changes. While the Housing Element is not due to the State until January 2023, starting this process early provides an opportunity for the community to fully participate in the Housing Element Update process. During the April 12 meeting, staff will be sharing an overview of the Housing Element as well as information about how members of the Library & Community Engagement Commission can participate in the update process. More information about the Housing Element is available on the City website at www.saratoga.ca.us/housing 29 City of SaratogaHousing Element Update CITY o f S ARATO G A CALIF O R N IA1956 s a r a toga HELP THE COMMUNITY DECIDE WHERE TO PLACE OVER 1,700 NEW HOMES IN SARATOGA Housing Element Overview The City has kicked off the process to update the next General Plan Housing Element! Every 8 years, California cities are required to update their Housing Element to plan for projected housing needs at all income levels. Saratoga may need to plan for over 1,700 new homes to be built in Saratoga between 2023 and 2031. The decisions made during this process could cause significant changes in Saratoga. Why Your Input is Critical The first step in addressing this challenge will be to learn about the community’s values and priorities, and to identify possible solutions and policy changes. While the updated Housing Element is not due until January 2023, starting this process early provides an opportunity for the community to participate before it’s too late. We know you have a lot on your plate, but don’t miss your chance to shape the community you live in. Learn More You can find more information about the Housing Element and Regional Housing Needs Assessment, the City’s informational video series, and ways to participate on the City website at www.saratoga.ca.us/housing How To Participate Visit www.saratoga.ca.us/housing to find more information about the following ways you can participate: • Sign up to receive the Housing Element Newsletter. • Watch the City’s informational video series. • After watching the videos, use the form to submit questions you have or topics you would like covered in further detail. • Attend a community meeting. • Host a small group meeting where the City can share information with your neighbors and friends. To view this postcard in Chinese, visit www.saratoga.ca.us/translate本明信片中文版請查看 ： www.saratoga.ca.us/translate 30 CITY o f S ARATO G A CALIF O R N IA1956 s a r a toga 13777 Fruitvale Avenue • Saratoga, CA 95070 Community Meeting Schedule The first series of virtual community meetings will provide an overview of the Housing Element update process, discuss topics in more detail, and answer questions. Thursday, April 22 at 7:00 p.m. Webinar URL: https://us02web.zoom.us/j/88632451143 Webinar ID: 886 3245 1143 Call In: 1.408.638.0968 or 1.669.900.6833 Saturday, April 24 at 9:00 a.m. Webinar URL: https://us02web.zoom.us/j/86384423520 Webinar ID: 863 8442 3520 Call In: 1.408.638.0968 or 1.669.900.6833 Wednesday April, 28 at 12:00 p.m. Webinar URL: https://us02web.zoom.us/j/85289881256 Webinar ID: 852 8988 1256 Call In: 1.408.638.0968 or 1.669.900.6833 For more information, visit www.saratoga.ca.us/housing 31 薩拉托加市新建住房比例分配（Housing Element）更新 CITY o f S ARATO G A CALIF O R N IA1956 s a r a toga 幫助社區決定在何處建造 1700 多套新住宅 新建住房比例分配概述市政府已經啓動下一次總體規劃新建住房比例分配的更新程序！按照規定，加州城市每八年一次更新其新建住房比例分配，基於不同收入的家庭所需要的住房進行預測規劃。 2023 年至 2031 年期間， 薩拉托加市可能需要規劃 1700 多套新住宅。 在這一程序中作出的決定可能導致薩拉托加市的重大變化。 爲什麽您的意見很重要在應對這一挑戰時， 第一個步驟將是瞭解社區的價值觀和優先事項， 確定可能的解決方案和政策變化。 雖然更新新建住房比例分配的截止期限為 2023 年 1月， 但儘早開始這一程序將為社區提供參與的機會，以免為時過晚。 我們知道您很忙， 但不要錯過機會， 請對您所在社區的發展規劃提出意見。 瞭解更多資訊欲進一步瞭解新新建住房比例分配和區域住房需求評估程序、 市政府製作的系列資訊視頻和參與方式， 請查看市政府網頁：www.saratoga.ca.us/housing 怎樣參與 請查看：www.saratoga.ca.us/housing，進一步瞭解下列參與方式： • 登記訂閲新建住房比例分配通訊。 • 觀看市政府製作的系列資訊視頻。 • 觀看視頻後， 請使用規定表格提交問題， 或您希望詳細説明的題目。 • 參加社區會議。 • 組織一次小型會議， 邀請市政府工作人員為您的鄰居和朋友介紹情況。 如需用英文查看本明信片， 請查閲網站：www.saratoga.ca.us/housing To view this postcard in English, visit www.saratoga.ca.us/housing 32 CITY o f S ARATO G A CALIF O R N IA1956 s a r a toga 13777 Fruitvale Avenue • Saratoga, CA 95070 社區會議時間安排第一個系列的虛擬社區會議將概述新建住房比例分配更新程序，詳細説明各種議題，並回答問題。 4 月 22 日星期四晚 7:00。 虛擬會議連接：https://us02web.zoom.us/j/88632451143 虛擬會議 ID：886 3245 1143； 電話：1.408.638.0968 或 1.669.900.6833 4 月 24 日星期六上午 9:00。 虛擬會議連接： https://us02web.zoom.us/j/86384423520 虛擬會議 ID：863 8442 3520； 電話：1.408.638.0968 or 1.669.900.6833 4 月 28 日星期三中午 12:00。 虛擬會議連接：https://us02web.zoom.us/j/85289881256 虛擬會議 ID：852 8988 1256； 電話：1.408.638.0968 or 1.669.900.6833 如需瞭解更多詳情，請查閱網站： www.saratoga.ca.us/housing 33 City of Saratoga Library & Community Engagement Commission MEMBERSHIP Name Term End Robert Gulino 9/30/2021 Steven White, Monte Sereno Representative 9/30/2021 Cristina Meiser, Chair 9/30/2022 Victoria Zhang 9/30/2023 Eric Lewis, Vice Chair 9/30/2024 Others: Annapurna Dandu, Saratoga Library | ADandu@sccl.org Nichole King, Saratoga Library | nking@sccl.org David Guidry, Friends of the Saratoga Libraries Crystal Bothelio, City of Saratoga | 408.868.1269 | cbothelio@saratoga.ca.us RESPONSIBILITIES, DUTIES, & RELATIONSHIPS – RESOLUTION 20-055 RESPONSIBILITIES The Library & Community Engagement Commission shall serve as an advisory and liaison body. Its basic responsibilities shall include the following: 1. Provide counsel and recommendations on Library policies, budgets, plans and procedures to the Saratoga City Council and the Santa Clara County Library. Identify and bring to the attention of the City Council, the City staff, and the Santa Clara County Library staff (as appropriate) current and prospective issues and questions relating to Library policies and activities. 2. Provide counsel and recommendations to the Saratoga City Council on increasing public engagement in City government, supporting cultural and artistic programs in the community, and fostering a stronger, more inclusive community. 3. As directed by the City Council, evaluate and assess community concerns, support City engagement programs, and perform such other activities as may be directed by the Saratoga City Council. DUTIES In carrying out its basic responsibilities, the Library & Community Engagement Commission shall perform the following duties: 1. Hold formal meetings as required (see preceding Section on "Administration”). 2. Maintain communications with the City Council, City staff, Santa Clara County Library staff, and the Saratoga Community Librarian. 3. Serve in an advisory capacity on major engagement initiatives or policies to help create a more inclusive and engaged community, including providing support in 34 Library & Community Engagement Commission Agenda Planner – April 2021 Page 2 identifying and connecting with different groups in the community (such as other governmental, educational, and non-profit organizations). 4. Maintain within the Commission a continuity of knowledge of Library operations and City community engagement policies and strategies. 5. Keep generally informed on technical developments that could have a bearing on the Library's policies or strategies. 6. Provide support and/or advice on events related to the Library and City. 7. Work with and engage "Friends of the Saratoga Libraries", the Saratoga Teen Advisory Board, and other support groups as may be desirable concerning the Library. RELATIONSHIPS 1. The Library & Community Engagement Commission shall report to and be responsible to the Saratoga City Council. The City Manager is authorized to appoint a City staff member to serve as a liaison representative between the Council, staff and the Library & Community Engagement Commission on administrative matters. 2. The Library & Community Engagement Commission shall have no administrative authority over Library or City operations, activities, or staff. 3. The Library Commission & Community Engagement shall have authority to call meetings, conduct hearings, perform analysis, and make contacts with various interested parties in carrying out its basic responsibilities. AGENDA PLANNER The Commission holds regular meetings on the 2nd Monday of even-numbered months at 7:00 p.m. at the Saratoga Library and may schedule special meetings or cancel meetings as needed. MEETING AGENDA ITEMS REPORTS February 8, 2021 • Community News & Trends • Minutes • Paint the City Top 3 Design Selections • Summarize Action Items • Library District • Saratoga Library • Friends of the Saratoga Libraries • Teen Advisory Board • Commission Chair • City March 30, 2021 Commission Work Plan Study Session • 6:45 p.m. Library & Community Engagement Commission Work Plan April 12, 2021 • Community News & Trends • Minutes • Housing Element Update Informational Presentation • Summarize Action Items • Library District • Saratoga Library • Friends of the Saratoga Libraries • Teen Advisory Board • Commission Chair • City 35 Library & Community Engagement Commission Agenda Planner – April 2021 Page 3 June 14, 2021 • Community News & Trends • Paint the City Update • Minutes • Summarize Action Items • Library District • Saratoga Library • Friends of the Saratoga Libraries • Teen Advisory Board • Commission Chair • City August 9, 2021 • Community News & Trends • Minutes • Consider Rescheduling October Meeting • Summarize Action Items • Library District • Saratoga Library • Friends of the Saratoga Libraries • Teen Advisory Board • Commission Chair • City October 11, 2021* • Community News & Trends • Minutes • Selection of Chair and Vice Chair • Consider 2022 Work Plan • Summarize Action Items • Library District • Saratoga Library • Friends of the Saratoga Libraries • Teen Advisory Board • Commission Chair • City December 13, 2021 • Community News & Trends • Minutes • Finalize 2022 Work Plan • Select Representative to Public Art Committee • Review 2022 Meeting Schedule • Summarize Action Items • Library District • Saratoga Library • Friends of the Saratoga Libraries • Teen Advisory Board • Commission Chair • City * Meeting occurs on holiday. Meeting to be rescheduled or canceled. 36 Library & Community Engagement Commission Agenda Planner – April 2021 Page 4 2021 LIBRARY & COMMUNITY ENGAGEMENT COMMISSION WORK PLAN Approved March 30, 2021 KEY POINTS OF WORK PLAN 1. Support and promote Library events and programs; engage in information sharing with and between the Library and the public. 2. Identify and recommend strategies to help foster a strong, more inclusive community, including the following activities: a) Partner with local organizations, schools, and colleges. b) Increase public engagement in City government. c) Assess community concerns as directed by the City Council. d) Support Library and City engagement programs. TOPICS IN DETAIL 1. Support and promote Library events and programs; engage in information sharing with and between the Library and the public. a) Attend Library events as Commissioners and/or participants (e.g. Silicon Valley Reads programs, trivia events, etc.). b) Volunteer to assist Library staff with events and outreach programs (for example, Junior Achievement, Saturday Farmers Market, Movie Nights, Blossom Festival). c) Invite the City Council to attend and share information with the City Council about Library and Commission programs, events, and activities. d) Spread awareness of Library events and offerings and encourage attendance via Commissioner personal networks (for example, post in Nextdoor Saratoga, post on Facebook page, inform Book Clubs, etc.). e) Brainstorm with Santa Clara County Library District and City communications staff on ways to promote Library events and programs, for example Saratoga Source (City e-newsletter), Saratoga News, and social media. f) Provide recommendations to Library staff at Commission meetings. This would include current trends in the community, ideas for programs that our community may be interested in (e.g. 3D printing), and upcoming community events where outreach might occur. g) Attend the Santa Clara County Library District’s Annual Library Forum. h) Interact with other County Library Commissions and JPA, when appropriate. i) Work with Friends of the Saratoga Libraries to promote and cross-promote events and activities. j) Encourage residents of both Saratoga and Monte Sereno to obtain library cards, participate in Library programs and services, and visit the Library. 37 Library & Community Engagement Commission Agenda Planner – April 2021 Page 5 2. Identify and recommend strategies to help foster a stronger, more inclusive community. a) Increase understanding of Commission’s contributions to community engagement efforts of the City. b) Support collaborative programs or activities between local organizations and the Library and/or the City. c) Advise the City Council on matters of interest to the Saratoga community, as directed by the City Council. d) Support and provide recommendations to the City Council on City engagemen t programs and policies, including Community Event Grant Program allocations. e) Respond to requests to support public art programs, including Paint the City and Rainy Day Sidewalk Poetry, as requested by the City’s Public Art Committee. f) Recommend additional programs and policies that will help create a stronger, more inclusive community. 38