HomeMy WebLinkAboutCity Council Resolution 21-047 Establishing Public art commissionRESOLUTION NO.21-047
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
ESTABLISHING A PUBLIC ART COMMISSION
WHEREAS, the City Council established the City Council Public Art Committee in 2016
and wishes to replace the Public Art Committee with a Public Art Commission comprised of
Saratoga residents; and
WHEREAS, the new Public Art Commission will serve in an advisory capacity to the City
Council on matters related to art and is charged with considering and recommending opportunities
for public art in Saratoga and on City property to the City Council; and
WHEREAS, the Public Art Commission will be comprised of five members in accordance
with requirements outlined in City Code Article 2-12 City Commissions; and
WHEREAS, the Public Art Commission shall be subject to all City policies and State laws
that apply to the operation and administration of City Commissions, including the City of Saratoga
Conflict of Interest Code; and
WHEREAS, the Public Art Commission shall hold regular meetings every other month at
a regular date and time to be determined by the Commission and schedule special meetings as
needed.
NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Saratoga hereby
establishes a new Public Art Commission to function in accordance with the provisions of the
attached statement of Responsibilities and Duties and directs staff to conduct recruitment for the
Commission for one position with a term of one year, one position with a term of two years, one
position with a term of three years, and two positions with a term of four years.
The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga
City Council held on the 16t" day of June 2021 by the following vote:
AYES: Mayor Yan Zhao, Vice Mayor Tina Walia, Council Members Mary -Lynne
Bernald, Kookie Fitzsimmons, Rishi Kumar
NOES:
ABSENT:
ABSTAIN:
Ya ao, Mayor
AT J
DATE: � �/ Zo Z�
e bi Bretschneider CMC, City Clerk
CITY OF SARATOGA PUBLIC ART COMMISSION
RESPONSIBILITIES AND DUTIES
Adopted June 16, 2021 via Resolution No. 21-047
STRUCTURE
A. Membership. The Public Art Commission of the City of Saratoga shall consist of five
members appointed bythe City Council. Members are required to meet qualifications
identified in City Code Section 2-12.020. The first five Commissioners appointed will
be exempted from City Code Section 2-12.020(a)(3).
B. Term of Office. Vacancies and Removal, Officers. The term of office, vacancies and
removals, and officers of members of the Commission shall be as set forth in the City
Code Section 2-12.020 except that the terms of four Commissioners initially
appointed to the Commission shall be partial terms of one, two, and three years to
ensure that the Commission terms are staggered in accordance with City Code 2-
12.030(c) .
II. ADMINISTRATION
A. Meetings. The Public Art Commission shall hold regular meetings every other month.
The date and time of these meetings shall be approved by vote of the Commission.
B. Rules of Procedure. The Commission shall in all respects comply with the
requirements for City Commissions as set forth in the City Code and City Council
policies.
C. Compensation. Members of the Commission shall serve without compensation.
When in accord with current City policy and when arranged in advance with the City
Manager, actual and necessary expenses incurred by Commission members acting in
their official capacity shall be reimbursed by the City.
D. Records. The staff liaison of the Commission shall keep a record of all proceedings,
deliberations, findings, determinations, and recommendations of the Commission.
These records shall be available to the public, and copies shall be filed with the City
Clerk.
E. Staff Support. Staff support required by the Commission shall be provided consistent
with City budget authorizations.
III. RESPONSIBILITIES & DUTIES
City of Saratoga Public Art Commission Responsibilities and Duties
Adopted June 16, 2021 via Resolution No. 21-0047
A. The Commission shall provide counsel and recommendations on public art policies,
budgets, plans, and procedures to the Saratoga City Council.
B. As directed by the City Council, evaluate and assess public art projects or programs
and perform such other activities as may be directed by the Saratoga City Council.
C. The Commission shall maintain communications with the City Council and City staff
on public art -related matters.
D. Provide support and/or advice on events or programs related to City public art.
E. Maintain awareness and knowledge of public art trends and principles.
City of Saratoga Public Art Commission Responsibilities and Duties
Adopted June 16, 2021 via Resolution No. 21-0047