HomeMy WebLinkAbout05-11-2021 Parks & Recreation Commission Packet
1
City of Saratoga
Parks and Recreation Commission
Regular Meeting
Agenda
DATE: Tuesday, May 11, 2021
TIME: 6:30 p.m.
LOCATION: Via Zoom
Teleconference/Public Participation Information to Mitigate the Spread of COVID‐19
This meeting will be entirely by teleconference. All Parks & Recreation Commission members, staff, and
public will only participate via the Zoom platform using the process described below. The meeting is
being conducted in compliance with the Governor’s Executi ve Order N‐29‐20 suspending certain
teleconference rules required by the Ralph M. Brown Act. The purpose of this order was to provide the
safest environment for the public, elected officials, and staff while allowing for continued operation of
the government and public participation during the COVID‐19 pandemic.
Members of the public can observe and participate in the meeting by:
1. Using the Zoom website at
2. https://us02web.zoom.us/j/84091857373
or App Webinar ID: 840 9185 7373
and using the tool to raise their hand in the Zoom platform when directed by the Chair to speak on an
agenda item; OR
3. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID: 840 9185 7373
and pressing *9 to raise their hand to speak on an agenda item when directed by the Chair.
The public will not be able to participate in the meeting in person.
As always, members of the public can send written comments to the Commission prior to the mee ting
by commenting online at www.saratoga.ca.us/prc prior to the start of the meeting. These emails will be
provided to the members of the Commission and will become part of the official record of the meeting.
During the meeting the Chair will explain the process for members of the public to be recognized to offer
public comment.
In accordance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need
assistance to participate in this meeting due to a disability, please contact the City Clerk at
debbieb@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will
use its best efforts to provide reasonable accommodations to provide as much accessibility as possible
while also maintaining public safety.
2
Call to Order
Roll Call: Chair Renee Paquier, Vice Chair Rick Pearce, Commissioner Anna Huang, Commissioner Ping
Li, Commissioner Michelle Wang
Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, this meeting was
properly posted on May 6, 2021.
Oral & Written Communication: Any member of the public may address the Commission about any
matter not on the agenda for this meeting for up three minutes. Commissioners may not
comment on the matter but may choose to place the topic on a future agenda.
Approval of Parks and Recreation Commission Draft Minutes:
03-09-2021 Draft Minutes for approval
Agenda:
1. Summer Movie Night
Issue: Update on City plans for Movie Night
Action: No action, information only
2. Presentation on the City’s Housing Element
Issue: Information about the City’s Housing Element process
Action: No action, information only
3. Pickleball Update
Issue: Discuss the options for a temporary pickleball court
Action: Informational only
4. Update on “Let’s Work”
Issue: Update on “Let’s Work” Program
Action: Informational only
5. Update on Historical Plaque Program
Issue: Update on progress of the Historical Plaque Program
Action: Informational only
6. Garbage Solutions at Quarry Park
Issue: Review Draft Sign
Action: Make recommendation
3
Commissioner and Staff Reports (This includes committee updates and park reports. This section is
informational only; no actions will be taken.)
Commissioner Park
Li Wildwood, Foothill, Quarry
Huang El Quito, Gardiner
Pearce Bell Grove, Congress Springs, Ravenwood, Gardiner
Paquier Beauchamp, Brookglen, El Quito
Wang Azule, Kevin Moran, Friendship Park
Agenda Items for Next Meeting July 13, 2021
•
Adjournment
In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a
disability-related modification or accommodation to participate in this meeting, contact Kristin Borel at
408.868.1296 or kborel@saratoga.ca.us. Requests must be made as early as possible and at least one
full business day before the start of the meeting.
Parks and Recreation Commission Agenda Note:
In accordance with the Ralph M. Brown Act, copies of the staff reports and other m aterials provided to
the Parks and Recreation Commission by City staff in connection with this agenda are available at the
office of the City Manager at 13777 Fruitvale Avenue, Saratoga, California 95070. Any materials
distributed by staff after the postin g of the agenda are made available for public review at the office of
the City Manager at the time they are distributed to the Parks and Recreation Commission.
Certificate of Posting of Agenda:
I, Kristin Borel, Public Works Analyst for the City of Saratoga, declare that the foregoing agenda for the
meeting of the Parks and Recreation Commission of the City of Saratoga was posted on May 6, 2021 at
the office of the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and was available for
public review at that location. The agenda is also available on the City’s website at www.saratoga.ca.us.
1
City of Saratoga
Parks and Recreation Commission
Regular Meeting
Draft Minutes
DATE: Tuesday, March 9, 2021
TIME: 6:30 p.m.
LOCATION: Via Zoom
Call to Order: Chair Paquier called the virtual Regular Session to order at 6:33 p.m. via teleconferencing
through Zoom.
Prior to Roll Call, the Chair and Staff Liaison explained that the meeting was conducted pursuant to provisions
of the Brown Act and a recent Executive Order issued by the Governor to facilitate teleconferencing t o reduce
the risk of COVID-19 transmission at public meetings. Ordinarily the Brown Act sets strict rules for
teleconferencing. The Governor’s Executive Order has suspended those rules. The Executive Order does
require that public agencies continue to notice meetings in advance and provide members of the public an
opportunity to observe the meeting and offer public comment. The Commission met all of the applicable
notice requirements and the public is welcome to participate in this meeting. Information on how the public
can observe the meeting and provide public comment was also shared. Additionally, the Chair explained that
votes would be taken through roll call.
Roll Call: Chair Renee Paquier, Vice Chair Rick Pearce, Commissioner Anna Huang, Commissioner Ping
Li, Commissioner Michelle Wang. All present. Also in attendance were John Cherbone, Public
Works Director, Lauren Pettipiece, Public Information Officer and Kristin Borel, Staff Liaison. (All
appearing via Teleconference)
Staff Liaison, Kristin Borel confirmed all the Commission members could hear the meeting proceedings
and no doubts were expressed regarding the identities of the individuals representing themselves as
Parks and Recreation Commissioners.
Report on Posting of the Agenda: Kristin Borel reported that the Agenda for this meeting was properly
posted on March 4, 2021.
Oral & Written Communication
None
Approval of Parks and Recreation Commission Draft Minutes.
Commissioner Li / Pearce moved to Approve the Parks and Recreation Minutes for the Regular
Meeting on January 12, 2021. Passed by a verbal roll call: Ayes: Huang, Li, Paquier, Pearce
and Wang. Noes: None. Abstain: None. Absent: None.
2
Agenda:
1. Review Final Park Map
Commissioners reviewed final map presented by Lauren Pettipiece. The Commissioners were
happy with the result and thanked staff for their efforts.
Chair Paquier invited any public comments on this item.
There were no speakers.
2. Pickleball Discussion
Commissioners discussed the high-level tennis activity on the existing courts and recommended
to staff that Pickleball lines not be added to the tennis court at Azule Park. Staff mentioned that
the City would be receiving “park in-lieu fees” sometime this year and some of the funds could
be used to build a dedicated Pickleball court. The Commission supported this and will develop
the idea at a future meeting. In the meantime, staff will investigate if there are any possible
locations for a temporary court and report back at the next meeting.
Chair Paquier invited any public comments on this item.
There were no speakers.
3. Update on “Let’s Work”
Commissioners Li talked about the volunteer program at Quarry Park and how it is managed
with Covid restrictions. She asked if another Commissioner would be interested in helping with
the program. Commissioner Huang and Commissioner Wang volunteered to help
Commissioner Li.
Chair Paquier invited any public comments on this item.
There were no speakers.
4. Update on the Historical Plaque Program
The program is mostly on hold because of Covid. Commission Pearce talked about the progress
of the Historical Preservation’s creation of signs in the downtown area. Staff asked for another
Commissioner to join this program since Commissioner Pearce’s term ends in September.
Commissioners Huang and Wang stepped up to help the program.
Chair Paquier invited any public comments on this item.
There were no speakers.
5. Update on City Plans for Summer Programs
Staff Liaison, Borel gave the update on City programs which are on hold due to Covid. The City
is in a holding pattern and following the State and County ’s direction regarding community
events. Since the County moved into the Red Tier, there will be more activity on the sports
fields which can operate safely outside. Staff will give an update at the next meeting.
Chair Paquier invited any public comments on this item.
There were no speakers.
3
6. Garbage Solutions at Quarry Park
Commissioner Li gave an overview of the garbage issue and possible solutions to removing
garbage cans in Quarry Park. Also discussed were several sign options.
Commissioner Li / Paquier move to Accept the 2021 workplan. Passed by a verbal roll call:
Ayes: Huang, Li, Paquier, Pearce and Wang. Noes: None. Abstain: None. Absent: None.
Chair Paquier invited any public comments on this item.
No one requested to speak.
Commissioner and Staff Reports (This includes committee updates and park reports. This section is
informational only; no actions will be taken.)
Commissioner Park
Huang El Quito, Friendship Park
Li Wildwood, Foothill, Quarry
Pearce Bell Grove, Congress Springs, Ravenwood, Gardiner
Paquier Beauchamp, Brookglen
Wang Azule, Kevin Moran
Agenda Items for Next Meeting March 9, 2021
• Report on development of Pickleball court
• Report of status of Let’s Work program
• Report on City Plans for Summer Programs
• Report on progress of Historical Plaque Program
• Report on progress of Quarry Park garbage can removal
Adjournment
Commissioners Wang/Pearce move to Adjourn the meeting at 7:40 p.m. Passed by a verbal
roll call: Ayes: Huang, Li, Paquier, Pearce and Wang. Noes: None. Abstain: None. Absent:
None.
TRASH FREE
PARK
We share this space with native wildlife.
Please help us keep the park natural and the
wildlife wild.
Access to trash and human food is
unhealthy for animals and can change their
natural behavior, which is unsafe for us all. CITY o f S ARATO
G
A
CALIF O R N IA1956
s a r a toga
PackIn PackOut