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Home My WebLink About09-14-2021 Parks & Recreation Commission Packet 1 City of Saratoga Parks and Recreation Commission Regular Meeting Agenda DATE: Tuesday, September 14, 2021 TIME: 6:30 p.m. LOCATION: Via Zoom Teleconference/Public Participation Information to Mitigate the Spread of COVID‐19 This meeting will be entirely by teleconference. All Parks & Recreation Commission members, staff, and public will only participate via the Zoom platform using the process described below. The meeting is being conducted in compliance with the Governor’s Executive Order N‐29‐20 suspending certain teleconference rules required by the Ralph M. Brown Act. The purpose of this order was to provide the safest environment for the public, elected officials, and staff while allowing for continued operation of the government and public participation during the COVID‐19 pandemic. Members of the public can observe and participate in the meeting by: 1. Using the Zoom website at https://us02web.zoom.us/j/84091857373 or App Webinar ID: 840 9185 7373 and using the tool to raise their hand in the Zoom platform when directed by the Chair to speak on an agenda item; OR 2. Calling 1.408.638.0968 or 1.669.900.6833, entering the Webinar ID: 840 9185 7373 and pressing *9 to raise their hand to speak on an agenda item when directed by the Chair. The public will not be able to participate in the meeting in person. As always, members of the public can send written comments to the Commission prior to the meeting by commenting online at www.saratoga.ca.us/prc prior to the start of the meeting. These emails will be provided to the members of the Commission and will become part of the official record of the meeting. During the meeting the Chair will explain the process for members of the public to be recognized to offer public comment. In accordance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting due to a disability, please contact the City Clerk at debbieb@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. 2 Call to Order Roll Call: Chair Renee Paquier, Vice Chair Rick Pearce, Commissioner Anna Huang, Commissioner Ping Li, Commissioner Michelle Wang Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, this meeting was properly posted on September 9, 2021. Oral & Written Communication: Any member of the public may address the Commission about any matter not on the agenda for this meeting for up three minutes. Commissioners may not comment on the matter but may choose to place the topic on a future agenda. Approval of Parks and Recreation Commission Draft Minutes: 07-13-2021 Draft Minutes Agenda: 1. Beauchamps Park Update Issue: Progress of Beauchamps Park Playground Replacement Project Action: No action, information only 2. Update on Historical Plaque Program Issue: Update on progress of the Historical Plaque Program Action: No action, information only 3. Community Engagement Brainstorming Issue: Discuss ideas to foster community engagement Action: Make recommendation Community Engagement Discussion Sheet Commissioner and Staff Reports (This includes committee updates and park reports. This section is informational only; no actions will be taken.) Commissioner Park Li Wildwood, Foothill, Quarry Huang El Quito, Gardiner Pearce Bell Grove, Congress Springs, Ravenwood Paquier Beauchamp, Brookglen Wang Azule, Kevin Moran, Friendship Park Agenda Items for Next Meeting November 9, 2021 • 3 Adjournment In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disability-related modification or accommodation to participate in this meeting, contact Kristin Borel at 408.868.1296 or kborel@saratoga.ca.us. Requests must be made as early as possible and at least one full business day before the start of the meeting. Parks and Recreation Commission Agenda Note: In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the Parks and Recreation Commission by City staff in connection with this agenda are available at the office of the City Manager at 13777 Fruitvale Avenue, Saratoga, California 95070. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Manager at the time they are distributed to the Parks and Recreation Commission. Certificate of Posting of Agenda: I, Kristin Borel, Public Works Analyst for the City of Saratoga, declare that the foregoing agenda for the meeting of the Parks and Recreation Commission of the City of Saratoga was posted on September 9, 2021 at the office of the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and was available for public review at that location. The agenda is also available on the City’s website at www.saratoga.ca.us. 1 Draft Minutes 07-13-2021 City of Saratoga Parks and Recreation Commission Regular Meeting Draft Minutes DATE: Tuesday, July 13, 2021 TIME: 6:30 p.m. LOCATION: Via Zoom Call to Order: Chair Paquier called the virtual Regular Session to order at 6:33 p.m. via teleconferencing through Zoom. Prior to Roll Call, the Chair and Staff Liaison explained that the meeting was conducted pursuant to provisions of the Brown Act and a recent Executive Order issued by the Governor to facilitate teleconferencing to reduce the risk of COVID-19 transmission at public meetings. Ordinarily the Brown Act sets strict rules for teleconferencing. The Governor’s Executive Order has suspended those rules. The Executive Order does require that public agencies continue to notice meetings in advance and provide members of the public an opportunity to observe the meeting and offer public comment. The Commission met all of the applicable notice requirements and the public is welcome to participate in this meeting. Information on how the public can observe the meeting and provide public comment was also shared. Additionally, the Chair explained that votes would be taken through roll call. Roll Call: Chair Renee Paquier, Vice Chair Rick Pearce, Commissioner Ping Li. Absent: Anna Huang and Michelle Wang. Also in attendance were Kristin Borel, Staff Liaison, Kayla Nakamoto, Administrative Analyst, and John Cherbone, Public Works Director (All appearing via Teleconference) Staff Liaison, Kristin Borel confirmed all the Commission members could hear the meeting proceedings and no doubts were expressed regarding the identities of the individuals representing themselves as Parks and Recreation Commissioners. Report on Posting of the Agenda: Kristin Borel reported that the Agenda for this meeting was properly posted on July 8, 2021. Oral & Written Communication None Approval of Parks and Recreation Commission Draft Minutes: Commissioner Li / Pearce moved to Approve the Parks and Recreation Minutes for the Regular Meeting on May 11, 2021. Passed by a verbal roll call: Ayes: Li, Paquier, Pearce. Noes: None. Abstain: None. Absent: Huang and Wang. 2 Draft Minutes 07-13-2021 Agenda: 1. Youth Commission Fundraising Update Kayla Nakamoto, Administrative Analyst gave a report on the Youth Commission fundraising efforts. The Youth Commission raised a total of $5,500 toward the purchase of an inclusive swing for one of the city’s parks. They chose three models of swings for consideration. Chair Paquier invited any public comments on this item. There were no speakers. 2. Summer Movie Night Kristin Borel, Staff Liaison gave an overview of Friday’s Movie Night. Moana is the movie to be shown and the theme of the night is “Get Out and Play”. A drone video of Wildwood Park will be shown before the main movie begins. The PRC will staff a resource table, and handout fliers with ideas for getting outside. The mayor will present a proclamation to the PRC Chair celebrating Parks Month. Chair Paquier invited any public comments on this item. There were no speakers. 3. Pickleball Update John Cherbone, Public Works Director spoke about the search for a location for a pickleball court. There are no easy locations to place another court and due to costs of installing a new court, it makes sense at this time to consider creating a dual use court when Beauchamps Park is renovated in the next year. Chair Paquier invited any public comments on this item. There were no speakers. 4. Update on Historical Plaque Program Commissioner Pearce gave an update on the plaque program. Since he is leaving the PRC in September, he is looking to meet with other Commissioners to pass on the torch of this project. Chair Paquier invited any public comments on this item. There were no speakers. 5. Community Engagement Brainstorming Kristin Borel, Staff Liaison, introduced the topic of community engagement brainstorming and reviewed many of the previous PRC projects. It was decided that it would be better to wait for the next meeting when all the Commissioners could be present. Chair Paquier invited any public comments on this item. There were no speakers. 3 Draft Minutes 07-13-2021 Commissioner and Staff Reports (This includes committee updates and park reports. This section is informational only; no actions will be taken.) Commissioner Park Li Wildwood, Foothill, Quarry Huang El Quito, Gardiner Pearce Bell Grove, Congress Springs, Ravenwood Paquier Beauchamp, Brookglen Wang Azule, Kevin Moran, Friendship Park Agenda Items for Next Meeting July 13, 2021 • Beauchamps Park playground replacement project • Update on Historic Plaque program • Community Engagement Discussion Adjournment Commissioners Pearce / Li move to Adjourn the meeting at 7:47 p.m. Passed by a verbal roll call: Ayes: Li, Paquier, and Pearce. Noes: None. Abstain: None. Absent: Huang and Wang. In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disability-related modification or accommodation to participate in this meeting, contact Kristin Borel at 408.868.1296 or kborel@saratoga.ca.us. Requests must be made as early as possible and at least one full business day before the start of the meeting. Parks and Recreation Commission Agenda Note: In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the Parks and Recreation Commission by City staff in connection with this agenda are available at the office of the City Manager at 13777 Fruitvale Avenue, Saratoga, California 95070. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Manager at the time they are distributed to the Parks and Recreation Commission. Certificate of Posting of Agenda: I, Kristin Borel, Public Works Analyst for the City of Saratoga, declare that the foregoing agenda for the meeting of the Parks and Recreation Commission of the City of Saratoga was posted on July 8, 2021 at the office of the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and was available for public review at that location. The agenda is also available on the City’s website at www.saratoga.ca.us. Primary Goal How to get Community involved How to accomplish the goal Who do we partner with Get them outside Through education Make a plan with details Community Groups Get them moving Activities Who organizes Other Commissions Get fit Events Who supervises Non-profits Attend an event Projects Costs Businesses Learn something Social Media Website Religious Organizations Create something Publications Social Media Boys and Girl Scouts Experience something QR codes in Parks Library Reach a specific demographic Publications Fire and Sheriff Department Give out info at events Orchardkeepers Schools and Students Examples Previous examples Event opportunities Scavenger hunts "Let's Work"Arbor Day Docent walks "Let's Walk"Tree Lighting Clean up events Celebrate Nature Movie Night Organized hikes Healthy City initiative Blossom Festival Easter egg hunts Drone videos of Parks 4th of July Historical tours Planting Events State of the City Photo sharing on social media Movies for seniors Senior Center Health Fair Book/movie topic promotion Displays at the Library Youth Commission Events 09/01/21 PRC Community Engagement and Project Discussion All project and activities must be approved by the City Council before implementation