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HomeMy WebLinkAbout05-11-2021 Parks & Recreation Commission Packet 1 City of Saratoga Parks and Recreation Commission Regular Meeting Agenda DATE: Tuesday, May 11, 2021 TIME: 6:30 p.m. LOCATION: Via Zoom Teleconference/Public Participation Information to Mitigate the Spread of COVID‐19 This meeting will be entirely by teleconference. All Parks & Recreation Commission members, staff, and public will only participate via the Zoom platform using the process described below. The meeting is being conducted in compliance with the Governor’s Executi ve Order N‐29‐20 suspending certain teleconference rules required by the Ralph M. Brown Act. The purpose of this order was to provide the safest environment for the public, elected officials, and staff while allowing for continued operation of the government and public participation during the COVID‐19 pandemic. Members of the public can observe and participate in the meeting by: 1. Using the Zoom website at 2. https://us02web.zoom.us/j/84091857373 or App Webinar ID: 840 9185 7373 and using the tool to raise their hand in the Zoom platform when directed by the Chair to speak on an agenda item; OR 3. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID: 840 9185 7373 and pressing *9 to raise their hand to speak on an agenda item when directed by the Chair. The public will not be able to participate in the meeting in person. As always, members of the public can send written comments to the Commission prior to the mee ting by commenting online at www.saratoga.ca.us/prc prior to the start of the meeting. These emails will be provided to the members of the Commission and will become part of the official record of the meeting. During the meeting the Chair will explain the process for members of the public to be recognized to offer public comment. In accordance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting due to a disability, please contact the City Clerk at debbieb@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. 2 Call to Order Roll Call: Chair Renee Paquier, Vice Chair Rick Pearce, Commissioner Anna Huang, Commissioner Ping Li, Commissioner Michelle Wang Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, this meeting was properly posted on May 6, 2021. Oral & Written Communication: Any member of the public may address the Commission about any matter not on the agenda for this meeting for up three minutes. Commissioners may not comment on the matter but may choose to place the topic on a future agenda. Approval of Parks and Recreation Commission Draft Minutes: 03-09-2021 Draft Minutes for approval Agenda: 1. Summer Movie Night Issue: Update on City plans for Movie Night Action: No action, information only 2. Presentation on the City’s Housing Element Issue: Information about the City’s Housing Element process Action: No action, information only 3. Pickleball Update Issue: Discuss the options for a temporary pickleball court Action: Informational only 4. Update on “Let’s Work” Issue: Update on “Let’s Work” Program Action: Informational only 5. Update on Historical Plaque Program Issue: Update on progress of the Historical Plaque Program Action: Informational only 6. Garbage Solutions at Quarry Park Issue: Review Draft Sign Action: Make recommendation 3 Commissioner and Staff Reports (This includes committee updates and park reports. This section is informational only; no actions will be taken.) Commissioner Park Li Wildwood, Foothill, Quarry Huang El Quito, Gardiner Pearce Bell Grove, Congress Springs, Ravenwood, Gardiner Paquier Beauchamp, Brookglen, El Quito Wang Azule, Kevin Moran, Friendship Park Agenda Items for Next Meeting July 13, 2021 • Adjournment In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disability-related modification or accommodation to participate in this meeting, contact Kristin Borel at 408.868.1296 or kborel@saratoga.ca.us. Requests must be made as early as possible and at least one full business day before the start of the meeting. Parks and Recreation Commission Agenda Note: In accordance with the Ralph M. Brown Act, copies of the staff reports and other m aterials provided to the Parks and Recreation Commission by City staff in connection with this agenda are available at the office of the City Manager at 13777 Fruitvale Avenue, Saratoga, California 95070. Any materials distributed by staff after the postin g of the agenda are made available for public review at the office of the City Manager at the time they are distributed to the Parks and Recreation Commission. Certificate of Posting of Agenda: I, Kristin Borel, Public Works Analyst for the City of Saratoga, declare that the foregoing agenda for the meeting of the Parks and Recreation Commission of the City of Saratoga was posted on May 6, 2021 at the office of the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and was available for public review at that location. The agenda is also available on the City’s website at www.saratoga.ca.us. 1 City of Saratoga Parks and Recreation Commission Regular Meeting Draft Minutes DATE: Tuesday, March 9, 2021 TIME: 6:30 p.m. LOCATION: Via Zoom Call to Order: Chair Paquier called the virtual Regular Session to order at 6:33 p.m. via teleconferencing through Zoom. Prior to Roll Call, the Chair and Staff Liaison explained that the meeting was conducted pursuant to provisions of the Brown Act and a recent Executive Order issued by the Governor to facilitate teleconferencing t o reduce the risk of COVID-19 transmission at public meetings. Ordinarily the Brown Act sets strict rules for teleconferencing. The Governor’s Executive Order has suspended those rules. The Executive Order does require that public agencies continue to notice meetings in advance and provide members of the public an opportunity to observe the meeting and offer public comment. The Commission met all of the applicable notice requirements and the public is welcome to participate in this meeting. Information on how the public can observe the meeting and provide public comment was also shared. Additionally, the Chair explained that votes would be taken through roll call. Roll Call: Chair Renee Paquier, Vice Chair Rick Pearce, Commissioner Anna Huang, Commissioner Ping Li, Commissioner Michelle Wang. All present. Also in attendance were John Cherbone, Public Works Director, Lauren Pettipiece, Public Information Officer and Kristin Borel, Staff Liaison. (All appearing via Teleconference) Staff Liaison, Kristin Borel confirmed all the Commission members could hear the meeting proceedings and no doubts were expressed regarding the identities of the individuals representing themselves as Parks and Recreation Commissioners. Report on Posting of the Agenda: Kristin Borel reported that the Agenda for this meeting was properly posted on March 4, 2021. Oral & Written Communication None Approval of Parks and Recreation Commission Draft Minutes. Commissioner Li / Pearce moved to Approve the Parks and Recreation Minutes for the Regular Meeting on January 12, 2021. Passed by a verbal roll call: Ayes: Huang, Li, Paquier, Pearce and Wang. Noes: None. Abstain: None. Absent: None. 2 Agenda: 1. Review Final Park Map Commissioners reviewed final map presented by Lauren Pettipiece. The Commissioners were happy with the result and thanked staff for their efforts. Chair Paquier invited any public comments on this item. There were no speakers. 2. Pickleball Discussion Commissioners discussed the high-level tennis activity on the existing courts and recommended to staff that Pickleball lines not be added to the tennis court at Azule Park. Staff mentioned that the City would be receiving “park in-lieu fees” sometime this year and some of the funds could be used to build a dedicated Pickleball court. The Commission supported this and will develop the idea at a future meeting. In the meantime, staff will investigate if there are any possible locations for a temporary court and report back at the next meeting. Chair Paquier invited any public comments on this item. There were no speakers. 3. Update on “Let’s Work” Commissioners Li talked about the volunteer program at Quarry Park and how it is managed with Covid restrictions. She asked if another Commissioner would be interested in helping with the program. Commissioner Huang and Commissioner Wang volunteered to help Commissioner Li. Chair Paquier invited any public comments on this item. There were no speakers. 4. Update on the Historical Plaque Program The program is mostly on hold because of Covid. Commission Pearce talked about the progress of the Historical Preservation’s creation of signs in the downtown area. Staff asked for another Commissioner to join this program since Commissioner Pearce’s term ends in September. Commissioners Huang and Wang stepped up to help the program. Chair Paquier invited any public comments on this item. There were no speakers. 5. Update on City Plans for Summer Programs Staff Liaison, Borel gave the update on City programs which are on hold due to Covid. The City is in a holding pattern and following the State and County ’s direction regarding community events. Since the County moved into the Red Tier, there will be more activity on the sports fields which can operate safely outside. Staff will give an update at the next meeting. Chair Paquier invited any public comments on this item. There were no speakers. 3 6. Garbage Solutions at Quarry Park Commissioner Li gave an overview of the garbage issue and possible solutions to removing garbage cans in Quarry Park. Also discussed were several sign options. Commissioner Li / Paquier move to Accept the 2021 workplan. Passed by a verbal roll call: Ayes: Huang, Li, Paquier, Pearce and Wang. Noes: None. Abstain: None. Absent: None. Chair Paquier invited any public comments on this item. No one requested to speak. Commissioner and Staff Reports (This includes committee updates and park reports. This section is informational only; no actions will be taken.) Commissioner Park Huang El Quito, Friendship Park Li Wildwood, Foothill, Quarry Pearce Bell Grove, Congress Springs, Ravenwood, Gardiner Paquier Beauchamp, Brookglen Wang Azule, Kevin Moran Agenda Items for Next Meeting March 9, 2021 • Report on development of Pickleball court • Report of status of Let’s Work program • Report on City Plans for Summer Programs • Report on progress of Historical Plaque Program • Report on progress of Quarry Park garbage can removal Adjournment Commissioners Wang/Pearce move to Adjourn the meeting at 7:40 p.m. Passed by a verbal roll call: Ayes: Huang, Li, Paquier, Pearce and Wang. Noes: None. Abstain: None. Absent: None. TRASH FREE PARK We share this space with native wildlife. Please help us keep the park natural and the wildlife wild. Access to trash and human food is unhealthy for animals and can change their natural behavior, which is unsafe for us all. CITY o f S ARATO G A CALIF O R N IA1956 s a r a toga PackIn PackOut