Loading...
HomeMy WebLinkAbout12-15-2020 Public Art Committee Agenda PacketSaratoga Public Art Committee Agenda - Page 1 of 3 SARATOGA CITY COUNCIL PUBLIC ART COMMITTEE December 15, 2020 4:00 P.M. REGULAR MEETING Teleconference/Public Participation Information to Mitigate the Spread of COVID‐19 This meeting will be entirely by teleconference. All Council/Commission members, staff, and public will only participate via the Zoom platform using the process described below. The meeting is being conducted in compliance with the Governor’s Executive Order N ‐29‐20 suspending certain teleconference rules required by the Ralph M. Brown Act. The purpose of this order was to provide the safest environment for the public, elected officials, and staff while allowing for continued operation of the government and public participation during the COVID‐19 pandemic. Members of the public can observe and participate in the meeting by: 1. Using the Zoom website at https://us02web.zoom.us/j/84834855184 or through the Zoom App (Webinar ID 848 3485 5184) and using the tool to raise their hand in the Zoom platform when prompted to speak on an agenda item; OR 2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID 848 3485 5184, and pressing *9 when prompted to raise their hand to speak on an agenda item. The public will not be able to participate in the meeting in person. During the meeting, the process for members of the public to be recognized to offer public comment will be explained. As always, members of the public can send written comments to the Committee prior to the meeting by commenting online at www.saratoga.ca.us/publicart prior to the start of the meeting. These emails will be provided to the members of the Council/Commission and will become part of the official record of the meeting. In accordance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting due to a disability, please contact the City Clerk at debbieb@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. Saratoga Public Art Committee Agenda - Page 2 of 3 ROLL CALL ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the Public Art Committee for up to three (3) minutes on matters not on the Agenda. The law generally prohibits the Public Art Committee from discussing or taking action on such items. However, the Public Art Committee may schedule the item for discussion at a future meeting. AGENDA ITEMS: 1. Public Art Committee Minutes Recommended Action: Review and approve the Public Art Committee minutes from November 17, 2020. 2. Paint the City 2021 Overview and Schedule Recommended Action: Receive an overview of the Paint the City program and provide staff with input on the schedule for the 2021 program. 3. Silly Walk Signage Recommended Action: Receive an overview of the Silly Walk Signage program and provide staff with guidance on placement of signage after December 2020. 4. Shadow Art Program Recommended Action: Consider options for a Shadow Art Program and provide guidance to staff on how to proceed with the program. 5. Public Art Budget Recommended Action: Receive status update on the Public Art Fiscal Year 2020/21 budget. 6. Updates on Existing Projects Recommended Action: Receive updates on existing projects and programs. 7. Future Meetings Recommended Action: Discuss agenda topics for the next meeting on January 19, 2021 at 4:00 p.m. ADJOURNMENT Saratoga Public Art Committee Agenda - Page 3 of 3 CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF AGENDA PACKET, & COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Crystal Bothelio, Assistant City Manager for the City of Saratoga, declare that the foregoing agenda for the meeting of the Public Art Committee was posted and available for review on December 10, 2020 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and on the City's website at www.saratoga.ca.us Signed the 10th day of December 2020 at Saratoga, California. Crystal Bothelio, Assistant City Manager In accordance with the Ralph M. Brown Act, copies of the staff reports and other ma terials provided to the Public Art Committee by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Any materials distributed by staff after the posting of the agenda are ma de available for public review at the office of the City Clerk at the time they are distributed to the Public Art Committee. In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at debbieb@saratoga.ca.us or by calling 408.868.1216 as soon as possible before the meeting. [28 CFR 5.102-35.104 ADA title II] City of Saratoga Public Art Committee MEMBERSHIP NAME POSITION Mary-Lynne Bernald, Vice Mayor Voting Yan Zhao, City Council Member Voting Cristina Meiser, Chair Library & Community Engagement Commission Advisory Judy Dennis Advisory Maggie Tsai Advisory City Staff: Crystal Bothelio, City of Saratoga | 408.868.1269 | cbothelio@saratoga.ca.us Kayla Nakamoto, City of Saratoga | 408.868.1208 | knakamoto@saratoga.ca.us AGENDA PLANNER The Committee holds regular meetings on the 3rd Tuesday of the month at 4:00 p.m. MEETING AGENDA ITEMS November 17, 2020 • Minutes • Selection of Advisory Members • Overview of Public Art Committee Efforts • Rainy Day Poetry • Sculpture Program • Village Parklet Barricade Artwork • Public Art Budget • Updates on Existing Projects December 15, 2020 • Minutes • Paint the City Overview & Schedule • Silly Walk Signage • Shadow Art Program • Public Art Budget • Updates on Existing Projects January 19, 2021 • Minutes • 2021 Meeting Schedule • Selection of Advisory Members • Sculpture Program • Public Art Budget • Updates on Existing Projects February 16, 2021 • Minutes • Public Art Budget • Updates on Existing Projects March 16, 2021 • Minutes • Paint the City 2021 Top 3 Recommendations • Public Art Budget • Updates on Existing Projects April 20, 2021 • Minutes • Public Art Budget • Paint the City 2021 Final Recommendations • Updates on Existing Projects ROLES AND RESPONSIBILITIES 1. The Public Art Committee is responsible for considering and recommending opportunities for public art in Saratoga and authorizing placement of public art in the City of Saratoga in compliance with the City’s Public Art Policy; and 2. The Public Art Committee consists of two Saratoga City Council members appointed by the Council each year for a one-year term and three non-voting advisory members. Advisory members shall serve terms of one calendar year and may be reappointed. Two of the advisory members shall be appointed by the voting members of the Committee and one shall be a member of the Library and Community Engagement Commission appointed by that Commission. Advisory members may be removed at any time for any reason by vote of the Public Art Committee. PUBLIC ART PROJECTS #SaratogaROCKS Paint, place, and post to let the world know that #SaratogaROCKS! Paint your own rocks or borrow a free #SaratogaROCKS kit from the City of Saratoga to get started. Place and find #SaratogaROCKS throughout the community and share your rocks and the ones you find on social media. Bicycle Racks In 2019, the City installed new decorative bicycle racks. These fun bicycle racks are both decorative and functional pieces of art. They are located at the Saratoga Library, the Civic Center complex, and Blaney Plaza. CHALK Full of HeART Over the summer of 2020, the Public Art Committee hosted a virtual chalk art event. Residents were invited to share photos on social media of their sidewalk chalk art using monthly themes for inspiration. Count Your Blessings Bench On the “Count Your Blessings” bench, you will find life-sized bronzes of Willys and Betty Peck. These two Saratoga residents were a critical part in the development of Saratoga’s character and community. The bench was inspired by Willys and Betty’s practice of sitting together every day to count their blessings. This bench was created and installed in 2017 in Blaney Plaza. Hopscotch At their meeting in October 2020, the Public Art Committee agreed to place artistic hopscotch squares using chalk spray at Wildwood, Azule, and Gardiner Parks. Mikrokozmosz Mikrokozmosz is a mural located in the Joan Pisani Community Center that was created by artist Pavel Mester. The mural is inspired by Robert Schumann’s Piano Quartet in E flat Op. 47, interpreted by Tamami Honma. The painting is comprised of 3 pieces that is hung side by side. The artwork of Pavel Mester was a donation to the City of Saratoga arranged with the assistance of the Cal Arte Music Foundation and Charles Aznavour. Nuts About Saratoga In Spring 2020, six bronze acorns were installed throughout the City as a fun scavenger hunt for Saratoga residents and visitors. Clues have been developed to help participants find the location of each acorn hidden as part of the Nuts About Saratoga program. Silly Walks In 2020, the Public Art Committee placed signage in the Village and on Joe’s Trail encourage the public to be silly, especially during challenging times. When the public sees the signs, they’re encouraged to let loose, get creative, and record themselves doing their best silly walk and then share the photo or video on social media. PLACE Bench This steel five letter bench was created by the artist Steven Simon in 2008 and is being leased from Montalvo Arts Center. The PLACE bench is located outside of the Saratoga Library and is often used by Library patrons who use it enjoy their latest read in the open air. Paint the City The City of Saratoga started the Paint the City program in 2018 to turn plain utility boxes into works of art. The Public Art Committee reviews conceptual artwork submitted by Saratoga residents age 10 and older and selects up to 3 options per location. The top 3 selections are posted online for public voting where residents can engage in the process by selecting their favorite conceptual design per location! Rainy Day Sidewalk Poetry In 2020, the Public Art Committee launched the Rainy Day Poetry Program. Poems were painted at several locations throughout the City using paint that can only be seen while wet. Village Wall Mural The Public Art Committee worked with local artist, Michelle Liu, to get the agreement of the owner of the Mint Leaf Cuisine in Saratoga Village and the property owner to paint a mural on the outside wall of the restaurant. On November 4, 2020, the City Council authorized placement of the mural. Saratoga Public Art Committee Minutes - Page 1 of 4 MINUTES NOVEMBER 17, 2020 PUBLIC ART COMMITTEE REGULAR MEETING The Public Art Committee was called to order virtually using Zoom at 4:00 p.m. ROLL CALL PRESENT: Vice Mayor Mary-Lynne Bernald, Council Member Yan Zhao, Advisory Members Judy Dennis, Cristina Meiser, Maggie Tsai ABSENT: None ALSO PRESENT: Crystal Bothelio, Assistant City Manager Kayla Nakamoto, Administrative Analyst Kelly Sicat, Montalvo Arts Center ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS None AGENDA ITEMS: 1. Public Art Committee Minutes Recommended Action: Review and approve the Public Art Committee minutes from October 20, 2020. ZHAO/BERNALD MOVED TO APPROVE THE PUBLIC ART COMMITTEE MINUTES FROM OCTOBER 20, 2020. MOTION PASSED. AYES: BERNALD, ZHAO. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 2. Selection of Public Art Committee Advisory Members Recommended Action: Select two advisory members to the Public Art Committee. ZHAO/BERNALD MOVED TO SELECT JUDY DENNIS AND MAGGIE TSAI AS PUBLIC ART COMMITTEE ADVISORY MEMBERS. MOTION PASSED. AYES: BERNALD, ZHAO. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 3. Overview of the Public Art Committee Recommended Action: Receive an informational presentation on an overview of the Public Art Committee’s efforts. Crystal Bothelio, Assistant City Manager, shared an overview of the Public Art Committee’s efforts. 3 Saratoga Public Art Committee Minutes - Page 2 of 4 Advisory Member Cristina Meiser commented on the amount of work that the Committee has done since it was formed. Advisory Member Maggie Tsai suggested outreach on the City’s public art efforts. 4. Rainy Day Sidewalk Poetry Recommended Action: Consider poetry and placement recommendations from the Library & Community Engagement Commission for the 2021 Rainy Day Sidewalk Poetry program. Kayla Nakamoto, Administrative Analyst, provided an update on the Rainy Day Sidewalk Poetry Program, including the poetry recommendations from the Library & Community Engagement Commission. Advisory Member Cristina Meiser provided additional information on the Commission’s recommendation. The Public Art Committee accepted the poetry and placement recommendations from the Library & Community Engagement Commission. 5. Sculpture Program Recommended Action: Receive updates on the sculpture program, including placement of sculptures at the City Hall Courtyard and Saratoga Gateway. Crystal Bothelio, Assistant City Manager, provided an update on the sculpture program. Vice Mayor Mary-Lynne Bernald shared some of the background on the origin and development of the sculpture program. Advisory Member Judy Dennis suggested fundraising as a way to acquire sculptures that may not fit within the current public art budget. Vice Mayor Mary-Lynne Bernald provided additional information about the capital public art funds. Advisory Member Cristina Meiser noted that artists may be more interested in partnering with the City for a limited period of time as a result of the pandemic. She also suggested that the Gateway may be a more appropriate location for tempo rary artwork displays that rotate regularly. Whatever gets placed there should speak to the character of the City since it is such a prominent location. Council Member Yan Zhao noted that the Committee met and spoke with some local artists. The Committee considered an open call for artwork but wanted to pursue something more quickly. 4 Saratoga Public Art Committee Minutes - Page 3 of 4 Kelly Sicat with Montalvo Arts Center noted that a statement piece that speaks to the character of Saratoga could be located at the Gateway to welcome visitors. However, testing artwork at the location is also a worthwhile option as it gives the Committee a feel for what it would mean to have artwork at the location and decide if it wants artwork with specific features or characteristics. Additionally, a call for artwork submissions could take some time to complete. Artists are also facing some unique challenges, such as the closure of foundries due to the pandemic. She also suggested viewing artwork in person or virtually. Vice Mayor Mary-Lynne Bernald added that the Committee did look at the sculpture program created by Los Altos and ultimately decided to look at options that would advance the project forward more quickly. The Committee requested a site visit to Jeff Owen’s studio after December 12 with the option to participate virtually. 6. Village Parklet Barricade Artwork Recommended Action: Receive an update on the public art project to add student artwork to the Village parklet barricades. Kayla Nakamoto, Administrative Analyst, shared that artwork is not allowed on the barricades under Caltrans rules. 7. Public Art Budget Recommended Action: Receive status update on the Public Art Fiscal Year 2020/21 budget. Kayla Nakamoto, Administrative Analyst, shared an update on the budget. The Committee discussed whether to keep shadow art in the budget and the estimated funding level for the project. The Committee requested future discussion to consider the project. 8. Updates on Existing Projects Recommended Action: Receive updates on existing projects and programs. Kayla Nakamoto, Administrative Analyst, shared an update on the wall mural, #SaratogaROCKS, Silly Walk Signage, and Paint the City. Vice Mayor Mary-Lynne Bernald noted that recent photos haven’t been shared with the #SaratogaROCKS Facebook page and she requested photos from the City. 5 Saratoga Public Art Committee Minutes - Page 4 of 4 Advisory Member Maggie Tsai suggested additional outreach and creative strategies for sharing information about the City’s public art activities, such as a scavenger hunt. Vice Mayor Mary-Lynne Bernald added that the Saratoga History Museum uses QR codes to help share information about historical points of interest. Council Member Yan Zhao expressed support for a tool to find art and cultural assets, like a City app. The Committee requested discussion of Silly Walks and the Paint the City schedule at the December meeting. 9. Future Meetings Recommended Action: Discuss agenda topics for the next meeting on Tuesday, December 15 at 4:00 p.m. The Committee agreed to discuss the Shadow Art Program, Silly Walk Signage, and Paint the City schedule at the December meeting. ADJOURNMENT ZHAO/BERNALD MOVED TO ADJOURN THE MEETING AT 5:33 P.M. MOTION PASSED. AYES: BERNALD, ZHAO. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. Minutes respectfully submitted: Crystal Bothelio, Assistant City Manager City of Saratoga 6 CITY OF SARATOGA Memorandum To: Public Art Committee From: Kayla Nakamoto, Administrative Analyst Date: December 15, 2020 Subject: Paint the City Overview & Schedule The Paint the City program began in 2018 and has been an annual Public Art Program since. This program invites Saratoga residents to apply to paint a City of Saratoga utility box. Through the program, 17 utility boxes throughout the City have been painted. Artist(s) must reside in Saratoga and be at least 10 years old (groups of artists that meet these requirements will be considered). Artist(s) may only submit one application per utility box location. Artists selected during the 2020 Paint the City cycle will not be considered as part of the 2021 program. The City opened and announced the application process for the 2021 Paint the City program this month. Applications must be submitted by January 31. As part of the 2021 cycle, the City will accept applications for 3 utility box locations. These include: 1) Saratoga Avenue & Cox Avenue 2) Saratoga Avenue & Scotland Avenue 3) Quito Road & Pollard Road Staff will review applications to determine if minimum criteria has been met. The Library and Community Engagement Commission will then recommend up to 3 designs per utility box location to the Public Art Committee to consider. Once the top 3 design selections have been made, the community will be invited to rank designs for each utility box location. The highest ranked design at each location will be presented to the Public Art Committee to recommend City Council acceptance in accordance with the Public Art Policy. Selected artists will also receive a stipend of $600. 7 This will be the first year that the Library & Community Engagement Commission participates in the program. As a result, the overall project timeline is slightly longer to accommodate the Commission’s regular meeting schedule. If the Committee would like to adjust the program timeline, they can consider scheduling a special meeting or re-scheduling their March meeting to earlier in the month. Alternatively, the Committee could leave the timeline as provided by staff below. Timeline Milestone Timing Application Period November 2020 – January 31, 2021 Library & Community Engagement Commission Top 3 Recommendation February 23, 2021 Public Art Committee Consideration of Top 3 Designs March 16, 2021 Public Voting March 29, 2021 – April 18, 2021 Public Art Committee Recommendation on Final Artwork April 20, 2021 City Council Acceptance of Artwork May 5, 2021 Artist Coordination May 2021 Utility Box Painting May 2021 – June 30, 2021 8 CITY OF SARATOGA Memorandum To: Public Art Committee From: Kayla Nakamoto, Administrative Analyst Date: December 15, 2020 Subject: Silly Walk Signage With many Americans continuing to shelter at home to avoid the spread of the novel coronavirus, neighbors across the United States have taken it upon themselves to encourage local community members to be silly by posting Ministry of Silly Walks whimsical signage outside their home. Ministry of Silly Walks signage has popped up all around the world, including Norway, San Luis Obispo, Michigan, and Wisconsin. The the City of Saratoga installed its own Silly Walk Signage for the community to enjoy. The signage approximately measures 16” x 24” and encourages the public to post silly walk videos on social media to build community even while sheltering at home. The Silly Walk signs are currently in the Village, in front of La Fondue and at Congress Springs Park, on Joe’s Trail. When Silly Walk Signage was approved for placement by the Public Art Committee in June 2020, the Committee agreed to leave signage up for a period of 6 months and re-evaluate whether to leave signage up for a 1-year period or relocate signage. Consequently, staff is seeking guidance from the Committee on whether to remove signage, leave signs at their current location, or relocate signs. 9 10 CITY OF SARATOGA Memorandum To: Public Art Committee From: Crystal Bothelio, Assistant City Manager Date: December 15, 2020 Subject: Shadow Art Program One of the projects that the Public Art Committee has considered including in the Fiscal Year 2020/21 work plan was a Shadow Art Program. The program was inspired by a project implemented in Redwood City. The Redwood City shadow art project cost was $10,000. Artists created stencils for the various shadow designs that were used to paint the sidewalk. The Public Art Committee scheduled consideration of the program to be included as part of the December 2020 meeting. Staff is seeking guidance on whether the Committee would like to include the program as part of its 2020/21 work effort and if so, how to proceed with the program. If the Committee decides to advance the program, staff could return to the Committee with proposed implementation options for a shadow art program, including locations for shadow artwork and more refined program cost estimate. To help prepare the implementation options for the Committee to consider, it would be helpful for the Committee to decide if it would like to work with a single artist, like Redwood City. Alternatively, the City could reach out to Saratoga High School and Prospect High School (the two high schools located in City limits) to determine if there is interest from the school art programs in working with the City on the project. 11 Whether the Committee decides to work with a single artist or local high school student artists, staff recommends that the artist(s) prepare conceptual artwork for each location that the Committee can consider and provide feedback on. Once finalized, staff can work with a vendor to create stencils and invite the artist(s) to help install the artwork. Additionally, it would be helpful for the Committee to provide insights on the desired display period as this will influence ongoing maintenance costs and may require City Council authorization for placement of artwork. Redwood City’s shadow art requires regular maintenance and must be repainted 3 times per year. Per the Public Art Policy, the Public Art Committee may authorize placement of artwork if it will be displayed for a period of 3 years or less. 12 CITY OF SARATOGA Memorandum To: Public Art Committee From: Kayla Nakamoto, Administrative Analyst Date: December 15, 2020 Subject: Public Art Budget This item has been placed on the Committee’s meeting agenda to provide regular budget updates as a standing item on the Public Art Committee meeting agendas. The table below shows the estimated amounts that are projected to be spent on each project and the actual expenditures. Since the November 17, 2020 meeting, the budget table been updated to reflect the following expenditures. - Wall Mural Artist Stipend: $2,500 - Sidewalk Hopscotch: $435 Fiscal Year 2020/21 Budget Public Art Programs CIP (est.) CIP (act.) Lease (est.) Lease (act.) Operating (est.) Operating (act.) Sidewalk Hopscotch $750 $435 Saratoga ROCKS $600 Rainy Day Poetry $1,750 Paint the City 2021 $2,400 Wall Mural $2,500 $2,500 Sculpture Program Shadow Art $10,000 PLACE Lease $1,500 $1,500 Estimated Expenditures $12,500 $1,500 $5,500 Current Balance $28,500 $0 $6,165 13