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Home My WebLink About06-14-2021 Library & Community Engagement Commission Agenda PacketSaratoga Library & Community Engagement Commission Agenda - Page 1 of 3 SARATOGA LIBRARY & COMMUNITY ENGAGEMENT COMMISSION REGULAR MEETING June 14, 2021 5:00 P.M. REGULAR MEETING Teleconference/Public Participation Information to Mitigate the Spread of COVID‐19 This meeting will be entirely by teleconference. All Commission members, staff, and public will only participate via the Zoom platform using the process described below. The meeting is being conducted in compliance with the Governor’s Executive Order N‐29‐20 suspending certain teleconference rules required by the Ralph M. Brown Act. The purpose of this order was to provide the safest environment for the public, elected officials, and staff while allowing for continued operation of the government and public participation during the COVID‐19 pandemic. This meeting can be accessed by: 1. Using the Zoom website https://us02web.zoom.us/j/89659030332 or App (Webinar ID 896 5903 0332) and using the tool to raise their hand in the Zoom platform when directed by the Chair to speak on an agenda item; OR 2. Calling 1.408.638.0968 or 1.669.900.6833, enter the Webinar ID 896 5903 0332, and pressing *9 to raise their hand to speak on an agenda item when directed by the Chair. The public will not be able to participate in the meeting in person. As always, members of the public can send written comments to the Commission prior to the meeting by commenting online at www.saratoga.ca.us/lc prior to the start of the meeting. These emails will be provided to the members of the Commission and will become part of the official record of the meeting. During the meeting the Chair will explain the process for members of the public to be recognized to offer public comment. In accordance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting due to a disability, please contact the City Clerk at debbieb@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. Saratoga Library & Community Engagement Commission Agenda - Page 2 of 3 ROLL CALL ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the Commission for up to three (3) minutes on matters not on the Agenda. The law generally prohibits the Commission from discussing or taking action on such items. The Commission may choose to place the topic on a future agenda. AGENDA ITEMS 1. Library & Community Engagement Commission Minutes Recommended Action: Review and approve the minutes from April 12, 2021 Regular Meeting. 2. Saratoga Teen Advisory Board Report Recommended Action: Receive Saratoga Teen Advisory Board report. 3. Santa Clara County Library District Report Recommended Action: Receive Santa Clara County Library District report. 4. Saratoga Community Library Report Recommended Action: Receive Saratoga Community Library report. 5. Friends of the Saratoga Libraries Report Recommended Action: Receive Friends of the Saratoga Libraries report. 6. Library & Community Engagement Commission Chair Report Recommended Action: Receive Library & Community Engagement Commission Chair report. 7. City of Saratoga Report Recommended Action: Receive City of Saratoga report. 8. Community News & Trends Recommended Action: Share news and trends within the community. Saratoga Library & Community Engagement Commission Agenda - Page 3 of 3 9. Housing Element Update Recommended Action: Receive an informational presentation on the Housing Element Update. SUMMARIZE ACTION ITEMS AGENDA ITEMS FOR NEXT MEETING ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF AGENDA PACKET, & COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Crystal Bothelio, Assistant City Manager for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on June 10, 2021 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us. Signed this 10th of June 2021 at Saratoga, California. Crystal Bothelio, Assistant City Manager In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda, copies of materials distributed to the City Council concurrently with the posting of the agenda, and materials distributed to the City Council by staff after the posting of the agenda are available on the City Website at www.saratoga.ca.us. Following removal of State and local shelter in place orders these materials will be available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California. In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at debbieb@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II] Saratoga Library & Community Engagement Commission Minutes - Page 1 of 3 MINUTES SARATOGA LIBRARY COMMISSION REGULAR MEETING APRIL 12, 2021 CALL TO ORDER Chair Cristina Meiser called the virtual meeting to order at 7:03 p.m. ROLL CALL Present: Chair Cristina Meiser, Vice Chair Eric Lewis, Commissioners Robert Gulino, Steven White, Victoria Zhang Absent: None Also Present: Steve Fitzgerald, Nichole King, Lauren Sutioso, Viraaj Reddi, Kayla Nakamoto, Crystal Bothelio ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS None AGENDA ITEMS 1. Library & Community Engagement Commission Minutes Recommended Action: Review and approve the minutes from February 8, 2021 Regular Meeting. GULINO/WHITE MOVED TO APPROVE THE MINUTES FROM THE FEBRUARY 8, 2021 REGULAR MEETING. MOTION PASSED. AYES: GULINO, LEWIS, MEISER, WHITE. NOES: NONE. ABSTAIN: ZHANG. ABSENT: NONE. 2. Saratoga Teen Advisory Board Report Recommended Action: Receive Saratoga Teen Advisory Board report. Teen Advisory Board Co-Presidents Lauren Sutioso and Viraaj Reddi shared a report, providing information on recent activities and remaining activities for the year. Topics included a recent game night, Coffeehouse, Crafternoon, and College Day. 3. Santa Clara County Library District Report Recommended Action: Receive Santa Clara County Library District report. 3 Saratoga Library & Community Engagement Commission Minutes - Page 2 of 3 Steve Fitzgerald, Deputy County Librarian, shared information about the Distinguished Author Series, reopening of libraries, National Library Week, and the April Joint Powers Authority board meeting. 4. Saratoga Community Library Report Recommended Action: Receive Saratoga Community Library report. Nichole King, Acting Community Librarian, shared information about story times and some of the benefits of providing these virtually, such as providing programming in different languages. She also discussed trends related to the reopening of the Saratoga Library lobby. She also shared information about the upcoming Friends of Saratoga Libraries book sale in the parking lot. 5. Friends of the Saratoga Libraries Report Recommended Action: Receive Friends of the Saratoga Libraries report. No report 6. Library & Community Engagement Commission Chair Report Recommended Action: Receive Library & Community Engagement Commission Chair report. Chair Cristina Meiser shared a summary of the Work Plan Study Session with the City Council. Vice Chair Eric Lewis proposed a future agenda item on how the Commission can work on highlighting the diverse cultural heritages in Saratoga. 7. City of Saratoga Report Recommended Action: Receive City of Saratoga report. Crystal Bothelio, Assistant City Manager, shared an update on Paint the City, Saratoga Power Lunch, Toga Trails, and Housing Element Community Meetings. 8. Community News & Trends Recommended Action: Share news and trends within the community. 4 Saratoga Library & Community Engagement Commission Minutes - Page 3 of 3 Chair Cristina Meiser spoke about the COVID-19 vaccines and some of the questions she has received as an employer and the difficulty in finding information. She also spoke about some of the trends that emerged during the pandemic that may continue, such as virtual programing and activities. 9. Housing Element Update Recommended Action: Receive an informational presentation on the Housing Element Update. Crystal Bothelio, Assistant City Manager, shared a presentation on the Housing Element Update. SUMMARIZE ACTION ITEMS None AGENDA ITEMS FOR NEXT MEETING – JUNE 14, 2021 The Commission agreed to hold the June 14 meeting at 5:00 p.m. instead of 7:00 p.m. ADJOURNMENT Chair Cristina Meiser adjourned the meeting at 8:33 p.m. Minutes respectfully submitted: Crystal Bothelio, Assistant City Manager City of Saratoga 5 Serving the unincorporated areas of Santa Clara County and the cities of Campbell | Cupertino | Gilroy | Los Altos | Los Altos Hills | Milpitas | Monte Sereno | Morgan Hill | Saratoga May 2021 Library Stakeholder Report Jennifer Weeks, County Librarian Distinguished Author Series The Santa Clara County Library District’s four-part Distinguished Author Series concludes in May, bringing together great authors who spark new thoughts, ideas and deep discussion. Delve into the minds of celebrated authors Joyce Carol Oates and Jhumpa Lahiri this month. All talks are virtual and will include an opportunity for audience Q&A. Advanced registration required. All events are free, held online, and open to the public. Thank you to our generous sponsors to make the Distinguished Author Series possible! Joyce Carol Oates Award-Winning Novelist, Poet, Playwright and Essayist Versatile and accomplished author Joyce Carol Oates has penned bestselling novels, critically acclaimed collections of short fiction, essays, plays and a memoir. Several of her stories have been adapted to films or television. Her writing has earned awards such as the National Book Award, O. Henry Awards, the National Humanities Medal and the Jerusalem Prize. Notable works include We Were the Mulvaneys (1996), The Falls (2004), Night. Sleep. Death. The Stars (2020) and The (Other) You (2021). Saturday, May 8 @ 3:00 pm REGISTER HERE 6 Serving the unincorporated areas of Santa Clara County and the cities of Campbell | Cupertino | Gilroy | Los Altos | Los Altos Hills | Milpitas | Monte Sereno | Morgan Hill | Saratoga Jhumpa Lahiri Pulitzer Prize-Winning Short Story Writer and Novelist Jhumpa Lahiri received the Pulitzer Prize in 2000 for Interpreter of Maladies, her debut story collection that explores issues of love and identity among immigrants and cultural transplants. Her novel, The Namesake (2003), also received great acclaim, expanding the perplexities of the immigrant experience and search for identity. She was awarded the National Humanities Medal, the PEN/Hemingway Award and an O. Henry Prize, among others. See some of Jhumpa Lahiri's works. Lahiri will be in conversation with Author, Meg Clayton. Saturday, May 22 @ 3:00 pm REGISTER HERE This event is full but a waitlist is available. There will also be an opportunity to register to receive a passcode to view the full recorded program if you are unable to watch it live on May 22. sccld.org/authorseries Asian American and Pacific Islander Heritage Month May is Asian American and Pacific Islander Heritage Month, designated to recognize "the contributions and influence of Asian Americans and Pacific Islander Americans to the history, culture, and achievements of the United States." The library will be celebrating with some delightful and educational programs and booklists. Aloha! Learn some hula moves to a chant from the last monarch of Hawaii -- Queen Lili'uokalani. Watch and enjoy an olapa performance that takes you to the islands. Let's spread a little Aloha! This video will be available from May 1 through May 31. And, of course, we have our weekly streaming Bilingual Storytimes in Mandarin and English and our Virtual Yoga for Adults. Attend our Distinguished Author series program on May 22nd with Pulitzer Prize winner Jhumpa Lahiri. And be sure to check out the recommended reading for adults, teens, and kids. 7 Serving the unincorporated areas of Santa Clara County and the cities of Campbell | Cupertino | Gilroy | Los Altos | Los Altos Hills | Milpitas | Monte Sereno | Morgan Hill | Saratoga A New SCCLD Mobile Library App Coming May 10! SCCLD will introduce an all-new, modern library app, designed to bring you an exceptional personalized mobile experience. Features include:  User friendly navigation  In-app library card  Easy library account access (place holds, renew checked out items, manage your account)  Improved relevant, accurate catalog search experience  Browse new titles, library events & staff lists  Access library hours & locations The SCCLD app will be available for free download in the Apple iTunes store and Google Play store on May 10. Visit our website for more information. Please note the current SCCLD app will be discontinued as of May 3. Summer Reading Program—Reading Colors Your World It is time to register yourself and each of your family members for the annual Summer Reading Program 2021—Reading Colors Your World. Reading helps all expand their world through kindness, growth, and community. It is a feel-good activity that can last a lifetime. You’re never too young to be introduced to books and you’re never too old to enjoy reading. Pre-registration starts on May 1, 2021 at sccld.org/summer2021 and Reading Colors Your World officially runs from June 1 through July 30, 2021. This summer will be filled with fun virtual programs for adults, teens and kids including animals, book clubs, magic, storytimes, art, STEAM, LEGO, and more! 8 Serving the unincorporated areas of Santa Clara County and the cities of Campbell | Cupertino | Gilroy | Los Altos | Los Altos Hills | Milpitas | Monte Sereno | Morgan Hill | Saratoga Earn a reward by signing up, reading 5 books and completing 1 activity. You can register and track your books with Beanstack online, or download the free Beanstack App to track your reading on the go. If you participated last year, signing up is as easy as clicking a button. Getting all of your books for Summer Reading 2021 will be easier than last year as our Community Libraries are open to the public for full browsing! Come in during open hours and pick up books, magazines, comics, and more to count towards your reading goals. And for our online library fans, sccld.org is available 24/7 and online reading counts too! Get ready, get set, and get started at sccld.org/summer2021! Campbell Temporary Library Opening May 24 Thanks to Campbell residents voting to pass Measure O, Campbell can look forward to a fully renovated Library and a new Campbell Police facility. The Campbell Library staff is preparing to move library services to a temporary facility, conveniently located in 1 W. Campbell Avenue, Building E, Room 46. It is next to the Orchard City Banquet Hall in the Campbell Community Center. The last day of service at the Campbell Library to pick up holds using walkup or curbside service, is Saturday, May 8. The book drops at the Campbell Library will remain open until the temporary facility is available. We will welcome patrons to the new, temporary facility on Monday, May 24 to pick up holds, browse a limited collection, and use the public computer and printer. Items can be returned through a book drop at the new temporary facility starting May 24. Contactless curbside service is not available at the temporary location but is available at the other SCCLD libraries. Patrons are invited to visit the Cupertino, Saratoga or any other SCCLD library for additional services. Save the Date The next JPA Board Meeting is scheduled for June 3, 2021 at 12:00 p.m. SAVE THE DATE: The next JPA Board Meeting will be on Thursday, June 3 at 12:00 p.m. 9 Serving the unincorporated areas of Santa Clara County and the cities of Campbell | Cupertino | Gilroy | Los Altos | Los Altos Hills | Milpitas | Monte Sereno | Morgan Hill | Saratoga Praise for the Library As SCCLD Libraries continuously resumed more services throughout the year, our patrons have expressed their appreciation and thanks. This past year has been tough on everyone, and the Library is happy to be supporting our communities and bringing joy to our residents. Below is an article recently published in the Milpitas Beat. While this particular story is about the Milpitas Library, the many wonderful messages we receive from patrons shows that this sentiment is true for all of the Santa Clara County Library District locations. Thank you to our staff, our patrons, and our stakeholders for your support. Together, we are able to safely and successfully provide library services to our communities. Milpitas Library: My family’s journey through the phased re- opening (yes, it’s OPEN!) ByVanessa Dueck April 27, 2021 Milpitas Library is my family’s absolute favorite place in the community — well-organized, friendly staff, and great programs. What’s not to love? The first thought that occurred to me last March when I found out about lockdown was We’d better get to the library! The kids and I frantically gathered up nearly a hundred books (we have a library book-specific bookshelf to keep track of them all…that’s how much we frequent the place), and hightailed it down to the Milpitas Library, already talking strategy: who would go where and get which type of books and how many we would get to keep us entertained while we hunkered down at home. But to our horror, we saw the dreaded sandwich board informing us that the library was closed until further notice. There’s nothing like holding a book in your hand — flipping through the pages, turning it over to read the summary, and feeling the excitement as you add it to your stack to take home. I don’t care what anyone says — virtual books are not the same. I can’t stand watching my kids staring at their computers after another day of online school. I need real life in the real world and I don’t want some person on the internet reading to the kids…I want to read with them! Or have them read with each other and point at the pictures and share ideas. Virtual anything these days is starting to give me a sick feeling. But, you do what you have to. My kids, of course, loved the extra screen time. I, on the other 10 Serving the unincorporated areas of Santa Clara County and the cities of Campbell | Cupertino | Gilroy | Los Altos | Los Altos Hills | Milpitas | Monte Sereno | Morgan Hill | Saratoga hand, after refusing to buy a Kindle, started reading my 700-page novel on my phone screen, which turned it into a 3,000-teeny-page novel, and had a hard time staying engaged. A month or so later, we discovered we could start reserving books for pick-up. This drastically changed the way that we selected books. Gone were the days of browsing, meandering through aisles chock full of familiar favorites and budding authors with new and exciting stories. Now we had to remember which series we were enjoying before the shutdown (there had been so many!) and which books we had yet to read. I was impressed with the efficiency and staff through the whole process. I’ve always been amazed by the organization and efficiency of the library, but even more so now that the books were all ordered over computer and organized for pickup. I never knew quite what to choose, so I stuck with a tried and true favorite author. Just as his books were feeling stale to me, a new, glorious option came to Milpitas: book bundles. The kids excitedly began expanding their horizons with graphic novel bundles, a genre they hadn’t known existed. And I started reading the “memoir bundles” and getting to know inspiring women I hadn’t previously known. We devoured books. Every week, while returning full bags of them, we would choose new bundles, along with reservations of tried and true favorites. Then, one beautiful day about four weeks ago, it happened: the lobby opened up. Now, we had small tables of books for every age group to choose from. Our visits became even more frequent: twice a week, with more worlds to explore. On Monday, April 19th, the kids and I lugged 70 books back to the library, to receive the greatest surprise of our lives: It was fully open.The excitement in that building was palpable as my kids went crazy, exploring each aisle — eager learners with endless options once more. I watched smiling parents taking pictures and videos as children tore books off of shelves and marveled at all there was to see. My kids are already asking when we will go back. Maybe Milpitas Library will become a thrice-a-week ritual in our quiet schedule. Until then, I’ve got a stack of Garfields calling my name… 11 Serving the unincorporated areas of Santa Clara County and the cities of Campbell | Cupertino | Gilroy | Los Altos | Los Altos Hills | Milpitas | Monte Sereno | Morgan Hill | Saratoga June 2021 Library Stakeholder Report Jennifer Weeks, County Librarian Summer Reading Program—Reading Colors Your World It is time to register yourself and each of your family members for the annual Summer Reading Program 2021—Reading Colors Your World. Reading helps all expand their world through kindness, growth, and community. Register at sccld.org/summer2021 and log your books from June 1 through July 30, 2021. This summer will be filled with fun virtual programs for adults, teens and kids including animal visits, guest speakers, book clubs, magic shows, storytimes, STEAM, LEGO, and more! Earn a reward by signing up, reading five books and completing one activity. Register and track your books with Beanstack online, or download the free Beanstack App to track your reading on the go. If you participated last year, signing up is as easy as clicking a button. Getting all of your books for Summer Reading 2021 is easy with our Community Libraries and the Campbell Express Library open to the public for full browsing! Come in during open hours and pick up books, magazines, comics, and more to count towards your reading goals. And for our virtual library fans, sccld.org is available 24/7 and don’t forget, online reading counts too! Sign up at sccld.org/summer2021 and Happy Reading! New Health Order = Expanded Access at SCCLD On May 19, Santa Clara County moved to the Yellow Tier based on the State Blueprint for a Safer Economy. This has allowed SCCLD to lift our COVID-19 imposed safety occupancy limits as well as visitor time limits. Patrons are welcome to visit our library locations anytime during open hours to browse our full collection, use the public computers and printers for up to three hours, utilize library resources and services, and reserve a small or medium meeting room at the Cupertino, Gilroy, Milpitas or Saratoga Library. SCCLD has completed one full year of in-person library services since we began offering curbside service in June 2020. 12 Serving the unincorporated areas of Santa Clara County and the cities of Campbell | Cupertino | Gilroy | Los Altos | Los Altos Hills | Milpitas | Monte Sereno | Morgan Hill | Saratoga Our libraries are open to the public with the following schedule (as of May 26): Mon Tue Wed Thur Fri Sat Sun Campbell Express Library 10am- 9pm 10am- 9pm 10am- 9pm 10am- 9pm 10am- 6pm 10am- 6pm Closed Cupertino 1pm-6pm 1pm-6pm 1pm-6pm 1pm-6pm 1pm-6pm 1pm-6pm Closed Gilroy 1pm-6pm 1pm-6pm 1pm-6pm 1pm-6pm 1pm-6pm 1pm-6pm Closed Los Altos 1pm-6pm 1pm-6pm 1pm-6pm 1pm-6pm 1pm-6pm 1pm-6pm Closed Milpitas 1pm-6pm 1pm-6pm 1pm-6pm 1pm-6pm 1pm-6pm 1pm-6pm Closed Morgan Hill 1pm-6pm 1pm-6pm 1pm-6pm 1pm-6pm 1pm-6pm 1pm-6pm Closed Saratoga 1pm-6pm 1pm-6pm 1pm-6pm 1pm-6pm 1pm-6pm 1pm-6pm Closed Woodland Closed Closed Closed Closed Closed Closed Closed Social distancing protocols including maintaining a 6-ft distance from others and wearing a face covering remain in place for all library visits until the health order mandate is no longer required. SCCLD will continue to modify library services based on the health order guidelines, as well as available staffing levels. The happy return of Disaster Service Workers in June or July will allow us to expand hours and open up Woodland Library later this Summer. We will keep you informed on next steps. Tell Us How We’re Doing During the pandemic, SCCLD modified and adapted many of the resources and services to safely and efficiently serve our communities. To inform our future plans, we want to hear from our patrons. From May 24 - June 30, SCCLD is asking our patrons to provide feedback on which library resources and services were most important to them during the pandemic, and which they would be likely to use post-pandemic. The survey is online and should take less than 10 minutes to complete. We hope to gain direct feedback from our communities to help advise our future plans. The survey can be found on our website. 13 Serving the unincorporated areas of Santa Clara County and the cities of Campbell | Cupertino | Gilroy | Los Altos | Los Altos Hills | Milpitas | Monte Sereno | Morgan Hill | Saratoga Campbell Express Library is Open! The Campbell Library staff have been hard at work and opened the new Campbell Express Library, conveniently located in 1 W. Campbell Avenue, Building E, Room 46. It is next to the Orchard City Banquet Hall in the Campbell Community Center. This bright, cheerful facility with a park-like setting offers Campbell patrons expanded hours Monday-Thursday 10am-9pm and Friday-Saturday from 10am-6pm. Visitors can pick up holds, browse a limited collection, and use the public computer and printer. Items can be returned through a book drop at the entrance. Contactless curbside service is not available at the Express Library but is available at the other SCCLD community libraries. Patrons are invited to visit the Cupertino, Saratoga or any other SCCLD library for additional services. Save the Date The next JPA Board Meeting is scheduled for June 3, 2021 at 12:00 p.m. 14 Saratoga Library Report June 2021 Nichole King, Acting Community Librarian Month Number of Borrowers Number of Check-Ins Number of Checkouts April 5872 28797 33632 May 7141 38635 47244 Summer Reading Program 2021 SCCLD’s Summer Reading Program Reading Colors Your World encourages readers of all ages to expand their world through kindness, growth and community. Be creative, try new things, explore art, and find beauty in diversity. Join us for an exciting array of online programs for children, teens, and adults. Read a book and color your world this summer with SCCLD! All are invited to join June 1st through July 31st. It’s free and fun for all ages! Look forward to: Virtual programs for kids, teens, and adults including performers, book clubs, and more! Earn badges throughout the summer in Beanstack by logging your reading and activities. Earn a prize* for reading 5 books and completing 1 activity this summer! Children signing up will receive a Summer Start-up Kit. Teens can pick up weekly craft kits and adults also receive art supplies at sign up, while supplies last. *Completion prizes will be available August 1st - August 31st while supplies last. 15 Service Updates: Due to the county entering yellow tier, the following services have been added or changed: There is no longer a time limit for patrons in the library computer time limits have been restored to 3 hours The Oak and Redwood rooms are available for booking June 2021 Events Note: All of the programs are virtual and will be accessible via Facebook and/or Zoom. For details on a specific program or to register for a program (if applicable), please go to www.sccld.org/events 16 17 18 FSL President's Report for Library and Community Engagement Commission June 2021 1. We held regular Friends Sharing Book sessions via Zoom this year and have even managed to hold a couple of one day Paperback Sales in the parking lot. 2. We held our April and May board meetings via Zoom. We approved a $141,000 grant to the Saratoga library for the fiscal year 2021-2022, though $108,000 is actually a rollover from last year’s grant and the remaining $33,000 is from this year’s funds. 3. Overall, the Friends had a very successful fundraising year, with Membership Income well above expectations and retail sales only down about 20% due to not having the Café open all year and the store being shut down and with limited opening for most of the year. 4. We will hold the June 23 General Meeting via Zoom. The members will vote on the proposed slate for the 2021-22 Friends of the Saratoga Libraries Board. OFFICERS: President: David Guidry Vice President: Jennifer Van Dalsen Treasurer: Susan Carter Secretary: Joyce Gross DIRECTORS: Assistant Treasurer: Wayne Innamorato Membership: Peggy Patrick Communications: Liz Guy Newsletter: Julie Stallman DIRECTORS-AT-LARGE: Programs: Woanyu Yu Community Outreach and Events: Beth Kingsley NON-ELECTED POSITIONS: Immediate Past President: Alice Patrick Retail Manager: Kristin Gragnola (appointed by the board) Community Librarian: Nichole King (non-voting, ex-offcio) 5. We have a Publicity committee which is working on improvements to the Book-Go-Round sign, an updated brochure and many other ideas to raise visibility in our organization and the store. This group also organized a Book-Go-Round promotion table at the library during the month of March which brought in new members and sold a few books in addition to letting our library patrons know about the store. 6. Our eBay and Book-Go-Round sales have been very strong over the past few months. The store is now fully open and running well. Respectfully submitted, David Guidry President, Friends of the Saratoga Libraries 19 CITY OF SARATOGA Memorandum To: Library & Community Engagement Commission From: Crystal Bothelio, Assistant City Manager Date: June 14, 2021 Subject: Commission Report City Commission Recruitments The City is currently accepting applications for several City Commissions, including the Parks and Recreation Commission and the Library and Community Engagement Commission. The terms of Commissioners Steven White and Robert Gulino expire at the end of September 2021. Both are eligible to apply. Applications are due August 18. Additional information is available on the City website at www.saratoga.ca.us/comvac Public Art Commission The City Council will consider forming a new Public Art Commission at the June 16, 2021 meeting. If the new Commission is created, public art-related duties that the Library and Community Engagement Commission has assumed would likely be handled by the Public Art Commission. Remote Public Participation at Commission Meetings In March 2020, the Governor signed an executive order suspending certain teleconference rules associated with the Brown Act to allow local governments to continue their business while also reducing the spread of the novel coronavirus (COVID-19). As a result, Saratoga City Council Members, Commissioners, staff, and the public were able to participate in meetings through a virtual meeting platform. Since then, the City has received several requests from community members to continue providing an option for the public to participate in meetings through a tool like Zoom. The City Council will consider a new remote public participation policy at the June 16, 2021 meeting to create guidelines and practices for remote participation in City Council, Council Committee, and Commission meetings. If adopted, the policy may require moving Library & Community Engagement Commission meetings to City Hall. Community Meetings: 1,700+ New Homes in Saratoga The next series of community meetings on the Housing Element update start this month. These meetings will include conversations about community values and priorities and time 20 to answer questions. Before the meetings, please take our survey on housing in Saratoga, which will be used as the foundation for future discussions about possible solutions and strategies: www.opentownhall.com/portals/228/Issue_10806 Meetings will be held on different days and at different times to accommodate a variety of community members’ schedules, but the content presented at all three meetings will be the same. The first meeting took place on Thursday, June 10. Future meetings will be held on Tuesday, June 15 from 7:00 p.m. to 9:00 p.m. and Saturday, June 26 from 9:00 a.m. to 11:00 a.m. Detailed participation information is available at www.saratoga.ca.us/housing Youth in Government There are still a few spots available in the City of Saratoga's Youth in Government Program – apply today! The Youth in Government program invites high school students who live in Saratoga to spend 2 weeks during the summer learning about local government, meeting their elected representatives, and gaining hands-on experience in City government. All class sessions this summer will be virtual. The program costs $50, and participants also earn internship/service credits. Space is very limited! Visit www.saratoga.ca.us/yig to learn more and apply soon if interested. Saratoga Power Lunch Join the Mayor of Saratoga for the Saratoga Power Lunch! Learn about Saratoga in bite -sized pieces during this monthly webinar on the 2nd Tuesday of the month from 12:00 p.m. to 12:30 p.m. The July 13 webinar will feature a presentation from Santa Clara County Fire Department on wildfire preparedness. Have questions about this topic? Register and submit questions in advance at www.saratoga.ca.us/lunch #SaratogaTogether Business Grants The COVID-19 pandemic has been challenging for local businesses, so the City Council made $15,000 of grant funding available to help the community move forward stronger, better, #SaratogaTogether. Businesses can now apply for the #SaratogaTogether Business Renewal and Beautification Grant Program to receive support for aesthetic enhancements. To learn more, visit the City website. COVID-19 Vaccinations Vaccines represent a clear path out of the pandemic. More and more people are getting vaccinated every day, and case rates are dropping. There are multiple opportunities for community members to get vaccinated throughout Santa Clara County, including expanded drop-in clinics with evening and weekend hours, same-day appointments, and mobile and in-home vaccine clinics. Anyone age 12 and older is eligible for vaccination. Information on how to schedule an appointment or for drop-in vaccinations sites for the upcoming week is available on the County’s website at sccfreevax.org and residents without internet access or who need additional assistance can call 211 for assistance in multiple languages. 21 CITY OF SARATOGA Memorandum To: Library & Community Engagement Commission From: Kayla Nakamoto, Administrative Analyst Date: June 14, 2021 Subject: Community Harvest 2021 The Saratoga Heritage Orchard is approximately 14-acres which includes plum, apricot, and cherry trees. On April 21, 2021, the City Council authorized a 1-year agreement with Orchard Keepers for maintenance of the Saratoga Heritage Orchard. Since Orchard Keepers does not have a need for the fruit produced from the orchard, staff has been working with Orchard Keepers to identify opportunities for the community to enjoy the fruit in a manner consistent with the Heritage Orchard Master Plan. One way to ensure that the community benefits from the fruit and has a chance to learn about the rich agricultural history of Saratoga is through Community Harvest days. Apricots are ripening now and a Community Harvest is scheduled for Saturday, June 19. During the event, the community will learn how to pick fruit safely and responsibly before filling a City-provided bucket with fruit and exploring various resource tables to learn about the history of the orchard and the City. If the Library and Community Engagement Commission is interested in participating in the Community Harvest, they could host a resource table near. Alternatively, the Commission could help support the event by sharing the outreach materials. 22 Community Harvest Pick fruit at Heritage Orchard www.saratoga.ca.us/orchard City of Saratoga CITY o f S ARATO G A CALIFO R N IA1956 s a r a toga Join your Saratoga neighbors to collect fruit in Saratoga Heritage Orchard. The nearly 14-acre orchard includes plum, apricot, and cherry trees. Community Harvest Days will vary depending on orchard conditions. Visit the City website at www.saratoga.ca.us/orchard to view and subscribe to announcements of Community Harvest Days, view registration information when it is available, and learn more about the Heritage Orchard. 23 CITY OF SARATOGA Memorandum To: Library & Community Engagement Commission From: Kayla Nakamoto, Administrative Analyst Date: June 14, 2021 Subject: Saratoga Movie Nights 2021 For many years, movie nights have been hosted in El Quito Park on the 3rd Friday of June, July, and August. This family-friendly event is free and open to the public. The movie nights were canceled last year due to COVID-19. The City plans to host two movie nights which will be held on July 16 and August 20. On May 11, 2021, the Parks & Recreation Commission selected the movies and event themes. The July event theme will be Get Outside & Play, featuring Moana. The August event theme will be #SaratogaTogether, featuring Wizard of Oz. Each movie night will also include a variety of resource tables who are encouraged to provide an activity in line with the theme or movie for the families to engage in prior to the movie starting. If the Library and Community Engagement Commission is interested in participating in the Saratoga Movie Nights, the Commission could host a resource table at the event alone or in partnership with the Saratoga Library and/or Friends of the Saratoga Libraries. 24 August 20 #SaratogaTogether The Wizard of Oz freemovie nights Third Friday ofJuly and August El Quito Park12855 Paseo PresadaMovies begin at sundown For more information, visit www.saratoga.ca.us/events July 16 Get Outside & Play! Moana CITY o f S A RATO G A CALIF O R N IA1956 25 City of Saratoga Library & Community Engagement Commission MEMBERSHIP Name Term End Robert Gulino 9/30/2021 Steven White, Monte Sereno Representative 9/30/2021 Cristina Meiser, Chair 9/30/2022 Victoria Zhang 9/30/2023 Eric Lewis, Vice Chair 9/30/2024 Others: Annapurna Dandu, Saratoga Library | ADandu@sccl.org Nichole King, Saratoga Library | nking@sccl.org David Guidry, Friends of the Saratoga Libraries Crystal Bothelio, City of Saratoga | 408.868.1269 | cbothelio@saratoga.ca.us RESPONSIBILITIES, DUTIES, & RELATIONSHIPS – RESOLUTION 20-055 RESPONSIBILITIES The Library & Community Engagement Commission shall serve as an advisory and liaison body. Its basic responsibilities shall include the following: 1. Provide counsel and recommendations on Library policies, budgets, plans and procedures to the Saratoga City Council and the Santa Clara County Library. Identify and bring to the attention of the City Council, the City staff, and the Santa Clara County Library staff (as appropriate) current and prospective issues and questions relating to Library policies and activities. 2. Provide counsel and recommendations to the Saratoga City Council on increasing public engagement in City government, supporting cultural and artistic programs in the community, and fostering a stronger, more inclusive community. 3. As directed by the City Council, evaluate and assess community concerns, support City engagement programs, and perform such other activities as may be directed by the Saratoga City Council. DUTIES In carrying out its basic responsibilities, the Library & Community Engagement Commission shall perform the following duties: 1. Hold formal meetings as required (see preceding Section on "Administration”). 2. Maintain communications with the City Council, City staff, Santa Clara County Library staff, and the Saratoga Community Librarian. 3. Serve in an advisory capacity on major engagement initiatives or policies to help create a more inclusive and engaged community, including providing support in 26 Library & Community Engagement Commission Agenda Planner – April 2021 Page 2 identifying and connecting with different groups in the community (such as other governmental, educational, and non-profit organizations). 4. Maintain within the Commission a continuity of knowledge of Library operations and City community engagement policies and strategies. 5. Keep generally informed on technical developments that could have a bearing on the Library's policies or strategies. 6. Provide support and/or advice on events related to the Library and City. 7. Work with and engage "Friends of the Saratoga Libraries", the Saratoga Teen Advisory Board, and other support groups as may be desirable concerning the Library. RELATIONSHIPS 1. The Library & Community Engagement Commission shall report to and be responsible to the Saratoga City Council. The City Manager is authorized to appoint a City staff member to serve as a liaison representative between the Council, staff and the Library & Community Engagement Commission on administrative matters. 2. The Library & Community Engagement Commission shall have no administrative authority over Library or City operations, activities, or staff. 3. The Library Commission & Community Engagement shall have authority to call meetings, conduct hearings, perform analysis, and make contacts with various interested parties in carrying out its basic responsibilities. AGENDA PLANNER The Commission holds regular meetings on the 2nd Monday of even-numbered months at 7:00 p.m. at the Saratoga Library and may schedule special meetings or cancel meetings as needed. MEETING AGENDA ITEMS REPORTS February 8, 2021 • Community News & Trends • Minutes • Paint the City Top 3 Design Selections • Summarize Action Items • Library District • Saratoga Library • Friends of the Saratoga Libraries • Teen Advisory Board • Commission Chair • City March 30, 2021 Commission Work Plan Study Session • 6:45 p.m. Library & Community Engagement Commission Work Plan April 12, 2021 • Community News & Trends • Minutes • Housing Element Update Informational Presentation • Summarize Action Items • Library District • Saratoga Library • Friends of the Saratoga Libraries • Teen Advisory Board • Commission Chair • City 27 Library & Community Engagement Commission Agenda Planner – April 2021 Page 3 June 14, 2021 5:00 p.m. Start • Community News & Trends • Minutes • Community Harvest • Saratoga Movie Nights • Supporting City Communications • Summarize Action Items • Library District • Saratoga Library • Friends of the Saratoga Libraries • Teen Advisory Board • Commission Chair • City August 9, 2021 • Community News & Trends • Minutes • Consider Rescheduling October Meeting • Summarize Action Items • Library District • Saratoga Library • Friends of the Saratoga Libraries • Teen Advisory Board • Commission Chair • City October 11, 2021* • Community News & Trends • Minutes • Selection of Chair and Vice Chair • Consider 2022 Work Plan • Summarize Action Items • Library District • Saratoga Library • Friends of the Saratoga Libraries • Teen Advisory Board • Commission Chair • City December 13, 2021 • Community News & Trends • Minutes • Finalize 2022 Work Plan • Select Representative to Public Art Committee • Review 2022 Meeting Schedule • Summarize Action Items • Library District • Saratoga Library • Friends of the Saratoga Libraries • Teen Advisory Board • Commission Chair • City * Meeting occurs on holiday. Meeting to be rescheduled or canceled. 28 Library & Community Engagement Commission Agenda Planner – April 2021 Page 4 2021 LIBRARY & COMMUNITY ENGAGEMENT COMMISSION WORK PLAN Approved March 30, 2021 KEY POINTS OF WORK PLAN 1. Support and promote Library events and programs; engage in information sharing with and between the Library and the public. 2. Identify and recommend strategies to help foster a strong, more inclusive community, including the following activities: a) Partner with local organizations, schools, and colleges. b) Increase public engagement in City government. c) Assess community concerns as directed by the City Council. d) Support Library and City engagement programs. TOPICS IN DETAIL 1. Support and promote Library events and programs; engage in information sharing with and between the Library and the public. a) Attend Library events as Commissioners and/or participants (e.g. Silicon Valley Reads programs, trivia events, etc.). b) Volunteer to assist Library staff with events and outreach programs (for example, Junior Achievement, Saturday Farmers Market, Movie Nights, Blossom Festival). c) Invite the City Council to attend and share information with the City Council about Library and Commission programs, events, and activities. d) Spread awareness of Library events and offerings and encourage attendance via Commissioner personal networks (for example, post in Nextdoor Saratoga, post on Facebook page, inform Book Clubs, etc.). e) Brainstorm with Santa Clara County Library District and City communications staff on ways to promote Library events and programs, for example Saratoga Source (City e-newsletter), Saratoga News, and social media. f) Provide recommendations to Library staff at Commission meetings. This would include current trends in the community, ideas for programs that our community may be interested in (e.g. 3D printing), and upcoming community events where outreach might occur. g) Attend the Santa Clara County Library District’s Annual Library Forum. h) Interact with other County Library Commissions and JPA, when appropriate. i) Work with Friends of the Saratoga Libraries to promote and cross-promote events and activities. j) Encourage residents of both Saratoga and Monte Sereno to obtain library cards, participate in Library programs and services, and visit the Library. 29 Library & Community Engagement Commission Agenda Planner – April 2021 Page 5 2. Identify and recommend strategies to help foster a stronger, more inclusive community. a) Increase understanding of Commission’s contributions to community engagement efforts of the City. b) Support collaborative programs or activities between local organizations and the Library and/or the City. c) Advise the City Council on matters of interest to the Saratoga community, as directed by the City Council. d) Support and provide recommendations to the City Council on City engagement programs and policies, including Community Event Grant Program allocations. e) Respond to requests to support public art programs, including Paint the City and Rainy Day Sidewalk Poetry, as requested by the City’s Public Art Committee. f) Recommend additional programs and policies that will help create a stronger, more inclusive community. 30